Bid 18-85 Mounting Brackets and Cables.doc~2.docx

May 9, 2018

REQUEST FOR BIDS

FOR:

Bid #18-85 Mounting Brackets & Cables

GENERAL:

· The Massachusetts State Lottery Commission is requesting bids

· Submission of a bid in response to this request is confirmation of acceptance of and agreement to comply with all specifications listed herein.

PURPOSE OF PROCUREMENT:

· The MSLC is seeking 425 Vivo mounting brackets & 515 cables

ACQUISITION METHOD:

· Outright Purchase.

ANTICIPATED EXPENDITURE:

· The expenditure associated with this procurement is to be determined.

· The MSLC makes no guarantee that any commodities or services will be purchased from this bid.

BIDDING INSTRUCTIONS/INFORMATION:

· Bids are to be submitted electronically via the Massachusetts COMMBUYS system – www.commbuys.com

· Bids submitted in response to this Request are due by Monday, May 14, 2018 at 3:00 P.M.

· Any inquiry related to this Request must be emailed to Denise Hamman, Procurement Coordinator at dhamman@masslottery.com and Erin Nally at enally@masslottery.com . Communications related to this request with any other Lottery employee or employee of the State Treasurer’s Office will result in disqualification.

· The Lottery reserves the right to designate an award to one or more vendors.

· The Lottery will award the contract based on an evaluation of responses to the Specification Requirements set forth below.

TECHNICAL SPECIFICATIONS

DELIVERY REQUIREMENTS

· Due Date: Order must be delivered to the MSLC on or before May 25, 2018

DELIVERIES RECEIVED AFTER JUNE 30, 2018 WILL NO BE ACCEPTED.

PLEASE NOTE: If the delivery due date stated cannot be met, vendors should provide the earliest delivery date possible. Bids meeting the required due date will score highest of the vendor’s bid award criteria. Each bid submitted with delivery after the due date, but closest to it, will be scored accordingly.

· Packaging:

· In written response to this solicitation, vendor must provide:

· Number of cables & brackets that will be included per case.

· Number of cases that will be provided per skid.

· Number of skids that will be provided.

· Shipping Requirements:

· Deliveries can be made Monday- Friday 6AM- 1PM only.

· Deliveries MUST contain a packing slip that includes the corresponding purchase order number. Deliveries without a packing slip will be refused and require re-delivery at vendor’s expense

· Purchase Order (“PO”) Number

· MSLC will provide the awarded vendor with a PO Number that MUST be contained on ALL of the following:

· Packing Slip

· Cases

· Skids

· Each skid must be labeled with product description and quantities

· Any trucking service used to make deliveries must have the Purchase Order information clearly marked on all paperwork.

· All inside deliveries must be made to:

· Massachusetts State Lottery 40 Industrial Drive Canton, MA 02021

BIDDER RESPONSE:

1. Response

· Prices must be entered into the Massachusetts COMMBUYS system under the items tab – www.commbuys.com. Additional information may be submitted as an attachment with your electronic bid in the COMMBUYS system.

· Vendors must submit delivery date in the “promised date” field on the general tab of the quote document within the COMMBUYS system.

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