Benning SC-26-020 PWS Stray Animal Control BASE.docx

PERFORMANCE WORK STATEMENT (PWS)

Installation Stray Animal Contract

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide for the disposition of stray domestic animals that have been captured, abandoned, or otherwise recovered on Fort Benning. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, off-post facilities, transportation, tools, materials, supervision, and other items and non- personal services necessary to accomplish temporary holding, identification, transport, long-term holding, and disposition of stray domestic animals recovered on Fort Benning, as defined in this Performance Work Statement (PWS), except for those items specified below as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: Fort Benning maintains a Stray Animal Control Program consisting of four components: capture operations, holding operations, and disposition/adoption, seized operations in accordance with the 16 June 2014 Department of the Army memorandum, Stray Animal Control on Army Installations – Identification of an Army Proponent.

1.3 Objectives: The Contractor shall provide non-personal services, as set forth in this PWS, to humanely and efficiently process stray domestic animals recovered on Fort Benning.

1.4 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, off-post facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to accomplish temporary holding, identification, transport, long-term holding, and disposition of stray domestic animals recovered on Fort Benning, as defined in this Performance Work Statement (PWS), except for those items specified below as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.5 Period of Performance:

Base Year: 10 MAY 2026 – 09 MAY 2027 Option Year 1: 10 MAY 2027 – 09 MAY 2028 Option Year 2: 10 MAY 2028 – 09 MAY 2029

1.6 General Information

1.6.1 Federal Observed Holidays:

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

1.6.2 Hours of Operation: The Contractor is responsible for ensuring that the temporary holding facility is operational 24 hours a day, seven days a week, for stray animals or abandoned pets to be dropped off for processing as they are recovered. The Contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. The facility is closed to the public on Mondays and Thursdays; however, it remains operational for all other installation needs. Appointments can be coordinated with the facility during the closed hours for adoption needs. Open to the public facility hours of operation are from 0700 – 1600, Tuesday, Wednesday, Friday, and weekends. If the facility requires closure during operational hours, approval is required by the Contracting Officer Representative (COR) 24 hours in advance except in emergencies.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at the Fort Benning Main Post Stray Animal Facility. Located at 7120 Tenth Division Ct., Fort Benning, GA 31905 (BLDG 264), and any pickup locations on Fort Benning.

1.6.4 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The QCP must be forwarded to and accepted by the KO. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

1.6.5 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.6 Type of Contract: The Government will award a Firm Fixed Price Contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a Fort Benning, Ga NCIC-III clearance/authorization at time of the contract start date and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254.

1.6.7.1 Physical Security: The Contractor shall comply with Government personal identity verification procedures implemented in Homeland Security Presidential Directive (HSPD) – 12, Office of Management and Budget (OMB) Guidance M-05-24, and Federal Information Processing Standards Publication (FISP PUB) number 201.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.6.8 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities which includes turning off the water faucets or valves after using the required amount to accomplish the necessary cleaning.

1.6.9 Special Qualifications: The Contractor shall ensure compliance with applicable state, federal and local regulations prior to release of an animal to the owner. Contractor shall comply with all applicable state, federal, local regulations and policies required for handling, transporting, and disposition of stray animals. Contractor shall keep current on all safety regulation and policies for stray animal processing. Contractor shall ensure that stray animal processing on Fort Benning is conducted in accordance with Army Regulation 40-905 located https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=402. All animals will be maintained in a humane manner. Contractor shall maintain written standard operating procedures for conducting stray animal processing operations and provide a copy to the Directorate of Public Works (DPW) Contracting Officer Representative (COR) and Veterinary Treatment Facility (VTF). Contractor shall generate a monthly report listing total number of animals picked up by date and their disposition; problems and issues; and other data related to stray animal processing, as required.

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11 Contracting Officer’s Representative (COR): The COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR for this Contract is located at 6650 Meloy Drive, BLDG 6, RM 313, Fort Benning, GA 31905-8204.

1.6.12 Contract Manager: The contractor shall manage the contract or shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor during absences shall be designated in writing and provided to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.13 Key Personnel: The following personnel are considered key personnel by the Government: The project manager will be the point of contact for this contract. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 a.m. to 4:00 p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

Two years’ minimum experience required for the handling, transport, and processing of stray animals. The Contractor will have a minimum of one certified Animal Control Officer (ACO) by obtaining certification from the National Animal Care & Control Association (NACA) or equivalent within 30 days. Contractors shall comply with all applicable state, federal, local regulations and policies pertaining to processing stray animals. Contractors shall comply with all state, federal, local safety regulations and policies for handling stray animals.

1.6.14 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Badges will either be issued under the Contractor Verification System (CVS) program (using a Common Access Card (CAC), or under the DES Standardized Contractor ID Badge program. For identification and security purposes, Contractor employees shall wear stated badges at all times when performing work under this contract.

1.6.16. Telephone Usage: Contractor employees shall not use Government telephones at the work site for personal reasons or make any toll or long-distance calls.

1.6.15. Contractor Travel: Contractor will not be required to travel CONUS and within the NCR during the performance of this contract to attend meetings, conferences, and training.

1.6.16 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the US Army Facilities.

1.6.17 Other Direct Costs: No other direct cost will be required for this contract.

1.6.18 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.19 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.20 Phase In/Phase Out: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have key personnel on board, during the 14-day phase in/ phase out periods. The Contractor shall, upon the Contracting Officer's written notice, (1) furnish phase-in and phase-out services for up to 10 months after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in and phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

1.6.21 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.21.1 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil. AT Level I training is an annual requirement if option years are exercised.

1.6.21.2 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.21.2 b Contractors that do not Require CAC, but Require Access to a DoD Facility or Installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.21.3 Physical Security: The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.21.4 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.21.5 OPSEC Standing Operating Procedure/Plan: The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1

1.6.21.6 OPSEC Standing Operating Procedure/Plan: The contractor shall adhere to the Government's Operations Security (OPSEC) Standard Operating Procedure (SOP)/Plan during the entire period of performance.

1.6.21.7 BACKGROUND CHECK REQUIREMENTS: Contractor/Sub-Contractor employees providing services under contracts are subject to the following process:

1.6.21.5(a) Each employee (direct employee and sub-contractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 – Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

1.6.21.5(b) Background checks will be initiated and paid for by the Government. The cost for the pre- employment screening is the responsibility of the Contractor. The Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist CONTRACTOR and sub- CONTRACTOR employees, completing all required documents required for the background check process. CDE contact information will be provided upon contract award.

1.6.21.7.1 No person, regardless of circumstances, will be approved to provide childcare services if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child. If the background check investigation reveals any other derogatory information a suitability determination has to be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time, a Contractor can decide not to proceed with the PRB process.

1.6.21.7.2 Additional information on the background check process can be found at: http://www.opm.gov/investigations/background-investigations.

1.6.21.7.3 Re-verification (IRC and FBI fingerprint check) is required every 5 years.

1.6.22 Emergency Services

1.6.22.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.6.22.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government- furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor- acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.12 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

(1) Items that cannot be found after a reasonable search.

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.13 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.14 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.15. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.16 Property. All tangible property, both real and personal.

2.1.17 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.18 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.19 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.20 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.21 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.22 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.23 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.24 Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.25 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.26 Unit Acquisition Cost means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.27 Wide Area Workflow (WAWF). A secure web-based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.28 Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.29 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AR Army Regulation COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP Government-Furnished Property KO Contracting Officer

PIPO Phase In/Phase Out

POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit VTF Veterinary Treatment Facility WAWF Wide Area Workflow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services The Government will not provide any services to the Contractor.

3.2 Facilities: The Government will provide a facility for temporarily holding stray animals recovered on- post, to include individual containment and security features. The Contractor is responsible for housekeeping of the government-furnished facility.

3.3 Utilities: The Government will provide utilities to the VTF temporary holding facility on a non- reimbursable basis.

3.4 Equipment: The Government will not provide any equipment to the Contractor.

3.5 Materials: The Government will not provide any materials to the Contractor.

3.6 Record Keeping: The Contractor shall maintain written standard operating procedures for conducting stray animal processing operations and provide a copy to the Contracting Officer Representative (COR).

The Contractor shall generate a monthly report listing:

· Total number of animals picked up by date and location

· Species

· Escaped from facility

· Name

· Code

· Disposition to include the date

· Problems and issues

· Type of entry

· Brought in by

· Any otherer data related to stray animal processing

· Monthly pets reclaim and surrender fees/Receipts

3.7 The contractor shall submit an annual report listing total adoptions for cats and dogs, and all euthanasia cases, to support program oversight and success.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance. The Contractor is not required to have a secret clearance.

4.3. Materials. The Contractor shall furnish all materials (cleaning supplies), supplies (Animal Food) and equipment (live catch traps) necessary to meet the requirements under this PWS.

4.4 Equipment. The Contractor shall furnish all equipment necessary to meet the requirement of the PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The Contractor shall provide services to maintain two components of the installation’s Stray Animal Control Program, consisting of holding operations and disposition/adoption.

5.1.1 UN-OWNED STRAY DOMESTIC ANIMALS. Recovered stray animals for which ownership cannot be reasonably determined shall be held at the temporary holding facility for no more than ten business days before transporting the animals to the Contractor’s long-term holding facility (i.e., animal shelter). Under no circumstances shall animals from external facilities be admitted into the Fort Benning stray facility. This prohibition includes, but is not limited to, instances of overcrowding or requests to accommodate another facility. Animals found outside the installation shall be taken to the appropriate facility nearest their point of origin, as the Fort Benning stray facility is designated solely for animal found, captured, surrendered, or seized within the installation.

5.1.2 LIVE CAPTURE. The contractor shall respond to all service calls and work orders related to the capture of stray animals on the installation. This includes responses initiated through the work order system that will be sent to the contractor from the COR, as well as requests from the Military Police. The contractor shall provide support in humane live capture of stray animals and removal of animals, including but no limited to stray dogs and cats. Respond within two (2) hours of notification outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission.

This requirement also includes the identification and management of feral cat dens located on the installation. The contractor shall utilize approved and humane live-capture methods to safely contain and remove feral cats from these areas in accordance with applicable animal welfare standards, local regulation, and installation policy.

5.1.3 PROVIDE “RETURN TO OWNER” OPERATIONS. The Contractor shall make all efforts to contact the owner of recovered stray animals either through the owner’s information provided by microchip companies or through the owner’s information provided by the VTF. The Contractor shall hold microchipped animals at the VTF temporary holding facility for at least three business days and contact the owner’s command before placing the animal up for adoption or transporting the animal off the installation. After holding a microchipped animal for three business days, the contractor shall transport the animal to their off-post long-term holding facility for processing. The Contractor shall ensure compliance with applicable state, federal and local regulations prior to release of an animal to the owner. The Contractor shall ensure that installation animal requirements are met prior to release of the animal to owners who reside on the installation with their animal(s). This includes Battle Park and the Warrior Transition Center. Animals owned by military personnel will be maintained in accordance with MCoE Regulation 40-905. Neglect cases can be processed through the Staff Judge Advocate and DES under the Uniform Code of Military Justice. Before the contractor accepts any animals for processing, they are required to report any evidence of abuse or neglect to the animals to the Fort Benning, Ga Veterinary Clinic.

The contractor shall maintain a public facing social media page or website that provides up to date information on all found and captured animals on the installation, ensuring transparency and accessibility for personnel and the Fort Benning community.

5.1.4 SEIZED ANIMALS. Animals that are seized by the Fort Benning Military Police and brought into facility or requested pick up by Stray Animal facility shall remain in custody until the hearing officer issues formal written notice authorizing the animal’s release to its owner.

5.1.5 PET SURRENDER/RECLAIM/ADOPTION FEES: The contractor is authorized to establish, collect and retain fees associated with animal control services performed under this contract, including but not limited to impound fees (to include escalating fees beginning with the third running at large violation within a twelve month period, daily boarding fees, owner surrender fees, adoption fees and pet reclaim fees. The contractor shall conduct market research to develop a fair and reasonable fee schedule based on comparable municipal animal control facilities and submit the proposed schedule to the Contracting Officer for approval prior to implementation. Fees retained by the contractor shall be considered revenue in support of contract performance, and the firm-fixed price established under this contract reflects the contractor’s ability to retain such fees. The Government shall have no claim to the collected fees, provided collection and retention are conducted in accordance with the approved fee schedule and applicable laws and regulations.

5.1.6 PROVIDE INFORMATION TO ANIMAL OWNERS RESIDING ON THE INSTALLATION. The Contractor shall be familiar with animal regulatory requirements on the installation. The Contractor will provide directions, provide instruction on exceptions to policy, and ensure compliance with regulations, as necessary, before returning animals to owners residing on the installation.

5.1.7 PROVIDE INFORMATION TO OWNERS RESIDING OFF THE INSTALLATION. The Contractor shall be familiar with animal regulatory requirements off the installation. The Contractor will provide directions, provide instruction on exceptions to policy, and ensure compliance with regulations, as necessary, before returning animals to owners residing off post.

5.2. Task Heading. N/A

5.3. Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub- Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub- Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7.1 Technical Exhibit A – Performance Requirements Summary

TECHNICAL EXHIBIT A

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

PRS#1 - PWS para (5.1.2) The Contractor shall recover stray animals for which ownership cannot be reasonably determined shall be held at the temporary holding facility for no more than ten business days before transporting the animals to the Contractor’s long-term holding facility (i.e., animal shelter).

No stray animal shall be held more than ten business days.

100% Compliance

Periodic Inspection

PRS#2 - PWS para (5.1.2) The Contractor shall provide personnel support

Respond within two (2) hours of notification outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission.

Plus, or minus 15 minutes

Customer Feedback

Periodic Inspection

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

A.001 Quality Control Plan (PWS 1.6.4)

To the COR.

To the COR.

To the COR.

To the COR.

To the COR.

To the COR.

A.006 (PWS 3.7)

Annual Report

To the COR.