BI2205 IFB Specifications.pdf

SUPPLEMENTAL CARBON SYSTEM UPGRADE

PROJECT MANUAL

July 2026

ISSUED FOR BID

LOTT PROJECT NO. BI2205

CONTRACT NO. 568-03-08

LOTT CLEAN WATER ALLIANCE

500 ADAMS STREET NE

OLYMPIA, WA 98501

I hereby certify that the Specifications contained herein were developed under my direct supervision.

Michael B. Johnson, P.E.

Gray & Osborne, Inc.

1130 Rainier Avenue South, Suite 300 Seattle, Washington 98144

(206) 284-0860

7/17/26

00 01 10 - 1

LOTT Clean Water Alliance Supplemental Carbon System Upgrade Table of Contents (v. 2026-01) BI2205, Contract 568-03-08

SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 0 Bidding and Contracting Requirements

General Conditions 00 11 13 Ad for Bids 00 21 13 Instructions to Bidders 00 41 13 Bid Proposal 00 43 13 Bid Bond 00 43 93 Bidders Checklist 00 45 15 Supplemental Responsibility Form 00 50 10 Contract Forms List 00 52 20 Contract 00 61 13.13 Faithful Performance Bond 00 61 13.16 Payment Bond 00 72 05 General Conditions 00 73 43 Wage Rate Requirements

DIVISION 1 General Requirements 01 11 00 Summary of Work 01 20 00 Measurement and Payment 01 26 00 Modification Procedures 01 26 13 Request for Information 01 31 19 Project Meetings 01 32 16 Progress Schedules 01 32 33 Photographs 01 33 00 Submittals 01 35 20 Safety and Health Requirements 01 41 00 Regulatory Requirements 01 42 13 Standard References 01 45 16.13 Contractor Quality Control 01 50 00 Temporary Facilities 01 74 00 Cleaning 01 78 23 Operating and Maintenance Information 01 78 23.01 Asset Management Identification 01 78 39 As-Built Redlines 01 91 00 Installation, Start-up, Testing, Commissioning, and Training

DIVISION 2 Existing Conditions 02 41 00 Salvage and Demolition

DIVISION 3 Concrete 03 20 00 Concrete Reinforcement 03 30 00 Cast-in-Place Concrete

DIVISION 5 Metals 05 52 00 Guardrail Systems

00 01 10 - 2

Table of Contents (v. 2026-01) BI2205, Contract 568-03-08 July 2026

DIVISION 6 Wood, Plastics and Composites Manufacturers 06 70 00 Pre-engineered Fiberglass Building

DIVISION 9 Painting 09 90 00 Painting

DIVISION 22 Plumbing 22 45 16 Emergency Drench Shower System

DIVISION 26 Electrical 26 00 00 Basic Electrical Materials and Methods 26 05 19 Conductors and Cables 26 05 26 Grounding and Bonding 26 05 33 Raceway and Boxes 26 27 26 Wiring Devices 26 28 16 Enclosed Switches and Circuit Breakers 26 46 00 Low Voltage Transformers

DIVISION 31 Earthwork 31 10 00 Clearing and Grubbing 31 20 00 Earthwork 31 23 19 Dewatering 31 23 23 Gravel Materials 31 25 00 Erosion Control 31 40 00 Temporary Shoring and Bracing

DIVISION 32 Exterior Improvements 32 11 16 Base Courses 32 12 16 Asphalt Paving

DIVISION 33 Utilities 33 05 00 Locate Existing Utilities 33 41 13 Stormwater Gravity Piping 33 41 14 Connection to Existing System 33 49 00 Stormwater Drainage Structure

DIVISION 40 Process Integration 40 05 07 Pipe and Conduit Support Systems 40 05 53 Valves 40 23 00 Process Piping Systems 40 72 13 Radar Level Sensors/Transmitters 40 72 76 Level Switches 40 73 13 Pressure Gauges

00 01 10 - 3

Table of Contents (v. 2026-01) BI2205, Contract 568-03-08 July 2026

DIVISION 43 Liquid Handling Equipment 43 20 00 Equipment General Provisions 43 32 69 Chemical Feed System 43 41 45 Polyethylene Storage Tank

DRAWINGS

*** END OF SECTION ***

Division 0

Bidding and Contracting Requirements General Conditions

00 11 13-1

LOTT Clean Water Alliance Supplemental Carbon System Upgrade Advertisement (v. 2026-01) BI2205, Contract 568-03-08

SECTION 00 11 13

ADVERTISEMENT FOR BIDS

BI2205

LOTT CLEAN WATER ALLIANCE

The LOTT Clean Water Alliance (LOTT) is a public wastewater utility that owns and operates wastewater conveyance and treatment facilities in Thurston County, WA. Bids for the construction of the SUPPLEMENTAL CARBON SYSTEM UPGRADE must be submitted electronically as a PDF document to the project portal by 2 p.m., Pacific Time on August 27, 2026. Bid guarantees must be submitted in person and addressed to Angelea Miller, Contract Manager, LOTT Clean Water Alliance, 500 Adams Street NE, Olympia, WA 98501. They shall be labeled “For the SUPPLEMENTAL CARBON SYSTEM UPGRADE – BID GUARANTY.”

Postmarked and/or late packages or faxes will not be considered for bid.

Drawings, specifications, addenda, and the Document Takers list for this project are posted on the project portal at https://mrscrosters.bonfirehub.com/projects/234312/details. Bidders must register for free-of-charge access to download documents, to be notified of addenda, and to submit a bid.

Bids will be opened publicly immediately after the time that bids are due. The bid opening may be attended in person at 500 Adams Street NE, Olympia, WA 98501, or viewed at https://us02web.zoom.us/j/89463729742?pwd=1F9NlR3aJkIH96vUT5zPWX5Sf0tIlW.1. The webinar ID is 894 6372 9742. The passcode is 5729.

The project consists of furnishing and installing a chemical storage and feed system including sitework, tanks, metering pumps, enclosure, piping, valves, electrical, instrumentation, and controls.

The work is located at LOTT Clean Water Alliance, Budd Inlet Treatment Plant (BITP), 500 Adams Street NE, Olympia, WA 98501.

The engineer’s construction estimate for this project is $590,000 - $750,000 including sales tax.

The Contractor will have 150 working days to substantially complete the work in compliance with all applicable laws and regulations. Physical construction work at the Site shall be limited by Notice to Commence Construction.

Submit questions regarding the bidding requirements, contract general conditions, or technical requirements to bids@lottcleanwater.org. As necessary, responses to questions will be made available to all bidders via addenda. Questions for which responses affect the bid conditions will be accepted until 4:00 p.m. on August 12, 2026.

https://mrscrosters.bonfirehub.com/projects/234312/details https://us02web.zoom.us/j/89463729742?pwd=1F9NlR3aJkIH96vUT5zPWX5Sf0tIlW.1

00 11 13-2

LOTT Clean Water Alliance Supplemental Carbon System Upgrade Advertisement (v. 2026-01) BI2205, Contract 568-03-08 July 2026

Minority and women owned businesses shall be afforded full opportunity to submit bids in response to this invitation, and shall not be discriminated against on the grounds of gender, race, religion, color, age, national origin, or disability in consideration of an award of any contract or subcontract. Further, all bidders are directed to solicit and consider minority and women owned businesses as potential subcontractors and material suppliers for this project.

Each bid shall be accompanied by a bid guaranty bond or a certified or cashier's check payable to the order of the LOTT Clean Water Alliance in an amount not less than five percent (5%) of the amount of the bid including tax as a guaranty that the bidder will execute the contract, if it is awarded, in conformity with the bid form. The successful bidder will be required to furnish performance and payment bonds, each in an amount not less than one hundred percent (100%) of the contract price.

A Pre-Bid Meeting will be held at Budd Inlet Treatment Plant on August 5, 2026 at 10:00 a.m. A site visit will follow the meeting. Details regarding the meeting and site visits are included in Section 00 21 13 (Instructions to Bidders).

00 21 13-1

Instructions to Bidders (v. 2026-01) BI2205, Contract 568-03-08

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

1.01 INSPECTION OF SITE

A. PRE-BID MEETING

A Pre-Bid Meeting will be held at Budd Inlet Treatment Plant, 500 Adams Street NE, Olympia, WA 98501 on Wednesday, August 5, 2026 at 10:00 a.m. Representatives of LOTT and its consultants will be available during this meeting to answer questions about the Project Manual and bidding procedures. Prospective bidders are encouraged to attend.

B. PRE-BID SITE VISIT

A Pre-Bid Site Visit will be held at the Budd Inlet Treatment Plant on August 5, 2026 at 10:00 a.m.

This site visit is not mandatory. However, prospective bidders that are not familiar with the project area are strongly encouraged to attend.

Bidders will be climbing multiple stairs and entering facilities that can have trip and slip hazards.

Bidders must bring personal protective equipment including hard hats, high visibility vests, eye protection, masks, and safety footwear.

C. EXAMINATION OF SITE CONDITIONS

Contractors are required to inspect the Site to satisfy themselves by personal examination or by such other means as they may prefer, of the location of the proposed work, and of the actual conditions of and at the Site.

If, during the course of this examination, a contractor finds facts or conditions which appear to them to be in conflict with the letter or spirit of the Project Manual, they may apply to the Owner, in writing, for additional information and explanation before submitting their Bid.

Submission of a Bid by the Contractor shall constitute acknowledgment that, if awarded the contract, they have relied and are relying on their own examination of (1) the site of the work, (2) access to the site, and (3) all other data and matters requisite to the fulfillment of the work and on their own knowledge of existing facilities on and in the vicinity of the site of the work to be constructed under the contract.

The information provided by the Owner is not intended to be a substitute for, or a supplement to the independent verification by the Contractor to the extent such independent investigation of site conditions is deemed necessary or desirable by the Contractor. The Contractor acknowledges that they have not relied solely upon Owner furnished information regarding site conditions in preparing and submitting a Bid hereunder.

00 21 13-2

Instructions to Bidders (v. 2026-01) BI2205, Contract 568-03-08

July 2026

1.02 EXAMINATION OF PROJECT MANUAL

Each contractor shall thoroughly examine and be familiar with those Contract Documents contained in the Project Manual. Submission of a Bid shall constitute acknowledgment upon which the Owner may rely that the Contractor has thoroughly examined and is familiar with the Project Manual. Failure or neglect of a contractor to examine any of the Contract Documents contained in the Project Manual shall in no way relieve them from any obligation with respect to their Bid or to the Contract. No claim will be allowed for additional compensation based upon a lack of knowledge of the Work.

1.03 INTERPRETATION OF PROJECT MANUAL

Contractors, prospective subcontractors, manufacturers, and suppliers may request interpretation of the Project Manual prior to bid opening. Submit questions regarding the bid, technical requirements, or contract general conditions to bids@lottcleanwater.org. Requests to clarify the source of materials, equipment, suppliers, or any other such matter which does not modify, change, increase, or decrease the scope of work requires no action by the Owner other than a response to the Contractor requesting the clarification. Contract exceptions or requests to clarify possible ambiguous, conflicting, or incomplete statements or designs, or any other such clarification which modifies, changes, increases, or decreases the Scope of Work, requires issuance of an addendum by the Owner for the interpretation to become effective and shall be submitted in writing no later than the date listed in the Advertisement for Bids.

1.04 BID DOCUMENTS

A. BID PROPOSAL FORM

1. GENERAL: Bids shall be made on the blank bid forms prepared and provided by the

Owner. Bids shall give the prices proposed in figures as required on the Bid Proposal form, shall give all other information requested, and shall be signed by the Contractor or his authorized representative. The Bid Proposal form shall be uploaded as a PDF document to the project portal at https://mrscrosters.bonfirehub.com/projects/234312/details.

2. BID PRICES: Bid prices shall include everything necessary for the completion of the Work including but not limited to providing the materials, equipment, tools, and the management, superintendence, labor and services. Bid prices shall include allowance for federal, state and local taxes.

In the event that the product of a unit price and an estimated quantity does not equal the extended amount bid, the unit price shall govern, and the correct product of the unit price and the estimated quantity shall be deemed to be the amount bid. If the sum of two or more items in a quoting schedule does not equal the total amounts bid, the individual item amounts shall govern and the correct total shall be deemed to be the amount bid.

3. CONTRACTOR'S SIGNATURE AND AUTHORITY: If the Bid is made by an individual, their name, signature, and mailing address must be shown. If made by a firm or partnership, the name and mailing address of the firm or partnership and the signature of at least one of the general partners must be shown. Additionally, a list of the partners shall be furnished upon request. If https://mrscrosters.bonfirehub.com/projects/234312/details

00 21 13-3

Instructions to Bidders (v. 2026-01) BI2205, Contract 568-03-08

July 2026 made by a corporation, the Bid shall show the name of the state under the laws of which the corporation is chartered, the name and mailing address of the corporation, and the title of the person who signs on behalf of the corporation. Additionally, a copy of the bylaws or resolution of the Board of Directors of the corporation showing the authority of the officer signing the Bid to execute contracts on behalf of the corporation shall be furnished upon request. If the Bid is made by a joint venture, the Bid shall be signed by a representative of one of the joint venture firms.

Additionally, a copy of the resolution or agreement empowering the representative to execute the Bid and bind the joint venture shall be furnished upon request.

4. BID IRREGULARITIES: Contractors are warned against making erasures or alterations of any kind, and bids which contain omissions, erasures, or irregularities of any kind may be rejected. Any correction to a bid made by interlineations, alteration, or erasure, shall be initialed by an authorized representative of the Bidder or the Bid may be considered nonresponsive. No oral, telegraphic, or telephonic Bids or modifications will be considered.

5. MODIFICATION OF BID: Modification of a Bid already received may be made by submitting a new Bid Proposal to the project portal prior to the time established for receiving Bids.

B. ALTERNATIVE MATERIALS AND EQUIPMENT

Manufacturers or suppliers of materials and equipment may offer an alternative product to the Contractor and request that alternatives to specified products be considered equal if submission of alternatives is not otherwise prohibited in the Contract Documents. Inclusion of such alternatives in the Bid is the responsibility of the Contractor. Award of the contract does not guarantee the Owner’s acceptance of alternative materials and equipment. After award of the Contract, such offers of alternative products will be reviewed and processed as an equal or a substitution provided under Section 00 72 05 (General Conditions).

C. BID GUARANTY

The original bid guaranty must be enclosed in a sealed envelope, labeled as specified in the Advertisement for Bids, and received at 500 Adams Street NE, Olympia, WA 98501, no later than the date and time that Bid Proposals are due. A bid guaranty bond shall be provided by a guaranty company authorized to carry on business in the State of Washington for payment to the Owner in the sum of at least 5% of the total amount of the Bid price, including tax, or, alternatively, by a certified or cashier's check, payable to the Owner in the sum of at least 5% of the total amount of the Bid price, including tax. Cash will not be accepted for a Bid deposit. Certified or cashier’s checks shall be deposited by Owner. Bonds must be executed by a duly licensed surety company, which is listed in the latest Circular 570 of the United States Treasury Department, as being acceptable as surety on federal bonds. The Bid guaranty bond shall be provided on the form included in this Project Manual and shall be signed by the Bidder and Surety. The power of attorney for the surety officer empowered to sign the bond shall be attached. The failure to furnish a Bid deposit of a minimum of 5% with the Bid shall make the Bid nonresponsive.

The amount payable to the Owner under the Bid guaranty bond, or the certified or cashier's check and the amount thereof, as the case may be, shall be forfeited to the Owner as liquidated damages in case of a failure or neglect of the contractor to furnish, execute, and deliver to the Owner the required performance and payment bonds and evidences of insurance; and to enter into, execute, 00 21 13-4

Instructions to Bidders (v. 2026-01) BI2205, Contract 568-03-08

July 2026 and deliver to the Owner the agreement on the form provided, within ten working days after receiving written notice from the Owner that the award has been made and the agreement is ready for execution.

D. LIST OF SUBCONTRACTORS

A list of proposed subcontractors as described in RCW 39.30.060 is not required.

E. ADDENDA

Addenda will be posted on the project portal. Bidders must download the bid documents from the project portal to be added to the Document Takers list and to be informed of Addenda. It is the bidder’s responsibility to confirm whether any addenda have been issued. Each Bid form shall include specific acknowledgment, in the space provided, of receipt of all addenda issued by the Owner during the bidding period. Failure to so acknowledge may result in the Bid being rejected as nonresponsive.

1.05 CONTRACTOR'S QUALIFICATIONS

The Contractor shall have, at the time of bidding and throughout the period of the Contract, all required licenses to perform the work required in the Contract. The Contractor also shall be knowledgeable of the unusual and peculiar hazards associated with the general class and type of work required to construct the specified project within the terms given in the Project Manual. The Contractor shall be competent and skilled in the protective measures necessary for the safe perfor-mance of the construction work with respect to such unusual and peculiar hazards.

A. MANDATORY RESPONSIBILITY CRITERIA

It is the intent of the Owner to award a contract to the low responsible Contractor. Before award, the Contractor must meet the mandatory bidder responsibility criteria in RCW 39.04.350(1), as amended, to be considered a responsible Contractor. The Contractor may be required by the Owner to submit documentation demonstrating compliance with the criteria. The Contractor must:

1. Have a current certificate of registration as a Contractor in compliance with chapter

18.27 RCW, a plumbing contractor license in compliance with chapter 18.106 RCW, an elevator contractor license in compliance with chapter 70.87 RCW, or an electrical contractor license in compliance with chapter 19.28 RCW which must have been in effect at the time of Bid submittal;

2. Have a current Washington Unified Business Identifier (UBI) number;

3. If applicable, have Industrial Insurance (workers’ compensation) coverage for the

Contractor’s employees working in Washington, as required in Title 51 RCW;

4. If applicable, have a Washington Employment Security Department number, as required in Title 50 RCW;

5. If applicable, have a Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW;

6. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3);

00 21 13-5

Instructions to Bidders (v. 2026-01) BI2205, Contract 568-03-08

July 2026

7. If bidding on a project subject to the apprenticeship utilization requirements in RCW 39.04.320, not have been found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under chapter 49.04 RCW for the one-year period immediately preceding the date of the bid solicitation;

8. Have received training on the requirements related to public works and prevailing wage under chapters 39.04 and 39.12 RCW unless exempt;

9. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.

B. SUPPLEMENTAL RESPONSIBILITY CRITERIA

In addition to the mandatory bidder responsibility criteria referenced above, the Contractor must also meet the following Supplemental Bidder Responsibility Criteria applicable to the Project. As evidence that the Contractor meets the Supplemental Bidder Responsibility Criteria, the Bidder(s) shall submit the Supplemental Bidder Responsibility Criteria documentation to the Owner within 24 hours of such request.

1. Claims Against Retainage and Bonds

a. Criterion: The Bidder shall not have a record of excessive claims filed against the retainage or payment bonds for public works projects during the previous five years that demonstrate a lack of effective management by the Bidder of making timely and appropriate payments to its subcontractors, suppliers, and workers, unless there are extenuating circumstances acceptable to the Owner. For the purpose of this criterion, “Bidder” shall include the registered construction company submitting the bid, as well as the owner(s) of the company and any other construction companies the owner(s) may currently or previously have owned.

b. Documentation: If there have been claims filed against the retainage or payment bond for public works projects during the five year period immediately preceding the bid submittal deadline for this Project, the Bidder shall submit a list of claims filed against the retainage and/or payment bond and the following information:

The project name;

The owner and contact information for the owner;

A written explanation of the circumstances surrounding each claim and the ultimate resolution of the claim.

The Owner may contact previous owners to validate the information provided by the Bidder.

2. Termination for Cause / Termination for Default

a. Criterion: The Bidder shall not have had any public works contract terminated for cause or terminated for default during the five year period immediately preceding

00 21 13-6

Instructions to Bidders (v. 2026-01) BI2205, Contract 568-03-08

July 2026 the bid submittal deadline for this project, unless there are extenuating circumstances acceptable to the Owner.

b. Documentation: The Bidder shall execute the Termination for Cause Certification provided in the Supplemental Bidder Responsibility Criteria section of this Project Manual. This form certifies compliance with the criterion. The Owner may also use independent sources of information that may be available to demonstrate whether the Bidder is in compliance with this criterion.

For any such projects in which the Bidder was terminated for cause or terminated for default, provide a written explanation identifying the Project contract that was terminated, the government agency which terminated the contract, the date of the termination, and a description of the circumstances surrounding the termination.

3. Liquidated Damages

a. Criterion: The Bidder shall not have been assessed liquidated damages related to the performance of a public works contract during the five year period immediately preceding the bid submittal deadline for this Project, unless there are extenuating

b. Documentation: For any such projects in which the Bidder was assessed liquidated damages, provide a written explanation for all liquidated damages paid by identifying the Project, the government agency which assessed the liquidated damages, the amount of the liquidated damages, the date the liquidated damages were paid, and a description of the circumstances surrounding the assessment.

4. Litigation

a. Criterion: The Bidder shall not have been a party as a plaintiff or defendant in any lawsuits involving performance or payment issues relating to a public works contract unless there are extenuating circumstances acceptable to the Owner. For the purpose of this criterion, “Bidder” shall include the registered construction company submitting the bid, as well as the owner(s) of the company and any other construction companies the owner(s) may currently or previously have owned.

b. Documentation: The Bidder shall execute the Litigation Certification provided in the Supplemental Bidder Responsibility Criteria section of this Project Manual.

This form certifies compliance with the criterion. The Owner may also use independent sources of information that may be available to demonstrate whether the Bidder is in compliance with this criterion.

For any such projects in which the Bidder has been a party as a plaintiff or defendant in any lawsuit involving performance or payment issues relating to a public works contract, provide a written explanation for all lawsuits, including identifying the parties, court, case number, status of case, and judgment and penalties.

00 21 13-7

Instructions to Bidders (v. 2026-01) BI2205, Contract 568-03-08

July 2026

5. Compliance with Laws Relating to Public Works Contracts

a. The Bidder shall not have violated any public laws relating to public works contracts during the five year period immediately preceding the bid submittal deadline for this Project, unless there are extenuating circumstances acceptable to the Owner.

b. Documentation: The Bidder shall execute the Public Law Certification provided in the Supplemental Bidder Responsibility Criteria section of this Project Manual.

This form certifies compliance with the criterion. The Owner may also use independent sources of information that may be available to demonstrate whether the Bidder is in compliance with this criterion.

For any such projects in which the Bidder violated public laws relating to the contract, provide a written explanation identifying the Project, the law violated, the judgment and/or penalty, and a description of the circumstances surrounding the violation.

6. Safety Record

a. Criterion: The Bidder shall not have a record of excess compensable claims due to injury or uncorrected safety and health violations, unless there are extenuating

b. Documentation: The Bidder shall provide completed and signed Occupational Safety and Health (OSHA) 300-A forms for the three years preceding the year of the bid submittal for this Project. If the Bidder is not required to file OSHA 300-A forms, the Bidder shall provide workers’ compensation frequency and severity records for the last three years.

7. Other Qualifications

a. Criterion: The Bidder shall be qualified to do the work called for in the Contract

Documents by:

Ability, capacity, and skill to perform the work

Character, integrity, reputation, judgment, experience, and efficiency

Ability to perform the work within the specified time

Quality of performance on previous contracts

b. Documentation: Upon request, the Bidder shall provide any such other information the Owner deems necessary to ascertain the ability of the Bidder to perform the Work satisfactorily.

If a bidder fails to submit any documentation required by the bidding documents to demonstrate compliance with the Bidder Responsibility Criteria, the Owner may:

Find the Bidder not responsible, or

Determine responsibility based upon availability of information.

00 21 13-8

Instructions to Bidders (v. 2026-01) BI2205, Contract 568-03-08

July 2026

C. RESPONSIBILITY DETERMINATION AND APPEAL

The Owner may conduct reference checks on any bidder whose bid is under consideration for award. In the event that information obtained from the reference checks reveals that the bidder does not meet the Bidder Responsibility Criteria (mandatory or supplemental as described herein) the Owner shall have the right to determine (in its discretion) that the bidder is not a responsible bidder. Prior to making a determination that a bidder is not responsible, the Owner may discuss with the bidder the information obtained from the references, and provide the bidder with the opportunity to offer explanations, and additional information that may help inform whether the Owner declares the bidder not responsible.

If Owner determines the Bidder does not meet the bidder responsibility criteria above and is therefore not a responsible Bidder, the Owner shall notify the Bidder in writing with the reasons for the determination. If the Bidder disagrees with this determination, it may appeal the determination within two business days of the Owner’s determination by presenting its appeal and any additional information to the Owner in writing. The Owner will consider the appeal and any additional information before issuing its final determination in writing. If the final determination affirms that the Bidder is not responsible, the Owner will not execute a contract with any other Bidder until at least two business days after the Bidder determined to be not responsible has received the Owner’s final determination. For the purposes of this subsection, the date of the Owner's transmission of the Owner's determination(s) by facsimile or electronic mail to the Bidder at the facsimile number or e-mail address provided by the Bidder in its Bid shall constitute the date of receipt by the Bidder of the written notices provided for herein.

If the Owner determines the bidder is not responsible, subject to following the requirements of the appeal process described above, the Owner may award the contract to the next lowest bidder who meets the Bidder Responsibility Criteria.

D. SUBCONTRACTOR RESPONSIBILITY

The Successful Bidder shall include the mandatory responsibility criteria in each of its first tier subcontracts, and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. Upon request of the Owner, the Successful Bidder shall promptly provide documentation to the Owner demonstrating that the subcontractor meets the mandatory subcontractor responsibility criteria. The requirements of the mandatory responsibility criteria section apply to all subcontractors regardless of tier.

E. REQUESTS FOR MODIFICATION OF SUPPLEMENTAL RESPONSIBILITY CRITERIA

During the bidding period, but not later than August 12, 2026, a potential bidder may request that the Owner modify the Supplemental Bidder Responsibility Criteria. Any such request must be in writing and submitted to the email address in Section 1.03.

The Owner shall evaluate any such requests, and if a decision is made by the Owner in its sole discretion to modify the criteria, such modification shall be communicated to all bidders and plan holders via the issuance of an addendum to the bidding documents. If the Owner determines not to modify the supplemental criteria, the Owner shall notify the requesting bidder of its decision in writing.

00 21 13-9

Instructions to Bidders (v. 2026-01) BI2205, Contract 568-03-08

July 2026

1.06 POSTPONEMENT OF OPENING

The Owner reserves the right to postpone the date and time for receiving and/or opening of bids at any time prior to the date and time established in the Advertisement for Bids. Postponement notices shall be issued to contractors in the form of addenda.

1.07 CONSIDERATION OF BIDS

A. BIDDING PREFERENCE

In accordance with RCW 39.04.380, a reciprocal bid preference is enforced for resident contractors. If a bid is received from a contractor who is:

1. A nonresident contractor (that is, at the time of bidding on a public works project, does not have a physical office located in the State of Washington); and

2. From a state that provides a percentage bid preference to its resident contractors bidding on public works contracts in that state

Then, a comparable percentage disadvantage will be applied to the Total Bid of that nonresident contractor. The state of residence for a Nonresident contractor is the state in which the contractor is incorporated or, if not a corporation, the state where the contractor’s business entity was formed. All nonresident contractors will be evaluated for out-of-state bidder preference. If the state of the nonresident contractor provides an in-state contractor preference, a comparable percentage disadvantage will be applied to their bid prior to determining the lowest responsive, responsible bidder.

If a nonresident contractor is still the lowest responsive, responsible bidder after the nonresident disadvantage total is applied, then they will be awarded a contract in the amount of their original bid (not including the disadvantage percentage amount).

B. REJECTION OF BIDS

1. Irregular Bids

The Owner reserves the right to reject Bids which are incomplete, obscure, or irregular as determined by Owner. The Owner also reserves the right to waive any immaterial irregularities in any bid. If an uploaded document cannot be opened or is unreadable, Owner will make a reasonable effort to contact the bidder to access the submitted information. The bid may be considered nonresponsive at Owner's discretion.

2. Collusion

If the Owner has reason to believe that collusion exists among Contractors and subcontractors, the Owner will reject the Bids of the known participants in such collusion and may, at its option, require that all contractors certify under penalty of perjury that no collusion has occurred or exists. The Owner also, at its option, may reject all Bids received.

C. IDENTICAL BID TOTALS: If two or more lowest responsive Bid totals are exactly equal, then the tie-breaker will be determined by a drawing at the Bid opening as described in the current

00 21 13-10

Instructions to Bidders (v. 2026-01) BI2205, Contract 568-03-08

July 2026

WSDOT Standard Specification 1-03.1(1). If an authorized representative from a Bidder is not present, a representative of the Owner shall draw for the bidder.

D. WITHDRAWAL OF BIDS: Prior to award of the contract, a contractor may withdraw its Bid providing it can establish to the Owner's satisfaction that a mistake was made in preparing the Bid. A contractor desiring to withdraw shall give written notice to the Owner no later than 5:00 p.m. on the first business day after bid opening or the request will not be considered. The notice shall specify in detail how the mistake occurred, and how the mistake made the Bid materially different than it was intended to be. Withdrawal will not be permitted for mistakes resulting from errors in judgment or carelessness in inspecting the site of the work or in reading the Project Manual. Owner will review the information and issue a determination on whether to allow withdrawal of the Bid.

1.08 RETURN / RELEASE OF BID GUARANTIES

Within ten working days after the Bids are opened, the Owner will issue checks for deposited certified or cashier’s checks or provide a statement releasing the bidder from the obligations and liabilities of the Bid Guaranty Bonds for those bids which are not to be considered further in making the award.

All other Bid guaranties will be held until the contract has been fully executed; after which, they will be returned or released, as applicable, to the respective contractors whose Bids they accompanied.

1.09 AWARD OF CONTRACT

The LOTT Clean Water Alliance Board of Directors is expected to take action on the contract on September 9, 2026. Award of the contract will be to the responsible Bidder with the lowest responsive bid as approved by the Board unless the Board rejects all bids. The Owner reserves the right to refuse a Bid if the Contractor does not meet the qualifications described.

Following Board action, acceptance of a Bid will be evidenced by a notice of award of contract in writing, delivered in person, by certified mail, or by e-mail with Delivery Receipt requested to the Contractor whose Bid is accepted and to the address specified on the Bid Proposal. No other act of the Owner shall constitute acceptance of a Bid. The award of contract shall obligate the Contractor, whose Bid is accepted, to furnish performance and payment bonds and evidences of insurance, and to execute the agreement set forth in the Project Manual.

1.10 EXECUTION OF CONTRACT

The contract Agreement as provided shall be executed by the successful Contractor and returned with the performance and payment bonds and evidences of insurance, within ten working days after receiving written notice of the award of the contract. After execution by the Owner, one copy of the agreement shall be returned to the Contractor.

00 21 13-11

Instructions to Bidders (v. 2026-01) BI2205, Contract 568-03-08

July 2026

1.11 LABOR REQUIREMENTS

A. WAGE DETERMINATION

The successful Contractor shall pay not less than the prevailing rate of wages as determined by the Washington Department of Labor and Industries. The successful Contractor shall post a copy of such determination at each job site. Applicable wage rate information is provided in the Contract.

B. SAFETY AND HEALTH REGULATIONS FOR CONSTRUCTION

The Contractor shall comply with all state and federal laws and county and local ordinances and regulations which in any manner affect those engaged or employed in the work. Contractor shall also comply with the requirements set out in Section 01 35 20 (Safety and Health Requirements).

C. APPRENTICE UTILIZATION

This project has no apprentice utilization requirements.

1.12 INFORMATION REQUESTS

From time to time, it may be necessary for those individuals or agencies routinely involved in this bid process, such as bidders, plan centers, contractors, or subcontractors, to request information from Owner in electronic, paper, or other format, throughout the bid process. Owner will assume any such request is not made under the Washington Public Records Act (Act) unless the requester makes reasonably clear it is a request under the Act, WAC 44-14-04002. Owner may treat any information request as a public records request at its discretion. If Owner determines a request is made under the Act, the request will be referred to Owner’s Public Records Officer and may be reviewed by Owner’s legal counsel. Individuals or agencies understand and agree with this provision as it relates to all information requests that may be made in connection with the bid process for this project. The bid process is defined as being from bid advertisement date until a contract is entered into for the project.

00 41 13-1

LOTT Clean Water Alliance Supplemental Carbon System Upgrade Bid Proposal (v. 2026-01) BI2205, Contract 568-03-08

SECTION 00 41 13

BID PROPOSAL

The price shall be shown in figures. LOTT Clean Water Alliance (Owner) reserves the right to correct obvious mathematical errors. Selection of a particular Bidder by Owner shall not be construed as a waiver of any requirements set forth in the Project Manual.

The Bidder hereby certifies that the cost of all labor, equipment, materials and taxes necessary for proper completion of the work shall be included in the prices for the various bid items shown herein.

The Bid Schedule identifies work to be conducted under this contract. All work identified in the Bid Schedule is subject to collection of Washington State Sales tax on the bid price. Bidders should contact the Washington State Department of Revenue for further clarification of sales tax rules. The Owner will not adjust payment if the Bidder bases a bid on a misunderstood tax liability.

BID SCHEDULE

I, the Bidder, propose to provide following items in accordance with the terms, conditions, and specifications contained herein for the price set forth below:

ITEM DESCRIPTION UNITS ESTIMATED

QUANTITY

UNIT BID

PRICE

TOTAL BID

PRICE

1. Mobilization and Demobilization

Lump Sum 1 $ $

2. Minor Changes Estimated 1 $25,000 $25,000

3. Trench Excavation Safety Systems

Lump Sum 1 $ $

4. O&M Manuals Lump Sum 1 $2,000 $2,000

5. As-Built Redlines Lump Sum 1 $2,000 $2,000

6. Supplemental Carbon System Upgrade

Lump Sum 1 $ $

SUBTOTAL BID SCHEDULE PRICE $

10% WA STATE SALES TAX $

TOTAL BID PRICE $

I, the undersigned, as bidder, declare that I have received and examined the Project Manual for the Supplemental Carbon System Upgrade Project. If my bid is accepted, I agree, by signing this Bid Proposal, to enter into a contract with the Owner for the fulfillment of this project at the prices listed and on the terms herein contained.

I have submitted a bid guaranty bond duly completed by a guaranty company authorized to carry on business in the State of Washington or a certified or cashier’s check payable to the Owner in the amount of at least 5% of the total amount of our bid including tax.

If my bid is accepted, I agree to sign the agreement without qualifications and to furnish the performance and payment bonds and the required evidences of insurance within 10 working days

00 41 13-2

LOTT Clean Water Alliance Supplemental Carbon System Upgrade Bid Proposal (v. 2026-01) BI2205, Contract 568-03-08 July 2026 after receiving written notice of the award of the contract.

I further agree, if my bid is accepted and a contract for performance of the work is entered into with the Owner, to so plan work and to prosecute it with such diligence that the work shall be completed within the time stipulated.

I acknowledge that addenda numbers ______ through _____ have been received and have been examined as part of the project manual.

I, the undersigned, as bidder, declare that I, my firm, association or corporation has (have) not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this bid is submitted.

Name of Company Bidder’s Name and Title

Bidder’s Signature

BIDDER INFORMATION

Address:

City: State: Zip Code:

Contact Name:

Phone Number: Fax Number:

Email _______________________________________________________________________

State of Incorporation:

Contractor’s License Number for State of Washington:

00 43 13-1

Bid Guaranty Bond (v. 2026-01) BI2205, Contract 568-03-08

SECTION 00 43 13

BID GUARANTY BOND

KNOW BY ALL PRESENT

THAT , hereinafter called the Principal, and , hereinafter called the Surety, are jointly and severally held and firmly bound unto the LOTT Clean Water Alliance, hereinafter called the Obligee, in the penal sum of five percent (5%) of the total amount of the bid by the Principal in lawful money of the United States for the payment thereof unto the Obligee; the Principal and Surety jointly and severally bind themselves forever firmly by these presents.

WHEREAS, the Principal is herewith submitting its offer for the fulfillment of Obligee's contract for the provision of the (project name) _____________________________________ .

NOW, THEREFORE, the condition of this obligation is such that if the Principal is awarded the contract, and if the Principal, within the time specified in the bid for such contract, enters into, executes, and delivers to the Obligee an agreement in the form provided herein complete with evidences of insurance, and if the Principal within the time specified in the bid gives to the Obligee the performance and payment bonds on the form provided herein, then this obligation shall be void;

otherwise, the Principal and Surety will pay unto the Obligee the penal sum hereof.

AND IT IS HEREBY DECLARED AND AGREED that the Surety shall be liable under this obligation as Principal, and that nothing of any kind or nature whatsoever that will not discharge the Principal shall operate as a discharge or a release of liability of the Surety.

IT IS HEREBY FURTHER DECLARED AND AGREED that this obligation shall be binding upon and inure to the benefit of the Principal, the Surety, and the Obligee and their respective heirs, executors, administrators, successors and assigns.

SIGNED AND SEALED this day of .

Name and Title of Principal

(SEAL)

Signature for Principal

Name and Title of Surety

Signature for Surety

00 43 93-1

Bidder’s Checklist (v. 2026-01) BI2205, Contract 568-03-08

SECTION 00 43 93

BIDDER’S CHECKLIST

Bid Proposal – submit electronically

Bid Deposit or Bid Guaranty Bond – submit in person

00 45 15-1

LOTT Clean Water Alliance Supplemental Carbon System Upgrade Supplemental Bidder Responsibility Form (v. 2026-01) BI2205, Contract 568-03-08

SECTION 00 45 15

SUPPLEMENTAL BIDDER RESPONSIBILITY FORM

Upon request, these forms shall be completed in their entirety and submitted by the Bidder(s) to the Owner within 24 hours of such request.

Failure to submit and meet the requirements as stated in Paragraph 1.05.B. of Section 00 21 13 (Instructions to Bidders) may be grounds for rejection of the bid. The Owner will be the sole judge in determining if the Bidder meets the minimum experience requirements.

Contractor Name Contact Person Email Address Phone Number

1. Claims Against Retainage and Bonds

Check the appropriate box.

The Bidder has not had claims against retainage and bonds in the five year period immediately preceding the bid submittal deadline.

The Bidder has had claims against retainage and bonds in the five year period immediately preceding the bid submittal deadline. Bidder must submit Documentation listed in Paragraph 1.05.B.1.b. of Section 00 21 13 (Instructions to Bidders).

2. Termination for Cause / Termination for Default

Check the appropriate box.

The undersigned certifies that the Bidder has not had any public works contracts terminated for cause or terminated for default in the five year period immediately preceding the bid submittal deadline.

The undersigned confirms that the Bidder has had public works contracts terminated for cause or terminated for default in the five year period immediately preceding the bid submittal deadline. Bidder must submit Documentation listed in Paragraph 1.05.B.2.b. of Section 00 21 13 (Instructions to Bidders).

3. Liquidated Damages

Check the appropriate box.

The Bidder has not been assessed liquidated damages related to the performance of a public works contract during the five year period immediately preceding the bid submittal deadline.

00 45 15-2

LOTT Clean Water Alliance Supplemental Carbon System Upgrade Supplemental Bidder Responsibility Form (v. 2026-01) BI2205, Contract 568-03-08 July 2026

The Bidder has been assessed liquidated damages related to the performance of a public works contract during the five year period immediately preceding the bid submittal deadline.

Bidder must submit Documentation listed in Paragraph 1.05.B.3.b. of Section 00 21 13 (Instructions to Bidders).

4. Litigation

Check the appropriate box.

The undersigned certifies that the Bidder has not been a party in any lawsuits involving performance or payment issues relating to a public works contract.

The undersigned confirms that the Bidder has been a party in lawsuits involving performance or payment issues relating to a public works contract. Bidder must submit Documentation listed in Paragraph 1.05.B.4.b. of Section 00 21 13 (Instructions to Bidders).

5. Compliance with Laws Relating to Public Works Contracts

Check the appropriate box.

The undersigned certifies that the Bidder has not violated any public laws relating to public works contracts in the five year period immediately preceding the bid submittal deadline.

The undersigned confirms that the Bidder has violated public laws relating to public works contracts in the five year period immediately preceding the bid submittal deadline. Bidder must submit Documentation listed in Paragraph 1.05.B.5.b. of Section 00 21 13 (Instructions to Bidders).

6. Safety Record

Bidder must submit Documentation listed in Paragraph 1.05.B.6.b. of Section 00 21 13 (Instructions to Bidders).

Date Signature

Print Name

Title

00 50 10-1

Contract Forms (v. 2026-01) BI2205, Contract 568-03-08

SECTION 00 50 10

CONTRACT FORMS

The following documents shall be completed and submitted by the Contractor upon Notice of Award:

Section 00 52 20 Public Works Contract

Section 00 61 13.13 Performance Bond

Section 00 61 13.16 Payment Bond

00 52 20 - 1

Public Works Contract (v. 2026-01) BI2205, Contract 568-03-08

SECTION 00 52 20

PUBLIC WORKS CONTRACT

PROJECT BI2205

CONTRACT 568-03-08

This Agreement (Agreement) by and between the LOTT Clean Water Alliance (LOTT), a 501(c)(3) corporation, acting as a public agency to provide wastewater resource management services, and (Contractor), a provider of construction services in the State of Washington (together referred to as "Parties"), in consideration of the terms and conditions contained herein, and any attachments incorporated by reference, is as follows:

SECTION 1 – WORK TO BE COMPLETED

Contractor shall perform all work and furnish all tools, materials, and equipment, for the SUPPLEMENTAL CARBON SYSTEM UPGRADE. The work site is the Budd Inlet Treatment Plant located at 500 Adams Street NE, Olympia, WA 98501. The work shall be in accordance with, and as described in the Bid Proposal and Project Manual which are by this reference incorporated herein, and made a part hereof.

SECTION 2 – TIME FOR COMPLETION

The Contract time will commence to run, and Contractor shall start to perform its obligation under the Contract Documents, on the date indicated in the Notice to Proceed. A Notice to Proceed may be given at any time within 30 calendar days after the Agreement is signed and the performance bond, payment bond, and evidence of insurance have been approved and filed by LOTT. Contract work shall be substantially completed within 150 working days.

Physical construction work at the Site shall be limited by Notice to Commence Construction as described in Section 01 11 00 (Summary of Work).

Time is of the essence, and any breach thereof shall be considered material in nature.

SECTION 3 – LIQUIDATED DAMAGES

If said work is not substantially completed within the time specified, Contractor agrees to pay LOTT the sum of $1,000 for each and every working day said work remains uncompleted after expiration of the specified time, as liquidated damages.