bid_08_24_25 Sway Car Dump and Tow.docx

INVITATION TO BID

PURCHASING DEPARTMENT

P. O. BOX 1125

216 E. CENTRAL AVENUE

SECOND FLOOR

VALDOSTA, GEORGIA 31601

BID # 08 -24-25

FOR: (2) 26,000# GVW Cab and Chassis for Sway Car Dump and Tow

OPENING DATE: August 20, 2024

TIME: 11:10 AM EST

TEFFANY EDWARDS

PURCHASING AGENT

(229) 259-3525 • Fax (229) 259-5460

NOTICE TO DEALERS/VENDORS

1. Any prices bid by dealer/vendor on any items offered to the City of Valdosta shall be the price effective at the date of delivery.

2. No delivery date of “ASAP” (As Soon As Possible) shall be considered acceptable on items that have a maximum delivery date listed in the specifications.

3. The City of Valdosta reserves the right to accept alternate bids on any or all items where maximum delivery date, as listed in the specifications is not met by dealer/vendor.

4. Signature below of authorized agent for dealer/vendor shall constitute recognition and acceptance of all conditions of the sale as listed above.

5. All shipping is to be FOB Valdosta, GA 31601 and included in total price unless otherwise stated in the bid document.

6. Please be aware that private and public mail carriers are not always reliable on next day delivery in our area. Please assure your response is mailed in plenty of time to reach us. As you know, late responses are not acceptable. If you utilize the US Postal Service and mail your response, please mail to the post office box, at PO Box 1125 Valdosta, GA 31603. If you are hand delivering, please be sure to deliver to our physical address but include “Purchasing, 2nd Floor”.

Dealer/Vendor

Authorized Agent

PLEASE VISIT VALDOSTA WEBSITE TO SEE OTHER BID OPPORTUNTIES:

Valdostacity.com

GENERAL SPECIFICATIONS

It is the intent of these specifications to furnish the City of Valdosta with the following requisitioned equipment, according to the attached. It is clearly understood that the following are minimum specifications and are made in order to show the exact quality through specifications of the equipment proposed.

The City of Valdosta reserves the right to accept any or all bids or to choose the bid considered to be in their best interest and to waive any technicalities.

The final decision of purchase will be made upon the award of the City of Valdosta Mayor and Council if the item or items total are greater than $25,000.

NO BID WILL BE CONSIDERED IF RECEIVED AFTER THE DATE AND TIME SPECIFIED.

Be sure to put the Bid Number on the outside of your return envelope.

INSTRUCTIONS TO BIDDERS

1. Proposals must be made upon the form of the proposal attached hereto. They must be enclosed in a sealed plain envelope, with the bid number written on the outside and endorsed with the title of the proposal, and must be filed with the Purchasing Agent of the City of Valdosta, located at 216 E. Central Ave., 2nd Floor, Valdosta, GA 31601. In the event you choose to mail your proposal, it should be mailed to Teffany Edwards, P.A., P.O. Box 1125, Valdosta, Ga. 31603.

2. No bidder will be allowed to withdraw his proposal for any reason whatsoever after the bids have been opened.

3. The specifications following represent the minimum general size, weight, capacity and performance characteristics desired in the equipment to be purchased. These requirements are not intended to prevent obtaining fair prices or to eliminate competition, but to insure, if possible, that all bids submitted shall not be subject to correction or alteration after the bid has been filed, opened, and publicly read. In view of an unusual wide disparity in details of design and manufacture, complete descriptive literature and manufacturer’s specifications must be submitted on each type of equipment offered. The City of Valdosta reserves the right to evaluate any or all bids, particularly where there is a range in specifications. Special consideration will be given to the ready availability of repair parts and service.

4. Federal or State taxes are not applicable to Georgia Municipalities under the United States Code Title 26 and Georgia Exemption Certificate Number 3-465-686-300-1.

5. It is expressly understood by the bidder that written notice of the award or purchase order by the City of Valdosta will constitute an agreement and consummate the transaction and will serve together with the proposal, the advertisement, these instructions and the detailed specifications, as the entire form of contract between the parties.

6. The bidder agrees that the City of Valdosta reserves the right to reject any or all proposals, or to accept the part of the bid considered to be in the best interest of the City.

7. Specifications referred to as minimum, therefore unless otherwise indicated by the bidder, the City will assume proposals meet or exceed all specifications.

8. The names of a certain brand, make or definite specifications are to demote quality standard of the article desired, but do not restrict bidders to be specific brand, make or manufacturer named; it is to set forth and convey to prospective bidders the general style, type, character and quality of the article desired.

9. The award of the contract will be made to the lowest responsible bidder taking into consideration quality performance and the time specified in the proposals for the performance of the contract. The City of Valdosta reserves the right to reject all bids as appears in its own best interest and to waive technicalities. In cases of a tie, the bid will be awarded to the proposal in the best interest of the City.

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the RFQ:

Owner, Partner or Officer of Firm Company Name, Address, City and State Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder to submit the attached bid. Affiant further states as bidder, that they have not been a party to any collusion among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from bidding. Affiant also states as bidder, that they have not been a party to any collusion with any officer of the City of Valdosta or any of their employees as to quantity, quality or price in the prospective contract; and that discussions have not taken place between bidders and any office of the City of Valdosta or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

Subscribed and sworn to before me this ______ day of _____________________, 20____.

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contract No. and Name:

Contractor’s Name:

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Valdosta, Georgia has registered with and is participating in a federal work authorization program*, in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City of Valdosta, Georgia, the Contractor will secure from subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Valdosta Georgia at the time the subcontractor(s) is retained to perform such service.

(Contractor Name) Title of Authorized Officer or Agent of Contractor Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

____DAY OF _______________, 202__

_______________________________ [NOTARY SEAL]

Notary Public My Commission Expires:______________ *any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United Sates Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Contract Act of 1986 (IRCA), P. L. 99-603

SPECIFICATIONS ON CAB AND CHASSIS FOR SWAY CAR DUMP & TOW

It is the intention of these specifications to furnish the City of Valdosta with Two, Brand New Current Model Cab and Chassis for sway car dump and tow truck. These are minimum specifications and all deviations should be listed on company letterhead, referenced, and explained in detail if deviating. Please include your deviations along with supporting literature (chassis build sheets) on the unit you are bidding. FOB Valdosta, GA and adequate training in Valdosta upon delivery.

G.V.W. 26,000# FACTORY CERTIFIED.

CAB TO AXLE: 84 INCHES USABLE

FRAME 5/16 INCH MAIN RAIL MINIMUM. 120,000 P.S.I. MINIMUM RBM: 1,776,000 PER RAIL. ALL ACCESSIBLE FRAME COMPONENTS TO BE HUCKBOLTED. HEAVY DUTY CROSSMEMBERS. FACTORY INSTALLED FRONT AND REAR MUDFLAPS.

FRONT AXLE 10,000# WITH OUTBOARD MOUNTED BRAKE DRUMS. INTEGRAL GEAR POWER STEERING. 10,000# SPRINGS WITH SHOCKS. 16.5 X 5 CAM BRAKES. PRE-SET PLUS HUBS. BRAKE DUST SHIELDS. AUTOMATIC SLACK ADJUSTERS.

REAR AXLE WITH DIFFERENTIAL LOCK. OUTBOARD MOUNTED BRAKE DRUMS. PRE-SET PLUS HUBS. 16.5 X 8.6 CAM BRAKES. ABS WITH SBM VALVE. SYNTHETIC AXLE LUBRICANT. BRAKE DUST SHIELDS.

REAR

SUSPENSION REYCO GRANNING MODEL 79KB MINIMUM 21,000 LB. MULTI LEAF REAR SUSPENSION WITH MINIMUM 3,000 LB. AUXILIARY SPRINGS.

TOP SPEED 70 MPH. PLEASE STATE REAR GEAR RATIO:

ENGINE CUMMINS 9 LITER 300 HP @ 2200 RPM. 860 FT. LBS. TORQUE WET SLEEVE ENGINE. 2,000 CCA AGM BATERIES MINIMUM IN BATTERY BOX MOUNTED TO FRAME. HEATED FUEL/WATER SEPARATOR. BATTERY DISCONNECT SWITCH.

160 AMP ALTERNATOR. BATTERY JUMPER TERMINALS UNDER HOOD.MAGNETIC ENGINE OIL DRAIN PLUG. ENGINE PROTECTION SHUTDOWN FOR OIL PRESSURE AND COOLANT TEMPERATURE. MINIMUM 900 SQ. IN. RADIATOR.

HEAVY DUTY AIR CLEANER. VERTICAL CAB MOUNTED

EXHAUST PIPE WITH STAINLESS STEEL HEATGUARD AND SHORT CURVED STANDPIPE. VERTICAL EXHAUST SYSTEM MUST BE MOUNTED SO AS NOT TO REDUCE USABLE CA DIMENSION. SILICONE RADIATOR HOSES WITH CONSTANT TORQUE SPRING CLAMPS. REMOTE END OF FRAME THROTTLE CONTROL. ELECTRONIC CRUISE CONTROL.

AIR DRYER BENDIX HEATED HIGH VOLUME AIR DRYER.

JUNCTION BOX FOR BODY ELECTRICAL CONNECTIONS. JUNCTION BOX TO CONTAIN LIGHT AND POWER CIRCUITS FOR BODY CONNECTIONS TO BE LOCATED FIVE FEET FROM BACK OF CAB.

FUEL TANK 50 GALLONS ALUMINUM WITH STEPS MOUNTED UNDER CAB

BATTERY BOX WITH ALUMINUM COVER WITH STEPS MOUNTED UNDER CAB

CAB ALL ALUMINUMIN CONSTRUCTION TO PREVENT RUST. FIBERGLASS HOOD AND FENDER COMBINATION. NO DOGHOUSE IN CAB. ENGINE MUST BE TOTALLY UNDER THE HOOD FOR SERVICE ACCESS, AND NOT EXTEND INSIDE THE CAB. TINTED SAFETY GLASS. HIBACK AIR RIDE DRIVER’S SEAT WITH R/H ARM REST. TWO MAN PASSENGER SEAT. PLUG IN RESET CIRCUIT BREAKERS. CIGAR LIGHTER. ELECTRIC WINDSHIELD WIPERS WITH INTERMITTENT FEATURE. FACTORY INSTALLED AM/FM WEATHERBAND, BLUETOOTH RADIO. POWER WINDOWS & DOORLOCKS, TILT/TELESCOPIC STEERING WHEEL. SINGLE AIR HORN. HEATED & MOTORIZED WEST COAST MIRRORS WITH LOWER CONVEX SECTION. SILICONE HEATER HOSES WITH CONSTANT TORQUE CLAMPS. 5# FIRE EXTINGUISHER

LOOK-DOWN MIRROR OVER PASSENGER DOOR.

FACTORY INSTALLED AIR CONDITIONING. DUAL FACTORY INSTALLED STROBE LIGHTS ON EACH TOP CORNER OF CAB.

AIR FILTER RESTRICTION GAUGE, FUEL GAUGE, ENGINE OIL PRESSURE, COOLANT TEMPERATURE AND TRANSMISSION TEMPERATURE. WARNING LIGHTS AND BUZZERS FOR OIL, WATER AND AIR.

WARRANTY Yes/No Manufacturer must offer 1-year unlimited miles.

Cummins 9 Liter standard coverage 2 years, 250,000 miles.

Cummins 9 Liter Protection Plan (5/100). Coverage is 100% parts and labor with no deductibles on internally lubricated components and major engine systems including turbo charger, water pump, and fuel injectors.

Cummins 9 Liter After Treatment Coverage 5 years/100,000 miles.

Allison transmission warranty 5 years/100,000 miles.

HOIST

Hoist capable of transporting and dumping 11 Ton swaycar trailer loads.

The Custom Dump/Tow body hoist shall be purchased from Transport Equipment. The contact person is David Dowdy and he can be contacted at 800-672-0689 or cellular at 229-881-1411. Reference to the City of Valdosta Custom Sway Car Tow and Dump body and he will provide a price for the sale and installation of the body. The chassis will come equipped with a PTO provision. Please include your actual quote with your bid information.

Hydraulic tank to be mounted on left or right side of frame rail. (Not between the frame rails)

Is the Dump/Tow body you propose being provided by Transport Equipment included in quote?

Yes______ No_____

PROPOSAL

We/I have examined the specifications and agree to furnish the City of Valdosta with the equipment/services accordingly. Any deviations from the specifications will be marked exception on the bid sheet. We/I propose to furnish the City of Valdosta with said equipment/ service for:

TRUCK PRICE IS FOB VALDOSTA, GA and INCLUDE ADEQUATE TRAINING

Dollars Cents Each

$ Each

TOTAL FOR 1 $

Date:

Company Name:

Address:

Phone Number: Cell:

Fax:

Signature: Title:

Printed Name:

Email:

Delivery: Days After Receive Order

Is your company currently on any State or Federal Debarment list? Yes____ No ____

Will your company accept a credit card for payment? Yes____ No____

E-Verfiy Number: Include a copy in package

Include a W-9 in package.

VENDORS

PERFORMANCE PETERBILT OF ALBANY, LLC

1710 E. OGLETHORPE BLVD

Albany, GA 31705

4 Star Freightliner 3550 White Water Rd Valdosta, GA 31601

Four Star Freightliner Attn: GUR dept.

3140 Hayneville Rd.

Montgomery, AL 36108

Wade Ford 3860 S. Cobb Dr. SE Smyrna, GA 30082

Solid Waste Applied Technologies Inc Att: JC Gillenwater 207 Hal Averitt Blvd Statesboro, GA 30458

Smyrna Truck & Cargo Attn: Alan Berry 138 Roberson Mill Rd.

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