Addendum A Spec C SHS-2G - 22Feb07 - FINAL.doc

Addenddum A BEP-09-0005

C: SHS-2G

February 22, 2007

C: SHS- 2G PRIVATE

February 22, 2007

Supersedes

C: SHS –1G

October 28, 2002

PRIVATE

DEPARTMENT OF THE TREASURY

tc \l 1 "DEPARTMENT OF THE TREASURY"

PRIVATE

BUREAU OF ENGRAVING AND PRINTING

tc \l 1 "BUREAU OF ENGRAVING AND PRINTING"

PRIVATE

WASHINGTON, D.C. 20228

tc \l 1 "WASHINGTON, D.C. 20228"

PRIVATE

BEP SPECIFICATION

tc \l 1 "BEP SPECIFICATION"

PRIVATE

FOR

50% tc \l 1 "FOR"SODIUM HYDROXIDE SOLUTION

1.0 SCOPE AND CLASSIFICATION

1.1 Scope. This specification establishes performance and acceptance requirements for 50% sodium hydroxide solution delivered by tank truck or in drums.

The material shall be suitable for use as an ingredient in water-based wiping solution for currency printing presses at the Bureau of Engraving and Printing, hereinafter referred to as "BEP".

1.2 Classification. This specification covers one type of 50% sodium hydroxide solution. It shall be identified as BEP stock item number 2A000580 when delivered in bulk and as BEP stock item number 2A00580A when delivered in 55-gallon (208 liter) drums.

2. 0 APPLICABLE DOCUMENTS. The issues of the documents are those in effect on the date of the solicitation.

2.1 Government Documents.

2.1.1 Specifications, Standards, and Handbooks. The following specifications, standards, and handbooks form a part of this specification to the extent specified herein.

Federal Standards.

Federal Standard 141 Paint, Varnish, Lacquer, and related Materials: Methods of Inspection, Sampling, and Testing

(Federal specification and standards may be obtained from the General Services Administration; Federal Supply Service; Specification Section (3FP-E); 470 East L’Enfant Plaza; SW; Suite 8100, Washington, DC 20407.)

BUREAU OF ENGRAVING AND PRINTING SPECIFICATIONS:

C: COS-4E BEP Specification for Sodium-Sulfated Castor Oil L: VAB-1A Specification for Vendor Affixed Barcode Labels for Bureau of Engraving and Printing Materials

(Single copies of BEP documents are available from the Contracting Officer; Bureau of Engraving and Printing; 14th and "C" Streets, S.W.; Washington, D.C. 20228).

2.1.2 Other Government Documents, Drawings, and Publications. The following other Government documents, drawings, and publications form a part of this document to the extent specified herein.

Publications:

29 CFR 1910, Part 1200‑‑Hazard Communication Standard

(Occupational Safety and Health Administration). See also‑‑Federal Register Vol. 48, No. 228, November 24, 1983

40 CFR 261--Identification and Listing of Hazardous Waste

See also Federal Registrar, Vol.55, No. 61, March 29, 1990

40 CFR Part707-- Chemical Imports and Exports 40 CFR 720--Premanufacture Notification; Premanufacture Notice

Requirements and Review Procedures.

40 CFR 761‑‑Polychlorinated Biphenyls (PCB's), Manufacturing, Processing, Distribution in Commerce, and Use Prohibitions

Superfund Amendments and Reauthorization Act (SARA) Title III:

40 CFR 355--Requirement for Emergency Planning and Notification under CERLA

40 CFR 370—Hazardous Chemical Reporting and Community Right to Know Requirements

40 CFR 372—Toxic Chemical Release Reporting

49 CFR 100‑199‑‑Department of Transportation Rules and

Regulations

42 UNITED STATES CODE 6901 et seq. and 6962-- See also

General Provisions for USC 6901 and Federal Procurement for USC 6962.

Clean Air Act Amendments of 1990, Section 112, Air Toxics (The Code of Federal Regulations (CFR) and the Federal Register (FR) are for sale on a subscription basis by the Superintendent of Documents; U.S. Government Printing Office; Washington, D.C. 20402. Reprints of certain regulations may be obtained from the Federal agency responsible for their issuance.)

District of Columbia Municipal Regulations (DCMR), Title 20, Air Quality Control Regulations

District of Columbia Municipal Regulations (DCMR), Title 21, Discharge Standards (Request for copies should be addressed to the District of Columbia; Office of Documents and Administrative Issuance, Room 520; One Judiciary Square; 441 4th Street, NW, Washington, DC 20001.)

California's "Safe Drinking Water and Toxic Enforcement Act" of 1986 (Proposition 65) (Requests for copies should be addressed to the California Environmental Protection Agency; Office of Environmental Health Hazard Assessment; 301 Capitol Mall, Room 205; Sacramento, California 95814)

2.2 Non-Government Publications.

The following documents form a part of this specification to the extent specified herein.

American Society for Testing and Materials (ASTM) Methods:

D 891 Apparent Specific Gravity of Liquid Industrial Chemicals

E 100 Standard Specification for ASTM Hydrometers

E 291 Chemical Analysis of Caustic Soda and Caustic Potash

E 300 Practice for Sampling Industrial Chemicals (Request for copies should be addressed to the American Society for Testing and Materials; 916 Race Street; Philadelphia, Pennsylvania 19103.)

American National Standards Institute (ANSI)/ International Standards Organization (ISO)/American Society for Quality (ASQ):

ANSI/ISO/ASQ Q9001-2000 Quality Management Systems – Requirements

(Request for copies should be addressed to the American Society for Quality; Attn: CRS Department; P.O. Box 3066; Milwaukee, Wisconsin 53203-3066)

American Public Health Association, American Water Work Association, and the Water Environment Federation (APHA-AWWA-WEF). Standard Methods for the Examination of Water and Wastewater, Method 4500-CN for total cyanide.

(Request for copies should be addressed to the American Public Health Association; 800 I Street, NW; Washington, DC 2001.)

National Motor Freight Classification Rules and Container Specifications (Requests for copies should be addressed to the American Trucking Association, Inc.; 2200 Mill Road; Alexandria, Virginia 22314‑4677.)

(Non‑Government standards and other publications are normally available from the organizations that prepare or distribute the documents. These documents may also be available in or through libraries or other information services.)

2.3 Order of Precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

2.4 Internal References. All paragraph and table references will be to paragraphs and tables of this specification unless noted otherwise.

3.0

REQUIREMENTS

3.1 Material. The sodium hydroxide solution shall be made of 50 percent (± 1 percent) by weight of solid sodium hydroxide dissolved in distilled water. It shall be manufactured from a process that does not use a mercury amalgam electrode system.

3.2 Performance. The 50% sodium hydroxide solution shall perform as an ingredient in water-based wiping solution for the BEP’s intaglio printing presses. The BEP prints US currency and other securities on De La Rue-Giori I-8, I-10 and Super Orlof Intaglio (SOI) presses. The wiping solution is made up of 1.0% sodium hydroxide, 0.5% sodium-sulfated castor oil and 98.5% softened water by volume. The BEP reserves the right to change the percentages of the ingredients.

3.3 Physical and Chemical Requirements. The 50% sodium hydroxide solution shall conform to the requirements listed in Table I of this specification.

TABLE I

PRIVATE

PROPERTY

3.4 Health and Safety Requirements in Handling, Printing, and Processing.

3.4.1 Material Safety Data Sheets (MSDSs). The contractor shall comply with the regulation set forth in 29 CFR 1910, Part 1200, the Hazard Communication (HazComm) Standard, including the preparation of Material Safety Data Sheets (MSDS). A MSDS that does not meet the provisions of this Standard will not be approved. A material without an approved MSDS will not be accepted by the BEP.

3.4.2 Health and Safety. The BEP retains the right to reject any material that causes an adverse effect upon its employees. Such effects are those that are not listed on the product’s material safety data sheet (MSDS).

3.5 Environmental Requirements.

3.5.1 Polychlorinated Biphenyls (PCBs). The material shall comply with the regulations set forth with the requirements in 40 CFR 761.30 and shall not contain polychlorinated biphenyls (PCBs) in excess of 2 ppm as required in Title 21, DCMR, Section 1501.4.

3.5.2 Identification and Listing of Hazardous Waste. The material shall be non-hazardous and not contain ingredients in concentrations that are listed as hazardous in accordance with applicable sections of 40 CFR Part 261.

3.5.3 Premanufacture Notification. The contractor shall comply with the regulation set forth in 40 CFR 720, Premanufacture Notification. 40 CFR Part 720 establishes premanufacture notification requirements under Section 5 of the Toxic Substances Control Act (TSCA).

3.5.4 Proposition 65. No substance listed by California’s "Safe Drinking Water and

Toxic Enforcement Act of 1986" (Proposition 65) shall be used as an ingredient in the manufacture of the sodium hydroxide solution. If any substance listed by California’s "Safe Drinking Water and Toxic Enforcement Act of 1986" is present in trace amounts as a natural contaminant, the contractor shall provide a list of such substances with their respective concentrations.

3.5.5 Total Toxic Organics. The material shall not contain as an ingredient any of the toxic organic chemicals listed in Title 21, DCMR, Chapter 15, Section 1501.4.

3.5.6 Air Toxics. The material shall not contain, as an ingredient, any of the chemicals regulated as Air Toxics by the Clean Air Act Amendments of 1990, Section 112, the oferror shall provide a list of the names and quantities (concentrations) of any such chemicals.

3.5.7 Mercury Content. The sodium hydroxide solution delivered to the BEP either in bulk quantity or in drums shall not contain any levels of mercury greater than the Practical Quantitation Limit (PQL), currently 1 part per billion. The contractor shall certify that each shipment of sodium hydroxide delivered to the Bureau is manufactured by a method that does not employ a mercury amalgam electrode system and shall not contain mercury greater than the PQL.

3.5.8 Chemical Imports and Exports. 40 CFR Part 707 establishes import requirements of chemical substances, mixture, and articles under Section 13 of the Toxic Substances Control Act (TSCA). All suppliers, foreign or domestic, shall sign the following statement for each import of chemical substances subject to TSCA rules and regulations:

“I certify that all chemical substances in this shipment comply with all applicable rules or orders under TSCA and that I am not offering a chemical substance for entry in violation of TSCA or any applicable rule or order under TSCA.”

4.0 QUALITY ASSURANCE PROVISIONS

4.1 Contractor Quality Assurance Plan. The BEP shall rely on the contractor’s existing quality assurance system. The BEP reserves the right to perform any inspections and tests that the BEP deems necessary upon receipt of the material to assure conformance to requirements. The BEP may conduct periodic site visits and quality audits of the facilities of the manufacturer or major first-tier subcontractors in cases where the contractor is a “broker” or “regular dealer.” Upon request by the BEP, the contractor shall provide a copy of their current quality assurance system document, e.g., their quality assurance plan, to the BEP. If the contractor is a “broker” or a “regular dealer” and not the manufacturer of the supplies to be delivered under the terms of the contract, the BEP may request that the contractor provide a copy of the current quality system document of its major first-tier subcontractors. The quality assurance system document may be used by the BEP for conducting a contract audit.

4.1.1 Modifications of the Quality Assurance System. During the term of the contract, the contractor shall not deviate from the approved quality assurance plan without prior written approval from the BEP. The contractor shall notify the BEP of any planned changes to its quality assurance system manual or plan. The changes shall be submitted in writing to the Contracting Officer and the Contracting Officer’s Technical Representative (COTR) with the reasons for the changes.

4.2

INSPECTION AND TESTING

4.2.1 Responsibility for Inspection and Testing. Unless otherwise specified in the contract or purchase order, the supplier is responsible for the performance of all inspection and testing requirements as specified herein. Except as otherwise specified, the supplier may utilize his/her own facilities, or any commercial laboratory acceptable to the BEP.

4.2.2 BEP Testing. The BEP will evaluate the physical and chemical properties of 50% sodium hydroxide solution for conformance with the requirements of paragraph 3.3 of this specification.

4.2.3 Sampling for Testing and Inspection. Sampling for inspection and testing shall be conducted in accordance with Federal Test Method Standard No. 141, Method 1022.

4.2.3.1 Lot Identification. When the sodium hydroxide solution is delivered in bulk, each tank truck shall be an individual lot. For sodium hydroxide solution delivered in drums, a lot shall be a manufacturer's single batch, i.e., all the raw materials processed at one time or in an operation or sequence of operations to yield the finished product.

The lots for shipment in drums shall be expressed in units of drums.

4.2.3.2 Sampling and Inspection of Bulk Shipments. A representative sample of each truckload will be taken for analysis. The lot will be rejected if the sample fails to meet the requirements of the specification.

4.2.3.3 Sampling and Inspection of Shipments in Drums. The number of drums sampled for examination and testing of sodium hydroxide solution shall be as specified in 4.2.3. A sample unit shall consist of one liter of solution taken from a drum. The lot shall be rejected if one or more sample units are defective.

4.3

TESTING

4.3.1 Determination of Specific Gravity. The BEP will evaluate the specific gravity of the sodium hydroxide solution for conformance with the requirements specified in, Table I paragraph 3.3 of this specification.

4.3.2 Sodium Hydroxide Concentration (NaOH). The BEP will evaluate the concentration of sodium hydroxide (% by weight) for conformance with the requirements specified in Table I, paragraph 3.3 of this specification.

4.3.3 Sodium Oxide Concentration (Na2O). The BEP will evaluate the concentration of sodium oxide (% by weight) for conformance with the requirements specified in Table I, paragraph 3.3 of this specification.

4.3.4 Mercury Content Analysis. The mercury content in the sodium hydroxide solution shall be determined in accordance with US EPA test method 7470 (EPA document SW 846.)

4.4 Inspection for Weight. Examination for weight shall be conducted in accordance with the provision for inspection of Federal Test Method Standard No. 141, Method

1022. Any drum containing less sodium hydroxide solution than is marked on the drum shall be considered discrepant.

4.4.1 Examination for Delivery. Examination of preparation for delivery shall be completed as specified in Federal Test Method Standard No. 141, Method 1022.

Inspection shall cover the requirements of Section 5 of this specification.

4.4.2 Bulk Shipments. 50% sodium hydroxide solution, BEP stock number

2A000580 shall be delivered in tank trucks. The quantity of sodium hydroxide solution for delivery to BEP shall be in accordance with the purchase order. Typically, sodium hydroxide solution delivery ranges from 3,500 to 4,500 gallons per tank truck.

4.4.3 Shipments in Drums. 50% sodium hydroxide solution, BEP stock number 2A00580A shall be delivered in drums. The quantity of drums of sodium hydroxide solution for delivery to BEP shall be in accordance with the purchase order. Inspection of each lot shall be made in accordance with Federal Test Method No. 141, Method 1022. Defects shall be characterized as follows:

Specification Requirements Defect

Container ----------------------------------------------- Not as specified

Weight of Contents ----------------------------------- Not as specified

Workmanship ------------------------------------------ Bulging or distortion of container, leakage, loose or missing closure

Marking ------------------------------------------------- Omitted, incorrect, illegible, improper size or location

4.5 Contractor Documentation. The contractor shall provide the documentation listed in sections 4.51 and 4.5.2 of this specification on 50% sodium hydroxide solution supplied to the BEP.

4.5.1 Contractor Certification and Reports. The contractor shall certify in writing that all 50% sodium hydroxide solution supplied in each delivery is in compliance with and conforms to all the requirements including health, safety, and environmental as set forth in the specification. The signed and dated certification shall include a statement of recovered material content. This certification of conformance shall accompany the reports of contractor inspections and tests.

The contractor shall furnish the certification of conformance and reports showing the results of inspection and test performed for each lot to the Contracting Officer’s Technical Representative (COTR) before the shipment.

4.5.2 Control Chart. The contractor shall provide a control chart of each of the control variables identified by the BEP. The control variables are characteristics or properties of the 50% sodium hydroxide solution identified in the BEP specification. The control chart is a plot of the control variable of each lot or batch of material plotted sequentially by date of manufacture and shall contain the specification limits for the characteristic or property. The contractor shall furnish a hard copy and an electronic copy, either by diskette or as an e-mail attachment, of the control chart of each control variable to the Contracting Officer’s Technical Representative (COTR) on a quarterly basis.

5.0 PREPARATION FOR DELIVERY

5.1 Bulk Shipments. Sodium hydroxide solution, BEP stock number 2A000580 shall be delivered in tank trucks. The quantity of sodium hydroxide solution for delivery to BEP shall be in accordance with the purchase order. Typically, sodium hydroxide solution delivery ranges from 3,500 to 4,500 gallons per tank truck. Specific delivery locations and information on delivery will be provided by the BEP. The maximum length and height of the truck and the bulk tanker that BEP can accommodate is limited to 54 feet and 12 feet, respectively.

5.1.1 Delivery Information. At the time of delivery, the contractor shall furnish the BEP with the information listed below,

a. The manufacturer's lot number

b. The volume of solution delivered

c. The weight of solution delivered

d. The BEP purchase order number

5.1.2 Shipments in Drums. The sodium hydroxide solution, BEP stock item number 2A00580A, shall be delivered in clean, tight, 208-liter (55-gallons) drums that are chemically resistant to the sodium hydroxide solution. The drum shall contain 318 kilograms ± 1% (701 pounds ± 1%) per drum. Four drums of sodium hydroxide solution, BEP stock number 2A00580A, shall be delivered per pallet. A strap shall be placed around the upper half of the drums on each pallet to secure the drums. The strap shall not slip toward the bottom of the drums. The packaging shall conform to all applicable Department of Transportation (DOT) Rules and Regulations regarding the material contained therein. The packaging shall conform to the applicable requirements of the National Motor Freight Classification Rules and Container Specification.

5.2 Marking. The tank truck shall display all DOT hazard and identification markings as required in the applicable DOT regulations for the material specified herein.

5.2.1 Drum Marking. Each drum shall be plainly marked on two opposite sides, "50% SODIUM-HYDROXIDE SOLUTION," BEP STOCK NUMBER 2A00580A," with net and gross weights, the contents in gallons, the manufacturer's lot number, and the name of the contractor. The product identification markings shall be legible and of a color contrasting to that of their background. Each drum shall be labeled in accordance with applicable Department of Transportation Rules and Regulations, Applicable HMIS labeling and with the information required by the Occupational Safety

And Health Administration Hazard Communication Standard. The item name and BEP stock number shall not be less than 25 millimeters (one inch) high.

5.2.2 Hazard Warning Labels. Each container shall be labeled in accordance with the applicable Department of Transportation Rules and with the provisions of the Hazard Communication Standard, 29 CFR 1910.1200 (f). This label shall include the name and address of the manufacturer, the identity of the hazardous materials, and the appropriate hazard warnings.

5.3 Barcode Label. Barcode labels applied to drums shall conform to the ”Specifications for Vendors Affixed Barcode Labels for the BEP Materials". Each drum shall be marked in accordance with the categories in Section 2.1 of the cited label specification with the following barcode information:

TABLE II

BARCODE INFORMATION

Specification Category Label Information

Product Description -------------------------------- Sodium Hydroxide Solution

PO# ----------------------------------------------- Purchase Order Number

Part# ------------------------------------------------- 2A00580A

Quantity ------------------------------------------------ Net weight of contents in pounds per drum

Serial/Lot# ---------------------------------------------The Manufacturer's Lot or Batch Number

6.0 NOTES

6.1 Definitions. Certain words and phrases are frequently used in this specification. The following rules will apply:

6.1.1 "Shall," the emphatic form of the verb, is used whenever a requirement is intended to express a provision that is binding.

6.1.2 "Will," is intended to express a declaration of purpose on the part of the

Government. It may also be used to indicate simple futurity.

6.1.3 "Should," is used whenever a non-mandatory characteristic is judged to be desirable for the best characteristics for the material or product. As such, this characteristic may be graded during the evaluation of material in order to assist in the selection of the best-qualified material.

[END]