BEP-RFQ-15-0628.pdf

REQUEST FOR QUOTE(RFQ)

BEP-RFQ-15-0628

Table of Contents Section Description Page Numbers

I Pricing Schedule 3 II Statement of Work 4 - 6 III Clauses 7 - 19 IV Attachments 20 V Instructions to Prepare Quote 21-22 VI Evaluation 23

BEP-RFQ-15-0628 2 | P a g e 2 3

SECTION I – PRICING SCHEDULE

Item # Description/Part Number QTY Unit Cost Total Cost

0001 CAMERA: Bobcat 4.0MP, (2048 x 2048) @ 16 fps, 2 tap, Mono, KAI-4022, F-Mount, Mini CameraLink

PART NUMBER: CLB-B2020M-TF052

MUST BE DELIVERED WITHIN 60 DAYS

3 EA

0002 CAMERA: Bobcat 4.0MP, (2048 x 2048) @ 16 fps, 2 tap, Mono, KAI-4022, F-Mount, Mini CameraLink

PART NUMBER: CLB-B2020M-TF052

MUST BE DELIVERED WITHIN 120 DAYS

25 EA

0002 POWER SUPPLY: HD-SDI, Lynx GIG-E, Bobcat CL or GigE 12V DC Power Supply

PART NUMBER: PS12V04

28 EA

0003 FRAME GRABBER: Express Card /54 frame grabber card for laptops

PART NUMBER: VCE-CLEX01

2 EA

TOTAL

[END OF SECTION]

BEP-RFQ-15-0628 3 | P a g e 2 3

SECTION II – STATEMENT OF WORK

CAMERAS, GRABBERS AND ACCESSORIES

1.0 SCOPE OF WORK: Contractor shall deliver cameras, grabbers, and accessories to the

Bureau of Engraving and Printing (BEP) Eastern Currency Facility located in Washington, DC.

2.0 OBJECTIVE: The BEP is performing a complete retrofit of existing cameras on the upgraded Offline Currency Inspection Systems (OCIS) for both the BEP Western and Eastern Currency facilities. Imperx Machine Vision CCD cameras model CLB-B2020M- TF052 and accessories are needed for the equipment located in the Mechanical Exam Sections. The cameras and features will replace the obsolete Atmel cameras. The cameras will be installed by BEP Office of Engineering representatives.

3.0 SPECIFIC TASKS: The Offeror shall supply the cameras, power supply, and frame grabbers card.

4.0 CONTRACTOR RESPONSIBILITIES:

4.1 Contractor shall supply the following camera and accessories:

4.2 All parts should be new without prior use. The above listing must be provided to specification without replacement. If any supply is unavailable, Contractor shall notify the BEP technical representative with recommended replacement equipment.

4.3 Contractor shall supply three (3) cameras within 60 days of award. All other cameras shall be delivered within 120 days. BEP representatives will install and test parts and supplies within 30 days of receipt. If any item is deemed insufficient or damaged, the Contracting Officer Representative (COR) will notify the contractor and all part found insufficient or damaged must be replace at the Vendor’s expense.

4.4 Contractor shall provide a minimum 2-year warranty for the cameras and all parts under this contract.

Quantity Part Number Item Description/Specifications

28 EA CLB-B2020M-TF052 Bobcat 4.0MP, (2048 x 2048) @ 16 fps, 2 tap, Mono, KAI-4022, F-Mount, Mini CameraLink

28 EA PS12V04 HD-SDI, Lynx GIG-E, Bobcat CL or GigE 12V DC Power Supply

2 EA VCE-CLEX01 Frame Grabber - Express Card /54 frame grabber card for laptops

BEP-RFQ-15-0628 4 | P a g e 2 3

5.0 SAFETY

5.1 Contracted services must be performed in a manner consistent with the Bureau of Engraving and Printing (BEP) 75B Environmental, Health, and Safety Policy - BEP Document Control number75D-07-.0-04 EHS Contractor Requirements, Attachment 1.

6.0 METHODS OF SURVEILLANCE

6.1 The Contracting Officer's Representative (COR) will review the incoming cameras and accessories parts to ensure receipt of acceptable product. The COR will notify the Contractor should any of the items do not meet the BEP’s required specifications. The COR will determine if steps will be taken to make the product useful with the exception of damage due to shipping. Any product found to be unacceptable will be rejected.

6.2 Packaging shall prevent any damage to products during shipment. Any cameras, grabbers and accessories arriving to the BEP damaged shall be photographed and returned to the Contractor at no cost to the BEP.

7.0 PERFORMANCE REQUIRED

7.1 Responsibility for Inspection and Testing: The BEP reserves the right to perform any inspections and tests set forth for this equipment upon receipt, to include inventory of parts list and supplies listed in this contract.

8.0 PERIOD OF DELIVERY

The period of delivery is 180 days upon award.

9.0 PLACE OF DELIVERY

The contractor shall deliver all equipment to:

The Bureau of Engraving and Printing, 14th and C street SW Room 602-13 Annex Washington D.C.20228

10.0 PACKAGING AND MARKING

10.1 Notice of Packing Slip Requirements

The following outlines the Bureau of Engraving and Printing’s packing slip requirements to ensure efficient processing of shipments to the BEP DC Facility:

The Bureau of Engraving and Printing requires that all packing slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

The packing list will include, at minimum, the following information:

BEP-RFQ-15-0628 5 | P a g e 2 3

10.1.1 General Items

Purchase Order Number – The order number the BEP assigned to this purchase.

Shipping Address – Point from which the merchandise was shipped.

Telephone Number – The telephone number to be called for inquires related to the merchandise.

Customer Information – The name and address of the party to which the merchandise is being shipped.

Total Weight of Packages If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier.

10.1.2 Line Items

Manufacturer Product Identification – Item Number assigned by manufacturer/supplier BEP Product Identification (If Applicable) –Stock Item Number assigned by BEP Quantity Ordered – Quantity on the purchase order Quantity Shipped – With the packing slip Quantity Back-ordered, where applicable If the packing slip contains multiple purchase orders, each line item should include the applicable purchase order number.

10.2 Notice of Shipping Label Requirements

Every box must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

Manufacturer Shipping Address BEP Purchase Order Number Customer Name & Address

Failure to adhere to the packing slip and label requirements could result in shipment rejection, processing delay, or payment delay.

11.0 SPECIAL DELIVERY INSTRUCTIONS

11.1 Delivery must take place between the hours of 9:00am and 2:00pm Monday through Friday. Contractor shall notify the COR prior scheduling delivery.

11.2 BEP Delivery Instruction: The Contractor shall contact the BEP Receiving Section at 202-874-2333 at least forty-eight (48) hours in advance to schedule all deliveries.

Receiving hours for deliveries to the BEP are 7:30 a.m. to 2:30 p.m., local time, Monday through Friday, excluding U.S. Federal Holidays and the BEP Year-End- Shutdown Period. The following Delivery information shall be provided when scheduling delivery appointments to the BEP:

BEP-RFQ-15-0628 6 | P a g e 2 3

Name of Sender (e.g. Contractor) Name of Carrier Contract/Purchase Order # (Reference information in blocks 2 and 3 on BEP

FORM 7989)

Total number of cartons and/or pallets Total weight Date and time of delivery Mode of Transportation (e.g., van, truck, automobile) Point of Contact Information

11.3 Shipping shall be F.O.B. Destination within Consignee’s Premises.

12.0 DELIVERABLES

Quantity Deliverable Due Date Deliverable Recipient 3 EA Bobcat 4.0MP, (2048 x 2048) @

16 fps, 2 tap, Mono, KAI-4022, F- Mount, Mini CameraLink

Within 60 days upon Award

BEP COR

25 EA Bobcat 4.0MP, (2048 x 2048) @ 16 fps, 2 tap, Mono, KAI-4022, F- Mount, Mini CameraLink

Within 120 days upon Award

BEP COR

28 EA HD-SDI, Lynx GIG-E, Bobcat CL or GigE 12V DC Power Supply

Within 60 days upon Award

BEP COR

2 EA Frame Grabber - Express Card /54 frame grabber card for laptops

Within 60 days upon Award

BEP COR

BEP-RFQ-15-0628 7 | P a g e 2 3

SECTION III – CLAUSES

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es):

www.acquisition.gov/far/

CLAUSE

NUMBER TITLE DATE

52.203-3 GRATUITITES APR 1984

52.203-12

LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN

FEDERAL TRANSACTIONS OCT 2010

52.203-17

CONTRACTOR EMPLOYEE WHISTHLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHITEBLOWER RIGHTS APR 2014

52.204-4

PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED

PAPER MAY 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE JUL 2013

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS APR 2014

52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL

ITEMS

MAY 2015

52.215-8 ORDER OF PRECEDENCE - UNIFORM CONTRACT FORMAT OCT 1997

52.223-6 DRUG - FREE WORKPLACE MAY 2001

52.232-17 INTEREST MAY 2014

52.232-23 ASSIGNMENT OF CLAIMS MAY 2014

52.232-25 PROMPT PAYMENT JUL 2013

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS JUN 2013

52.233-1 DISPUTES MAY 2014

52.233-3 PROTEST AFTER AWARD AUG 1996

52.246-2 INSPECTION OF SUPPLIES – FIXED PRICED AUG 1996

52.246-16 RESPONSIBILITY FOR SUPPLIES APR 1984

52.246-17 WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE JUN 2003

52.246-25 LIMITATION OF LIABILITY – SERVICES FEB 1997

52.247-34 F.O.B. DESTINATION JAN 1991

52.249-2 TERMINATION FOR CONVENIENCE OF THE

GOVERNMENT

APR 2012

http://www.acquisition.gov/far/

BEP-RFQ-15-0628 8 | P a g e 2 3

52.209-5 -- CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010)

(a)

(1) The Offeror certifies, to the best of its knowledge and belief, that --

(i) The Offeror and/or any of its Principals --

(A) Are [_] are not [_] presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have [_] have not [_], within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for:

commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks “have”, the offeror shall also see 52.209- 7, if included in this solicitation); and

(C) Are [_] are not [_] presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision; and

(D) Have [_], have not [_], within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed.

A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment.

A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and

BEP-RFQ-15-0628 9 | P a g e 2 3 required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R.C. §6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C.

§6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. §6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C.

362 (the Bankruptcy Code).

(ii) The Offeror has [[_] has not [_], within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

BEP-RFQ-15-0628 10 | P a g e 2 3

(2) “Principal,” for the purposes of this certification, means an officer; director; owner;

partner; or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code.

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror’s responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default. (End of provision)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. (MAY 2015)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014)

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

BEP-RFQ-15-0628 11 | P a g e 2 3

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_XX_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C.

3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_XX_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_XX_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Jan 2011) of 52.219-4.

__ (13) [Reserved]

BEP-RFQ-15-0628 12 | P a g e 2 3

_XX_ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2014) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Oct 2014) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

_XX_ (22) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

_XX_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

BEP-RFQ-15-0628 13 | P a g e 2 3

_XX_ (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2014) (E.O.

13126).

_XX_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_ XX _ (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

_ XX _ (29) 52.222-35, Equal Opportunity for Veterans (Jul 2014)(38 U.S.C. 4212).

_ XX _ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.

793).

_ XX _ (31) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212).

___ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_ XX _ (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (34) 52.222-54, Employment Eligibility Verification (Aug 2013). (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-13.

__ (37)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C.

8259b).

BEP-RFQ-15-0628 14 | P a g e 2 3

__ (39)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

_ XX _ (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

__ XX (41) 52.225-1, Buy American-Supplies (May 2014) (41 U.S.C. chapter 83).

__ (42)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C.

4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110- 138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) Alternate II (May 2014) of 52.225-3.

__ (iv) Alternate III (May 2014) of 52.225-3.

__ (43) 52.225-5, Trade Agreements (Nov 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

__ XX (44) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

__ (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C.

5150).

__ (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

__ (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

_ XX _ (50) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) (31 U.S.C. 3332).

BEP-RFQ-15-0628 15 | P a g e 2 3

__ (51) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (52) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__ (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (54)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495).

__ (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

__ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

__ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

__ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

__ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014)(E.O. 13658).

__ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792).

__ (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

BEP-RFQ-15-0628 16 | P a g e 2 3

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

(v) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212).

BEP-RFQ-15-0628 17 | P a g e 2 3

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212)

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

(xi)

__(A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O 13627).

__(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xiv) 52.222-54, Employment Eligibility Verification (Aug 2013).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) (Executive Order 13658).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph

(d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

BEP-RFQ-15-0628 18 | P a g e 2 3

52.225-2 -- BUY AMERICAN CERTIFICATE (MAY 2014)

(a) The offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (2) of the definition of “domestic end product.” The terms “commercially available off-the-shelf (COTS) item,” “component,” “domestic end product,” “end product,” “foreign end product,” and “United States” are defined in the clause of this solicitation entitled “Buy American—Supplies.”

(b) Foreign End Products:

Line Item No.: Country of Origin:

(c) The Government will evaluate offers in accordance with the policies and procedures of Part 25 of the Federal Acquisition Regulation. (End of Provision)

FAR 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Department of Treasury Acquisition Regulation (48 CFR Chapter 10) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Clause)

ADDITIONAL TERMS AND CONDITIONS

DTAR 1052.201-70, Contracting Officer Representative (COR) - Appointment and Authority (AUG 2011)

(a) The COR will be assigned upon award.

(b) Performance of work under this contract must be subject to the technical direction of the

COTR identified above, or a representative designated in writing. The term "technical direction" includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the specification(s)/work statement. The COTR does not have authority to issue technical direction that: (1) constitutes a change of assignment or additional work outside the specification(s)/work statement; (2) constitutes a change as defined in the clause entitled "Changes"; (3) in any manner causes an increase or decrease in the contract price, or the time required for contract performance; (4) changes any

BEP-RFQ-15-0628 19 | P a g e 2 3 of the terms, conditions, or specification(s)/work statement of the contract; (5) interferes with the contractor's right to perform under the terms and conditions of the contract; or (6) directs, supervises or otherwise controls the actions of the contractor's employees.

(d) Technical direction may be oral or in writing. The COTR shall confirm oral direction in writing within five work days, with a copy to the contracting officer.

(e) The contractor shall proceed promptly with performance resulting from the technical direction issued by the COTR. If, in the opinion of the contractor, any direction of the COTR, or his/her designee, falls within the limitations in (c) above, the contractor shall immediately notify the contracting officer no later than the beginning of the next Government work day.

(f) Failure of the contractor and the contracting officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes." (End of clause)

DTAR 1052.210-70, Contractor Publicity (AUG 2011) The Contractor, or any entity or representative acting on behalf of the Contractor, shall not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer.

Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government shall consider institution of all remedies available under applicable law, including 31 U.S.C. 333, and this contract. Further, any violation of this provision may be considered during the evaluation of past performance in future competitively negotiated acquisitions.

(End of clause)

DTAR 1052.232-7003, Electronic Submission of Payment Requests (OCT 2012) Electronic Submission of Payment Requests

(a) Definitions. As used in this clause-

(1) " Payment request " means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Payment documentation and process" and the applicable Payment clause included in this contract.

(2) [Reserved]

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Internet Payment Platform (IPP). Information regarding IPP is available on the Internet at www.ipp.gov . Assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973- 3131.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause)

BEP-RFQ-15-0628 20 | P a g e 2 3

SECTION IV – ATTACHMENTS

Attachment Description

1 Bureau of Engraving and Printing (BEP) 75B Environmental, Health, and Safety Policy - BEP Document Control number75D-07-.0-04 EHS Contractor Requirements

2 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Mar 2015)

BEP-RFQ-15-0628 21 | P a g e 2 3

SECTION V – INSTRUCTIONS TO PREPARE QUOTE

1.0 GENERAL INSTRUCTIONS

1.1 Offeror is expected to examine this entire request for quotation. Failure to do so will be at the Offeror's own risk.

1.2 The Government will not pay any Offeror for preparation of their proposal.

1.3 Proposal shall set forth full, accurate, and complete information as required by this RFQ package (including Attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001.

1.4 Proposal must be clear, coherent, and prepared in sufficient detail for effective evaluation.

Proposal must clearly demonstrate how the Offeror intends to accomplish the work required and must include convincing rationale and substantiation of all claims. Offeror shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the proposal. The Government may consider an Offeror’s unsupported assertions or mere restatement or paraphrasing of the Governments.

1.5 The Government intends to award a contract without discussions. However, the

Government reserves the right to conduct discussions and to permit offerors to revise their proposals.

2.0 PERIOD FOR ACCEPTANCE OF QUOTE

Contractor agrees to hold the prices in its quote firm for 45 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the

RFQ.

3.0 REQUEST FOR CLARIFICATION

3.1 All requests for questions and/or clarifications related to the RFQ shall be submitted via e-mail to Gladys Wilks at gladys.wilks@bep.gov.

3.2 All questions or requests for clarifications must be submitted in writing no later than 12:00 PM Eastern Time, Monday, 8 June 2015.

3.3 Answers to questions or requests for clarifications will be provided by the Government as an amendment to the RFQ. If the Government issues an amendment to the RFQ, Offeror must acknowledge the amendment(s) to be considered responsive to the RFQ.

4.0 SUBMISSION OF QUOTES

Offeror shall submit a response to this RFQ via email to milagros.cortes@bep.gov no later than 9:00 AM EST, Wednesday, 10 June 2015.

mailto:milagros.cortes@bep.gov

BEP-RFQ-15-0628 22 | P a g e 2 3

5.0 CONTENT OF QUOTE SUBMISSION

Technical: Offeror shall provide technical description of the items being proposed.

Technical description shall include full product specifications and product numbers.

Corporate Experience: (limited to 2 pages): Offerors shall provide up to three (3) performance references for the same or similar product. References can be for either government or non-government contracts. Offerors shall include the contract numbers, a short description of each contract requirement, and the names, phone numbers, and email address of the persons knowledgeable of past performance.

Price: Offeror shall submit a firm fixed price for all parts described in the Statement of Work. All items shall be delivered as noted on the Statement of Work.

BEP-RFQ-15-0628 23 | P a g e 2 3

SECTION VI - EVALUATION

FAR 52.212-2 Evaluation—Commercial Items (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Corporate Experience Price

(b) Options. N/A

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

BASIS FOR AWARD

Award may be made without discussions unless the Contracting Officer determines discussions are necessary. Proposals received in response to this synopsis/solicitation shall be evaluated on the basis of LOWEST PRICE TECHNICALLY ACCEPTABLE.

[END OF DOCUMENT]