Belvoir BASOPS Bridge JA 2025 - Redacted.pdf

Justification Review Document for Other than Full and Open Competition - FAR Part 6

Program/Equipment: Base Operations (BASOPS) Contract for Fort Belvoir, VA

Authority: 10 U.S.C. 3204(a)(1) as implemented by FAR Part 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

Amount: $21,037,294.67

Prepared by:

Contracting Officer:

Technical:

Requirements:

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Program Manager:

Local Small Business Professional:

MICC Legal Counsel:

Director, MICC-Installation Readiness Center:

Director, Field Directorate Office-Fort Sam Houston:

Director, Small Business Programs:

Alternate Advocate for Competition:

Justification Review Document for Other than Full and Open Competition - FAR Part 6

1. Contracting Activity: U.S. Army Mission and Installation Contracting Command (MICC)-Installation Readiness Center (IRC), 2205 Infantry Post Road, Building 605, Fort Sam Houston, TX 78234.

2. Description of Action: The Fort Belvoir Directorate of Public Works (DPW) requests the award of nine months and 10-day firm-fixed-prices bridge contract to follow the current IDIQ Base Operation and Maintenance (BASOPS) contract W91QV1-24-D- 0007, to Aleut O&M Services, LLC, 5775 Mark Dabling Blvd 105, Colorado Springs, CO 80919-2240. The award of a bridge contract to Aleut O&M Services, LLC, will allow the MICC-IRC sufficient time to complete evaluations/discussions and award a competitive follow-on contract, and allow Base Operation and Maintenance Services to continue uninterrupted until the follow-on contract award is made. The Government projects awarding the bridge contract using fiscal year 2025 (Army) Operations and Maintenance funds.

3. Description of Supplies/Services: The BASOPS mission for Fort Belvoir requires the Contractor to provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide installation operations support services. The Contractor also provides all parts required for preventive maintenance and all repair parts required for demand maintenance. The Contractor must provide installation preventive maintenance services seven days per week, 365 days per year. Preventive maintenance is the recurring sustainment work performed on all real property facilities to detect and correct incipient failures and accomplish needed minor maintenance. Preventive maintenance includes systematic and cyclic checks, inspections, servicing, and repair of deficiencies of utility plants and systems, buildings, structures, and grounds facilities. These repairs may also include replacement of parts or components necessary to keep equipment and/or systems operating effectively. In addition, the Contractor must also provide on-demand repair services on a routine, urgent, and emergency basis. On-demand repair service is performed in response to a customer initiating a request for service, which then generates a Demand Maintenance Order (DMO). DMOs are classified in three categories: 1) Emergency, which immediate action is required to eliminate life threatening or serious injury hazards to personnel; 2) Urgent, which failure would soon inconvenience or affect security, health, or well-being of personnel, but does not immediately endanger personnel or properties; and 3) Routine, which failure to repair will result in measurable discomfort or inconvenience to the customer or waste resources or create the need for additional minor repairs.

The period of performance for the short-term bridge BASOPS Contract, for a period of nine months and ten days, are as follows:

Base Period: 21 JUN 2025 � 31 MAR 2026 Value: $21,037,294.67 standardized BASOPS requirement and handled separately with Energy Savings Performance Contracts. Upon realization that separating potential ESPC requirements from the BASOPS was accruing further unacceptable delay, this initiative was deferred for future deliberation. A short-term bridge contract W91QV1-24-D-0007 was approved with a Period of performance of 21 March 2024 through 20 June 2025 in response to these delays.

An additional bridge contract is now required to ensure the continued performance of critical base operations support services at Fort Belvoir. Although the solicitation for the follow-on contract was issued on 23 February 2024 and proposals were received on 28 June 2024, the process was impacted by a pre-award protest, extended question and answer periods in response to the RFP, the departure and replacement of the Source Selection Authority (SSA), and then identification of pricing imbalances in the vendors� proposals, which necessitated a shift from awarding off initial proposals to conducting formal discussions. Furthermore, due to recent internal policy guidance from ID-Sustainment G8 (Program Development and Resource Management Office) restricting contract awards in the first and fourth quarters of a fiscal year (which results in no award between 1 July 2025 and 31 December 2025), the IRC, in coordination with MICC-Belvoir and IMCOM, must adjust the phase-in to the second quarter of FY26.

These cumulative delays have shifted the anticipated contract award date to no later than 16 January 2026 with phase-in starting no later than 30 January 2026. As a result, a nine-month and ten-day bridge contract will now be required to prevent a lapse in critical BASOPS services until the new follow-on contract can be fully transitioned and executed.

Due to the need to continue uninterrupted services, the only viable option at this time is to award a second short-term bridge contract to the incumbent, Aleut O&M LLC until the follow-on contract is awarded by the IRC and the incoming vendor has been afforded the necessary 60-day transition time with the incumbent.

b. Alternatives.

1) Suspension of Operations. Suspension of operations is not a viable option.

The maintenance service provided by the current contract directly impacts multiple agencies� missions located at Fort Belvoir. Suspending maintenance service will increase the risk of life, health and safety issues surrounding the possible functional failure of buildings and their equipment, jeopardizing missions of the occupants.

2) Compete the bridge contract. Competing the bridge contract is not a feasible option. For complex acquisitions such as BASOPS services, to compete a short-term bridge would require at least 330 days to make an award and execute a phase-in period. With the cost of a contract of more than $20 million per year, it is unrealistic to solicit for services of this magnitude, award, and transition to a new contract prior to 20 June 2025. Due to the magnitude and complexity of the requirement and the time available before the current contract expires on 20 June 2025, the incumbent contractor, Aleut O&M Services, LLC, is the only available source that can provide services until a new competitively awarded contract can be executed in January 2026 and a transition can occur.

c. Impact if justification is not approved. Failure to approve this action will result in a break-in-service of base operations and maintenance across the Fort Belvoir installation that will negatively affect all Fort Belvoir tenants and risk mission failures across multiple agencies. The increased risk of experiencing building infrastructure failures due to lack of maintenance services for mission critical facilities like Tyson�s Corner Communication Tower, Suitland Communication Tower, and INSCOM facilities will negatively impact national security.

6. Efforts to Obtain Competition: A Sources Sought Notice was posted as a Special Notice to SAM.gov on 21 May 2025, seeking possible sources, with a closing date of 27 May 2025. All seven vendors that expressed interest were 8(a) certified. Of the responses received, none of the vendors demonstrated the capability to perform the work as presented and within the time constraints presented in the Sources Sought notice. While some responses provided recommendations to improve the Army�s approach to acquiring the identified items/services, none of them were effective approaches. A direct award in accordance with DFARS 219.808-1, would reduce procurement lead time and avoid a protest of the bridge contract. This strategy would not address the required review process from the contracting activity nor the transition period of sixty-days. No vendor was able to provide any recommendation to mitigate the review process or transition period. As such, the inherent risk of competing this short-term bridge, or utilizing a direct award to an 8(a) contractor, has a high probability for a break-in-service. At this time a sole source award to the incumbent is the only procurement method that would prevent a break in these essential services.

Additionally, any new contractor would need to overlap with the incumbent contractor for a sixty-day transition period, which is no longer possible.

A competitive procedure for this bridge would conservatively take a minimum of 330 days to award and the new vendor performing at full capability. The Assistant Secretary of the Army (Acquisition, Logistics and Technology) has established Procurement Acquisition Lead Times of 220 days after the release of an official solicitation for any contract within the threshold of $10 million to $100 million dollars. When added to fifty-days for the pre-solicitation process and a sixty-day transition period after the award, the total estimated time for a procurement of this dollar value amounts to 330 days.

A non-competitive award utilizing the Small Business Administration 8(a) program would take conservatively 180 days to award. Adding an estimated fifty-days for pre-solicitation activity, seventy-days for lead time to award and a sixty-day transition period after award, the total estimated time for a procurement of this dollar value amounts to 180 days.

Such scenarios would encounter a break-in-service and are not acceptable as base operations support disruptions will lead to the degradation of both the mission of all tenants on the installation and the physical security of the installation. For the aforementioned scenarios, the current incumbent is the only responsible source to keep continuity of services without a break-in-service.

Effective competition. This is a sole source action; therefore, effective competition is not applicable, see para 5 above.

Subcontracting competition. Aleut O&M is a Small Business, and therefore subcontracting efforts are not required.

7. Actions to Increase Competition: Competition is being sought to the fullest extent practicable by soliciting the follow-on contract as a competitive 8(a) small business set-aside. The follow-on contract solicitation was released 23 February 2024.

No other actions were taken beyond the sources sought notice to obtain competition for this short-term bridge contract. The incumbent contractor has the personnel on hand that can perform the required BASOPS services without the need for a phase-in period.

Formal market research will be conducted as part of the follow-on contract effort.

8. Market Research: The recently established MICC-Installation Readiness Center is conducting the procurement for the follow-on contract to W91QV1-24-D-0007. For the foreseeable future, all BASOPS requirements under the purview of the MICC will be procured by this contracting office to help standardize the process and gain resource efficiencies. The follow-on contract is anticipated to be set-aside 100% for 8(a) small businesses.

In accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 205.205-71, DFARS 206.302-1(d), and DFARS Procedures, Guidance and Information (PGI) 206.302-1(d), a Sources Sought Notice was posted on SAM.gov on 21 May 2025, seeking possible sources, with a closing date of 27 May 2025 with seven responding to the notice.

9. Interested Sources: See Paragraph 6 for the synopsis information. To date, seven contractors have written to express interest in the acquisition.

11. Technical Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

12. Requirements Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. This determination will be made using the following: price analysis and comparison against the IGE. As a part of this basis, certified cost and pricing is required and will be obtained with the proposal.

14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Approval

Based on the foregoing justification, I hereby approve the award of the bridge contract for Fort Belvoir Base Operations Services Support, to Aleut O&M Services, LLC, on an other than full and open competition basis pursuant to the authority of 10 United States Code 3204(a)(1) as implemented in Federal Acquisition Regulation 6.302-1(a)(2)(iii)(B), Only one responsible source and no other supplies or services will satisfy agency requirements. The estimated value of the bridge contract is $21 million for a nine-month and ten-day base period from 21 June 2025 � 31 March 2026. This approval is subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

WADE C. COLE

Senior Contracting Official U.S. Army Mission and Installation Contracting Command, JBSA Fort Sam Houston, TX