BID 2025 GRADER.pdf

AUGUST 7, 2025

INVITATION TO BID

RE: (2) NEW MOTOR GRADERS

COLQUITT COUNTY is accepting sealed bids on two (2) MOTOR GRADERS per specifications for used by the Road and Bridge Department (per attached specifications). A copy of the specifications may be picked up at the Purchasing Department, located in the Colquitt County Court House Annex, 101 East Central Avenue, Suite 206, Moultrie, Georgia 31768 or can be accessed on the Colquitt County website at www.colquittcountyga.gov and refer to the Bid and RFP list to download this packet.

Sealed bids will be accepted in the office of the County Purchasing Department, located in the Colquitt County Court House Annex, 101 East Central Avenue, Suite 206, Moultrie, Georgia 31768, (Post Office Box 517 Moultrie, Georgia 31776-0517,) until Thursday, September 11, 2025, at 10:10 a.m. at which time they will be publicly opened and read aloud. Bids must be in a sealed envelope plainly marked in the lower left hand corner “SEALED BID FOR MOTORGRADERS.” It is the bidder’s responsibility to have all bids turned in by the called time. No bids will be accepted after the called time. No bids may be withdrawn for a period of thirty (30) days after the called time. The Board of Commissioners reserves the right to accept or reject any or all bids and to waive any and all formalities.

Any and all questions are to be directed to:

Lena Mercer, County Purchasing Agent at 229-616-7087 or lena.mercer@colquittcountyga.gov Stan Kirksey, Public Works Superintendent at 229-616-7480 or stan.kirksey@colquittcountyga.gov

Thank you for your interest in bidding.

Sincerely, Lena Mercer Purchasing Agent

CHARLES H. CANNON, IV

County Attorney Post Office Box 190 Moultrie, Georgia 31776-0190 229-985-1213

District 2 Commissioner

District 1 Commissioner

District 4 Commissioner

District 5 Commissioner

District 6 Commissioner

Chairman

COLQUITT COUNTY BOARD OF COMMISSIONERS

101 East Central Avenue

DENVER F. BRASWELL

BARBARA JELKS

CHRIS HUNNICUTT

MIKE BOYD

PAUL NAGY

JOHNNY HARDIN

MELISSA E. LAWSON

LESTER CASTELLOW

County Administrator 229-616-7404

County Clerk 229-616-7409

Post Office Box 517 Moultrie, Georgia 31776-0517

Phone 229-616-7400 Facsimile 229-616-7018 www.colquittcountyga.gov

District 3 Commissioner

MARC DEMOTT

COLQUITT COUNTY BID SPECIFICATIONS

TWO NEW MOTOR GRADERS

THE MOTOR GRADER SHALL BE A NEW AND UNUSED CURRENTLY

ADVERTISED STANDARD PRODUCTION MODEL. IT SHALL BE COMPLETELY

AND PROPERLY SERVICED AND READY FOR USE UPON RECEIPT.

THE FOLLOWING SPECIFICATIONS ARE FOR MINIMUM DESIRED

REQUIREMENTS. BIDDERS ARE TO INDICATE EXACTLY WHAT THEYARE

OFFERING IN EACH ONE OF THE FOLLOWING BLANKS UNDER THE BIDDER’S

RESPONSE COLUMN. DO NOT USE “COMPLY”, “YES”, “OK”, “SAME”, OR A (“)

DITTO MARK. FILL IN ALL THE BLANKS.

SPECIFICATIONS BIDDER’S RESPONSE

MODEL: 140 CAT, 670G J.D. or Equivalent _____________________________

WEIGHT: MIN. 37,000 LBS WITH OUT SCARIFIER ______________________________

ENGINE: SIX CYLINDER TURBOCHARGED

MINIMUM IN 1ST GEAR

170HP DIESEL, 9.0 LITRE

MINIMUM TIER 4 FINAL ___________________________________

BLADE: 14 FT HYDRAULIC SIDE SHIFT & TIP

HEAVY DUTY 7/8 IN THICK ___________________________________

TRANSMISSION: POWER SHIFT – 8 SPEED

FORWARD & 6 SPEED REVERSE ____________________________________

BRAKES: 4 WHEEL WET (OIL) DISC BRAKES ____________________________________

TIRES: 14:00 X 24 – 12 PLY RADIAL TIRE ON 10”

MULTI-PIECE RIMS ___________________________________

CAB: ENCLOSED PRESSURIZED, SOUND

SUPPRESSED ROPS WITH HEATER, AIR

CONDITIONER, LAMINATED GLASS WITH

FIXED FRONT, MINIMUM (6) CAB GRADING LIGHTS (ALL

LIGHTS TO BE LED), AM/FM BLUETOOTH RADIO

(HANDSFREE CAPALITY FOR CELL PHONES) WITH

WEATHERBAND. REAR VIEW MIRROR,

2 OUTSIDE MIRRORS, FLOOR MAT, &

DELUXE AIR SUSPENSION TYPE SEAT WITH

SEATBELT ___________________________________

DIFFERENTIAL: LOCK/UNLOCK TYPE ___________________________________

LIGHTS: HEAD LIGHTS, TAIL/STOP LIGHTS,

DIRECTIONAL SIGNALS, WARNING

FLASHER, AMBER BEACON (ALL LIGHTS

TO BE LED) __________________________________

CONTROLS: ELECTRIC OVER HYDRAULIC

CONTROLS TO INCLUDE JOYSTICK STEERING __________________________________

GROUND LEVEL ENGINE SHUTDOWN __________________________________

ELECTRICAL HYDRAULIC VALVES, HYDRAULIC

LINES __________________________________

SECONDARY STEERING __________________________________

OTHER: BACK-UP ALARM, REAR HITCH, ENGINE

ENCLOSURE, TOOL BOX, REAR CAMERA,

& VANDAL PROTECTION KIT ______________________________________

FOR WARRANTY PERIOD FLUID ANALYSIS

PROGRAM/ PROVIDE ALL KITS NECESSARY

DURING WARRANTY WITH PRE-PAID POSTAGE _____________________________________

REAR PULL HITCH WITH PINS ______________________________________

SCARIFIER: FRONT MOUNTED, V-TYPE WITH

MINIMUM OF 9 TEETH/ SHANKS _______________________________________

REARVIEW CAMERA WITH INCAB MONITOR _______________________________________

MANUALS: OPERATOR, SERVICE, REPAIR

& PARTS (PAPER & CD) _____________________________________

WARRANTY: 5 YEAR/7500 HOUR FULL

MACHINE WARRANTY WITH NO

DEDUCTIBLE _______________________________________

NO SERVICE CHARGE OR TRAVEL EXPENSE

UNDER WARRANTY _______________________________________

REPLACEMENT MACHINE IF OUR GRADER

IS IN SHOP MORE THAN 7 DAYS _______________________________________

The undersigned hereby declares that they have carefully examined the specifications herein referred to and will provide all the equipment, service and terms required by Colquitt County.

1. Two (2) Motor Graders per attached specs. $___________________________

2. Net: $___________________________

3. Less guaranteed buy back at the end of five years or 7500 hours, whichever comes first. Colquitt County reserves the right to accept or reject this price at the end of five years/7500 hours. $___________________________

4. Total Cost Bid Five Years/7500 Hours $___________________________

Bidder is required to bid on all these items. Failure to comply will disqualify your bid.

State your warranty:___________________________________________________________________

State Delivery:_______________________________________________________________________

We are bidding on Model _____________manufactured by _________________________________

List Financing Options_________________________________________________________________

_ AUTHORIZED PERSON (PRINT OR TYPE)

_ SIGNATURE/TITLE

_ COMPANY NAME

_ ADDRESS

_ TELEPHONE NUMBER

_ DATE