SNI_-_RFP_No._2031ZA17R00006_-_FINAL_.pdf

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 90

EP001

BEP-ACQUISITION

Bureau of Engraving and Printing, Washington, DC 20228-0001

2031ZA17R00006

Off. of Acq 14th & C St SW Washington, DC 20228 12:00PM

Gladys Wilks gladys.wilks@bep.gov

2 - 6 9 - 13 14 - 18 20 - 41 85 - 90

74 - 84

42 - 45

06/30/2017

202 8742636

05/30/2017

47 - 73

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SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCHEDULE OF ITEMS AND PRICES

The Bureau of Engraving and Printing (BEP) has a requirement to modify existing Single Note Inspection (SNI) equipment and integrate a packaging system on all systems. The BEP has four

(4) SNI machines, two (2) at the Washington, DC facility (DCF) and two (2) at the Fort Worth, TX facility (WCF). The resulting modifications and integrations will automate the packaging operation of notes accepted by the SNI for shipment to the Federal Reserve and enable the BEP to significantly improve accountability and issues with the current product packaging. This requirement also includes options to integrate cutting systems on the SNI equipment.

Under this requirement, the contractor shall be responsible for designing, fabricating, assembling, integrating, and installing a packaging system on the current SNI equipment.

Contractor shall also train BEP personnel on the operations of the updated SNI equipment.

The upgrades are to be performed in sequence; the contractor will not be allowed to upgrade a second system until the first has been fully validated, formally accepted by the BEP, and returned to operation through the Bureau Acceptance Test (BAT).

Offerors are required to submit, at a minimum, an offer that conforms to the solicitation specifications with pricing for all Contract Line Item Numbers (CLINs). Offerors shall price each individual CLIN on a firm fixed price basis. The Government will only pay for actual incurred cost for travel in accordance with the Federal Travel Regulations. An Offeror’s failure to submit an offer which conforms to the solicitation specifications may render the proposal unacceptable. The Government will negotiate payments based on the deliverable schedule submitted by the contractor and agreed to by the Government.

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SNI Packaging Automation #1 – September 29, 2017 – September 28, 2019

CLIN SUPPLIES/SERVICES QUANTITY UNIT OF

MEASURE

UNIT PRICE AMOUNT

0001 Single Note inspection System Packaging Automation (DCF)

(Integration of SNI#1 & SNI#2)

1 EA $___________ $___________

0002 Bureau Acceptance Test (BAT) Travel, Labor, Materials & Supplies

1 EA $___________ $___________

0003 Spare Parts 1 EA Offeror shall provide suggested parts list and price list.

0004 Consumables 1 EA $___________ $___________

0005 Training – DCF

(Provide a breakdown of all categories must be provided, See C.4.9.E)

1 EA $___________ $___________

0006 Warranty (Per C.4.9 D of the SOW to cover two year after BEP’s final acceptance)

1 EA $___________ $___________

0007 Travel – DCF

The BEP will only pay for actual cost. All travel shall be in accordance with Federal Travel Regulations. (See Section H.35, Travel Costs)

1 NTE $50,000.00 $___________

TOTAL PRICE FOR SNI#1 (Contract Line Items 0001 – 0007)---------------------------

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SNI Packaging Automation #2 – April 2, 2018 – February 3, 2020

MEASURE

UNIT PRICE AMOUNT

0008 Single Note inspection System Packaging Automation (WCF)

(Integration of SNI#3 & SNI#4)

1 EA $___________ $___________

0009 Bureau Acceptance Test (BAT) Labor, Materials & Supplies

1 EA $___________ $___________

0010 Spare Parts 1 EA Offeror shall provide

0011 Consumables 1 EA $___________ $___________

0012 Training – WCF

(Provide a breakdown of all categories must be provided, See C.4.9.E)

1 EA $___________ $___________

0013 Warranty (Per C.4.9 D of the SOW to cover two year after BEP’s final acceptance)

1 EA $___________ $___________

0014 Travel – WCF

The BEP will only pay for actual cost. All travel shall be in accordance with Federal Travel Regulations. (See Section H.35, Travel Costs)

TOTAL PRICE FOR SNI#2 (Contract Line Items 0009 – 0014)

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SNI Cutting System #1 (OPTION) – October 1, 2018 – August 14, 2020

MEASURE

UNIT PRICE AMOUNT

1001 Single Note inspection System Cutting System (DCF)

1 EA $___________ $___________

1002 Bureau Acceptance Test (BAT) Labor, Materials & Supplies

1 EA $___________ $___________

1003 Spare Parts 1 EA Offeror shall provide

1004 Consumables 1 EA $___________ $___________

1005 Training – DCF

(Provide a breakdown of all categories must be provided, See C.4.9.E)

1 EA $___________ $___________

1006 Warranty (Per C.4.9 D of the SOW to cover two year after BEP’s final acceptance)

1 EA $___________ $___________

1007 Travel – DCF

The BEP will only pay for actual cost. All travel shall be in accordance with Federal Travel Regulations. (See Section H.35, Travel Costs)

TOTAL PRICE FOR SNI CUTTING SYSTEM 1 (Contract Line Items 1001 – 1007)

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SNI Cutting System #2 (OPTION) – April 1, 2019 – January 29, 2021

MEASURE

UNIT PRICE AMOUNT

2001 Single Note inspection System Cutting System (WCF)

1 EA $___________ $___________

2002 Bureau Acceptance Test (BAT) Labor, Materials & Supplies

1 EA $___________ $___________

2003 Spare Parts 1 EA Offeror shall provide

2004 Consumables 1 EA $___________ $___________

2005 Training –WCF

(Provide a breakdown of all categories must be provided, See C.4.9.E)

1 EA $___________ $___________

2006 Warranty (Per C.4.9 D of the SOW to cover two year after BEP’s final acceptance)

1 EA $___________ $___________

2007 Travel – WCF

The BEP will only pay for actual cost. All travel shall be in accordance with Federal Travel Regulations. (See Section H.35, Travel Costs)

TOTAL PRICE FOR SNI CUTTING SYSTEM 2 (Contract Line Items 2001 – 2007)

TOTAL PROPOSED PRICE – BASE PLUS ALL OPTIONS: _________________

All measurements are included in the Statement of Work.

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SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 STATEMENT OF WORK

The contractor shall furnish the necessary personnel, material, equipment, services, and facilities to perform the work in accordance with the Statement of Work (SOW) entitled Single Note Inspection System Upgrades (attached).

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SECTION D - PACKAGING AND MARKING

D.1 NOTICE OF PACKAGING SLIP REQUIREMENTS

Packaging shall be adequate to ensure acceptance by common carrier and safe arrival at destination. Preservation, packaging, and packing of all items to be delivered to the BEP shall be in accordance with Section C and standard commercial practice and adequate to insure acceptance by common carrier and safe arrival at destination.

All markings shall be clearly legible from a distance of 36 inches. Every label must, at a minimum, contain the following:

• Contract Number/Purchase Order Number

• Package number, description and quantity of items contained therein

• COR’s name and telephone number

• Room number

• Place of Delivery

• Contractor’s name

D.2 GENERAL ITEMS – Information required for each shipment:

• Purchase Order Number – The order number BEP assigned to this purchase

• Shipping Address – Point from which the merchandise was shipped

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped

• Total Weight of Packages (if item is sold to BEP in pounds)

• If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier

D.3 LINE ITEMS – Information required for each line item included in the shipment:

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• BEP Product Identification (If Applicable) –Stock Item Number assigned by BEP.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Back-ordered, where applicable.

• If the packing slip contains multiple purchase orders, each line item should include the applicable purchase order number.

**Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

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SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB

1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/browsefar (End of Clause)

CLAUSE NUMBE

R TITLE DATE

52.246-2 Inspection of Supplies—Fixed-Price AUG 1996 52.246-4 Inspection of Services – Fixed Price AUG 1996 52.246-16 Responsibility For Supplies APR 1984

E.2 INSPECTION AND ACCEPTANCE

The following details the means for testing and acceptance of the equipment, support equipment and any other equipment delivered under this contract.

In order for the systems to meet the inspection and acceptability to the Government, the equipment must meet all requirements outlined in Section C.4.9 F, Testing and Section C.4.9 H, Project Management of the Statement of Work. If the equipment does not meet the requirements as outlined in the Statement of Work, the systems will be deemed unacceptable. Therefore, final acceptance and payment for each system will not be made until the Bureau has fully accepted the systems.

Inspection and acceptance of the supplies to be provided hereunder, shall be made in accordance with FAR Clause 52.246-2, Inspection of Supplies – Fixed Price. The Contracting Officer (CO) will appoint a Contracting Officer's Technical Representative (COR) at award to provide oversight on behalf of the CO.

When items are rejected for noncompliance, written notification of the rejection will be furnished by the Contracting Officer, within ten (10) calendar days after inspection has been completed. The notification shall include an explanation of the deficiencies noted during inspection, the reasons for the rejection, and the Government’s terms as to what remedies will be made by the Contractor. All parts found insufficient or damaged must be replaced at the vendor’s expense.

If any of the work required under the contract is subcontracted, the Contractor shall require that the subcontractor submit and adhere to a Quality Assurance Plan, which complies with the SOW of this contract.

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E.3 TESTING

(1) Test Plan A final test plan will be established after award of the contract. A preliminary test plan (Attachment 13) will be issued at Solicitation. The contractor shall review the preliminary BEP test plan and shall submit a first draft of their detailed Test Plan fifteen

(15) days prior to the first Design Review Meeting so the plan may be discussed during the meeting. The Final Test Plan shall be submitted fifteen (15) days prior to the fourth Design Review meeting for approval.

The test plan shall cover all requirements under this contract. The test plan shall specify for each test/demonstration the item(s) compliance is being covered.

The contractor shall demonstrate equipment conformance with all requirements during Factory Inspection Test at the contractor’s premises and during BEP Acceptance Test.

The testing of the requirements shall be divided into three parts: Certification, Static Inspection, and Dynamic Inspection.

a. Certification: Written documentation for design elements or any other requirements that cannot be reasonably tested or demonstrated during the performance of test shall be provided. Certifications shall be supplied on company letterhead, signed by officer with responsibility for the design of the equipment.

b. Static Inspection: Static Inspection/demonstration applies to any requirement that can only be verified while the equipment is not in operational mode or for which demonstration during operational mode would interfere with the operation of the equipment.

c. Dynamic Inspection: Dynamic Inspection/Demonstration applies to any requirement that can be demonstrated or witnessed while the equipment is in an operational mode and does not impact the performance of the equipment.

Testing of the equipment shall be scheduled in accordance with the delivery schedule, Section F.6 below. The needed certification document(s) shall be supplied to BEP on or prior to conducting any testing. A universal certification document for all systems is acceptable.

All sampling of performance measurements shall be demonstrated via the following: (+ 3 σ < specified measurement tolerance). Where σ = standard deviation of the samples.

The sampling plan shall be sufficient to provide an appropriate confidence that the equipment operates as specified.

For complex systems, overall reliability can be verified to the Bureau by certification(s) and/or demonstration(s) of the reliability of individual system components. This approach is recommended in the case of highly restrictive requirements or for systems

11 2031ZA17R00006 Bureau of Engraving and Printing that demonstration of the entire system reliability would require testing far beyond the intended testing time frame.

(2) System Demonstration Test (SDT) After the equipment has been fabricated but prior to authorization to ship to the BEP, a System Demonstration Test will be scheduled and performed to validate the design and fabrication of the Packaging System. Sufficient advance notification shall be provided to the BEP to enable the arrangement of travel for BEP personnel to witness the testing and for shipment of materials in advance of the testing to enable the contractor to properly set up the equipment. The BEP shall be notified by the Contractor in writing, thirty (30) days prior to the start of the SDT that the equipment is ready for testing to be performed in accordance with the schedule set forth in this contract. The written notification should be sent to both the CO and the COR. The SDT shall be performed in three parts:

Certification, Static Inspection and Demonstration, and Dynamic Inspection.

The SDT will be performed in accordance with the approved test plan. Contractor is responsible to schedule all daily activities in such a way that all required functionality shall be sufficiently demonstrated.

During operation, the equipment shall demonstrate compliance with production rates and capabilities as required under the Statement of Work, Section C.4. The impact, if any, of unconditioned space utilized for the SDT will be taken into account.

The purpose of this test is to ensure that all functions of the equipment will conform to the specified requirements in the contract, prior to delivery of the equipment to BEP. The BEP will only furnish the items listed “Government Furnished Materials” as inputs that the government will provide for the operation of the equipment. The contractor shall supply all other materials and consumables for the preparation and performance of the SDT. The Contractor shall also be responsible for providing the labor and utilities for the operation of the equipment during the SDT (i.e., operating personnel and utility expenses). The Government will provide for BEP personnel lodging and travel. If the equipment does not successfully pass the first SDT and must be retested, the Contractor shall assume ALL costs of retesting including BEP personnel lodging, travel, and materials.

(3) Bureau Acceptance Test After the equipment has been delivered, installed and started at the BEP, a Bureau Acceptance Test (BAT) shall be performed to demonstrate that the equipment is in compliance with the requirements of the contract. Testing of the system shall be scheduled to occur by the contractor in accordance with the schedule at Contract Award.

The Contractor shall notify the COR, in writing, at least fifteen (15) days prior to the start of the test schedule. The approved test plan will be used to conduct the BAT. Contractor is responsible to schedule all daily activities in such a way that all required functionality shall be sufficiently demonstrated.

12 2031ZA17R00006 Bureau of Engraving and Printing

The BAT shall be conducted in three parts: Certification, Static Inspection/ Demonstration, and Dynamic Inspection. The duration of BAT is specified in section C.4.8 (M) All acceptance testing shall be performed in the presence of authorized Bureau personnel.

The purpose of the BAT is to ensure that all functions of the equipment will conform to the specified requirements in the contract and to ensure that the equipment operates as tested at the Contractor’s facility. The BEP will furnish “Government Furnished Materials”, all utilities required to perform the BAT, and personnel to assist in BAT items. The contractor shall furnish all other materials, consumables and labor for the performance of the testing. The Contractor shall be responsible for their operating personnel and their associated travel costs (i.e. transportation, lodging, food, etc.)

Contractor shall propose travel associated with BAT in the BAT contract line item for schedule B as applicable. NOTE: If the equipment does not successfully pass the first BAT and must be retested, the Contractor shall assume ALL costs of retesting including personnel lodging, travel, and materials.

During the BAT, the equipment will process actual currency, i.e. “live” work. The contractor shall ensure that the equipment is operational and capable of generating acceptable product prior to the start of the BAT. During testing, the contractor representatives shall be responsible for the operation of the equipment and for the demonstration of all requirements. The Contractor shall perform the tests in accordance with the contractor prepared and BEP approved BAT Plan. The BEP will supply personnel to assist during the running of the equipment and for performing all security and accountability functions during the BAT. The total number of personnel working on an equipment during testing shall not exceed the number specified to be required to operate the equipment in normal operation, including BEP and Contractor personnel assigned. If during the performance of testing, it is deemed that an equipment is not performing to the specified requirements, the testing may be stopped to allow for corrective actions to occur and restarted only after joint agreement by both BEP and the contractor.

If it is determined that significant problems or corrective actions are required, the contractor can request that testing be stopped. Once corrective actions have occurred, the contractor shall notify the BEP for rescheduling the test.

If the test is deemed unacceptable, the BEP reserves the right to require a full or a partial retest of the equipment and the Contractor must provide the BEP with all of the following:

(a) Causative factors for the nonconformance;

(b) A written explanation on how the Contractor proposes to correct the nonconformance;

(c) The estimated time that will be necessary to correct the nonconformance; and

13 2031ZA17R00006 Bureau of Engraving and Printing

(d) How the Contractor intends to demonstrate compliance.

Once a BAT is in progress, if there are extenuating circumstances or equipment-caused delays, the Bureau may exercise one of the following options:

(a) Extend the test accordingly;

(b) Restart the test from the beginning; or

(c) Abort the test.

Since during testing security items will be required, all security measures, policies, and procedures of BEP shall be followed. All contractor personnel assigned to work around or on the equipment during testing shall have been approved by the BEP’s Office of Security. Approval by the BEP’s Office of Security requires that each individual completes and submits a Standard Form 85, Questionnaire for Non-Sensitive Positions, and associated supplements to the BEP for review and background check to be performed.

Since ‘live’ production materials will be required during the performance of the BAT, all work produced off the equipment, irrespective of the outcome of the BAT, shall be usable by the BEP. The successful use of the materials produced during any testing of the equipment does not constitute acceptance of the equipment.

(4) Run-In and Final Acceptance Upon successful completion of the BAT, the equipment must successfully run in production for at least twenty (20) days of operation on three (3) shifts or 480 hours without any problems or failures in full compliance with the requirements within the SOW. This is called the “run-in” test.

Final acceptance will not occur until incorporation of all components and/or retrofitting of the system with specification changes has been completed. Performance of the equipment shall demonstrate a successful run-in test as defined above and must be approved in writing by both the CO and the COR for successful completion of the BAT.

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SECTION F - DELIVERIES OR PERFORMANCE

F.1 FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB

1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es): www.acquisition.gov (End of Clause)

CLAUSE NUMBER TITLE DATE

52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay of Work APR 1984 52.247-34 F.O.B. Destination NOV 1991

F.2 PLACE OF DELIVERY

Deliverables as required during the performance of this contract shall be delivered F.O.B.

destination. The equipment and supplies identified shall be delivered to the following address:

Bureau of Engraving and Printing Bureau of Engraving and Printing Washington, DC Currency Facility Western Currency Facility 14th and C Streets, SW 9000 Blue Mound Road Washington, DC 20228 Fort Worth, Texas 76131

F.3 NOTIFICATION OF DELIVERY

The Contractor shall be responsible for providing all materials and services required for the delivery and placement of the upgrades to each of the equipment and all support equipment and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises. The BEP will not provide any assistance during deliveries.

The contractor shall develop and submit a delivery plan to the COR seven (7) days prior to scheduling any deliveries to the BEP. The following information should be provided for all deliveries to BEP facilities:

• Name of supplier/manufacturer

• Contract/Purchase Order Number

• Total number of cartons or pallets

• Total weight

• Date and Time of Delivery http://www.acquisition.gov/far/

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Copies of the packing lists shall be included with this notification and a list of Contractor employees who will need access to the BEP to perform installation and testing of the equipment.

Deliveries to WASHINGTON, D.C. FACILITY, ANNEX BUILDING – (LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Deliveries to FORT WORTH, TX FACILITY, 9000 BLUE MOUND ROAD, FORT WORTH, TEXAS: Vendors must contact WCF General Stores/Receiving at (817) 231-4125 or

(817) 847-3855 at least twenty-four (24) hours in advance to notify of approximate delivery time and date. Deliveries are accepted during the operating hours of 7:00 am to 2:15 pm. After hours contact numbers are (817) 231-4125 or (817) 231-4167. WCF General Stores/Receiving operating hours are from 7:00 am to 2:30 pm local time, Monday through Friday, excluding holidays. To resolve any delivery issue, please contact WCF General Stores/Receiving management at (817) 231-4167 or (817) 847-3855.

Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

F.4 INSTALLATION (TURN-KEY)

The contractor shall perform all work and provide all materials and services for the delivery, installation, assembly, connection to utilities and start-up of the systems, i.e.

Turn-Key Installation in accordance with Section C.4.9 C of the Statement of Work. The materials and services shall include all those necessary for assembly, alignment, connection, start-up and preparation of the equipment for the BEP Acceptance Test

(BAT).

Normal working hours at the BEP are between 6:30 AM and 3:00 PM Monday through Friday except Federal holidays. If work is required outside of normal working hours or during Federal holidays, the contractor shall provide the COR with a written request 72 hours prior to when the work will be required. The BEP is not obligated to authorize contractor performance during off-duty hours or Federal holidays.

The Contractor shall furnish supervision, packing, unpacking, and placement of equipment without additional charge to the BEP. The Contractor shall remove all packing and installation materials from the BEP’s premises and dispose of them at their

16 2031ZA17R00006 Bureau of Engraving and Printing own expense. The Contractor shall supply all installation mounting materials, including brackets, fasteners, and wire ways required for the installation/upgrades.

F.5 DOCUMENTATION

Delivery of all technical data and documentation shall be in accordance with Statement of Work and shall be F.O.B. destination, within consignee’s premises, to the location specified in Section F.2 of this solicitation, to the attention of the COR identified in the contract.

F.6 DELIVERABLES AND DELIVERY SCHEDULE

DESCRIPTION

DESIRED DELIVERY DATES

(Calendar months/years After Award)

SNI DCF – SNI Integration and Automation System

SNI DCF - Fabrication 12 months

SNI DCF – SDT 1 Month

SNI DCF – Shipment 3 Months

SNI DCF – Installation & Start-Up SNI 1 4 Months

SNI DCF – BAT, Training & Run-in Test & Final Acceptance

3 Months

SNI WCF – SNI Integration and Automation System

SNI WCF - Fabrication 12 months

SNI WCF – SDT 1 Month

SNI WCF – Shipment 3 Months

SNI WCF – Installation & Start-Up SNI 2 4 Months

SNI WCF – BAT, Training & Run-in Test & Final Acceptance

3 Months

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DESCRIPTION

DESIRED DELIVERY DATES

(Calendar months/years After Award)

DCF Cutting System

DCF – Fabrication 13 Months

DCF – SDT 1 Month

DCF – Shipment 3 Months

DCF - Installation & Start-Up 4 Months

DCF - BAT, Training & Run - in Test & Final Acceptance 3 Months

SNI – WCF Cutting System

WCF – Fabrication 13 Months

WCF – SDT 1 Month

WCF – Shipment 3 Months

WCF – Installation & Start-Up 4 Months

WCF – BAT, Training & Run - in Test & Final Acceptance 3 Months

F.7 BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at: https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/

(b) BEP’s Year-End-Shut-Down Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

F.8 SMALL BUSINESS SUBCONTRACTING PLAN REPORTING

The Contractor (and applicable subcontractor(s)) is required to submit a Small Business Subcontracting Plan Report pursuant to FAR 19.704 (a)(10) if any subcontracting is contemplated. See FAR 19.704 (a)(10) for specific details for submission of the required report. If subcontracting is applicable, the report should submitted following the delivery schedule at FAR 19.704 (a)(10)(iii)(A).

https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/ https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/

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F.9 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract or any Delivery order delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract or of a Delivery order, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided; however, that this data shall be informational only in character and that receipt thereof shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

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SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract will be administered by:

Bureau of Engraving and Printing Office of Acquisition 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer's Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR WILL BE PROVIDED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.” (End of clause)

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SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 TYPE OF CONTRACT

This is a Firm Fixed-Price type contract.

H.2 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer.

H.3 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract

H.4 NON-DISCLOSURE OF NON PUBLIC INFORMATION & DATA

During the period of performance of the contract, the Contractor may be granted access to Non Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. In particular, the Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO.

Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract. The Contractor shall be required to sign a Non-Disclosure Agreement (NDA) (Attachment 18) from BEP.

H.5 INDEMNIFICATION

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

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If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement: The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability: The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.6 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) The Contractor warrants that, to the best of the Contractor’s knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose

22 2031ZA17R00006 Bureau of Engraving and Printing or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the Contractor must:

1) Notify the Contracting Officer of a potential conflict, and;

2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

3) Present for approval a conflict of interest mitigation plan that will:

• Describe in detail the changed requirement that creates the potential conflict of interest; and

• Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

H.7 DISCLOSURE OF CONFLICTS OF INTEREST

It is the BEP policy to award contracts to only those offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the offeror's technical proposal. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

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(b) The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

(d) The Contracting Officer will review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, will be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

(e) If the Contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

H.8 POST AWARD MEETING

At its discretion, BEP may schedule and conduct a post award meeting with the Contractor after contract award. The objectives of this meeting would be to: introduce key participants and explain their roles, review deliverables, review the performance work statement and tasks to ensure a common understanding of the requirements and objectives, as well as other matters of importance and relevance. The Contracting Officer will provide advance notice, agenda and, meeting days and time; which will be between 8AM-4PM Eastern. If BEP determines that a post award meeting is necessary, the day(s) and time(s) of any such meeting will be determined after contract award.

H.9 EVALUATION OF CONTRACTOR PERFORMANCE

(a) Interim and final evaluations of Contractor performance will be prepared for this contract in accordance with FAR 42.1503. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

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Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting System (CPARS) and the Federal Awarded Performance and Integrity Information System (FAPIIS) to record and maintain past performance information. The past performance systems hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support, Architect-Engineer contracts and performance on Construction contracts. CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that…