Attachment_A_-_Specification_(Amd__1).doc

Solicitation No. BEP-RFP-13-0206

Attachment A – Amendment No. 001

P: CSBB-3

November 14, 2012

P: CSBB-3

November 14, 2012

Supersedes

P: CSBB-2a

June 5, 2009

DEPARTMENT OF THE TREASURY

BUREAU OF ENGRAVING AND PRINTING

WASHINGTON, DC 20228

BEP SPECIFICATION

FOR

PAPER: CURRENCY STRAP AND BUNDLE BAND

1.0 SCOPE AND CLASSIFICATION

1.1 Scope. This specification covers paper suitable for manufacturing heat-set, web offset printed currency straps and currency bundle bands in the Bureau of Engraving and Printing, hereinafter referred to as the BEP.

1.2 Classification. This specification covers one type of paper of two different widths. The paper shall be identified as BEP stock item numbers 1LP00700 for currency straps and 1LP00710 for bundle bands.

2.0 APPLICABLE DOCUMENTS

2.1 Government Documents.

2.1.1 Specifications, Standards, and Handbooks.

Bureau of Engraving and Printing Specification:

L: VAB-1

Bureau of Engraving and Printing Specification for

Vendor Affixed Barcode Labels

(Request for copies should be addressed to the Contracting Officer, Bureau of Engraving and Printing, 14th and "C" Streets, SW, Washington, DC 20228.)

2.1.2 Other Government Documents, Drawings, and Publications. The following other Government documents, drawings, and publications form a part of this document to the extent specified herein.

40 CFR 247--Environmental Protection Agency (EPA) Guideline for Federal Procurement of Paper and Paper Products Containing Recovered Materials.

(The Code of Federal Regulations (CFR) and the Federal Register (FR) are for sale on a subscription basis by the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C., 20402. Reprints of certain regulations may be obtained from the Federal agency responsible for their issuance.)

Bureau of Engraving and Printing Document:

75.00 (4.4.6) 34.2 DC Materials Boilerplate

2.2 Non-Government Publications. The following documents form a part of this document to the extent specified herein. Unless otherwise specified, the issues of the documents which are applicable are the latest issued by the sponsoring non-Government organization.

American National Standards Institute (ANSI)/ International Standards Organization (ISO)/ American Society for Quality (ASQ):

ANSI/ ISO/ ASQ Q9001-2008 Quality Management Systems - Requirements

(Requests for copies should be addressed to the American Society for Quality; 600 North Plankinton Avenue; Milwaukee, Wisconsin, 53203. The Q9001 – 2008 Standard is also available for purchase at the following website: www.asq.org)

National Motor Freight Classification Rules and Container Specifications

(Request for copies should be addressed to the American Trucking Association, Inc., 2200 Mill Street, Alexandria, Virginia 22314-4677.)

Test Methods and Recommended Practices of the Technical Association of the Pulp and Paper Industry (TAPPI)

T 400

Sampling and accepting a single lot of paper, paperboard, containerboard, or related product

T 402

Standard conditioning and testing atmospheres for paper, board, pulp handsheets, and related products

T 410

Grammage of paper and paperboard (weight per unit area)

T 411

Thickness (caliper) of paper, paperboard, and combined board

T 414

Internal tearing resistance of paper (Elmendorf-type method)

T 455

Identification of wire side of paper

T 494

Tensile breaking properties of paper and paperboard (using constant rate of elongation apparatus) (Request for copies should be addressed to the Technical Association of the Pulp and Paper Industry, Technology Park Atlanta, P.O. Box 105113, Atlanta, Georgia 30348.)

3.0 REQUIREMENTS

3.1 Material. The paper shall be made from bleached chemical wood pulp.

3.2 Performance.

3.2.1 Straps

3.2.1.1 Printing, Adhesive Application, Sheeting and Cutting of Currency Straps. The paper shall be suitable for printing by the heat-set web offset process, and for the application of hot melt adhesive. The BEP prints and applies hot melt adhesive to the paper and trims the paper such that there are forty-eight straps to a sheet. The paper surface shall be free from dust, lint, and fuzz or any particles that will pick, lift, fluff, or pile on the blanket during offset printing. The quality of print obtained shall be equivalent to the current production material. The paper shall not curl during printing and adhesive application, sheeting, cutting of individual currency straps, storing, or application and sealing of the finished straps. The sheets shall stack sufficiently flat for trimming into individual straps of the prescribed dimensions with straight and parallel edges. The BEP cuts individual currency straps 17.2 cm (6-3/4 inches) in length and 4.5 cm (1-3/4 inches) in width. The currency straps will be cut with the long dimension in the cross direction of the paper.

3.2.1.2 Strap Application and Use. The straps manufactured from the paper shall be suitable for use in the packaging section of the BEP's currency overprinting examination and packaging machines (COPE-PAK). In COPE-PAK, a suction pickup pulls an individual strap from the bottom of a stack of straps. The strap is fed lengthwise up to a stop and then pushed sideways into the wrapping station. The strap is then automatically wrapped around a stack of 100 finished notes and heat-sealed. The straps shall not curl during application and sealing. The straps shall be sufficiently stiff to go through the equipment smoothly without wrinkling, deforming or tearing. The straps shall not wrinkle, deform, or tear during the inspection or processing of notes. The straps shall not tear or break apart during shipment and handling of currency notes.

3.2.2 Bundle Bands

3.2.2.1 Adhesive Application, Sheeting and Cutting of Currency Bundle Bands. The BEP applies hot melt adhesive to the paper and trims the paper such that there are eighteen bundle bands to a sheet. The sheets shall stack sufficiently flat so as to be capable of being cut into individual bundle bands of the correct dimensions with straight and parallel edges. The BEP cuts individual currency bundle bands 38.4 cm (15-1/8 inches) in length and 5.9 cm (2-5/16 inches) in width. The currency bundle bands will be cut with the long dimension in the cross direction of the paper.

3.2.2.2 Currency Bundle Band Application and Use. The bundle bands manufactured from the paper shall be suitable for use in the packaging section of the BEP's currency overprinting examination and packaging machines (COPE-PAK). In COPE-PAK, a suction pickup pulls an individual band from the bottom of a stack of bands. The band is fed lengthwise up to a stop and then pushed sideways into the wrapping station. The band is then automatically wrapped around a bundle of 10 strapped packs of 100 finished notes each and heat-sealed. The bands shall not curl during application and sealing. The bands shall be sufficiently stiff to go through the equipment smoothly without wrinkling, deforming or tearing. The bundle bands shall not wrinkle, deform, or tear during the inspection or processing of notes. The bundle bands shall not tear or break apart during shipment and handling of currency notes.

3.3 Physical Requirements.

3.3.1 Finish. The paper shall have an English finish. See Section 6 below.

3.3.2 Properties. The paper shall conform to the requirements in Table I.

TABLE I

PHYSICAL REQUIREMENTS

Property

Requirements

Grammage, Grams/square meter

(Basis Weight, Pounds/500 sheets, 25 inch by 38 inch)

(67)

(74)

Thickness, micrometers

(inches)

(0.0054)

(0.0060)

Tensile Strength, kilonewtons/meter

Machine direction

Cross direction 3.8

2.5

Tear Resistance, grams

Machine direction

Cross direction

3.4 Requirements of Rolls.

3.4.1 Roll Construction. The paper shall be in roll form. There shall be a roll target length of 5,880 meters (19,300 linear feet). The paper shall have clean-cut linear edges. The paper shall be wound on fiber cores furnished by the Contractor. The paper shall be pasted on the core at the start and wound so that the roll will not telescope. The cores shall be fitted with end plugs and shall not bend or collapse during shipping, storage, or processing.

3.4.2 Splices. All splices shall be lap splices, made on a diagonal 5 to 25 degrees from the cross direction of the paper. The leading and trailing edges shall be secured by means of heat resistant splicing tape. The tape color shall contrast with the paper color. Splices shall not separate or cause press stops during adhesive application.

Splices will be subjected to oven temperatures sufficient to raise the web temperature to 149°C (300°F) and total web tensions of up to 63.5 kilograms (140 pounds). Also, splices will be subjected to the application of molten adhesive at a temperature range of 190-204oC (375-400oF). Splices shall not cause damage to the impression or blanket cylinders, nor interfere with the processes of printing, adhesive application, sheeting or cutting.

There shall be a minimum of 760 meters (2,500 feet) between adjacent splices, and no splice shall be within 760 meters (2,500 feet) of the beginning or end of a roll. All splices shall be marked with red flags or markers on both ends of the roll. The markers shall not affect the performance or appearance of the paper.

3.4.3 Details of Rolls. The rolls and cores shall comply with the requirements of Table II.

TABLE II

DETAILS OF ROLLS

Property

Requirements

(27.9) 71.3

(28.1)

(31.9) 81.4

(32.1)

Outside diameter of roll, centimeters

( inches) 101.6

(40.0) 102.8

(40.5)

Inside diameter of core, centimeters

( inches) 7.62

(3.0) 7.70

(3.03)

3.4.4 Roll and Paper Defects. The rolls shall be free from scraps, slitting residue, and other extraneous materials. The paper shall be free from slime holes, ridges, wrinkles, creases, calendar cuts, and any other defects that may impact the performance of the paper.

4.0 QUALITY ASSURANCE PROVISIONS.

4.1 Contractor Quality Assurance. The Contractor shall rely on its existing quality assurance plan. The Contractor shall certify that the currency strap and bundle band paper delivered to the BEP meets the requirements of this specification.

4.2 Inspection and Testing.

4.2.1 Responsibility for Inspection and Testing. Unless otherwise specified in the contract or delivery order, the Contractor is responsible for the performance of all inspection and testing as specified herein. Except as otherwise specified, the Contractor may utilize current facilities or any commercial laboratory acceptable to the BEP. The BEP reserves the right to perform any of the inspections and tests set forth in the specification. This may include periodic quality audits and monitoring of production at the facilities of the Contractor. The BEP will review the data reported in the Contractor’s Quality Assurance Test Reports for compliance to the specification.

4.2.2 BEP Testing. The BEP will evaluate the paper on BEP equipment for compliance with the requirements of the following paragraphs:

· 3.2 Performance

· 3.4.2 Splices

4.2.3 Sampling. Sampling for inspection and testing shall be conducted in accordance with TAPPI method T 400. A lot shall be defined as the quantity of paper produced during one manufacturing run. The lot size shall be expressed in units of delivery-size rolls.

4.3 Testing. Tests shall be conducted in accordance with the following methods.

4.3.1 Test Conditions. Paper samples shall be conditioned and tested under environmental conditions that meet the requirements of TAPPI method T 402.

4.3.2 Grammage. The grammage of the paper shall be determined according to TAPPI method T 410.

4.3.3 Thickness. The thickness of the paper shall be determined according to TAPPI method T 411.

4.3.4 Tear Resistance. The tear resistance of the paper shall be determined according to TAPPI method T 414.

4.3.5 Wire and Felt Sides. The wire and felt sides of the paper shall be determined according to TAPPI method T 455.

4.3.6 Tensile Strength. The tensile strength of the paper shall be determined according to TAPPI method T 494.

4.4 Inspection. Inspection shall be conducted in accordance with the following methods.

TABLE III

INSPECTION METHODS

Paragraph/Requirement(s)

Inspection Method

3.3.1 /Color

Visual evaluation

3.3.1/Finish

3.4.1/Roll Construction

3.4.2/Splices

Visual evaluation of construction and markings

3.4.4/Roll and Paper Defects

5/Preparation for Delivery

Visual evaluation, measurement

4.5 Contractor Documentation. The Contractor shall provide the following documentation on the paper supplied.

4.5.1 Contractor Certification The Contractor shall certify that all paper supplied under this specification meets all of the requirements of this specification. The certification shall include a statement of the recycled fiber content of the paper, and shall specifically list the postconsumer recovered materials content. Signed certification for each shipment of paper supplied to the BEP shall accompany the reports of inspection and tests. The Contractor shall furnish the BEP (to the Contracting Officer's Representative) copies of reports showing the results of inspections and tests for each lot. The reports shall also include the number of delivery-size rolls made from each lot, the roll numbers of the delivery-size rolls, and the number of splices in each roll. The reports shall be forwarded to BEP.

5.0 PREPARATION FOR DELIVERY

5.1 Packaging. The packaging shall conform to the National Motor Freight Classification Rules and Container Specifications.

5.1.1 Roll Wrapping. Each roll shall have wooden, metal, or plastic plugs inserted in each end of the core that will prevent collapse of the core during shipment and handling in the BEP. Each roll of paper shall have a waterproof header placed over each end to completely cover the ends and edges. Each roll shall then be wrapped in moisture proof paper or plastic film to prevent damage and exposure to dirt and moisture. Glue shall not be used to attach the header to the roll wrapping.

5.1.2 Pallets. The Contractor shall deliver the rolls on pallets that allow four-way entry by forklift truck. There shall be two rolls per pallet, except for the end pallet of a shipment, which may contain one roll. The rolls shall be stacked on their ends and topped with a wooden top. The load shall be secured with two straps, which extend under the pallet and over the top, one strap on each side of the load.

5.2 Marking.

5.2.1 Wrapper Marking. The wrapper on each roll of paper shall be legibly marked on opposite sides with the following:

o

"PAPER: CURRENCY STRAPS"

(or "PAPER: CURRENCY BUNDLE BANDS")

BEP stock number 1LP00700 (or 1LP00710)

Net weight

Number of linear feet

Number of splices in the roll

Lot and roll number

BEP Delivery Order number

Contractor's name

All rolls shall be numbered in sequence for the entire contract.

5.2.2 Roll Marking. Each roll shall be legibly marked on one end near the core, with the roll serial number and stock number corresponding to the information on the wrapper. This marking shall not damage the roll.

5.2.3 Size and Color of Marking. The markings used shall be legible, not less that 25mm (1 inch) high, and of a color contrasting to that of the background.

5.3 Barcode Labels. The barcode labels shall conform to the "Specification for Vendor Affixed Barcode Labels for Bureau of Engraving and Printing Materials". The Part # cited is the BEP Stock Item Number. Each roll shall be labeled with the barcode information in the following example in accordance with section 2.1 of the barcode label specification.

Each roll of paper shall be labeled on two opposite sides of the wrapper. The bar code information may be combined with the wrapper marking cited in section 5.2.1 as long as all required information is present.

TABLE IV

BARCODE INFORMATION

Specification Category

Label Information Product Description

"PAPER: CURRENCY STRAP BANDS" or

("PAPER: CURRENCY BUNDLE BANDS")

PO #

BEP Delivery Order Number

Part #

1LP00700 (or 1LP00710)

Quantity

Number of feet of paper on the roll

Serial/Lot #

A manufacturer assigned number identifying the production run

Weight

Net weight of the roll

6.0 NOTES (This section contains information of a general or explanatory nature that may be useful, but is not mandatory.)

6.1 Definitions. Certain words and phrases are frequently used in this specification. The following rules shall apply:

6.1.1 “English Finish” is defined as “a finish between that of machine-finished and supercalendered in degree of smoothness. For printing papers with basis weight of 45 pounds (25 x 38 inches – 500), it has a bulk of 650 to 750 pages per inch. It is the smoothest of machine finish papers and best adapted to halftone printing.” This definition can be found in the Dictionary of Paper, 5th Edition, published by TAPPI Press.

(END)