Trophies_Statement_of_Work.pdf

Statement of Work

1.0 Introduction:

The Bureau of Engraving and Printing (BEP), Office of Human Resources has a requirement for various types of awards. To support this effort the BEP will intends to establish a three (3) year Blanket Purchase Agreement for awards and trophies.

2.0 Scope:

The Contractor shall provide all awards, materials, and services required to deliver various types of awards to BEP currency facilities located in Washington, DC and Ft. Worth, TX.

3.0 Technical Requirements:

A. Contractor shall have provide the following awards:

AWARD IMAGE AWARD NAME AWARD

DIMENSIONS

BEP AWARD

CATEGORY

Eagle on Flag Award

19” Director’s Award

Jade Tower 14” Directorate Award http://www.edco.com/content/images/thumbs/0020071_eagle-on-flag-award.jpeg

DIMENSIONS

BEP AWARD

CATEGORY

Jade Tower 11” BEProud Awards

Jade Octagon 10” Joint Labor Council

Jade Wave/Curve (or Aspire)

8” Greenback/BSAFE

Jade Liberty Diamond

11” Police Officer of the Year http://www.edco.com/content/images/thumbs/0013577_liberty-diamond-jade-crystal.jpg

DIMENSIONS

BEP AWARD

CATEGORY

Jade Star 9” Lean Six Sigma

B. The awards shall be made of glass.

C. Once a BPA call is placed, contractor shall engrave the BEP logo, BEP Award Category, and award recipient’s name on each trophy.

D. Contract shall ship the awards in appropriate packaging as to prevent damages to the awards.

E. Contractor shall keep the Contracting Officer Technical (COR) abreast of the on-going status of performance and notifying the COR of any concerns or issues that may arise during performance.

4.0 Primary Method of Surveillance:

The Contracting Officer Representative (COR) shall review the incoming awards for inspection to ensure receipt of acceptable product. Any awards found to be unacceptable shall be returned to the contractor at contractor’s expense.

5.0 Deliverable Schedule:

The Contractor shall adhere to all deliverable schedules as stated in the issued Calls. Contractor shall notify the designed COR to schedule deliveries. Note: Delivery schedule may be as short as 2 weeks after receipt of an issued Call.

6.0 Place of Performance/Delivery:

Contractor shall deliver awards to both facilities. The individual Calls will indicate the delivery information.

Washington, DC Currency Facility (DCF) Bureau of Engraving and Printing 14th and C Streets, SW Washington, DC 20228 http://www.edco.com/content/images/thumbs/0018190_jade-glass-star-award.jpeg

Western Currency Facility (WCF) 9000 Blue Mound Road Fort Worth, TX 76131

7.0 Hours of Delivery/Delivery Scheduling:

A. Deliveries to WASHINGTON, D.C. ANNEX BUILDING – (LOADING DOCK

ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

B. Deliveries to WESTERN CURRENCY FACILITY, 9000 BLUE MOUND ROAD, FORT WORTH, TEXAS: Vendors must call the Receiving Area at (817) 847-3822 at least twenty-four (24) hours in advance to schedule all deliveries.

Appointments may be made during normal working hours of 7:00 am to 3:00 pm or after hours at (817) 847-3831. Receiving hours are from 7:00 am to 2:30 pm local time, Monday through Friday, excluding holidays. To resolve any delivery issue, please contact Shipping & Receiving at (817) 847-3831 or (817) 847-3822.

C. Delivery Scheduling:

The following DELIVERY information must be provided when scheduling delivery appointments:

Name of supplier/manufacturer BPA Call Number Total number of items Total weight Date and time of delivery

8.0 Packaging Information:

A. Notice of Packing Slip Requirements:

The following outlines the Bureau of Engraving and Printing’s packing slip requirements to ensure efficient processing of shipments to the Washington, District of Columbia; Landover, Maryland; and Fort Worth, Texas buildings:

The Bureau of Engraving and Printing requires that all packing slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

The packing slip will include, at minimum, the following information:

B. General Items – Information required for each shipment:

Purchase Order Number – The order number BEP assigned to this purchase Shipping Address – Point from which the merchandise was shipped Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise Customer Information – The name and telephone number of the party to which the merchandise is being shipped Total Weight of Packages (if item is sold to BEP in pounds) If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier

C. Line Items – Information required for each line item included in the shipment:

Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

BEP Product Identification (If Applicable) –Stock Item Number assigned by BEP.

Quantity Ordered – Quantity on the purchase order or unit of measurement.

Quantity Shipped – With the packing slip.

Quantity Back-ordered, where applicable.

If the packing slip contains multiple purchase orders, each line item should include the applicable purchase order number.

D. Notice of Shipping Label Requirements:

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

Manufacturer or Supplier – Name of Manufacturer or supplier/and Shipping Address – Point from which the merchandise was shipped/and BEP Purchase Order Number - PO# or CC order #/ and Customer Name & Telephone Number – First and last name, building and room #.

**Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

9.0 BEP Year End Shutdown (YES) Period and Federal Holidays

BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day, which falls on January 20, 2017, is applicable only to the DCF.

BEP’s YES Period typically occurs December 25th through January 1st of each calendar year.

In addition to the days designated as holidays, the Government observes also the following days:

Any other day designated by Federal Statute, and Any other day designated by Executive Order, and Any other day designated by President’s Proclamation, such as extreme weather conditions.