QEA_SNMD_JOFOC.pdf

Policy Document Control No. BEP-OA-13-00001 Version 2.0

BUREAU OF ENGRAVING AND PRINTING

SOLE SOURCE JUSTIFICATION FOR SIMPLIFIED ACQUISITIONS (>3K and <150K)

This justification is to support the Bureau of Engraving and Printing’s (BEP) Office of Acquisition’s use of the sole source procedures as described in FAR 13.106-1(b) for the acquisition of the following supplies and/or services.

1. DESCRIPTION OF SUPPLIES AND/OR SERVICES.

Preventive maintenance, calibration, and performance verification for Government-owned Single Note Measurement Devise (SNMD).

2. REQUISITION NO(s) 111022 4. NAME(S) OF PROPOSED SOURCE(s)

Quality Engineering Associates, Inc. (QEA, Inc.), 755 Middlesex Turnpike, Unit 3, Billerica, MA 01821

3. COST ESTIMATE $60,000.00

(total for base year plus four option years)

5. POLICY DIVISION TRACKING NO.

6. JUSTIFICATION AND SUPPORTING INFORMATION

A. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS AND/OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED (E.G., URGENCY, EXCLUSIVE LICENSING

AGREEMENTS, BRAND-NAME OR INDUSTRIAL MOBILIZATION).

The IAS-2000B Single Note Measuring Device (SNMD) is a system comprising proprietary software developed by QEA, Inc., a Government-supplied PC, and a Government-supplied Canon DR-G1130 scanner. The system software measures the location and qualities of Federal Reserve Note (FRN) features based on scanned images and outputs dimensional, OCR, density, and color data. The Bureau of Engraving and Printing (BEP) has three SNMD systems, two at the Washington, DC facility and one at the Fort Worth, TX facility, which were acquired in July, 2013. In order to ensure the accuracy of the dimensional and other data outputted by the systems, the Government requires that they undergo periodic re-calibration, scanner maintenance, and system performance verification.

Since only QEA has the proprietary knowledge of the software functions that enable calibration and performance verification, QEA is the only party with the capability to provide the calibration and performance verification services. Although it would be possible for the Government or another party to perform standard scanner maintenance, since scanner maintenance would potentially have an impact on the system performance and measurement outputs, it is best that scanner maintenance be performed immediately prior to calibration and performance verification, to ensure continued accuracy of the results obtained from the SNMD systems and to prevent any potential conflicts over system performance problems resulting from scanner maintenance.

Policy Document Control No. BEP-OA-13-00001 Version 2.0

B. DESCRIBE THE MARKET RESEARCH THAT WAS CONDUCTED AND THE RESULTS OF THE MARKET

RESEARCH, OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED. IN

ADDITION, A STATEMENT AS TO WHETHER A GPE NOTICE WAS OR WILL BE PUBLICIZED AS REQUIRED BY

FAR SUBPART 5.2 AND, IF NOT, WHICH EXCEPTION UNDER FAR 5.202 APPLIES.

Market research was conducted on the internet by searching for companies who are able to provide services for IAS-2000B systems. No such results were found. Also, a search was performed on GSA Advantage’s website and results indicated that no vendor who holds a GSA schedule is able to provide services for the IAS-2000B systems or for Canon scanner maintenance.

C. DEMONSTRATION THAT THE ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE.

A price fair and reasonable determination will be made on the basis of an independent government cost estimate (IGCE).

7. REQUESTING OFFICE CERTIFICATION

I hereby certify this justification is accurate, and contains complete data/information necessary to support the recommendation for sole source justification and approval.

REQUESTING OFFICE

REPRESENTATIVE (Name & Title)

(Signature)

(Phone No.)

(Date)

8. SMALL BUSINESS SPECIALST CERTIFICATION

I have reviewed the information above and attached, if applicable, and concur / do not concur with the findings.

SMALL BUSINESS SPECIALIST

(Name)

(Signature) (Phone No.)

9. CONTRACTING OFFICER DETERMINATION AND APPROVAL

I hereby determine the circumstances of this acquisition support the justification to acquire these supplies and/or services on a sole source basis. Therefore, as the authorized contracting officer for this acquisition I approve the processing of this requirement on a sole source basis.

CONTRACTING OFFICER (Name)

(Signature) (Phone No.)