BID 2026-38 Addendum 1 final.pdf

This is Addendum Number 1 to Invitation to Bid #2026-38, issued by Clackamas County Department of Transportation and Development in Oregon for the Oak Grove Chip Seal Project. The addendum modifies the original bid by extending the bid closing date from June 3, 2026, at 2:00 PM to June 9, 2026, at 2:00 PM and revises the bid schedule, specifically changing the quantity for Item #7 (Asphalt in Emulsified Asphalt Chip Seal). The project scope encompasses chip seal application on approximately 9.9 miles of roads across 53 urban local streets in the Oak Grove area, with key line items including removal of pavement markings, application of emulsified asphalt fog coat (65 tons), application of emulsified asphalt chip seal (126,926 square yards), and asphalt materials (185 tons). Work is scheduled to commence upon issuance of the Notice to Proceed, with substantial completion required by September 3, 2026, and final completion by December 31, 2026. Bidders must maintain prequalification with Clackamas County or the Oregon Department of Transportation in both Asphalt Concrete Paving & Oiling and Temporary Traffic Control categories, with prequalification applications due at least two business days prior to bid closing.

The engineers' estimate for the project is $470,000, with a project budget estimate of $466,000. Bid security equal to 10 percent of the total bid amount is required, and successful bidders must furnish performance and payment bonds each equal to 100 percent of the contract price. Retainage is set at 5.0 percent of progress payments. Liquidated damages apply for contract time overruns at 15 percent of the contractor's bid amount divided by total calendar days, with additional penalties of $500 per 15 minutes per lane for traffic control violations. The project is not federally funded, and no asphalt cement cost adjustment or steel material price escalation shall apply. Clackamas County encourages bids from Minority, Women, and Emerging Small Businesses and requires bidders to demonstrate good faith efforts by contacting at least three certified M/W/ESB subcontractors for each division of subcontracted work.