Bid _10_24_25 4 WD Backhoe with utility atta.docx

INVITATION TO BID

PURCHASING DEPARTMENT

P. O. BOX 1125

216 E. CENTRAL AVENUE

SECOND FLOOR

VALDOSTA, GEORGIA 31606

BID # 10-24-25

FOR: One 4WD Backhoe with Quick Connect Attachments

OPENING DATE: August 27, 2024

TIME: 11:00 AM EST

TEFFANY EDWARDS

PURCHASING AGENT

(229) 259-3525 • Fax (229) 259-5460

NOTICE TO DEALERS/VENDORS

1. Any prices bid by dealer/vendor on any items offered to the City of Valdosta shall be the price effective at the date of delivery.

2. No delivery date of “ASAP” (As Soon As Possible) shall be considered acceptable on items that have a maximum delivery date listed in the specifications.

3. The City of Valdosta reserves the right to accept alternate bids on any or all items where maximum delivery date, as listed in the specifications is not met by dealer/vendor.

4. Signature below of authorized agent for dealer/vendor shall constitute recognition and acceptance of all conditions of the sale as listed above.

5. All shipping is to be FOB Valdosta, GA 31601 and included in total price unless otherwise stated in the bid document.

Dealer/Vendor

Authorized Agent

GENERAL SPECIFICATIONS

It is the intent of these specifications to furnish the City of Valdosta with the following requisitioned equipment, according to the attached. It is clearly understood that the following are minimum specifications and are made in order to show the exact quality through specifications of the equipment proposed.

The City of Valdosta reserves the right to accept any or all bids or to choose the bid considered to be in their best interest and to waive any technicalities.

The final decision of purchase will be made upon the award of the City of Valdosta Mayor and Council if the item or items total are greater than $25,000.

NO BID WILL BE CONSIDERED IF RECEIVED AFTER THE DATE AND TIME SPECIFIED.

Be sure to put the Bid Number on the outside of your return envelope.

INSTRUCTIONS TO BIDDERS

1. Proposals must be made upon the form of the proposal attached hereto. They must be enclosed in a sealed plain envelope, with the bid number written on the outside and endorsed with the title of the proposal, and must be filed with the Purchasing Agent of the City of Valdosta, located at 216 E. Central Ave., 2nd Floor, Valdosta, GA 31601. In the event you choose to mail your proposal, it should be mailed to Teffany Edwards, P.A., P.O. Box 1125, Valdosta, Ga. 31603.

2. No bidder will be allowed to withdraw his proposal for any reason whatsoever after the bids have been opened.

3. The specifications following represent the minimum general size, weight, capacity and performance characteristics desired in the equipment to be purchased. These requirements are not intended to prevent obtaining fair prices or to eliminate competition, but to insure, if possible, that all bids submitted shall not be subject to correction or alteration after the bid has been filed, opened, and publicly read. In view of an unusual wide disparity in details of design and manufacture, complete descriptive literature and manufacturer’s specifications must be submitted on each type of equipment offered. The City of Valdosta reserves the right to evaluate any or all bids, particularly where there is a range in specifications. Special consideration will be given to the ready availability of repair parts and service.

4. Federal or State taxes are not applicable to Georgia Municipalities under the United States Code Title 26 and Georgia Exemption Certificate Number 3-465-686-300-1.

5. It is expressly understood by the bidder that written notice of the award or purchase order by the City of Valdosta will constitute an agreement and consummate the transaction and will serve together with the proposal, the advertisement, these instructions and the detailed specifications, as the entire form of contract between the parties.

6. The bidder agrees that the City of Valdosta reserves the right to reject any or all proposals, or to accept the part of the bid considered to be in the best interest of the City.

7. Specifications referred to as minimum, therefore unless otherwise indicated by the bidder, the City will assume proposals meet or exceed all specifications.

8. The names of a certain brand, make or definite specifications are to demote quality standard of the article desired, but do not restrict bidders to be specific brand, make or manufacturer named; it is to set forth and convey to prospective bidders the general style, type, character and quality of the article desired.

9. The award of the contract will be made to the lowest responsible bidder taking into consideration quality performance and the time specified in the proposals for the performance of the contract. The City of Valdosta reserves the right to reject all bids as appears in its own best interest and to waive technicalities. In cases of a tie, the bid will be awarded to the proposal in the best interest of the City.

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the RFQ:

Owner, Partner or Officer of Firm Company Name, Address, City and State Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder to submit the attached bid. Affiant further states as bidder, that they have not been a party to any collusion among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from bidding. Affiant also states as bidder, that they have not been a party to any collusion with any officer of the City of Valdosta or any of their employees as to quantity, quality or price in the prospective contract; and that discussions have not taken place between bidders and any office of the City of Valdosta or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

Subscribed and sworn to before me this ______ day of _____________________, 20____.

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contract No. and Name:

Contractor’s Name:

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Valdosta, Georgia has registered with and is participating in a federal work authorization program*, in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City of Valdosta, Georgia, the Contractor will secure from subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Valdosta Georgia at the time the subcontractor(s) is retained to perform such service.

(Contractor Name) Title of Authorized Officer or Agent of Contractor Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

____DAY OF _______________, 202__

_______________________________ [NOTARY SEAL]

Notary Public My Commission Expires:______________ *any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United Sates Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Contract Act of 1986 (IRCA), P. L. 99-603

SPECIFICATIONS

It is the intent of these specifications to furnish the City of Valdosta with One, 2024 Year Model, 4 WD Rubber Tire Backhoe Loader or newer with extended stick and quick connect universal couplers on front and rear. These are minimum specifications and all deviations should be marked. Please return your marked deviations along with your proposal to this office. Price should be offered for an additional 12 months if units available.

The backhoe proposed must be comparable to or exceed the following:

2024 Caterpillar 420F IT or John Deere 310SK

1. Standard equipped 4 wheel drive, 4 cylinder turbo charged diesel

4.4 L minimum engine backhoe with a minimum of 101 net HP and IT aux. attachments.

4. Hydraulic pressure: 3,600 PSI. minimum with load sensing and closed center type or open type 3,600 PSI. Rear aux. hydraulics.

5. Backhoe reach from swing center minimum of 21 feet 9 inches or rear axle centerline minimum of 25 feet 2 inches.

6. Power bucket dig force 13,500 lbs. or stick dig force of 7,100 minimum.

7. Loader lift 6,200 and tilt breakout 9,700 lbs. minimum.

8. Machine must have adjustable auxiliary flow control for better controllability of attachments.

9. Machine shall be able to reach maximum lift capacity at any Engine speed.

10 Machine shall have an electronically controlled variable displacement load sensing, axial piston pump for low idle lifting and maximum durability.

11. Closed center implement valves shall be standard.

12. Unit shall contain complete flow sharing valves to allow for full machine multifunction. Example: Operator will have the ability to swing, lift and dump at the same time without having to find a limited flow sweet spot between the control functions.

13. Machine shall be equipped with an electronic pump torque limiter.

14. Combination auxiliary lines shall be available for both one way or two way function.

15. Loader bucket: multipurpose 1.5 CYD, multi-purpose IT, with quick coupler brackets, cutting edge 2 piece with clam shell.

16. Backhoe bucket 24-inch, 6.2 CFT heavy duty with 5 teeth A fully functional Hydraulic Thumb included.

signal lights, and stop and tail lights as well as any other mfg.

standard.

Rear- 19.5 x 24 min.

21. Gauges- Mfg. standard and to include at a minimum, coolant temp.

tachometer, and fuel level.

22. LCD screen monitor system with hour meter, torque converter, oil temp., hydraulic, oil temp., operator settings, and service mode diagnostics minimum.

23. Indicators: oil pressure, engine coolant, water separator service, hydraulic oil temp., air cleaner service at a minimum as well as other mfg. standard.

24. Part book, service manual and electronic copy of both included.

25 Warranty is to be full coverage, five-year, 5000 hour extended premium warranty with zero deductible on parts or labor.

Include in total bid price.

factory installed AC/heat, tilt wheel, 12 volt power adapters, two doors, rear window with opening glass to be provided as well as premium radio package., ready and rubber floor mat. Pilot operated joysticks with, loader, and stabilizer controls with no mechanical linkages. Hand and foot throttle electronic. Min. 2 inch seat belt to be included. Rear view mirror.

31. Transmission to be controlled by electric auto shift mechanism, no mechanical linkage with 5f/3r or 4f/4r speeds min.

32. Self-leveling and return to dig feature on loader mechanism.

33. Hydraulic system to accommodate clam shell bucket.

34. Bucket level indicator, appropriate counter weights for machine specifications, differential lock, vandalism protection package with padlocks. Minimum 750 in counter weights, please state.

35. Quick connect universal couplers installed on loader and backhoe and included in bid price. The coupler shall mount without modification to the following equipment already owned by the City: Caterpillar 6W-8832 forks and Caterpillar jackhammer model H65DS, serial #FTS00520.

36. Please include a pick-up and delivery price for service as this could possibly be considered towards award. The City desires a service facility that is within the County to reduce down time.

See item #30. $

37. Please provide the address of the service facility:

39. Year Bidding:

40. Make:

41. Model:

PROPOSAL FOR MACHINE

We/I have examined the specifications and agree to furnish the City of Valdosta with the equipment/services accordingly. Any deviations from the specifications will be marked exception on the bid sheet. We/I propose to furnish the City of Valdosta with said equipment/ service for:

Company Name:

SALES PRICE OF NEW MACHINE THAT MEETS SPEC

Dollars Cents

$ Each

BUY BACK PRICE 5 Year or 5,000 hours

Dollars Cents

$ Each

NET PRICE AFTER BUY BACK $

COMPANY INFORMATION

Date:

Company Name:

Address:

Phone Number: Cell Number:

Fax:

Signature: Title:

Printed Name:

Email:

Is your company currently on any State or Federal Debarment list? Yes____ No ____

E-Verify Number: Include a copy in package

Include a W-9 in package.

VENDORS

Ag Pro LLC 4506 N. Valdosta Rd.

Valdosta, GA 31602

Yancey Brothers 2966 Hwy. 84 West Valdosta, GA 31601-0303

Wallace Truck and Equipment 5007 Inner Perimeter Rd.

Valdosta, GA 31601

Nashville Tractor 4342 N. Valdosta Rd.

Valdosta, GA 31602

Dobbs Equipment 5763 Hunt Rd.

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