BF Sources Sought Questionnaire - MIL.pdf

U.S. Department of Justice Federal Bureau of Prisons Field Acquisition Office

U.S. Armed Forces Reserve Complex Grand Prairie, Texas 75051

August 28, 2025

Sources Sought Questionnaire Field Acquisition Office Building and Facilities Section (B&F) Federal Correctional Institution (FCI) Milan Sources Sought 15B41725PR000065

The Federal Bureau of Prisons is conducting market research in accordance with the Federal Acquisition Regulation, Part

10. A single solicitation will be issued for Emergency Surface Blowdown Heat Recovery/DA Controls at FCI Milan. The Federal Bureau of Prisons (FBOP), FCI Milan located at 4004 East Arkona Road, Milan, MI 48160 intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals for Emergency Surface Blowdown Heat Recovery/DA Controls.

This sources sought questionnaire is for information purposes only. The described requirement may or may not be included in the subsequent solicitation.

A summary of the requirements is as follows:

Contractor will provide a temporary Surge/Deaerator System in order to maintain continuous steam service to FCI Milan. The furnishings of this system will include all piping, valves, tie in points, and chemical treatment to include the labor for installation and removal of the system.

Contractor will remove the existing combined surge and deaerator tank from the Central Utility Plant and dispose of the tank properly. The contractor is to provide all equipment, materials and labor force necessary to remove.

Contractor will provide a two-tank system. Stainless Surge tank and a D/A System in order to maintain continuous steam service to FCI Milan. The furnishing of this system will include all schedule 80 piping, forged fittings, valves, tie in points, controls, wiring, and labor for installation.

The replacement pressurized Deaerator, 45,000 lbs./hr., and 5,400 net gallons per hour. The tank will be constructed with A36 carbon steel. The unit will be constructed on an elevated stand to include three (3) boiler feed water pumps with a discharge pressure of at least 200 p.s.i. Two (2) existing pumps will be re-used, and one (1) new pump will be added by contractor. The new pump will be a Grundfos, type CR15-07 A-GJ-A-E- HQQE, model A96523618P117320001 or equal to. The deaerator will be a horizontal stand-alone unit separate from the surge tank. New stand to be constructed by contractor.

The D/A Tank stand will be constructed in the following manner. Surge tank stand will be constructed of 4”x4” tube steel, 94” inches from floor to top of stand. The stand will be 82” inches wide, and 82” inches deep, to be measured to the outside of the tube steel. The bottom of the stand will be 9” inches off the floor to the top of the 3” angle iron. There will be a fabricated pump base for the pumps to be mounted on.

The Deaerator will be required to be a spray style system with steam supply for the function of removing the oxygen from the boiler feed water.

Deaerator controls will control and alternate three (3) boiler feed pumps, vsd 208 volts sequence pumps according to load. Hand-off auto control for each pump. Control up to two make up valves. A 4-20 ma control signal will be sent to modulate the valves. Monitor pump status. Control one (1) overflow valve.

D/A tank will monitor the following points:

- Pump header pressure.

- Tank temperature

- Pressure

- Level

- Steam inlet pressure

- Make up water flow and total.

The Surge tank will be a receiver constructed of 316L stainless steel on a elevated stand. New stand to be constructed by contractor. The surge tank will be located approximately 40 feet away from the D/A tank, along the same wall, inside the same room. The tank will have a minimum capacity of 940 gallons or better. The stand will have two (2) new transfer pumps, 45 psi, 208-volt VSD. Taps for two (2) more feed water pumps that shall be moved from the old D/A equipment to the new rack. The tank will have a 316L stainless diffuser tube or better. A 4-20ma control signal will be sent to modulate the valves. Monitor pump status. Control one (1) overflow valve.

The surge tank stand will be constructed of 4”x4” tube steel, 66” inches from floor to top of stand. The stand will be 120” inches wide, and 48” inches deep, to be measured to the outside of the tube steel. The bottom of the stand will be 9” inches off the floor to the top of the 3” angle iron. There will be a fabricated pump base for the pumps to be mounted on.

Surge tank will monitor the following points:

- Pump header pressure.

- Tank temperature

- Level

- Make up water flow and total.

The Surge tank will also have the capability to be utilized to by-pass the deaerator tank to provide feed water to the boilers during an inspection or failure of the deaerator tank vessel as necessary. Deaerator will also have the capability to by-pass surge tank during an inspection or failure. This will insure redundancy in the feed water system.

The current surface blow down heat recovery is a Cleaver Brooks model BHR-9M and the replacement shall be equal to or better. The current unit shall be removed and replaced by a 316L stainless steel heat exchanger, housing and re-piped to surge tank. A 4-20ma control temp transmitter or better will monitor temps during low water flow.

Contractor will be responsible for a third-party inspection by a certified boiler inspector and provide all documentation throughout the service.

See the Statement of Work/Specifications attachment for the complete requirements for the project.

Please answer the following questions:

1. Can your firm complete Emergency Surface Blowdown Heat Recovery/DA Controls at FCI Milan as specified above or according to Specifications Manual?

__________ Yes ___________ No

2. If you answered “No” in Question 1 above, what construction requirements can your firm provide?

3. The North American Industrial Classification System (NAICS) code for Roofing Contractors is 238220, which sets the small business standard at $19.0 million.

Based on this standard, what is your business size, small or large?

__________ Small ___________ Large

4. What level of subcontracting, if any, would your firm utilized to provide the listed requirement?

5. Are you eligible for participation in one of the following small business programs? If so, please indicate the program.

__________ “8(a)” Program __________ Women-Owned Small Business concern __________ Economically Disadvantaged Women-Owned Small Business concern __________ HUBZone Small Business concern __________ Veteran-Owned Small Business concern __________ Service-Disabled Veteran-Owned Small Business concern

6. The Performance Period estimated for this project is 180 calendar days. Does this time frame appear to be suitable for your firm to complete the requirement?

________Yes ________No

If not, what time frame in calendar days would it take your firm to complete? ___________Calendar Days

7. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

_____________ 45 days _____________ 60 days

8. After reviewing the above proposed work, are there any industry recommendations you would suggest other than what we have provided in our description?

9. If you were to complete this work, where do you estimate your pricing range?

____ Between $100,000 and $250,000 ____ Between $250,000 and $500,000

____ Between $500,000 and $1,000,000 ____ Between $1,000,000 and $5,000,000

____ Between $5,000,000 and $10,000,000 ____ More than $10,000,000

10. If awarded a contract, how many calendar days after the award could you begin construction? Please note that all individuals working on site at the institutions must undergo a security clearance investigation. This investigation may take 45 calendar days to complete.

_______________ Calendar days after Contract Award

11. Please furnish the following information in reference to your firm:

Name:

Address:

Unique Entity Identifier (UEI) in https://sam.gov:

Point of Contact:

Telephone Number:

E-mail Address:

Please e-mail your responses to kslone@bop.gov. Responses must be received no later than September 12, 2025.

A few notes regarding all FBOP requirements:

1. The resulting solicitation will be distributed solely through the General Services Administration Federal Business Opportunities website at sam.gov. Hard copies of the solicitation are not available. The website provides download instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most current information about the acquisition.

2. Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at www.sam.gov. In order to qualify for award, your business size metrics information entered in your SAM registration must be less than or equal to the size standard specified above. You must also have the NAICS code stated. Each bidder's SAM registration will be reviewed by the Government to confirm that your business size meets the small business size standard requirement and the stated NAICS code is listed. All bidders are urged to double check their SAM registration and update as necessary, including the size metrics information and NAICS code.

mailto:kslone@bop.gov https://beta.sam.gov/