BF Sources Sought Questionnaire - OXF.pdf

U.S. Department of Justice Federal Bureau of Prisons Field Acquisition Office

U.S. Armed Forces Reserve Complex Grand Prairie, Texas 75051

August 9, 2024

Sources Sought Questionnaire Field Acquisition Office Building and Facilities Section (B&F) Federal Correctional Institution (FCI) Oxford Sources Sought 15B41024PR000231

The Federal Bureau of Prisons is conducting market research in accordance with Federal Acquisition Regulation, Part 10.

A single solicitation will be issued for Replace Roofs Phase III at FCI Oxford. The Federal Bureau of Prisons (FBOP), FCI Oxford located at 350 Elk Ave, Oxford, WI 53952 intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals for Replace Roofs Phase III.

This sources sought questionnaire is for information purposes only. The described requirement may or may not be included in the subsequent solicitation.

A summary of the requirements is as follows:

FCI Oxford proposes to have an outside roofing contractor remove and dispose of the existing rock ballasted EPDM flat roof system and underlying insulation, down to the decking from the southern portion of the Central Complex roof (approximately 10,500 sqft.) and the ten (10) inmate housing unit roofs (approximately 125,000 sqft.). The total area to be completed is approximately 135,500 sqft.

Access to the roofs will be from the exterior, via ladder/lifts. The elevation for the Central Complex roof is approximately 15ft. and the elevation for the ten housing unit roofs ranges from 11 ft.-15ft.

The above-mentioned roofs were tested and found to be positive for asbestos, see the attached Specifications for Asbestos Abatement. The contractor is responsible for complying with all local. state, and federal rules, regulations, and codes. Prior to beginning abatement, the contractor shall submit an abatement plan to the Bureau of Prisons for review.

The contractor will haul the existing rock to an on-site location identified by FCI Oxford. The contractor will remove the membrane and roof insulation. The decking will be cleaned by means of power broom and air blower. All surfaces to be primed or sprayed with SPF will be clean, dry, and free of all oil, grease, dirt and contaminants.

The contractor will apply an approved primer according to manufactures application directions. The contractor will spray apply an approved (Nominal 70 Compressive Strength, HFO blown, closed cell. with an approximate R-value of 6. 6 per inch) insulated polyurethane foam roof system to approximately 10,500 sqft. of the Central Complex roof and to approximately 125,000 sqft. of the ten (10) inmate housing unit roofs. The polyurethane foam thickness will average 6. 5" to 7" and receive a topcoat of 40 mils acrylic elastomeric coating with reinforcement fabric. Each “pass” or layer of the SPF should be at least 0. 5 inches (13 mm) and no more than

1.5 - 2.0 inches (38 - 51 mm) thick. Allow at least 10 minutes between each pass for cure and cooling. The SPF must extend up roof protrusions for a minimum of 8" (or above the slush line, whichever is greater) above the finished roof surface. SPF application shall be limited to that which can be completed to full SPF thickness in the same day. All exposed foam tie-in end laps and side laps must be primed at the end of each workday. If the SPF is not applied over the primed area within 72 hrs the primer must be reapplied and allowed to fully dry before continuing work. A protective coating or covering should be applied over the SPF the same day as the application or within 24 hours. Prior to application of the SPF, the substrate should be between 50° - 130°F (10°

- 54°C). SPF will not be applied when moisture, such as, rain, fog, frost, dew, high humidity (>85% R.H.}, or unsatisfactory environmental conditions are present. The finished surface of the SPF must be protected from the adverse effects of sunlight. The industry standards for roof pitch/slope shall be followed for the spray foam application to achieve a minimum of R-40 value throughout the roof. The completed SPF surface shall be smooth to coarse orange peel texture.

During SPF spraying all objects that may require protection from overspray shall be protected, all mobile objects shall be moved to an acceptable, protected area. All air intake vents shall be verified by contractor and staff escort that they are off and are covered. All roof drains and other penetrations will be temporarily closed off and re-opened before the contractor leaves at the end of the day.

The contractor will install a new metal fascia system to receive the added roof height, due to insulation thickness. It is the contractor's responsibility to raise all roof top units to install new insulated pads to meet new height requirements. The contractor will also extend the height of any roof penetration or curb which is too shallow to allow the proper spray foam depth.

All current roof drains will have an approved 4 inch retrofit insert roof drain installed. The drain stem will be a minimum of 12 inches. The body and strainer of retrofit drain will be made of aluminum.

An approved reinforcing fabric (100% polyester stitch-bonded) will be installed throughout the entire roof.

Edges of the fabric will be overlapped a minimum of two inches on each side. The reinforcing fabric will be embedded into a wet base coat and worked into the basecoat so that it is completely saturated. It will then be top coated with an additional coating to totally encapsulate the fabric.

The new roof systems will include a 20-year (for an acrylic topcoat of 40mils) full system warranty. If required by the manufacture the contractor will request a warranty inspection performed by a representative from the manufacture prior to the issuance of the roofing system warranty and upon completion of all work. At the conclusion of the project, an on-site training session will provide for proper repair and maintenance procedures of the roof system.

The project shall comply with all appropriate State and Federal Codes and regulations, including the latest editions of the International Building Cod, International Plumbing Code, International Mechanical Code, National Electrical Code (NFPA 70), Life Safety Code (NFPA 101), applicable NFPA standards, and environmental regulations.

Please answer the following questions:

1. Can your firm complete Roofs Phase III at FCI Oxford as specified above or according to Specifications Manual?

__________ Yes ___________ No

2. If you answered “No” in Question 1 above, what construction requirements can your firm provide?

3. The North American Industrial Classification System (NAICS) code for Roofing Contractors is 238160, which sets the small business standard at $19.0 million.

Based on this standard, what is your business size, small or large?

__________ Small ___________ Large

4. What level of subcontracting, if any, would your firm utilized to provide the listed requirement?

5. Are you eligible for participation in one of the following small business programs? If so, please indicate the program.

__________ “8(a)” Program __________ Women-Owned Small Business concern __________ Economically Disadvantaged Women-Owned Small Business concern __________ HUBZone Small Business concern __________ Veteran-Owned Small Business concern __________ Service-Disabled Veteran-Owned Small Business concern

6. The Performance Period estimated for this project is 525 calendar days. Does this time frame appear to be suitable for your firm to complete the requirement?

________Yes ________No

If not, what time frame in calendar days would it take your firm to complete? ___________Calendar Days

7. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

_____________ 45 days _____________ 60 days

8. After reviewing the above proposed work, are there any industry recommendations you would suggest other than what we have provided in our description?

9. If you were to complete this work, where do you estimate your pricing range?

____ Between $100,000 and $250,000 ____ Between $250,000 and $500,000

____ Between $500,000 and $1,000,000 ____ Between $1,000,000 and $5,000,000

____ Between $5,000,000 and $10,000,000 ____ More than $10,000,000

10. If awarded a contract, how many calendar days after the award could you begin construction? Please note that all individuals working on site at the institutions must undergo a security clearance investigation. This investigation may take 45 calendar days to complete.

_______________ Calendar days after Contract Award

11. Please furnish the following information in reference to your firm:

Name:

Address:

Unique Entity Identifier (UEI) in https://sam.gov:

Point of Contact:

Telephone Number:

E-mail Address:

Please e-mail your responses to kslone@bop.gov. Responses must be received no later than August 16, 2024.

A few notes regarding all FBOP requirements:

1. The resulting solicitation will be distributed solely through the General Services Administration Federal Business Opportunities website at sam.gov. Hard copies of the solicitation are not available. The website provides download instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most current information about the acquisition.

2. Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at www.sam.gov. In order to qualify for award, your business size metrics information entered in your SAM registration must be less than or equal to the size standard specified above. You must also have the NAICS code stated. Each bidder's SAM registration will be reviewed by the Government to confirm that your business size meets the small business size standard requirement and the stated NAICS code is listed. All bidders are urged to double check their SAM registration and update as necessary, including the size metrics information and NAICS code.

mailto:kslone@bop.gov https://beta.sam.gov/