Berkley Schools 2027 Roofing Program Pre-Bid Min and Sign-In Sheet.pdf

WeatherTech Consulting Group, Inc. • 45147 Cass Ave • Utica, MI 48317 586-731-3095 • weathertech@wtcg.net • www.wtcg.net

Pre-Bid Meeting Minutes

Project: Berkley Schools 2027 ROOFING PROGRAM

Owner: Alexa O’Brien, Berkley Schools

Location: 14501 Talbot St, Oak Park, MI 48327

Meeting Date: November 2, 2026 Meeting Time: 8:30 am Report #: Pre-Bid Meeting Report Date: November 4, 2026

Participants: See Attached Sign-In Sheet

ITEM DESCRIPTION ACTION

BY

1.

Bids Due Wednesday, November 18th @ 1pm EST

Bids: Bids are to be submitted no later than 1pm on Wednesday, November 18, 2026. The district will not consider or accept a bid received after the date and time specified for bid submission. Bids will be publicly opened immediately following the close of receiving bids at 14501 Talbot, Oak Park, MI 48327.

Bid Bond: Submit with bid five percent (5%) bid bond or certified check. Bid Bonds to be uploaded with bid.

Bid to include all costs for a Payment and Performance Bond and all attachments as indicated in the Invitation to Bid.

RC

2. The pre-bid meeting was mandatory. WTCG walked the roof area(s) at the Berkley High School, Pattengill Elementary School and Angell Elementary with attendees at the pre-bid meeting All

3. Work Hours: The work hours are Monday through Friday, Saturday is a make-up day. Please review the noise ordinances with the city. All

4. RFI’s are due on the WTCG by Monday, November 9th @ 12pm. The Addendum for the RFI responses will be posted to the Sigma Site by November 12, 2026. All

5.

Allowances: Allowance dollars should be added to the base bid and credited back to the district, if they are not utilized during the project.

Allowance Amounts:

Angell Elementary School - $10,000.00 Pattengill Elementary School - $8,500.00 Berkley High School - $31,500.00

RC

6. Contract award is anticipated in December 2026. All

7. Please note when bidding for this project, deviation from the design documents must be sent in a formal letter and approved. Design document requirements may exceed manufacturer warranty requirements. RC

8.

Contractor(s) will have approximately 45 workdays to substantially complete the project, starting at the end of the academic year on or about June 14, 2027, and substantial completion on or about August 13, 2027.

RC

9.

Items discussed during the roof walk:

1. Interior Protection – Per our pre-bid meeting, the Berkley High School gym, shall have interior protection on gym floors, stands and/or equipment locations, etc. Plastic sheathing or equivalent shall be included in your bid amount.

2. Per the pre-bid meeting, all roofing contractors were notified that a coordination meeting will be set-up with the district, McCartney Smith & WTCG to discuss summer projects and logistics.

(This meeting will be separate from the Pre-Construction Meeting.)

3. Berkley High School, added roof scope of penthouses labeled M2 and J3 to base bid. (see roof diagram)

4. Each school is a separate line item on the bid form, the roofing contractor and elect to only bid certain schools.

5. Addendum 1 will be issued separate from the meeting minutes.

All http://www.wtcg.net/

BERKLEY SCHOOLS 2027 ROOFING PROGRAM ~ Pre-Bid Meeting Minutes

KEY PLAN:

The above minutes represent the items discussed at the pre-bid meeting held at the job site. These minutes also include clarifications on topics that may not have been specifically discussed but are pertinent to the replacement and/or repair of the roof system(s). These minutes become part of the Contract Documents.

This confirms and records our interpretation of the discussions which occurred, and our understanding of the conclusions reached, during this meeting.

Requests for Information and/or questions or comments regarding these minutes must be submitted in writing no later than noon EST on Monday, November 9, 2026. We will assume that the information contained herein is complete and accurate unless concerned parties indicate otherwise before that time.

Prepared by: Ann Crippen cc: All Attendees, file Attachment: Pre-Bid Agenda

J3

N2 (Penthouse)

J3 (Penthouse)

M2 Added scope

WeatherTech Consulting Group, Inc.

45147 Cass Ave Ph: 586.731.3095 Utica, MI 48317 Page 1 of 3 E-Mail: weathertech@wtcg.net

PRE-BID CONFERENCE AGENDA

Berkley Schools

2027 Roofing Program

Project Name: Berkley Schools 2027 Roofing Program Meeting Date and Time: Monday, November 2, 2026 @ 8:30am Meeting Location: 14501 Talbot St, Oak Park, MI 48327

Introductions: Berkley Schools, WeatherTech, Contractors and other invited parties.

Scope Summary: Berkley Schools 2027 Roofing Program roof replacement for three (3) schools.

Reroofing Work: Contractor(s) will have approximately 45 workdays to substantially complete the project, starting at the end of the academic year on or about June 14, 2027, and substantial completion on or about August 13, 2027.

Project List for 2027 Roofing Program

School/Bldg Address Roof Area(s) Project Time Frame

Angell Elementary School

3849 Beverly Blvd.

Berkley, MI 48072

RA B, H, J and K 6/14/27-8/13/27

Pattengill Elementary School

3540 Morrison Ave Berkley, Mi 48072

RA D, E, K1,

K2, L, M, N and O 6/14/27-8/13/27

Berkley High School 2325 Catalpa Drive Berkley, MI 48072

RA B, C1, E,

G, J, L, M, M1, N and N1 6/14/27-8/13/27

Work Hours: Section 01 14 19 Use of Site - Bids to be based on this initial schedule for site work

1. Work Hours Monday through Friday, Saturday rain makeup day

Reference City Noise Ordinance(s) – Berkley, MI 7am-6pm Monday through Saturday; No Sunday work

Program Schedule:

1. 11/2/26– Pre-Bid Meeting @ 8:30 am EST

2. 11/9/26 – RFI Questions Due to WT, 12 pm EST

3. 11/18/26 – Bids Due to Admin Building 14501 Talbot, Oak Park, MI by 1pm EST

4. 11/19/26 – 11/20/26- Post Bid Meetings - Times TBD

5. Notice of Award by the December 2026 Board of Education meeting

Bid Documents: Specifications and proposal forms can be obtained online at https://sigma.michigan.gov/PRDVSS1X1/Advantage4

Utica, MI 48317 Page 2 of 3 E-Mail: weathertech@wtcg.net

Bids: Bids are to be submitted no later than 1pm on Wednesday, November 18, 2026. The District will not consider or accept a bid received after the date and time specified for bid submission. Bids will be publicly opened immediately following the close of receiving bids at 14501 Talbot, Oak Park, MI 48327.

Bid submission information: Section 00 01 13 Instructions to Bidders.

1. Bid Form and Unit Price Form;

2. Sworn and notarized familial disclosure statement and Iran Economic Sanctions Act;

3. Bid Guarantee: Five percent (5%) bid bond or certified check.

Award: Berkley Schools anticipates awarding to multiple contractors to meet schedules.

Bonds: Sections 00 01 13, 00 03 04 and 00 03 05

1. Performance and payment bonds

Agreement Type: Section 00 01 13 Instructions to Bidders

1. General PO and AIA Contract 101 Standard Form of Agreement Between Owner and Contractor;

2. AIA 201 General Conditions of the Contract for Construction.

Base Bid: Sec 00 03 00 Bid Form The Roofing Contractor shall be considered the prime contractor and include in the base bid, all costs relating to:

1. Base Bid includes roof replacement of work required to replace designated roof areas.

a. Each of the schools individually bid on a line-item basis, including:

Reroofing work Allowances added to bid form.

b. Liquidated Damages at $500/ day can be assessed after August 13, 2027.

Allowances: Section 00 03 00 Bid Form Base bid to include allowances:

If allowance dollars are not utilized during the project, the district shall be issued a credit from the roofing contractor on the final pay application. Please Note: The allowance dollars will be part of Addendum 1.

Unit Prices: Section 00 03 01 Unit Price Bid Form

1. Separate form.

2. Used for pricing and tracking Allowances and Unit Price Items

Warranty

1. Roof Replacement:

a. Provide roof system manufacturer's "No-Dollar-Limit" thirty (30) year material (with exception of

Angell Elementary, Roof Area K) and installation warranty.

b. 5 year performance agreement, reference Spec. 07 54 00; Page 11.

RFIs and Questions:

All questions & RFIs during bidding come to WeatherTech, no questions to Berkley Schools. Formal Requests for Information and proposed substitutions to be submitted to Ann Crippen at acrippen@wtcg.net.

Requests will be answered only if the response can be given through an Addendum.

Contacts:

WeatherTech Consulting Group – Project Manager Ann Crippen acrippen@wtcg.net, (586) 731-3095, ext. 100 mailto:acrippen@wtcg.net

Utica, MI 48317 Page 3 of 3 E-Mail: weathertech@wtcg.net

WeatherTech Consulting Group – Site Contact John McCaig, jmccaig@wtcg.net, (586) 731-3095

Roofing Scope(s):

Angell Elementary School – Roof Area(s) B, H and J; 90 mil Fully-Adhered EPDM w/a 30 yr warranty; Roof Area K – Shingle Roof Replacement (allowance – deck replacement of 150 sq. ft.); Allowances to be added to base bid $10,000, all roof area(s).

Pattengill Elementary School – Roof Area(s) D, E, K1, K2, L, M, N and O; 90 mil Fully-Adhered EPDM w/a 30 yr warranty; Allowance to be added to base bid of $8,500.00

Berkley High School – Roof Area(s) B, C1, E, G, J, L, M, M1, N and N1; 90 mil Fully-Adhered EPDM w/a 30 yr warranty; Allowance to be added to base bid of $31,500.00

Roof Walks:

Berkley High School (immediately following meeting) Angell Elementary School, approximately 9:45 am Pattengill Elementary School, approximately 10:15 am mailto:jmccaig@wtcg.net