bid_07_24_25 Rear Loader Garbage Truck.docx

PURCHASING DEPARTMENT

P. O. BOX 1125

216 E. CENTRAL AVENUE

SECOND FLOOR

VALDOSTA, GEORGIA 31601

BID #07-24-25

FOR: One (1), Low Entry Rear Loader Garbage Truck

OPENING DATE: August 20, 2024

TIME: 11:00 AM EST

TEFFANY EDWARDS

PURCHASING AGENT

(229) 259-3525 • Fax (229) 259-5460

NOTICE TO DEALERS/VENDORS

1. Any prices bid by dealer/vendor on any items offered to the City of Valdosta shall be the price effective at the date of delivery.

2. No delivery date of “ASAP” (As Soon As Possible) shall be considered acceptable on items that have a maximum delivery date listed in the specifications.

3. The City of Valdosta reserves the right to accept alternate bids on any or all items where maximum delivery date, as listed in the specifications is not met by dealer/vendor.

4. Signature below of authorized agent for dealer/vendor shall constitute recognition and acceptance of all conditions of the sale as listed above.

5. All shipping is to be FOB Valdosta, GA 31601 and included in total price unless otherwise stated in the bid document.

Dealer/Vendor

Authorized Agent

GENERAL SPECIFICATIONS

It is the intent of these specifications to furnish the City of Valdosta with the following requisitioned equipment, according to the attached. It is clearly understood that the following are minimum specifications and are made in order to show the exact quality through specifications of the equipment proposed.

The City of Valdosta reserves the right to accept any or all bids or to choose the bid considered to be in their best interest.

The final decision of purchase will be made upon the award of the City of Valdosta Mayor and Council if the item or items total are greater than $25,000.

NO BID WILL BE CONSIDERED IF RECEIVED AFTER THE DATE AND TIME SPECIFIED.

Be sure to put the Bid Number on the outside of your return envelope.

Please be aware that private and public mail carriers are not always reliable on next day delivery in our area. Please assure your response is sent in plenty of time to reach us. As you know, late responses are not acceptable. If you utilize the US Postal Service and mail your response to the post office box, at PO Box 1125 Valdosta, GA 31603. Or hand deliver to our physical address “Purchasing, 2nd Floor”.

Please visit www.valdostacity.com for current or future bid opportunities.

INSTRUCTIONS TO BIDDERS

1. Proposals must be made upon the form of the proposal attached hereto. They must be enclosed in a sealed plain envelope, with the bid number written on the outside and endorsed with the title of the proposal, and must be filed with the Purchasing Agent of the City of Valdosta, located at 216 E. Central Ave 3rd floor. In the event you choose to mail your proposal, it should be mailed to Teffany Edwards, P.A., P.O. Box 1125, Valdosta, Ga. 31603.

2. No bidder will be allowed to withdraw his proposal for any reason whatsoever after the bids have been opened.

3. The specifications represent the minimum general size, weight, capacity and performance characteristics desired in the equipment to be purchased. These requirements are not intended to prevent obtaining fair prices or to eliminate competition, but to insure, if possible, that all bids submitted shall not be subject to correction or alteration after the bid has been filed, opened, and publicly read. In view of an unusual wide disparity in details of design and manufacture, complete descriptive literature and manufacturer’s specifications must be submitted on each type of equipment offered. The City of Valdosta reserves the right to evaluate any or all bids, particularly where there is a range in specifications. Special consideration will be given to the ready availability of repair parts and service.

4. Federal or State taxes are not applicable to Georgia Municipalities under the United States Code Title 26 and Georgia Exemption Certificate Number 3-465-686-300-1.

5. It is expressly understood by the bidder that written notice of the award or purchase order by the City of Valdosta will constitute an agreement and consummate the transaction and will serve together with the proposal, the advertisement, these instructions and the detailed specifications, as the entire form of contract between the parties.

6. The bidder agrees that the City of Valdosta reserves the right to reject any or all proposals, or to accept the part of the bid considered to be in the best interest of the City.

7. Specifications referred to minimum, therefore unless otherwise indicated by the bidder, the City will assume proposals meet or exceed all specifications.

8. The names of a certain brand, make or definite specifications are to demote quality standard of the article desired, but do not restrict bidders to be specific brand, make or manufacturer named; it is to set forth and convey to prospective bidders the general style, type, character and quality of the article desired.

1. The award of the contract will be made to the lowest responsible bidder taking into consideration quality performance and the time specified in the proposals for the performance of the contract. The City of Valdosta reserves the right to reject all bids as appears in its own best interest and to waive technicalities. In cases of a tie, the bid in the best interest of the City will be awarded.

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

Owner, Partner or Officer of Firm Company Name, Address, City and State Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder to submit the attached bid. Affiant further states as bidder, that they have not been a party to any collusion among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from bidding. Affiant also states as bidder, that they have not been a party to any collusion with any officer of the City of Valdosta or any of their employees as to quantity, quality or price in the prospective contract; and that discussions have not taken place between bidders and any office of the City of Valdosta or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

Subscribed and sworn to before me this ______ day of _____________________, 20____.

____________________________________Notary Public

SPECIFICATIONS

It is the intent of these specification to furnish the City of Valdosta with (1) One, Brand New Minimum 37,000 Single Axle GVWR, 2024 Current Model Production Low Entry Rear Loader Garbage Truck. These are minimum specifications and all deviations should be marked. You shall include with your package a cab/chassis and rear loader body build sheet and any deviations shall be referenced by the section and line-item specification on company letterhead with a detailed description to the deviation on the cab/chassis and rear loader body.

The specifications below describe a hydraulically actuated packer body of the rear loading type with the following minimum specifications considered necessary to perform the work assigned. The body shall be capable of compacting and transporting refuse to a landfill or transfer station and dispensing the load by means of hydraulic ejection. The body shall not be required to be tilted, lifted, or otherwise displaced from the chassis to eject the load. All equipment furnished under this bid shall be new, unused, and the same as the manufacturers current production model. Manufacturer’s body must have been in production for at least 10 years. A users list with a minimum of five current users with contact information including entity, contact name, phone, and email is to be included in bid package. Accessories not specifically mentioned, but necessary to furnish a complete unit ready for use shall also be included. The equipment furnished shall conform to all ANSI Safety Standards Z245.1-2008.

TRUCK CAB

coolant temperature, fuel level, primary and secondary air pressure gauges.

Includes standard warning light package: high water temperature, low oil pressure, and low air pressure warning lights w/audible alarms, high beam, turn signal, low fuel, and parking brake warning indicators.

Transmission oil temperature gauge located in driver information Display.

3) Interior to be grey, minimum seating for three individuals. (LH driver and two passengers).

4) Mirrors LH & RH side 16” x 7” “West Coast” type, w/ stainless steel brackets and housing.

5) Doors LH & RH Bi-Fold type. Doors open 90 degrees and fold open forward of the cab, locking in the open position. Includes 7 x 8 rectangular mirrors and provide blind spot coverage.

6) Steering column tilt / telescopic w/ self-canceling turn signals

7) Seats LH & RH air ride lumbar support vinyl covering and center bench seat for second passenger. Vinyl covering cab insulation inside cab roof & back wall, outside cab bottom & engine cover interior trim padded vinyl engine cover, upholstered head liner and back wall panels

8) Dome lights combination, interior map lights w/ selector switch.

9) Chassis wiring color coded, loomed wiring, SAE J1939 configured.

10) Mini-bus type electrical circuits automatic reset breakers, and relays.

11) HVAC 34,000 Sufficient BTU / HR at 100˚ F, 3-speed blower.

12) Electric windshield wipers with intermittent feature.

13) Radio without CD, Includes BT Phone and Audio AM/FM, WB, USB and MP3. Standard speaker package for cab (2) speakers

14) Air horn, triangle reflector kit shipped loose.

15) Cab tilt system RH manual/electric hydraulic jack mounted behind cab.

16) Auto Neutral System (Work Brake Switch) LH side.

ENGINE AND EQUIPMENT

1) CUMMINS L9 8.9 Liter 350hp@1900rpm GOV@2100rpm 1050lb.

ft@1200rpm.

2) 67 mph maximum accelerator pedal vehicle speed, 67 maximum cruise speed, and 1550 Engine RPM max PTO speed.

3) Cruise control auto resume.

4) Engine idle shutdown timer disable.

5) Belly pan

8) 430 Amp alternator brushed 12V starter.

9) 2 Premium 12V starting batteries 1900 CCA threaded stud type terminal. Stranded copper battery cables double aught (00) or larger to reduce resistance.

10) Battery disconnect switch mounted on battery box.

11) 18.7 CFM air compressor furnished on engine. Teflon lined stainless steel braided compressor discharge line.

12) Spin-On fuel/water separator.

13) 12V heat for fuel filter.

14) Air restriction indicator mounted on air cleaner or intake piping.

15) 2021 EPA diesel emission installation, DPF/SCR.

16) Exhaust single LH back of cab.

17) Curved tip standpipe.

18) Engine protection shutdown. Includes oil pressure, oil temperature, coolant temperature, and intake manifold temperature.

19) High efficiency cooling system remote mounted radiator behind cab, 1800 Sq. inches minimum. Cooling module a combination of steel and aluminum components, with aluminum connections to maximize performance and cooling capability. Silicone radiator & heater hoses.

Constant tension band clamps to reduce leaks.

TRANSMISSION AND EQUIPMENT

1) Allison 3000 RDS-P Transmission, Rugged Duty Series. Includes rear transmission support. (Suited for vehicles operating on/off highway and/or requiring PTO operation)

2) Allison Fuel Sense Not Acceptable.

3) Allison output function S Neutral indicator.

4) Dash mounted push button shifter.

5) Allison Group (Work Brake Provision)

FRONT AXLE AND EQUIPMENT

1) Dana D2000F 20,000 lb., 3.74 in drop taper leaf springs, shocks 20,000 lb.

2) Power steering Sheppard XD-120 single

3) Eaton/Dana LMS wheel hubs w/synthetic fluid.

4) Bendix Air Cam Front Drum Brakes 16.5x7.

5) Tie rods, Dana deep inset wheels.

6) Long stroke brakes, front axle

7) Gusseted cam brackets. Steer axle

8) Heavy duty CAM bushings, steer axle.

REAR AXLE AND EQUIPMENT

AIR AND TRAILER EQUIPMENT

1) Bendix AD-IS air dryer W/Heater and coalescing filter.

Manufacturer will determine the optimal size and location of required air tanks.

4) Body Interface Connector – 31 pin Deutch connector provided pre-wired for chassis functions.

TIRES AND WHEELS

4) Rear: Accur Stl Armor 22.5X8.25 heavy duty, two hand holes painted white, FUEL TANKS

2) 10 Gallon DEF tank mounted RH BOC forward of fuel tank.

3) Standard DEF to fuel ratio 2:1 or greater.

BATTERY BOX AND BUMPER

1) Battery box LH BOC.

2) Steel channel bumper with two tow pins.

PAINT

1) White: To match current City of Valdosta fleet.

WARRANTIES

1) Standard Chassis coverage 1 year/unlimited miles.

20 YARD REAR LOADING REFUSECOLLECTION TRUCK BODY

Body Bid Specifications

CAPACITY

BODY DIMENSIONS

1) Maximum overall body width not to exceed 96”.

2) Maximum overall length and height (with tailgate in locked position) above the chassis frame not to exceed:

Capacity: 20 Cu./Yd.

Length: 248”

Height: 84”

CT: 140”

3) Body weight (exclusive of options) shall be a minimum of 11,250 lbs.

BODY CONSTRUCTION

tapered to a point at the front of the body. Braces shall be interconnected with floor gussets and continuously welded. Rear portion of side brace shall connect to a 12" x 16" triangular gussets and all seams continuously welded for maximum strength

7) The body floor center shall be 1/4” plate high tensile steel

9) (30 x 30) Side access door shall be located on the street side of the body side wall. Include step access and removable door hinges

10) Side access door shall be equipped with a safety interlock to disengage the hydraulic system when open.

TAILGATE DIMENSIONS

3) Hopper cycle time with the standard PTO and pump shall not exceed an average of 22-26 seconds.

TAILGATE CONSTRUCTION

6) The tailgate perimeter edge shall be reinforced by 2” x 3” structural tube steel.

7) Tailgate shall be equipped with a chemically inert seal to provide a watertight seal. Minimum height 48”

8) Hopper floor shall remain stationary during the packing cycle and shall be equipped with a 1 1/4” NPT drain plug.

9) Hopper floor shall be a minimum of ½” 50K high tensile steel adequately braced to withstand maximum pressures imposed upon it. Hopper back ¼” T-1 steel and extension over body floor to reduce the amount of material fall back into hopper

12) All refuse packing and gathering cylinders shall be within hopper confines. (No external slide /panel cylinders)

13) Exterior inspection covers shall bolt in place at the slide/panel wear pad locations

PACKING MECHANISM CONSTRUCTION

1) The sweep panel shall be of the backhoe packing type, and designed to have a minimum clearance to thoroughly clean the hopper bottom during cycling.

3) The sweep panel shall be powered by two 5”x 19 double acting cylinders equipped with bronze bushing

4) The slide panel face plate shall be constructed of ¼” 80K high strength sheet steel

5) The slide panel shall be powered by two 4 ½” bore x 39” stroke double acting cylinders

6) The liner slide movement of the panel shall be accomplished on four wear pads with wear surfaces of 4” x 13” 7/8 x 1” nylon

7) The pivotal rotation of the sweep panel shall be accomplished through the sweep panel pivot which shall consist of two 2” diameter stress proof pivot pins with bronze bushings

8) Both ends of the pivot shaft shall contain bronze bushings

EJECTION PANEL CONSTRUCTION

1) Ejection blade shall form the front of the body and be hydraulically operated and designed to have a minimum clearance to thoroughly clean the body during cycling.

2) The load shall be discharged by means of a positive ejection system.

A double acting, telescopic cylinder shall extend and retract the full length of the body.

3) The ejection panel face plate shall be constructed of ¼” 50,000 PSI sheet steel and reinforced with trapezoidal cross members of high 3” x 3” structural tube. Include full length rear supports and wide formed braces on angled face

4) The ejection panel shall slide in an 8” channel sill on four high density slide bearing blocks.

5) Ejection panel bearing blocks must be serviceable without removing ejection panel

6) The 4 stage 6.5” bore telescopic cylinder shall be horizontally positioned

7) The ejection panel shall extend and retract without the assistance of clamp bars.

CONTROLS

1) The packing mechanism controls shall be located curbside and incorporate direct linkage to the valve spool. The valve sections will be located within the side frame of the tailgate and be easily accessible. The speed up sensor for the packing mechanism shall be a proximity style switch adequately protected from limbs and debris.

2) The ejector panel and tailgate raise control shall be mounted inside the front left-hand side of the body. Controls are accessed through opening located in access door. Controls will not come into contact with any refuse and are protected from outside elements

2) An electrical device shall be supplied to automatically raise the engine speed to the proper RPM during the packing cycle.

3) An additional throttle advance switch shall be mounted at the front left hand side of the body near the tailgate raise control handle and at the rear right hand side near the packing panel control.

4) A Back Pack Valve shall be required to automatically retract the ejection panel when packing against it by sensing the packing pressure at the rear valve.

5) The packing panel control shall be designed to accomplish the normal packing cycle in two steps and shall be reversible or stopped at any time during the cycle.

6) The packing panel control shall be a two handle design and located at the rear of the tailgate on the curbside.

HYDRAULIC SYSTEM

1) A power takeoff/pump combination shall be used to power the hydraulic system.

2) All hydraulic valves shall be mechanically operated and use direct link controls.

3) The hydraulic pump shall provide a delivery of 29 GPM at 1400-1500 RPM

pressure gauge to protect all components from excess pressures.

6) All hydraulic hoses shall conform to S.A.E. standards. No flat spots in hoses will be acceptable.

7) Hydraulic tank shall not be less than 40 gallons and must be equipped with a sight and temperature gauge. The tank shall be located inside the body.

8) A replaceable 10 micron absolute in tank immersed filter with by-pass valve and visual indicator shall be furnished in the return line of the hydraulic system.

11) Sweep and slide cylinder rods induction hardened.

ELECTRICAL

1) All body wiring shall be loomed and/or in conduit with heat shrunk Connectors. Wiring shall be color coded & labeled.

2) Body to chassis wiring shall be in sealed junction box at front of body with sealed connector

3) The body shall be equipped with approved LED clearance, warning, tail, license, stop and turn signals in compliance with the national safety standards.

4) The body shall be equipped with an external audio back up alarm activated when the chassis is in reverse.

5) Driver alert buzzer shall be installed at the rear of the tailgate located by the packing controls.

6) A light shall illuminate in the cab when the tailgate is open and an audible alarm will sound when the tailgate is open.

7) A light bar shall be mounted on the upper section of the tailgate and consist of (4) 4" stop, turn and three clearance lights, in accordance to the national safety standards.

PAINT

1) The body shall be properly cleaned with a chemical etching solution to remove all dirt, oil, and prepare surface for good paint adhesion. All surfaces shall be clean of welding slag. Gray DuPont, lead-free epoxy primer with rust inhibitors shall be applied.

2) DuPont Elite paint shall be applied. Valdosta Blue: N0071-Blue.

MOUNTING

1) Body shall be mounted in accordance to industry standards. No welding shall be performed on the chassis frame in the mounting process.

SAFETY

1) Access door to body to be equipped with an interlock switch to disable the hydraulic system when the door is open.

4) (2) 20 lb. fire extinguishers mounted one to each underside of the body with covers to protect from the elements.

5) Triangle reflector kit located in cab.

WARRANTY

1) Manufacturer’s limited warranty shall apply for a period of one year after date of acceptance of the unit.

2) Hydraulic cylinders shall have a limited warranty for a period of two year after date of acceptance of the unit.

OPTIONAL EQUIPMENT

1) Hopper Lights - Two LED white lamps shall be mounted inside on the upper half of the tailgate. The lights shall be capable of illuminating the hopper of the tailgate. The lights will be activated by a switch in the cab of the chassis.

2) Strobe Lights A strobe light shall be mounted on the upper half of the tailgate. The light shall be activated by a switch located inside the cab of the chassis. LED Smart Strobes upper front corners of the body.

3) Back Up Alarm & Sensor: A Back-up alarm auto volume adjustable 87 to 112 db shall be included.

4) Body Undercoat: the underside of the body and tailgate shall be undercoated with a material to protect from rust and corrosion prior to mounting of chassis.

5) Filter by-pass indicator: A hydraulic filter by pass sensor to be included with indicator in cab.

6) Guards: Roof guards to be included to protect all hydraulic and electrical lines that run on top of body from front to rear.

7) Tool Rack: a shovel/rake rack shall be mounted on each side of the rear of the body sides. Each rack shall secure the tools so that they do not fall out during transport at any time.

8) Water cooler with cooler bracket shall be included and mounted on curbside under body.

9) Cup Holders: a cup holder shall be mounted on each side of tailgate.

10) Pack on the go system: Hydraulic pack control shall be able to operate while moving from stop to stop. Must include electronic over speed protection to cut the pump off when a set RPM is achieved, and then re-activate again when RPM is below the set cut-off.

11) Two Diamondback model 450 Cart tippers are to be included per truck and shipped directly from Diamondback Industries to the Valdosta Maintenance Center. Valdosta will mount the cart tippers.

12) A 6” tall and ¼” thick hopper sill plate that extends the entire width of the hopper sill.

13) Left and Right cart tippers controlled by mechanical linkage from rear main valve. Steel hydraulic lines installed from rear main valve out and down each side sufficiently long enough to provide for shortest possible flexible hydraulic lines to cart tipper.

Camera System and Extended Warranties

1) A Safety Vision camera recording system shall be installed Model 4112, 70WQ4 monitor with front, rear, and both side cameras recording while ignition is turned on. Please State Additional Price $

2) Cummins L9 protection plan 1 (5/100) Five Years/100,000 miles.

Coverage is 100 percent parts and labor with no deductibles on internally lubricated components and major engine systems including turbo charger, water pump, and fuel injectors. Please State Additional Price $

Year, Make and Model of Cab Bidding:

Year, Make and Model of Body Bidding:

PLEASE CONTACT MR. JOHN BURTON AT THE CITY OF VALDOSTA MAINTENANCE CENTER AT 229-259-3580 FOR TECHNICAL QUESTIONS ABOUT THE TRUCKS AND BODIES.

PRICING PROPOSA

We/I have examined the specifications and agree to furnish the City of Valdosta with the equipment/services accordingly. Any deviations from the specifications will addressed as requested on page 6 under the specification heading. We/I propose to furnish the City of Valdosta with said equipment/ service for:

Truck Chassis Price $ EA

Rear Loader Price with Optional Equipment Requested $ EA

Drop ship charges per unit to rear loaders facility $ EA

Complete Unit Delivery to Valdosta with training fees $ EA

TOTAL $ EA

TOTAL Price (1) Garbage Truck with optional equipment requested and all fees: TOTAL EACH X 2 $

ADDITIONAL PRICING:

PRICING FOR CAMERA SYSTEM $ EA

PRICING FOR FIVE YEAR ENGINE WARRANTY $ EA

PRICING FOR FIVE YEAR AFTER TREATMENT

WARRANTY $ EA

PRICING FOR FIVE YEAR TRANSMISSION

WARRANTY $ EA

The City would like the successful vendor to agree to lock the price in for additional units ordered before July 31, 2025. There might be plans to fund additional unit(s) next fiscal year which begins July 1, 2025 but are not guaranteed until the budget is formally approved. There is no guarantee.

Does vendor agree to lock the price in for the time requested? YES_____ NO_____

Estimated time after receive order to completion on this bid:

SEND BUILD SHEETS AND LITERATURE FOR THE ITEM YOU ARE BIDDING

COMPANY INFORMATION SHEET

Date:

Company Name:

Address:

Phone Number:

Fax:

Signature: Title:

Printed Name:

Email:

Cell Phone:

Is your company currently on any State or Federal Debarment list? Yes____ No ____

Will your company accept a credit card for payment? Yes____ No____

E-Verify Number: Include a copy in package

Include a W-9 in package.

VENDORS

Container Systems & Equipment Company INC.

Att: William Young 506 Bellevue Avenue Daytona Beach, Florida 32114

Scranton Manufacturing Company INC.

Att: Johnathon McLaughlin 101 State Street Scranton, Iowa 51462

Wastebuilt Atlanta 1875 Mitchell Road Mableton, GA 30126

McNeilus Company PO Box 367, 1 McNeilus Court Villa Rica, GA 30180

Labrieplus 1198 Shattuck Industrial Bvld Lafayette, GA, 30728

EZ-Pack Refuse Hauling Solutions, INC.

200 Ladish Rd.

Cynthiana, KY 41031

Nu-Life Environmental 4821 Calhoun Memorial Highway Easley, SC 29641

Municipal Equipment Sales PO Box 1233 Woodstock Ga. 30188

Solid Waste Applied Technologies Inc Att: JC Gillenwater 207 Hal Averitt Blvd Statesboro, GA 30458

Carolina Environmental Systems 500 Lee Industrial Blvd.

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