Bethel Hangar Office Remodel ITB.....pdf

INVITATION TO BID

Project No.

State of Alaska Department of Military and Veterans Affairs Facilities Management Office PO Box 5169, JBER, Alaska 99505

Bids Due: @ 1:00 P.M. Alaska time

Bid Cover Page

, AK

THE STATE

Department of Labor and

Workforce De\'elopment

�¼LASKA

P.•) Bo, Ii I !4;, Jur·,eou /,1:.Jsk:J 998 i l - ii 49 1/,-:-rn 1: 9()7 -lt-).:�70() Fu\: Y07 .-165.278..1

GO\'FR\:OR 1\IIKF [)Lf;-..;LEAVY Department of Transportation and Public Facilities f'.0. flo, I l 2500

.!U' 1'2Clu ,,.1(1\1 (.1 9961 i -'.2500 ;,,,1i,,: ·1,V.,t(S.:l'i!_;:1 Fu,.: 907 5!36.8365

Dear ProspectiYe Contrnctor:

If you arc considering bidding on an .\laska public works project, please remember the positiYc benefits of hiring locally. Construction, maintenance, and operation of public works projects arc \'ital to the economic health of .\laska, and good paying jobs associ11ted with such projects arc important to 1\laskans throughout the state.

If �-ou wnnt to hire more :\laskan,, we're here to help. I !iring local workers is cost-effecti\'e and can benefit your business in man�· ways. The ,\laska Department of I .abor and \\'orkforce Den:lnpment's Job Center staff can connect �·ou with c1ualified, skilled ,\laskan workers through the :\laska Labor I •:xchangc (:\LEXsys) employee/ employer database. Call (907) -1-65-2712 to get connected with a .I ob Center and potential employees in your community.

\'\'ork Opportunity Tax Credits (\'\'OTC) are aYailable to employers who hire gualifie<l Ill'\\. employees who are unemployed <lisabled Yetcram, recipients of Temporary Assistance or food stamps, ex uffenders, and residents of Empowerment Zones or Renewal Communities. The \\'OTC progrnm sa\'cd employers operating in , \laska over S3.2 million last year. For information on the tax credit program call

(907) -1-65-5952 or visit the \'('OTC website, ,,w\\·.johf.ala,d;:1.11m-/,1 ntc.h1 Ill.

The Department of Transportation and Public Facilities, the Department of Labor and \\'orkforce DeHlopment, the Alaska NatiYe Coalition on Employment and Training (ANCET), and other industry training prm·idcrs work closely together to recruit women, ,\laska Nati,·cs, minorities am! \'eteram for training and job referral. \\'e can assist your business in finding gualified employees right now, as well as help �·ou institute training programs to ensure a stable and skilled workforce over the long term. There are many high school and adult training programs across the state that prepare Alaska resicknt� for con::.truction jobs and to learn a trade as a registered apprentice. Alaska has over 1,500 registered apprentices and our job centers can assist employers that want to hire apprentices. Alaska\ p1T,·ailing wage is adjusted to allow employers to pay apprentices at a reduced rate while they arc learning their trade, offsetting your costs of training the apprentice. Additionally, there are on-the-job training wage incentives available for employers that hire apprentices.

If you are a\\"ardc<l a contract, \VC will send you additional information on the business benefit oi hiring locally and how to use the free ,\laska Labor Exchange System to find c1ualific<l .-\laska residents. Your effort to hire locally is appreciated ,·cry much. \\'e ,vish you well in the upcoming construcrion season and thank you for pmting .\laskans to work.

S . ,1

, 111Cl"l't' : , f,atby Munoz, Acting Corn 1ssio )Cf

Department of Labor and \'\'orkforce De,·elopment

Ryan Anderson, P.E., Commissioner Department of Transportation and Public Facilities

TABLE OF CONTENTS

(Federal-Aid Buildings)

Form Date

25D-7 (7/18)

Bidding and Contract Requirements Section No.

Invitation 00020

Bid Notices 00100 00110

25D-3S 25D-4A

(3/19) (7/18)

00830

00835

INVITATION TO BID GENERAL REQUIREMENTS

Forms 25D-9

INFORMATION TO BIDDERS

REQUIRED DOCUMENTS

BID COVER PAGE

BID FORM

DISADVANTAGED BUSINESS ENTERPRISE 25A-325C

SUMMARY OF GOOD FAITH EFFORT DOCUMENTATION 25A-332A

PRIME CONTRACTOR’S WRITTEN DBE COMMITMENT 25A-326

25D-153 25D-155 25D-156

00129 25A-301 (12/14) 00144 25A-304 (8/01)

00312 00410 25D-14 (8/01) 00420 25D-16 (7/18) 00427 25D-61 (10/01) 00430 25D-5 (5/17) 00435 25D-6 (1/16) 00510 25D-10A (8/01) 00610 25D-13 (8/01) 00620 25D-12 (8/01) 00670 25D-8 (8/01)

00700

00760 00800

SUPPLEMENTARY REQUIREMENTS FOR

DMVA SUPPLEMENTARY CONDITIONS

STATE LABORERS' AND MECHANICS' MINIMUM RATES OF PAY

State wage rates can be obtained at http://www.labor.state.ak.us/lss/pamp600.htm. Use the State wage rates that are in effect 10 days before Bid Opening. The Department will include a paper copy of the State wage rates in the signed Contract.

FEDERAL WAGE RATES

Federal wage rates can be obtained at http://www.wdol.gov/dba.aspx#0 for the State of Alaska. Use the federal wage rates that are in effect 10 days before Bid Opening. The Department will include a paper copy of the federal wage rates in the signed Contract.

BUY AMERICAN REQUEST FOR TYPE 3 WAIVER

CONTRACT REPORT

FEDERAL EEO BID CONDITIONS

EEO-1 CERTIFICATION

BID SCHEDULE

BID BOND

BID MODIFICATION

BUY AMERICA CERTIFICATE

SUBCONTRACTOR LIST

BIDDER REGISTRATION

CONSTRUCTION CONTRACT PERFORMANCE

BOND

PAYMENT BOND

CONTRACTOR'S QUESTIONNAIRE

GENERAL CONDITIONS

25A-321A

CERTIFIED TAX DELINQUENCY 25D-159

CERTIFIED BUY AMERICA 25D-151/152

http://www.labor.state.ak.us/lss/pamp600.htm http://www.wdol.gov/dba.aspx#0

Form 25D-7 (7/18) Page 1 of 2

STATE OF ALASKA

DEPARTMENT OF MILITARY AND VETERANS AFFAIRS

INVITATION TO BID

for Construction Contract

Date

Project Name and Number The Department invites bidders to submit bids for furnishing all labor, equipment, and materials and performing all work for the project described below. The Department will only consider bids received before 1:00 PM local time (per the Department’s time source) on the _

State Funded ☐ Federal Aid ☐

Location of Project:

Contracting Officer:

Issuing Office:

The Engineer’s Estimate is

All work shall be completed in ________ Calendar Days, or by ____________________________________.

The Department will identify interim completion dates, if any, in the Special Provisions.

The apparent successful bidder must furnish a payment bond in the amount of 100% of the contract and a performance bond in the amount of 100% of the contract as security conditioned for the full, complete and faithful performance of the contract. The apparent successful bidder must execute the said contract and bonds within fifteen calendar days, or such further time as may be allowed in writing by the Contracting Officer, after receiving notification of the acceptance of their bid.

Submission of Bidding Documents

Bidders may submit bidding documents electronically via the Department’s approved online bidding service, through the mail or hand delivered. For mailed or hand delivered bids and for electronically submitted bids with a paper bid guaranty, documents shall be submitted in a sealed envelope marked as follows:

Bidding Documents for Project: ATTN:

It is incumbent upon the bidder to ensure its bid, any amendments, and/or withdrawal arrive, in its entirety, at the location and before the deadline stated above. A bidder sending a bid amendment or withdrawal via email or fax must transmit its documentation to the Department at this email address: mvafmocontracts@alaska.gov

To be responsive, a bid must include a bid BOND equal to 5% of the amount bid. (When calculating the bid amount for purposes of determining the 100% value of the bid guaranty, a bidder shall include its base bid amount, plus the amount bid for alternate and supplemental bid items, if any.)

The Department hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this Invitation, Disadvantaged Business Enterprises will be afforded full opportunity to submit bids and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

Description of Work:

Form 25D-7 (7/18) Page 2 of 2

NOTICE TO BIDDERS

A bidder may direct questions concerning bidding procedures and requirements to:

Email: _________________________________________ Phone: _______________

Other Information:

A bidder requesting assistance in viewing the project site must make arrangements at least 48 hours in advance.

The point of contract for inquiries for this project is ____________________________________________.

Email: ___________________________________ Phone: _______________

If a bidder has any questions related to procurement, design, constructability, quantities, or other technical aspects of this project, it must direct its inquiries in writing via email with "Project Number _________________________" in the subject line to:

mvafmocontracts@alaska.gov

The Engineer’s Estimate is:

The following data may assist bidders in preparing their bid:

1. The contractor shall ensure that all necessary permits are filled out if work that involves ground disturbance occurs on Joint Base Elmendorf-Richardson:

a. A Dig Permit is required and must be submitted to the project manager before any ground disturbance occurs on JBER,

b. A Construction General Permit (CGP) is required and must be submitted to the project manager before ground disturbance equaling one (1) acre or more occurs on JBER,

c. A Storm Water Pollution Prevention Plan (SWPPP) is required and must be submitted to the project manager before ground disturbance equaling three (3) acres or more occurs on JBER.

Staging equipment & materials on job site

Equipment, vehicles and spillable materials shall be staged and stored on impervious surfaces whenever possible. Staging areas will be identified and provided to the FMO Project Manager prior to mobilization. Secondary containment and drip pans shall be implemented to mitigate the risk of spills from any of the contractor’s equipment, vehicle or materials. The contractor shall provide and maintain spill response supplies on site sufficient to manage any incidental releases caused from construction activities. Any erodible materials or waste materials that are stored outside shall be covered by plastic or a nonerodable material and secured.

GENERAL REQUIREMENTS

PART 1 – GENERAL REQUIREMENTS

1.01 Related Documents

A. All Contract Documents are related to this Section.

1.02 WORK COVERED BY CONTRACT

A. Work under this Contract includes providing all design, engineered drawings, materials, equipment, permits, tools, labor, travel, licenses, insurance, disposal, and all other expenses to complete the project detailed herein. All work must be completed in accordance with the terms and conditions of the Contract Documents.

1.02.01: New carpet installation.

A. Remove and dispose of the existing carpet & base trim in the 3 upstairs offices & common area, in accordance with all federal, state & local regulations.

B. Patch and paint the walls in the 3 upstairs offices and common area. Contractor is responsible for color matching paint.

C. Install new Milliken Color weave Rosetta Gem carpet and base trim in the upstairs offices & common area. New carpet must be approved by the FMO project manager.

1.02.02: Ceiling tile refresh.

A. Repaint or replace all water-stained ceiling tiles in the 3 upstairs offices & common area.

1.02.03: Concrete apron refresh.

A. Power wash & identify all cracks & document all cracks with photos.

B. Repair all the identified cracks in the concrete apron surface area.

C. Seal & re-stripe the concrete apron surface.

D. Remove built up sediment from inside the aircraft tie-downs and grounding points, then ensure that they are fully operational.

Scott Stewart Cross-Out

1.02.04: Replace sewage tank.

A. Remove and dispose of the existing sewage storage tank in accordance with all federal, state & local regulations as well as the environmental section within this scope of work.

B. Prepare and grade the site where the new sewage tank will be placed and install an appropriate size concrete pad.

C. Install a new sewage storage tank that has 2 times the capacity of the original tank. The existing tank is approximately 2000 gallons and is a horizontal cylindrical type.

D. New sewage storage tank must be insulated and suited for the arctic conditions.

E. All lines & plumbing must be insulated & heat traced to prevent freeze up.

F. Contractor shall ensure that the new sewage storage tank and plumbing are fully operational and has no leaks.

1.02.05: Install new water bottle filling station.

A. Remove & dispose of the existing water fountain in the main entryway.

B. Replace the water fountain with a water bottle filling station.

1.02.06: Install new washer & dryer in the vehicle bay.

A. Remove and dispose of the existing washer & dryer in accordance with all federal, state and local regulations.

B. Install new washer & dryer and install a new vent to the outside.

Construction Document

Bid Alternates

Bid Alt # 1

Bid Alt # 2

Bid Alt # 3

Bid Alternates Continuation Page

Bid Alt # 4

Bid Alt # 5

Bid Alt # 6

A. Other State projects may be scheduled to be under construction in the vicinity of the project.

B. Cooperate with other Contractors, Department Consultants, and the DMVA to minimize conflict with construction operations.

1.05 WORK SEQUENCE AND MILESTONES

A. A pre-bid walk through to understand and familiarize with existing site conditions may be mandatory.

See the Scope Of Work for details.

Base passes for projects on a military installation can be scheduled with the project manager no sooner than 48 hours in advance:

Name:

1.06 CONTRACTOR USE OF THE PREMISES

B. Upon receipt of Notice to Proceed (NTP) the CONTRACTOR will be expected to prepare submittals, a detailed project schedule and obtain required permits and line locates.

C. All work shall be substantially complete by ___________________.

D. This is an active facility all work shall be coordinated with the Project Manager to minimize disruption to daily activities and to provide uninterrupted building access.

Phone:

Email:

A. Coordinate use of the premises under direction of DMVA.

B. Assume full responsibility for the protection of the facility, roads and grounds in the project vicinity from construction related activities.

C. Obtain permission and pay for use of additional storage, Work or parking areas needed for construction operations.

D. Contractor must comply with all applicable Federal, State, and Local Regulations and Requirements including but not limited to; Unified Facilities Criteria (UFC), OSHA, FFA, NEC, and

NFPA.

E. Hours of operations for this project will be determined by the Project Manager and can change with no-notice due to mission requirements at no cost to the State.

1.03 CONTRACT

A. Construct the Work under a single lump sum Contract.

1.04 WORK BY OTHERS

Walk-through:

If you need base access, email

Bethel Hangar Roof Replacement

D. Any outage must be notified to the project manager at least 48hrs prior.

E. The project site shall be kept clean and organized. Stored materials must always be secured and Foreign Object Debris (FOD) picked up daily.

1.07 Security Requirements

A. When a contractor considers work has reached final competition, submit written certification that contract documents have been reviewed, work has been inspected, and work is complete in accordance with the contract documents and request the Department of Military & Veterans Affairs to perform the final inspection.

B. In addition to submittals required by the conditions of the contract, provide submittals required by governing authorities and submit a final statement of accounting giving total contract price and sum due.

1.08 DELAY DAMAGES

A. Failure to meet the completion Date: All work must be complete by September 15th, 2026. For each calendar day that the work is not substantially complete, after the expiration of the Contract time or the substantial completion dates Have passed. The Department shall enforce Liquidated damages Pursuant to the RA 9184 and its Revised Implementing Rules and Regulations (RIRR) the applicable rate for liquidated damages is one tenth (1/10) of one (1) percent of the amount of the unperformed portion for every day of delay and the maximum deduction shall be ten percent (10%) of the contract amount.

B. If no money is due the CONTRACTOR, the DEPARTMENT shall have the right to recover these sums from the CONTRACTOR, from Surety, or from both. These are liquidated damages and not penalties. These charges shall reimburse the DEPARTMENT for its additional administrative expenses incurred due to CONTRACTOR’S failure to complete the work within the time specified.

C. Permitting the CONTRACTOR to continue and finish the work or any part of it after the Contract time has elapsed or the completion date has passed does not waive the DEPARTMENT’S rights to collect liquidated damages under this section.

Part 2- Products

A. Submit product data to FMO project manager for approval prior to installation for all materials being installed.

5. Hazardous Material may include:

• Lead-based paint;

• Asbestos containing materials, such as insulation, ceiling or floor tiles, mastics, grout, roofing or siding, etc.;

• Mercury in switches, thermostats, electronics, fluorescent bulbs, and other equipment;

• Chlorofluorocarbons (CFCs) or other harmful chemicals in old refrigerators, air conditioners, and aerosol cans;

• Polychlorinated biphenyls (PCBs) in transformers, lubricants, paints, and sealants;

• Potentially toxic household or agricultural chemicals, including certain paints, cleaning products, and pesticides.

6. Contractors must store any construction equipment holding petroleum, oil, or lubricants on impervious surfaces whenever possible. Spill kits must be accessible during construction and if there is a spill, personnel must follow the DMVA Installation Spill Contingency Plan (ISCP). See enclosed ISCP.

1. All materials and debris removed during project will be the responsibility of the contractor to remove from job site for proper disposal. Arrangement of Dumpster for disposal of debris is the contractor’s responsibility.

2. All materials and debris must be stored and disposed in the designated areas only to ensure safe operations. Continuous policing of debris is mandatory to allow continued safe operative environment.

3. Contractors must comply with OSHA Safety Standards, clean the work area on a daily basis and, provide safety barriers, dust control and access to be maintained during the project.

4. When applicable, the contractor must perform a documented hazardous material survey, and notify the DMVA Environmental Program Specialist, for removal and disposal hazardous material and hazardous waste generated. All hazardous materials must be removed before demolition.

PART 3 – EXECUTION

Page 7 of 7 END OF SECTION

PART 5 – ATTACHMENTS

1.

2.

3.

4.

5.

6.

PART 4 – ENVIRONMENTAL REQUIREMENTS

ENVIRONMENTAL REQUIREMENTS SECTION page 1 of 3

NGAK-FMO-ENV 27 May 2025

MEMORANDUM FOR RECORD

SUBJECT: Environmental MFR for Bethel AAOF Life Cycle Project.

1. The existing sewage holding tank is to be replaced with a larger tank in the same location.

The new tank will require a concrete pad to be constructed and placed upon and ground disturbance is required. A concrete washout point shall be identified prior to the placement of concrete and waddles shall be placed downslope of the washout to reduce the discharge of concrete or wash water to the environment. The concrete washout shall be an impervious basin such as a kiddy-pool and residue shall be removed with other construction waste materials.

Holding tanks are considered to be an alternative system that require registration or plan approval. The replacement of the existing sewage holding tanks with new ones shall adhered to the requirements of 18 AAC 72.611(1)(A). To properly follow these requirements verification of the total lot-design flow must be completed. The breakpoint total on lot-design flow 1500 gallons per day. Verification shall be provided to the Water Resource Program Manager. A registered engineer shall be required to provide the design of the system as this is a requirement under either notification and documentation or plan review.

If total on lot-design flow is identified to be less than 1500 gallons per day as described in 18 AAC 72.611(1)(A) then documentation and notification to Alaska Department of Environmental Conservation (ADEC), Division of Water (DOW), Engineering Review (ER) shall be provided per 18 AAC 72.650(a). This legal requirement does mandate a registered engineer to provide notification to ADEC at least one day prior to beginning construction or modification. According to 18 AAC 72.650(c) no later than 90 days after completion of construction or modification shall the registered engineer that is responsible for the construction or modification of the system submit to ADEC a completed registration package. If total on lot-design flow is identified to be greater than 1500 gallons then engineering plan review shall be required per 18 AAC 72.615. The plan review process can be time consuming and adequate time to allow for this process should be considered in project timing. A copy of project plans, engineering drawing or As-Builts shall be given to the DMVA-CFMO Project Manager and saved for record keeping.

Scott Stewart Cross-Out

2. Concrete sealing and striping that occurs shall be conducted with consideration for precipitation or snowmelt and the potential for run-off from the property. The Contractor shall apply sealing product in accordance with the label and on a weather appropriate day (no wind or rain) to avoid drift and ensure proper binding effectiveness.

3. Should potential contamination concerns be unearthed (i.e. buried drums, lines, piping, tanks) during ground disturbance, the DMVA-CFMO Environmental Office must be notified immediately at (907) 428-7176. Field screening may be required as well as periodic soil samples, the Contractor will need to coordinate with the DMVA-CFMO on site representative. Any soil identified as potentially contaminated will need to be separated from uncontaminated soils and placed onto a liner to prevent further spread.

4. The existing sewage holding tank will need to have the flow turned off, disconnected, pumped dry and triple rinsed before being disposed of. Contractor shall dispose of tank at a permitted RCRA Subtitle D landfill as long as it’s characterized as Non-Hazardous Waste.

If there are questions, contact DMVA-FMO Environmental Hazardous Waste Program Manager at 907-428-7182. A signed copy of the disposal paperwork must be sent to the Hazardous Waste Program Manager. It is the Contractor’s responsibility to remove all construction debris and wastes generated from project activities in accordance with JBER, State, Federal and local regulations. The Hazardous Waste Program Manager does not anticipate any issues concerning reportable releases of hazardous substances as specified in 40 CFR 302 for the project.

5. The Contractor shall prepare an Erosion and Sediment Control Plan (ESCP) and submit to the Building Management Specialist and Water Resources Program Manager. The contractor shall provide exact acreage of project and ground disturbance in the ESCP.

6. If ground disturbance (including equipment staging areas, maintenance areas, and construction easements if they occur atop a soil surface which has not been included in the calculation for area of soil disturbance) is an acre or greater, filing a Notice of Intent (NOI) under the Construction General Permit is required by Alaska Department of Environmental Conservation (ADEC) to comply with stormwater regulations and if the ground disturbance is three acres or greater, a Storm Water Pollution Prevention Plan is require in addition to the NOI.

7.In the event of a spill, leak or any discharge of petroleum, oil, lubricants (POL),hazardous materials or hazardous waste during the contractor’s operations the contractor shall report the spill to the Alaska Department of Environmental Conservation according to 18 AAC 75.

In the event of a spill as described above the contractor shall be held responsible for all fines, response and remediation as required by ADEC under 18 AAC75.A reportable spill is defined in 18 AAC 75.300. The contractor shall notify the Water Resource Program Manager and the Building Management Specialist in the event of a spill in addition to the above-mentioned report to ADEC.

8.Equipment, vehicles and spillable materials shall be staged and stored on impervious surfaces whenever possible. Staging areas will be identified and provided to the BMS and WRPM prior to mobilization. Secondary containment and drip pans shall be implemented to mitigate the risk of spills from any of the contractor’s equipment, vehicle or materials.

The contractor shall provide and maintain spill response supplies on site sufficient to manage any incidental releases caused from construction activities. Any erodible materials or waste materials that are stored outside shall be covered by plastic or a non-erodible material and secured.

The Bethel AAOF has a Spill Prevention, Control, and Countermeasure (SPCC) plan. The contractor shall adhere at least to the standards and contingencies within the SPCC plan.

9.The point of contact for this action is Patrick Geary, National Environmental Policy Act(NEPA) Program Manager, 907-428-7157, or via email at patrick.geary@alaska.gov.

Encl DONALD FLOURNOY

DMVA-FMO-ENV

Environmental Program Manager

Form 25D-4A (7/18) Page 1 of 1

DEPARTMENT OF MILITARY AND VETERANS AFFAIRS

REQUIRED DOCUMENTS

Federal-Aid Contracts

REQUIRED FOR BID. Bids will not be considered if the following documents are not completely filled out and submitted at the time of bidding:

1. Bid Forms

a. Bid Cover Page

b. Bid Schedule

c. Bid Bond (as applicable) (25D-14)

d. SUPPLEMENTAL REQUIREMENTS FOR DMVA \ FMD FEDERALLY FUNDED CONTRACTS 2013

e. Bid Attachments (as applicable)

f. Certificate of Buy American Compliance (Form 25D-151 or Form 25D-152)

g. Bid Form (25D-9)

REQUIRED FOR BID MODIFICATIONS. Any bid revisions must be submitted by the bidder prior to bid opening. Use the following form to modify Manual (paper) bids:

2. Bid Modification (Form 25D-16)

REQUIRED AFTER NOTICE OF APPARENT LOW BIDDER. The apparent low bidder is required to complete and submit the following documents within 5 working days after receipt of written notification:

1. Subcontractor List (Form 25D-5)

2. Summary of Good Faith Effort Documentation (Form 25A-332A), and Contact Reports (Form 25A-321A)

3. DBE Utilization Report (Form 25A-325C)

4. Prime Contractor’s Written DBE Commitment (Form 25A-326) for each DBE to be used on the project.

REQUIRED FOR BUY AMERICAN WAIVER REQUESTS. When Certificate of Buy American Compliance (Form 25D-151 or 25D-

152) indicates the bidder will request a waiver, the bidder is required to complete and submit the following documents within 5 working days after receipt of written notification:

5. Buy American Request for Type 3 Waiver (Form 25D-153) (contact contracting office if this form is needed)

6. Buy American Percentage (Form 25D-155) (contact contracting office if this form is needed)

7. Buy American Assembly Questionnaire (Form 25D-156) (contact contracting office if this form is needed)

REQUIRED FOR AWARD. In order to be awarded the contract, the successful bidder must completely fill out and submit the following documents within the time specified in the intent to award letter:

1. Construction Contract (Form 25D-10A)

2. Payment Bond (Form 25D-12)

3. Performance Bond (Form 25D-13)

4. Contractor's Questionnaire (25D-8)

5. Certificate of Insurance (from carrier)

6. EEO-1 Certification (Form 25A-304)

7. Bidder Registration (Form 25D-6) Bidders must register annually with the Civil Rights Office in order to be eligible for award.

8. Certification Regarding Tax Delinquency and Felony Convictions (Form 25D-159)

9. Buy American Certificate (25D-61) (as applicable)

00110

25D-3S (3/19) 00100-1 Page 1 of 10

Department Of Military And Veterans Affairs

INFORMATION TO BIDDERS

This Information to Bidders outlines requirements that a bidder must follow when submitting a bid. The Department will reject a noncompliant bid.

100.01 BIDDERS QUALIFICATIONS

A bidder shall:

Submit evidence of a valid Department of Commerce, Community, and Economic Development certificate of Contractor Registration (Contractor Registration), under AS 08.18, and submit evidence of a valid Alaska Business License prior to award; and

When requested, submit a completed Contractor’s Questionnaire (Form 25D-8) stating previous experience in performing comparable work, business and technical organization, financial resources, and equipment available to be used in performing the work.

Before a bid is considered for award, the bidder may be requested by the Department to submit a statement of facts, in detail, as to his previous experience in performing comparable work, his business and technical organization, financial resources, and plant available to be used in performing the contemplated work.

100.02 CONTENTS OF BID PACKAGE

Upon request, the Department will furnish prospective bidders with a bid package, at the price stated in the Invitation To Bid.

The bid package includes the following:

1) Location and description of the project;

2) Time in which the work must be completed;

3) Amount of the bid guaranty;

4) Date, time, and place when bids are due;

5 Plans and specifications; and

6) Bid forms.

Unless otherwise stated in the bid package, the Plans, Contract Provisions and Specifications, Standard Modifications, Special Provisions, permits, forms and any other documents designated in the bid package are considered a part of the bid whether attached or not.

100.03 EXAMINATION OF CONTRACT REQUIREMENTS

25D-3S (3/19) 00100-2 Page 2 of 10

Bidders are responsible for carefully examining the plans, specifications and all other documents incorporated in the contract to determine the requirements thereof before preparing bids.

Any explanation desired by bidders regarding the meaning or interpretation of drawings and specifications must be requested in writing and with sufficient time allowed for a reply to reach them before the submission of their bids. Oral explanations or instructions given before the award of the contract will not be binding. Any interpretation made will be in the form of an addendum to the specifications or drawings and will be furnished to all bidders and its receipt by the bidder shall be acknowledged.

100.04 CONDITIONS AT SITE OF WORK

Bidders are responsible for visiting the site to ascertain pertinent local conditions such as the location, accessibility and character of the site, labor conditions, the character and extent of the existing work within or adjacent thereto, and any other work being performed thereon.

100.05 PREPARATION OF BIDS

A. A bidder shall prepare its bid using the Department provided bid forms or legible copies of the Department’s forms.

The bid must be signed in ink by the person or persons authorized to sign the Contract for the bidder. If a bidder is a corporation, the bid must be signed by a corporate officer or agent with authority to bind the corporation. If a bidder is a partnership, a partner must sign. If the bidder is a joint venture, each principal member must sign. If a bidder is a sole proprietorship, the owner must sign. Each person signing the bid must initial any changes made to entries on the bid forms.

B. The bid schedule contains empty space(s) that call for the bidder to enter its proposed price for each corresponding item which may include unit price or lump sum items and alternative, optional or supplemental price schedules or a combination thereof which will result in a total bid amount for the proposed construction.

C. The bidder shall specify the price or prices bid in figures. On unit price contracts the bidder shall also show the products of the respective unit prices and quantities written in figures in the column provided for the purpose and the total amount of the proposal obtained by adding the amounts of the several items. All the figures shall be in ink or typed.

D. Neither conditional nor alternative bids will be considered unless called for.

100.06 BID SECURITY

All bids shall be accompanied by a bid security in the amount specified on the Invitation to Bid.

The bid security shall be unconditionally payable to the State of Alaska and shall be in the form of an acceptable Bid Bond (Form 25D-14) made payable to the State of Alaska.

25D-3S (3/19) 00100-3 Page 3 of 10

The surety of a Bid Bond may be any corporation or partnership authorized to do business in Alaska as an insurer under AS 21.09. A legible power of attorney shall be included with each Bid Bond (Form 25D-14).

A Bid Bond must be accompanied by a legible Power of Attorney.

An individual surety will not be accepted as a bid security.

100.07 ADDENDA REQUIREMENTS

The Department will issue addenda if it determines, in its discretion, that clarifications or changes to the Contract documents or bid due date are needed. The Department may send addenda by any reasonable method such as fax, email, or may post the addenda on its website or online bidding service. Unless picked up in person or included with the bid documents, addenda or notice that an addendum has been issued will be addressed to the individual or company to whom bidding documents were issued and sent to the email address or fax number on the plan holders’ list.

Notwithstanding the Department’s efforts to distribute addenda, bidders are responsible for ensuring that they have received all addenda affecting the Invitation To Bid. Bidders must acknowledge all addenda on the Bid Forms, by fax, or by email before the deadline stated in the Invitation to Bid.

100.08 DELIVERY OF BIDS

Emailed bids are preferred or bids can be submitted in a sealed envelope. When bids are submitted in a sealed envelope, the envelope shall clearly indicate its contents and the address of the Department’s designated contracts office, as specified on the Invitation to Bid.

Bids for other work may not be included in the envelope. Faxed bids will not be considered, unless specifically called for in the Invitation to Bid.

100.09 WITHDRAWAL OR REVISION OF BIDS

Bids may be withdrawn or revised in writing delivered by mail, fax, or email, provided that the Department’s designated office receives the withdrawal or revision before the deadline stated in the Invitation To Bid. Withdrawal requests must be signed and submitted by the bidder’s duly appointed representative who is legally authorized to bind the bidder. Revisions shall include both the modification of the unit bid price and the total modification of each item modified but shall not reveal the amount of the total original or revised bids.

100.010 PROTEST OF INVITATION TO BID

An interested party, as defined in AS 36.30.699, may protest an Invitation to Bid before the bid opening in accordance with AS 36.30.560 and AS 36.30.565. The interested party must submit a protest to the Contracting Officer.

100.011 RECEIPT AND OPENING OF BIDS

The Department will only consider bids, revisions, and withdrawals received before the deadline stated in the Invitation to Bid.

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The Department will assemble, open, and publicly announce bids at the time and place indicated in the Invitation to Bid, or as soon thereafter as practicable. The Department is not responsible for prematurely opening or for failing to open bids that are improperly addressed or identified.

100.012 NONRESPONSIVE BIDS

1. A bid shall be rejected as nonresponsive if it:

a. Is not properly signed by an authorized representative of the bidder and in a legally binding manner;

b. Contains unauthorized additions, conditional or alternative bids, or other irregularities that make the bid incomplete, indefinite, or ambiguous;

c. Includes a reservation of the right to accept or reject any award, or to enter into a contract pursuant to an award,

d. Fails to include an acceptable bid guaranty with the bid;

e. Is materially unbalanced; or

f. Fails to meet any other material requirement of the Invitation To Bid.

2. A bid may be rejected as nonresponsive, in the Department's discretion, if it:

a. Is not typed or completed in ink;

b. Fails to include an acknowledgement of receipt of each addendum by assigned number and date of issue; or

c. Is missing a bid price for any pay item, except when alternate pay items are authorized.

100.013 BIDDERS INTERESTED IN MORE THAN ONE BID

A party who has quoted prices to a bidder is not thereby disqualified from quoting prices to other bidders or from submitting a bid directly for the work.

100.014 ELECTRONIC MAIL

Within its submitted bid, a bidder must include a current electronic mail (email) address of bidder’s representative who possesses authority to receive, process, and respond to Department emails regarding the advertised project.

The Department may send notices and information to a bidder by using the furnished email address of the bidder’s authorized representative.

A bidder shall notify the Department if the bidder requests the Department to send email notices or information to an address different from the email address initially provided in its bid forms.

The bidder shall notify the Department of such change by sending a request in writing to the Contract’s point of contact identified on the Invitation to Bid that is signed by a representative who is authorized and empowered to legally bind the bidder.

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Delivery of an email sent by the Department is complete upon receipt in the addressee’s email account. An email sent after 4:30 pm shall be deemed to have occurred at the opening of business on the next working day.

If needed, the Department may demonstrate proof of email delivery by affidavit or certification that includes the following:

1. The date and time that the Department sent the email message;

2. The email address from which the Department sent the message;

3. The name and email address to which the Department sent the message;

4. A statement that the Department sent the email message and that the person signing the affidavit or certification believes the transmission to have been complete and without error; and

5. An attached copy of the subject email.

100.015 CONSIDERATION OF BIDS

Until the Award, the Department may reject any or all bids, waive minor informalities or advertise for new bids without liability to any bidder if the Department, in its discretion, determines that to do so is in the best interests of the State.

A bidder may request withdrawal of a bid after opening and before the Award only in accordance with AS 36.30.160(b) and State procurement regulations. The bidder must submit the request to the Contracting Officer.

An interested party, as defined in AS 36.30.699, may protest a proposed Award of contract as per AS 36.30.560 and AS 36.30.565. The bidder must submit the protest to the Contracting Officer.

WHOLLY STATE-FUNDED PROJECTS. On wholly state-funded projects, determination of the low bidder will include bidder preferences as required under AS 36.30.321, according to subsections 1-3 below. Alaska Bidder Preference, Alaska Veteran Preference, and Alaska Product Preference are not applicable on projects with federal funding.

1. Alaska Bidder Preference: A bidder claiming this preference shall provide with their bid an Alaska Bidder Preference Certification, certifying they qualify as an Alaska bidder eligible for Alaska Bidder Preference according to AS 36.30.

If the bidder qualifies as an Alaska bidder, a five percent (5%) preference will be applied to the price of the bid. "Alaska bidder" means a person who:

a. holds a current Alaska business license;

b. submits a bid for goods, services, or construction under the name as appearing on the person's current Alaska business license;

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c. has maintained a place of business within the state staffed by the bidder or an employee of the bidder for a period of six months immediately preceding the date of the bid;

d. is incorporated or qualified to do business under the laws of the state, is a sole proprietorship and the proprietor is a resident of the state, is a limited liability company organized under AS 10.50 and all members are residents of the state, or is a partnership under former AS 32.05, AS 32.06, or AS 32.11 and all partners are residents of the state; and

e. If a joint venture, is composed entirely of ventures that qualify under (a) through (d), above.

2. Alaska Veteran Preference: A bidder claiming this preference shall provide an Alaska Veteran Preference Certification, certifying they qualify as an Alaska bidder eligible for Alaska Veteran preference according to AS 36.30.

If a bidder qualifies as an Alaska bidder and is a qualifying entity, an Alaska Veteran Preference of 5 percent shall be applied to the bid price. The preference may not exceed $5,000 (AS 36.30.321). A “qualifying entity” means a:

a. sole proprietorship owned by an Alaska veteran;

b. partnership under AS 32.06 or AS 32.11 if a majority of the partners are Alaska veterans;

c. limited liability company organized under AS 10.50 if a majority of the members are Alaska veterans; or

d. corporation that is wholly owned by individuals, and a majority of the individuals are Alaska veterans.

A preference under this section is in addition to any other preference for which the bidder qualifies.

To qualify for this preference, the bidder must add value by the bidder itself actually performing, controlling, managing and supervising a significant part of the services provided or the bidder must have sold supplies of the general nature solicited to other state agencies, governments, or the general public.

An Alaska veteran is a resident of Alaska who:

1) served in the Armed forces of the United States, including a reserve unit of the United States armed forces; or the Alaska Territorial Guard, the Alaska Army National Guard, the Alaska Air National Guard, or the Alaska Naval Militia; and

2) was separated from service under a condition that was not dishonorable.

3. Alaska Product Preference: A bidder claiming this preference shall complete and sign the Alaska Product Preference Worksheet, according to the worksheet instructions, and submit the completed worksheet with their bid.

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Except for timber, lumber and manufactured lumber products used in the construction project under AS 36.30.322(b), an Alaska products preference will be given as required under AS

36.30.326 - 36.30.332 when the bidder designates the use of Alaska products.

If the successful bidder/contractor proposes to use an Alaska product and does not do so, a penalty will be assessed against the successful bidder/contractor according to AS 36.30.330(a).

Each Alaska product declared on the Alaska Product Preference Worksheet must have an “Approval” date on the Alaska Product Preference Program List, that is on or before the bid opening date for this contract, and that does not expire before the bid opening date for this contract.

100.016 RESPONSIBILITY OF BIDDERS

The Department may find a bidder is nonresponsible for any one of the following reasons, but is not limited in its responsibility analysis to the following factors:

1. Evidence of bid rigging or collusion;

2. Fraud or dishonesty in the performance of previous contracts;

3. More than one bid for the same work from an individual, firm, or corporation under the same or different name;

4. Unsatisfactory performance on previous or current contracts;

5. Failure to pay, or satisfactorily settle, all bills due for labor and material on previous contracts;

6. Uncompleted work that, in the judgment of the Department, might hinder or prevent the bidder’s prompt completion of additional work, if awarded;

7. Failure to reimburse the State for monies owed on any previous contracts;

8. Default under previous contracts;

9. Failure to submit evidence of registration and licensing;

10. Failure to comply with any qualification requirements of the Department;

11. Engaging in any activity that constitutes a cause for debarment or suspension under the State Procurement Code (AS 36.30) or submitting a bid during a period of debarment;

12. Failure to satisfy the responsibility standards set out in state regulations;

13. Lack of skill, ability, financial resources, or equipment required to perform the contract;

or

14. Lack of legal capacity to contract.

Nothing contained in this section deprives the Department of its discretion in determining the lowest responsible bidder.

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100.017 SUBCONTRACTOR LIST

The apparent low bidder shall submit a completed Subcontractor List, Form 25D-5, within five working days following receipt of written notification by the Department that it is the low bidder.

An apparent low bidder who fails to submit a completed Subcontractor List form within the time allowed will be declared nonresponsible and may be required to forfeit the bid security. The Department will then consider the next lowest bidder for award of the Contract.

If a bidder fails to list a subcontractor, or lists more than one subcontractor for the same portion of work, and the value of that work is in excess of one-half of one percent of the total bid amount, the bidder agrees to perform that portion of work without a subcontractor and represents that it is qualified to perform that work.

A bidder who lists as a subcontractor another contractor who, in turn, sublets the majority of the work required under the Contract, violates this subsection.

A bidder or Contractor may, without penalty, replace a listed subcontractor who:

1) Fails to comply with licensing and registration requirements of AS 08.18;

2) Fails to obtain a valid Alaska business license;

3) Files for bankruptcy or becomes insolvent;

4) Fails to execute a subcontract for performance of the work for which the subcontractor was listed, and the bidder acted in good faith;

5) Fails to obtain bonding acceptable to the Department;

6) Fails to obtain insurance acceptable to the Department;

7) Fails to perform the subcontract work for which the subcontractor was listed;

8) Must be replaced to meet the bidder's required state or federal affirmative action requirements;

9) Refuses to agree or abide with the bidder's labor agreement; or

10) Is determined by the Department to be not responsible.

In addition to the circumstances described above, a Contractor may in writing request permission from the Department to add a new subcontractor or replace a listed subcontractor. The Department will approve the request if it determines in writing that allowing the addition or replacement is in the best interest of the State.

A bidder or Contractor shall submit a written request to add a new subcontractor or replace a listed subcontractor to the Contracting Officer a minimum of five working days before the date the new subcontractor is scheduled to begin work on the construction site. The request must state the basis for the request and include supporting documentation acceptable to the Contracting Officer.

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If a bidder violates this subsection, the Contracting Officer may:

1) Cancel the Contract after Award without any damages accruing to the Department; or

2) After notice and a hearing, assess a penalty on the bidder in an amount not exceeding 10 percent of the value of the subcontract at issue.

100.018 AWARD OF CONTRACT

The Department will award the Contract to the lowest responsible and responsive bidder unless it rejects all bids. The Department will notify all bidders in writing via email, fax, or U.S. Mail of its intent to award.

In order to establish a clear and definitive basis of award for contracts with additive alternates, the State has established a budgeted amount from which the order of bidders will be determined. The amount will be disclosed when timely received bids are announced. The low bid will be determined by considering the basic bid and additive alternate(s) in the order listed on the Bid Schedule up to a total not to exceed the budgeted amount. The State reserves the right to reject all bids. The State also reserves the right to award the contract above or below the budgeted amount to the low bidder based on any combination of alternate(s) or no alternate(s), providing that the low bidder remains unchanged.

The Department will notify the successful bidder in writing of its intent to award the Contract and request that certain required documents, including the Contract Form, bonds, and insurance be submitted within the time specified. The successful bidder's refusal to sign the Contract and provide the requested documents within the time specified may result in cancellation of the notice of intent to award and forfeiture of the bid security.

If an award is made, it will be made as soon as practicable and usually within 40 days after bid opening. Award may be delayed due to bid irregularities or a bid protest, or if the award date is extended by mutual consent. Bids shall be valid for 120 days after bid opening, and may be extended by mutual consent.

100.019 RETURN OF BID SECURITY

The Department will return bid securities, other than bid bonds:

1. To all except the two lowest responsive and responsible bidders, as soon as practicable after the opening of bids; and

2. To the two lowest responsive and responsible bidders immediately after Contract award.

100.020 PERFORMANCE AND PAYMENT BONDS

The successful bidder shall furnish all required Performance and Payment Bonds on forms provided by the Department for the sums specified in the Contract. If no sum is specified, the successful bidder shall comply with AS 36.25.010. The Surety on each bond may be any corporation or partnership authorized to do business in the state as an insurer under AS 21.09 or two individual sureties approved by the Contracting Officer.

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If individual sureties are used, two individual sureties must each provide the Department with security assets located in Alaska equal to the penal amount of either the performance bond or the payment bond.