Attachment_A-_COS-5E-SPEC.doc

Attachment A

ATTACHMENT A

C: COS-5E PRIVATE

August 14, 2012

Supersedes

C: COS-4E

February 22, 2007

PRIVATE

DEPARTMENT OF THE TREASURY

tc \l 1 "DEPARTMENT OF THE TREASURY"

PRIVATE

BUREAU OF ENGRAVING AND PRINTING

tc \l 1 "BUREAU OF ENGRAVING AND PRINTING"

PRIVATE

WASHINGTON, D.C. 20228

tc \l 1 "WASHINGTON, D.C. 20228"

PRIVATE

BEP SPECIFICATION

tc \l 1 "BEP SPECIFICATION"

PRIVATE

FOR

50% tc \l 1 "FOR"SODIUM-SULFATED CASTOR OIL

1.0 SCOPE AND CLASSIFICATION

1.1 Scope. This specification establishes performance and acceptance requirements for 50% sodium-sulfated castor oil, delivered by tank truck or in drums.

The material shall be suitable for use as an ingredient in water-based alkaline wiping solution for currency printing presses at the Bureau of Engraving and Printing, hereinafter referred to as "BEP".

1.2 Classification. This specification covers one type of 50% sodium-sulfated castor oil. It shall be identified as BEP stock item number 2A000541 when delivered in bulk and as BEP stock item number 2A00541A when delivered in drums (208 liters or 55 gallons).

2.0 APPLICABLE DOCUMENTS. The issues of the documents are those in effect on the date of the solicitation.

2.1 Government Documents.

2.1.1 Specifications, Standards, and Handbooks. The following specifications, standards, and handbooks form a part of this specification to the extent specified herein.

Federal Standards.

Federal Standard 141 Paint, Varnish, Lacquer, and related Materials: Methods of Inspection, Sampling and Testing

(Federal specification and standards may be obtained from the General Services Administration; Federal Supply Service; Specification Section (3FP-E), 470 East L’Enfant Plaza; SW; Suite 8100, Washington, DC 20407.)

BUREAU OF ENGRAVING AND PRINTING SPECIFICATIONS:

C: SHS-3G BEP Specification for 50% Sodium Hydroxide Solution L: VAB-1A Specification for Vendor Affixed Barcode Labels for Bureau of Engraving and Printing Materials.

(Single copies of BEP documents are available from the Contracting Officer; Bureau of Engraving and Printing, 14th and "C" Streets, S.W.; Washington, D.C. 20228).

2.1.2 Other Government Documents, Drawings, and Publications. The following other Government documents, drawings, and publications form a part of this document to the extent specified herein.

BEP Office of Environment, Health, and Safety Document: Environmental, Health, and Safety for Materials Specifications (see attachment).

2.2 Non-Government Publications.

The following documents form a part of this specification to the extent specified herein.

American Society for Testing and Materials (ASTM) Methods:

D 500 Chemical Analysis of Sulfonated and Sulfated Oils

D 1544 Color of Transparent Liquids (Gardner Color Scale)

E 300 Practice for Sampling Industrial Chemicals

(Request for copies should be addressed to the American Society for Testing and Materials; 1916 Race Street; Philadelphia, Pennsylvania 19103.)

American National Standards Institute (ANSI)/ International Standards Organization (ISO)/American Society for Quality (ASQ):

ANSI/ISO/ASQ Q9001-2000 Quality Management Systems – Requirements

(Request for copies should be addressed to the American Society for Quality; Attn: CRS Department; P.O. Box 3066;Milwaukee, Wisconsin 53203-3066)

American Public Health Association, American Water Work Association, and the Water Environment Federation (APHA-AWWA-WEF). Standard Methods for the Examination of Water and Wastewater, Method 4500-CN for total cyanide.

(Request for copies should be addressed to the American Public Health Association; 800 I Street, NW; Washington, DC 2001.)

National Motor Freight Classification Rules and Container Specifications (Requests for copies should be addressed to the American Trucking

Association, Inc.; 2200 Mill Road; Alexandria, Virginia 22314‑4677.)

(Non‑Government standards and other publications are normally available from the organizations that prepare or distribute the documents. These documents may also be available in or through libraries or other information services.)

2.3 Order of Precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

2.4 Internal References. All paragraph and table references will be to paragraphs and tables of this specification, unless noted otherwise.

3.0

REQUIREMENTS

3.1 Material. The material shall be a 50% sodium-sulfated

(R-O-SO3- Na+) castor oil

3.2 Performance. The 50% sodium-sulfated castor oil shall perform as an ingredient in water-based alkaline wiping solution for the BEP’s intaglio printing presses. The BEP prints US currency and other securities on I-10 and Super Orlof Intaglio (SOI) presses. The wiping solution is made up of 1.0% sodium hydroxide, 0.5% sodium-sulfated castor oil and 98.5% softened water. The BEP reserves the right to change the percentages of the ingredients.

3.3 Physical and Chemical Requirements. The 50% sodium-sulfated castor oil shall conform to the requirements listed in Table I of this specification.

PRIVATE

TABLE Itc \l 1 "TABLE I"

PRIVATE

PHYSICAL AND CHEMICAL PROPERTIEStc \l 1 "PHYSICAL AND CHEMICAL PROPERTIES"

PRIVATE

PROPERTY

Organically combined

Sulfate, weight percent (corrected to nonvolatile content)

Free Fatty Acid, weight percent

Total Alkali as KOH, weight percent

3.4 Health and Safety Requirements in Handling, Printing, and Processing.

3.4.1 Material Safety Data Sheet (MSDS). The contractor shall comply with the regulation set forth in 29 CFR 1910, Part 1200, the Hazard Communication

(HazComm) Standard, including the preparation of Material Safety Data Sheets (MSDS). A MSDS that does not meet the provisions of this Standard will not be approved. A material without an approved MSDS will not be accepted by the BEP.

3.4.2 Health and Safety. The BEP retains the right to reject any material that causes an adverse effect upon its employees. Adverse effects include, but are not limited to:

headache; eye, dermal, nasal, or throat irritation; sensitization; nausea; and dizziness.

4.0 QUALITY ASSURANCE PROVISIONS

4.1 Contractor Quality Assurance Plan. The BEP shall rely on the contractor’s existing quality assurance system. The BEP reserves the right to perform any inspections and tests that the BEP deems necessary upon receipt of the material to assure conformance to requirements. The BEP may conduct periodic site visits and quality audits of the facilities of the manufacturer or major first-tier subcontractors in cases where the contractor is a “broker” or “regular dealer”. Upon request by the BEP, the contractor shall provide a copy of their current quality assurance system document, e.g., quality assurance plan to the BEP. If the contractor is a “broker” or a “regular dealer” and not the manufacturer of the supplies to be delivered under the terms of the contract, the BEP may request that the contractor provide a copy of the current quality system document of its major first-tier subcontractors. The quality assurance system document may be used by the BEP for conducting a contract audit.

4.1.1 Modifications of the Quality Assurance System. During the term of the contract, the contractor shall not deviate from the approved quality assurance plan without prior written approval from the BEP. The contractor shall notify the BEP of any planned changes to its quality assurance system manual or plan. The changes shall be submitted in writing to the Contracting Officer and the Contracting Officer’s Representative (COR) with the reasons for the changes.

4.2

INSPECTION AND TESTING

4.2.1 Responsibility for Inspection and Testing. Unless otherwise specified in the contract or purchase order, the supplier is responsible for the performance of all inspection and testing requirements as specified herein. Except as otherwise specified, the supplier may utilize his/her own facilities, or any commercial laboratory acceptable to the BEP.

4.2.2 BEP Testing. The BEP will evaluate the physical and chemical properties of 50% sodium-sulfated castor for conformance with the requirements of paragraph 3.3 of this specification.

4.2.3 Sampling for Testing and Inspection. Sampling for inspection and testing shall be conducted in accordance with Federal Test Method Standard No. 141, Method 1022.

4.2.3.1 Lot Identification. When the sodium-sulfated castor oil is delivered in bulk, each tank truck shall be an individual lot. For sodium-sulfated castor oil delivered in drums, a lot shall be a manufacturer's single batch, i.e., all the raw materials processed at one time or in an operation or sequence of operations to yield the finished product.

The lots for shipment in drums shall be expressed in units of drums.

4.2.3.2 Sampling and Inspection of Bulk Shipments. A representative sample of each truckload will be taken for analysis. The lot will be rejected if the sample fails to meet the requirements of this specification.

4.2.3.3 Sampling and Inspection of Shipments in Drums. The number of drums sampled for examination and testing of sodium-sulfated castor oil shall be as specified in 4.2.3. A sample unit shall consist of one liter of solution taken from a drum. The lot shall be rejected if one or more sample units are defective.

4.3

TESTING.

4.3.1 Determination of Organically Combined SO3. The BEP will evaluate the weight percent of organically combined sulfite (SO3) of sodium-sulfated castor oil for conformance with the requirements specified in Table I, paragraph 3.3 of this specification.

4.3.2 Gardner Color. The BEP will evaluate the Gardner color of sodium-sulfated castor oil for conformance with the requirements specified in Table I, paragraph 3.3 of this specification.

4.3.3 Free Fatty Acid. The BEP will evaluate the weight percent of free fatty acid of sodium-sulfated castor oil for conformance with the requirements specified in Table I, paragraph 3.3 of this specification.

4.3.4 Total Alkali. The BEP will evaluate the weight percent of total alkali of sodium-sulfated castor oil for conformance with the requirements specified in Table I, paragraph 3.3 of this specification.

4.3.5 Nonvolatile Content. The BEP will evaluate the weight percent of nonvolatile content of sodium-sulfated castor oil for conformance with the requirements specified in Table I, paragraph 3.3 of this specification.

4.4 Inspection for Weight. Examination for weight shall be conducted in accordance with the provision for inspection of Federal Test Method Standard No. 141, Method

1022. Any drum containing less sodium-sulfated castor oil than is marked on the drum shall be considered discrepant.

4.4.1 Examination for Delivery. Examination of preparation for delivery shall be completed as specified in Federal Test Method Standard No. 141, Method 1022.

Inspection shall cover the requirements of Section 5 of this specification.

4.4.2 Bulk Shipments. 50% sodium-sulfated castor oil, BEP stock number

2A000541 shall be delivered in tank trucks. The quantity of sodium-sulfated castor oil for delivery to BEP shall be in accordance with the purchase order. Typically, sodium-sulfated castor oil delivery ranges from 3,500 to 4,500 gallons per tank truck.

4.4.3 Shipments in Drums. 50% sodium-sulfated castor oil, BEP stock number 2A00541A shall be delivered in drums. The quantity of drums of sodium-sulfated castor oil for delivery to BEP shall be in accordance with the purchase order. Inspection of each lot shall be made in accordance with Federal Test Method No. 141, Method 1022. Defects shall be characterized as follows:

Specification Requirements Defect

Container ----------------------------------------------- Not as specified

Weight of Contents ----------------------------------- Not as specified

Workmanship ------------------------------------------ Bulging or distortion of container, leakage, loose or missing closure

Marking ------------------------------------------------- Omitted, incorrect, illegible, improper size or location

4.5 Contractor Documentation. The contractor shall provide the following documentation on 50% sodium-sulfated castor oil supplied to the BEP.

4.5.1 Contractor Certification and Reports. The contractor shall certify in writing that all 50% sodium-sulfated castor oil supplied in each delivery is in compliance with and conforms to all the requirements including health, safety, and environmental as set forth in this specification. The signed and dated certification shall include a statement of recovered material content. This certification of conformance shall accompany the reports of contractor inspections and tests. The contractor shall furnish the certification of conformance and reports showing the results of inspection and test performed for each batch or lot to the Contracting Officer’s Representative (COR) before the shipment.

4.5.2 Control Chart. The contractor shall provide a control chart of each of the control variables identified by the BEP. The control variables are characteristics or properties of the sodium-sulfated castor oil identified in the BEP specification. The control chart is a plot of the control variable of each lot or batch of material plotted sequentially by date of manufacture and shall contain the specification limits for the characteristic or property. The contractor shall furnish a hard copy and an electronic copy of the control chart of each control variable to the Contracting Officer’s Representative (COR) on a quarterly basis.

5.0 PREPARATION FOR DELIVERY

5.1 Bulk Shipments. Sodium-sulfated castor oil, BEP stock number 2A000541 shall be delivered in tank trucks. The quantity of sodium-sulfated castor oil for delivery to BEP shall be in accordance with the purchase order. Typically, sodium-sulfated castor oil delivery ranges from 3,500 to 4,500 gallons per tank truck. Specific delivery locations and information on delivery will be provided by the BEP. The maximum length and height of the truck and the bulk tanker that BEP can accommodate is limited to 54 feet and 12 feet, respectively.

5.1.1 Delivery Information. At the time of delivery, the contractor shall furnish the BEP with the information listed below,

a. The manufacturer's lot number

b. The volume of solution delivered

c. The weight of solution delivered

d. The BEP purchase order number

5.1.2 Shipments in Drums. The sodium-sulfated castor oil, BEP stock item number 2A00541A, shall be delivered in clean, tight, 208-liter (55-gallons) drums that are chemically resistant to the sodium-sulfated castor oil. The drum shall contain 216 kilograms ± 1% (475 pounds ± 1%) per drum. Four drums of sodium-sulfated castor oil, BEP stock number 2A00541A, shall be delivered per pallet. A strap shall be placed around the upper half of the drums on each pallet to secure the drums. The strap shall not slip toward the bottom of the drums. The packaging shall conform to all applicable Department of Transportation (DOT) Rules and Regulations regarding the material contained therein. The packaging shall conform with the applicable requirements of the National Motor Freight Classification Rules and Container Specification.

5.2 Marking. The tank truck shall display all DOT hazard and identification markings as required in the applicable DOT regulations for the material specified herein.

5.2.1 Drum Marking. Each drum shall be plainly marked on two opposite sides, "50% SODIUM-SULFATED CASTOR OIL," BEP STOCK NUMBER 2A00541A," with net and gross weights, the contents in gallons, the manufacturer's lot number, and the name of the contractor. The product identification markings shall be legible and of a color contrasting to that of their background. Each drum shall be labeled in accordance with applicable Department of Transportation Rules and Regulations, Applicable HMIS labeling and with the information required by the Occupational Safety

And Health Administration Hazard Communication Standard. The item name and BEP stock number shall not be less than 25 millimeters (one inch) high.

5.2.2 Hazard Warning Labels. Each container shall be labeled in accordance with the applicable Department of Transportation Rules and with the provisions of the Hazard Communication Standard, 29 CFR 1910.1200 (f). This label shall include the name and address of the manufacturer, the identity of the hazardous materials, and the appropriate hazard warnings.

5.3 Barcode Label. Barcode labels applied to drums shall conform to the

"Specifications for Vendors Affixed Barcode Labels for the BEP Materials". Each drum shall be marked in accordance with the categories in Section 2.1 of the cited label specification with the following barcode information:

TABLE II

BARCODE INFORMATION

Specification Category Label Information Product Description --------------------------------- Sodium-Sulfated Castor Oil

PO# ------------------------------------------------ Purchase Order Number

Part# ------------------------------------------------- 2A00541A

Quantity ------------------------------------------------ Net weight of contents in pounds per drum

Serial/Lot# --------------------------------------------- The Manufacturer's Lot or Batch Number

6.0 NOTES

6.1 Definitions. Certain words and phrases are frequently used in this specification. The following rules will apply:

6.1.1 "Shall," the emphatic form of the verb, is used whenever a requirement is intended to express a provision that is binding.

6.1.2 "Will," is intended to express a declaration of purpose on the part of the

Government. It may also be used to indicate simple futurity.

6.1.3 "Should," is used whenever a non-mandatory requirement is judged to be desirable for the best characteristics for the material or product. As such, this characteristic may be graded during the evaluation of material in order to assist in the selection of the best-qualified material.

(END)