BELV-SVC-25-B001 510 - PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

INTEGRATED PEST MANAGEMENT SERVICES

FORT BELVOIR, VIRGINIA

PART 1

GENERAL INFORMATION

1.1 Description of Services: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform Integrated Pest Management (IPM) services as defined in this Performance Work Statement. Exceptions are as specified in Part 3 as government furnished property and services at Fort Belvoir.

1.2 Background: This requirement encompasses the Fort Belvoir Main Post and Fort Belvoir North Area which is approximately 8,500 acres. Of this total area, approximately 4,600 acres are improved or semi-improved. Fort Belvoir has approximately 445 buildings with approximately 10.9 million square feet of building space. There are approximately 2100 family housing units. The interior of family housing units is not covered by this contract. The Fort Belvoir Community Hospital and associated buildings, Commissary, Defense Logistics Agency, National Museum of the United States Army, Distribution Center, and National Geospatial Intelligence Agency are not covered by this contract.

1.3 Objectives: At a minimum, the IPM program would include:

· Thoroughly inspecting all areas suspected of pest infestation(s) and surrounding areas/facilities as necessary.

· Communicating frequently with the Government Contracting Officer Representative (COR) regarding planned actions and recommendations.

· Recommending structural and procedural modifications to reduce food, water, harborage, and access used by pests.

· Using appropriate non-chemical technologies to control pests, when possible.

· Judiciously using pesticide products, formulations, and application methods that present the lowest potential hazard to human health, non-target animals, and the environment.

· Recording and reporting all IPM operations including surveillance, inspections, non-chemical, and chemical control.

1.4 Scope: The purpose of this requirement is to support an environmentally sound and effective IPM program to prevent general pests, disease vectors, and undesirable vegetation from adversely affecting Installation operations.

1.5 Period of Performance: The period of performance shall be from 16 July 2025 to 31 March 2026.

1.6 General Information:

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit (TE) 1, “Performance Requirements Summary”. The contractor’s QC plan is due within 15 calendar days of the contract award.

The contractor’s proposed procedures shall include the following, as a minimum:

1. Inspection System: The purpose of the system is to detect and correct deficiencies in the delivery and quality of services before the level of performance becomes unacceptable and/or the COR identifies deficiencies.

2. Checklist: The checklist is to evaluate contract performance during regularly scheduled and unscheduled inspections, which includes every serviced building, site, and task the Contractor is required to perform.

3. Quality Control (QC) File: This file records all inspections conducted and any corrective measures taken. It shall be maintained throughout the term of the contract and made available to the COR upon request.

4. Quality Assurance Plan (QAP): The QAP highlights key quality assurance activities or events that the COR will use to determine when Government inspections can be conducted to assess progress toward milestones. Activities identified in the QAP should be appropriately coded in the project schedule to allow for planning of Quality Assurance (QA) inspections.

1.6.2 Pest Control Work Plan: The Contractor shall submit prior to award a Pest Control Work Plan (PCWP) with its proposal. The PCWP must include pest-specific IPM Outlines and address Health and Safety issues, for Government approval (IPM Outline Form at TE-10). Upon approval, the IPM Outlines become the Contractor’s Quality Assurance Plan (QAP). The Contractor shall perform to the Quality Control Standards as addressed in this PWS.

The PCWP shall specify the schedule, technical approach, and resources required for the planning, execution, and completion of the pest control performance objectives. The PCWP shall include TE-10, for each site-specific pest (e.g., cockroaches indoors, cockroaches outdoors) by building number or location as well as the pesticide labels and Safety Data Sheets (SDS), and the planned Pesticide Use Proposal (PUP). Contractors may review the Installation’s historical records of pest activity and abatement actions, may survey facilities and grounds (with prior Installation approval), and may consult with the IPMC in development of their draft PCWP and PUP. The PCWP shall address continuous monitoring, pest response and removal procedures, record keeping, warranties, education and communication to Installation personnel to prevent nuisance pests and disease vectors in and around specified buildings and compliance with all applicable Local, State, and Federal regulations, DoD, DA, and Installation policies.

As part of the PCWP, the Contractor shall develop a schedule that fully supports the technical approach and presents the due dates and cost expenditure percentages for all milestones and payable deliverables. It is the Government’s intent to make all payments after verification of progress in accordance with this schedule. The Contractor shall coordinate activities with the COR to ensure that the proposed project schedule does not conflict with other Contractor activities on site or interrupt Installation mission activities.

The Contractor shall submit the second draft of the PCWP and Health and Safety Plan within fifteen (15) calendar days after contract award. The draft PCWP and subsequent revisions are subject to Government review and approval, through the COR. The Contractor shall submit the final PCWP within fifteen (15) calendar days of receipt of COR comments on the second draft PCWP. A contract payment milestone will be established with the approved PCWP.

1.6.3 Quality Assurance: The Contractor shall submit the final QAP with the final PCWP with its proposal. The QAP should highlight key quality assurance activities or events that the COR will use to determine when Government inspections can be conducted to assess progress toward milestones. Activities identified in the QAP should be appropriately coded in the project schedule to allow for planning of QA inspections. The Contractor and COR will agree upon the final QAP and the COR will have the final approval of the QAP.

The Contractor shall meet the quality standards established in the approved PCWP. The Contractor’s performance will be evaluated based upon the Contractor’s QAP. Failure to meet any of the standards may result in re-performance by the Contractor at no cost to the Government, the Contractor paying the Government for the use of another Contractor to perform the work, or cancellation of this contract. Re-performance by the Contractor shall be completed within one (1) business day.

1.6.4 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions; assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and, provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regards to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.5 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this requirement.

1.6.6 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.7 Invoicing: All invoices must be submitted using the Wide Area Workflow (WAWF).

1.6.8 Federal Mandates: Federal agencies are mandated by Public Law (Federal Insecticide, Fungicide and Rodenticide Act, Section 136r) to use IPM. The Contractor shall use best management practices and recognized industry standards for managing pests such as those established by national pest management organizations; and shall follow the guidance provided by State pesticide regulatory agencies and State institutions of higher learning. The Contractor shall be responsible for complying with all Federal, Department of Defense (DoD), Army, State, and Local laws, including but not limited to DoD Instruction (DoDI) 4150.07; the National Environmental Policy Act of 1969 (42 USC 4321 et seq.); the Federal Insecticide, Fungicide and Rodenticide Act of 1972, as amended (7 USC 136 et seq.); the Clean Water Act, as amended (33 USC 1251 et seq.); the Federal Endangered Species Act, as amended (16 USC 1531 et seq.); the Migratory Bird Treaty Act of 1918 as amended, (16 USC 703-712) ; the Bald and Golden Eagle Protection Act of 1940 as amended (16 USC 668-668d); and, Army Regulation AR 200-1, Environmental Quality. Further, the Contractor shall conduct all pest control operations in accordance with the requirements of the Fort Belvoir Integrated Pest Management Plan (IPMP); that mandates the use of best management practices and current technology, and emphasize chemical control as a last resort.

1.6.9 ANTI-TERRORISM LEVEL I. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete Anti-Terrorism (AT) Level I awareness training within 30 calendar days after award. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the Contracting Officer, if a COR is not assigned within 15 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website https://jko.jten.mil.

1.6.10 iWATCH. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 45 calendar days of contract award and within 45 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award.

1.6.11 OPSEC. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

PART 2

DEFINITIONS

Applicator/Operator: Any individual who applies pesticides or supervises the use of pesticides; and who has been authorized to do so by successfully completing a training program approved by the United States Environmental Protection Agency (USEPA), followed by formal certification by DoD or the Commonwealth of Virginia.

Contracting Officer’s Representative (COR): An individual who is responsible for technical administration of the contract and assures proper Army surveillance of the Contractor’s performance.

Emergency Service Call: Those pests that pose an immediate risk to life, health, or safety, present a disturbance to mission or high-visibility area of the installation. These services will be included in CLIN 0004 of the Request for Quote (RFQ).

Installation Pest Management Coordinator (IPMC): The individual designated by the Installation Commander to coordinate and oversee all pest management activities on the Installation.

Integrated Pest Management (IPM): A planned program incorporating a wide variety of technological and management practices to achieve long-term and environmentally-sound pest suppression and prevention. IPM uses targeted, sustainable methods including education/communication, habitat modification, non-chemical control, biological control, and, where necessary, the use of pesticide compounds, formulations, and application methods that present the least potential hazard to humans and the environment. Federal Agencies are mandated by Public Law (Section 136r-1 of the Federal Insecticide, Fungicide and Rodenticide Act) to use IPM.

Integrated Pest Management Plan (IPMP): A long-range, well-defined planning and operational document that describes the IPM program. Written pest management plans are required as a means of establishing and implementing IPM.

Integrated Pest Management (IPM) Outlines: Pest-specific controls and quality control standards.

Medically Important Pests:Medically important pests are those that have the potential to cause disease or injury to the Fort Belvoir Military Community. Medically important pests include, but are not limited to, pests normally found near food and organic wastes (e.g., cockroaches, flies, rodents), pests that sting or suck blood (e.g., wasps, bees, bed bugs, fleas, ticks, mosquitoes), rabies vectors (e.g., skunks, foxes, raccoons), and animals with venomous bites (e.g., black widow spider, copperhead snake). Medically important pests include animals capable of transmitting diseases or harming humans when they are in situations where they pose risk of doing so. Sick/injured animals and animals with an immediate potential to bite humans are also considered to be medically important animals that pose risk to human health and safety from any location on the Installation (indoors or outdoors). Such animals include, but are not limited to, possible rabies vectors (e.g., skunks, foxes, raccoons) and injured animals with the potential to bite.

Out of Cycle Pesticide Use Request (OCPUR): The OCPUR is a supplement to the PUP. An OCPUR is a pesticide use request for pesticides that were not included in the Installation’s annual Pesticide Use Proposal. (See below for information on the PUP)

Pests: Include invertebrate species such as cockroaches, fleas, bedbugs, flies, bees, wasps, ants, crickets, beetles, termites, aphids, borers, and canker worms and vertebrate species, such as snakes, bats, mice, rats, squirrels, skunks, foxes, and deer. Wildlife species are considered a pest when and where their presence presents a risk to life, health and safety, a risk to installation operations, or impacts quality of life.

Pest Control Work Plan (PCWP): A Contractor-developed document (a draft is submitted as part of the Contractor proposal) that describes how the requirements of this contract will be met. The PCWP establishes strategies and methods for conducting a safe, effective, and environmentally sound IPM program. The final PCWP includes the approved IPM Outlines.

Pesticide: Any substance or mixture of substances, including biological control agents, that may prevent, destroy, repel, or mitigate pests and is specifically labeled for use by the USEPA. Also, any substance or mixture of substances intended for use as a plant regulator, defoliant, desiccant, or biocide. The Armed Forces Pest Management Board (AFPMB) does not review or approve disinfectants or biocides.

Pesticide Use Proposal (PUP): The PUP documents the exact pesticides proposed to be used on an Installation the following year. The pesticides listed in this proposal must be approved by the designated DoD-certified Army Pest Management Consultant through the COR and IPMC prior to use. The Army Pest Management Consultant confirms that the pesticides are registered by the USEPA and State and are being used for the correct target site and pest.

Quality Assurance Surveillance Plan (QASP): A detailed plan prepared by the COR to ensure that work is being managed in a sound and reasonable way, and that work products will be of acceptable quality to the Government.

Unscheduled Services: Non-emergency services that occur on an as-needed basis. These services will be included in CLIN 0002 of the RFQ.

Scheduled Services: Services that occur on a regularly scheduled basis. Services will be included in CLIN 0001 of the RFQ.

Stray/Feral Animals: Domesticated animals including, but not limited to, dogs and cats.

Wildlife Carcass: All or part of a dead animal including, but not limited to, squirrels, birds, groundhogs, skunks, foxes, snakes, deer, and beaver. This includes roadkill.

ACRONYMS

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 General: The Government will provide the Contractor access to the Installation’s Pest Management building (Building 1496, Sharon Lane Road, Fort Belvoir, VA), to include access to the following, at that building:

This equipment will be available for use by the Contractor for work under this PWS, but will remain US Government Property. The Contractor is responsible for securing and maintaining this equipment. The Contractor shall return this equipment to the Government in good working order, and is responsible for all equipment not properly working.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: Except for those items specifically stated to be government furnished in Part 3, the Contractor shall furnish everything required to perform this PWS. The Contractor shall furnish all labor, supervision, transportation, facilities, equipment, material, and services to perform the requirements herein using IPM techniques.

4.2 Work Hours: The Contractor shall provide a dedicated, and properly trained and certified, workforce able to be onsite within two (2) hours of a service call during normal duty hours (between 0700 and 1600 hrs.) Monday through Friday and within two (2) hours of a service call after duty hours (including holidays and weekends) (i.e., “after normal duty hours”) for emergency service calls. The Contractor shall provide internet service to Building 1496.

4.2.1 Service Call Procedures: The Contractor shall receive unscheduled and emergency requests from the COR and or IPMC.

4.2.2 Phone Log: The Contractor shall maintain a log of all service calls. The log shall include such information as the name, contact information of the caller, the service requested, the location of the requested service, the date of the request, and the name of the Contractor staff person who took the call. The Contractor shall make the log available to the COR and IPMC upon request within one (1) business day.

4.2.3 Daily Work Schedule: The Contractor shall maintain a daily work schedule of work to be performed that day. The schedule shall include the building number, service provided, and the name of the contractor performing the service. The Contractor shall make the schedule available to the COR and IPMC by 0900 on the day of the work to be performed.

4.3 Contractor Identification: All Contractor personnel assigned work on the Installation shall wear identification badges that include the applicator’s name and color photograph and the Contractor’s company name and address. Vehicles used by the Contractor shall have the name of the Contractor’s company, meet all state laws for identification and place-carding, and have lockable storage compartments for storing pesticides.

4.4 Pesticides: The Contractor shall procure, handle, store, and apply pesticides in strict accordance with the USEPA-registered pesticide label. Only State-Certified applicators shall operate pesticide application equipment. All pesticides shall be used in accordance with Federal, State and Local laws and regulations, DoD, DA and Installation regulations and policies. Prior to use, the Contractor shall request approval from the Government of all pesticides using the Pesticide Use Proposal (PUP) (see Section 4.1). The Contractor shall ensure that all pesticides proposed for use on Fort Belvoir, Virginia are USEPA-registered and Virginia Department of Agriculture and Consumer Services (VDACS)-registered. Pesticide Use Approvals may be made and limited to specific pests/sites. During the term of the contract, the Contractor shall submit an Out of Cycle Pesticide Use Request (OCPUR) for additional pesticides not on the approved PUP to the COR for review and approval, with copy provided to the IPMC. The Contractor shall not deviate from the list of approved pesticides without prior approval from the COR. The PUP shall reflect only the currently approved pesticides for application on the Installation and updated as additional products are approved and/or other products deleted through an OCPUR approved by the COR.

The Contractor shall maintain a binder containing labels and SDS for all pesticides used or stored, and have it readily available for inspection by the COR or IPMC at all times. The Contractor shall provide copies of all labels and SDS of pesticides that will be used or in inventory to the COR and IPMC.

All pesticide dispersal equipment, including bait stations and trays, shall be clearly marked with the name and concentration of the pesticide, the company’s name, a Point-of-Contact, and phone number.

4.4.1 Pesticide Storage: All pesticides and dispersal equipment shall be secured in a locked storage facility or vehicle, or shall be under the immediate and direct control of the Contractor at all times while on Post. The Government will provide the Contractor access to two locked hazardous material storage units at Building 1496 for pesticide storage.

4.4.2 Pesticide Mixing: The Contractor shall mix pesticides on-site only at the authorized mixing area located at Building 1496. Backflow prevention devices shall be used when adding water to concentrates.

4.4.3 Pesticide Disposal: The Contractor shall use all usable end-of-the-day pesticide waste, rinsate, and residue as dilutants for the next working day. The Contractor shall triple-rinse (with clean water each time), puncture, and render unusable empty pesticide containers in accordance with the requirements of USEPA 40 CFR 156.144 and label directions. Unusable pesticide waste shall be properly stored and safeguarded. The Contractor shall obtain disposition instructions from the COR prior to disposing of any pesticide waste. All pesticide use, storage, and removal shall be in accordance with USEPA guidelines and the label directions.

4.4.4 Pesticide Spills and Cleanup: The Contractor shall contain and immediately report all spills of pesticides or hazardous materials to the COR, the Fort Belvoir Fire Department, the Fort Belvoir Spill Response Program Manager and the IPMC. The Contractor shall follow instructions in the Fort Belvoir Installation Spill Contingency Plan and the Fort Belvoir Spill Prevention, Control, and Countermeasure Plan, dated September 2017 (to be provided by the Government after contract award), and shall be financially responsible for the decontamination and clean-up the pesticide or hazardous material spill. The Contractor shall turn in all spill residue and associated cleanup material to the Directorate of Public Works Environmental Division Hazardous Waste Facility in Building 1495. The Contractor shall accomplish any decontamination in accordance with label and other published directives pertaining to the specific pesticide or hazardous material. A pesticide spill is defined as one that involves the spillage or leakage of one (1) quart or more of concentrated or diluted pesticide onto or into any floor, roof, culvert, gutter, drain, catch basin, paved or unpaved surface, land area, commodity, or standing or flowing body of water any size whatsoever. The Contractor shall have on-hand spill containment equipment and materials necessary to contain spills of pesticides and other pest control materials and associated supplies that they maintain and/or use on the Installation.

4.5 Vehicles: The Contractor shall provide all vehicles necessary for transport and use of pest control equipment and materials.

Vehicles used to transport pesticides shall be labeled for pesticide use, be dedicated for pest control use only, and be equipped with a fire extinguisher, emergency wash water, a portable emergency eye wash, and a portable spill and decontamination kit. Pest control vehicles shall not be left unattended at any time, unless properly locked and secured. Vehicles used to transport pesticides shall be maintained free of observable pesticide spillage or residue. These vehicles shall have external lockable storage compartments and be plainly marked with “DANGER –CONTAMINATED WITH PESTICIDES” labeling. All pesticides carried on vehicles shall be stored in a locked compartment separate from the cab of the vehicle.

4.6 Equipment: All equipment proposed for use shall be made available by the Contractor for inspection by the COR at least ten (10) calendar days prior to the start of the work. At the time of the inspection, the equipment’s ability to deliver spray shall be demonstrated by the applicators that shall be responsible for the actual treatment. The Contractor shall replace the equipment rejected by the COR no later than seventy-two (72) hours before the start of the work. If the COR rejects any equipment during the application period, the Contractor shall provide replacement within twenty-four (24) hours after notification.

The Contractor shall label all equipment in accordance with all Federal, State, Local and Fort Belvoir regulations. In situations where the regulations differ, the most stringent regulation will apply. The Contractor must clearly and plainly mark all pesticide application and pest control equipment with the company’s name, a Point-of-Contact, and phone number.

Dispersal Equipment: Ultra-low volume (ULV) equipment and all of the dispersal equipment shall be calibrated annually to assure proper flow rate of pesticide as required by the label. The ULV equipment shall be calibrated prior to initiation of the contract and thereafter after every fifty (50) hours of operation or per manufacturer’s recommendations. The Contractor shall provide a droplet size analysis by a State certified laboratory for each item of ULV equipment within fifteen (15) calendar days after contract start and at least once per year thereafter. The contractor shall maintain copies of the drop size analysis reports on file for COR and IPMC review.

The Contractor shall assume responsibility for all Contractor-owned equipment and materials utilized for this requirement.

4.7 Source Documents: The Contractor shall use best management practices and recognized industry standards for managing pests such as those established by national pest management organizations; and shall follow the guidance provided by State pesticide regulatory agencies and State institutions of higher learning. Further, the Contractor shall conduct all pest control operations in accordance with the requirements of the Fort Belvoir IPMP and the Fort Belvoir Integrated Pest Management Policy Letter; which mandate the use of best management practices and current technology, and emphasize chemical control as a last resort. See Part 6 Publications and Forms for web addresses of documents.

4.8 Pest Management Records and Reports: The Contractor shall prepare, submit, and maintain all pest management records and reports as specified below. The Contractor shall make all records and reports available to the Government upon request.

4.8.1 Integrated Pest Management Information System (IPMIS) Records and Reports: The Contractor shall use IPMIS to record and report data for daily and monthly pest control operations. The Contractor shall input all necessary data to ensure the system generates accurate reports. Information to be entered into IPMIS includes, but is not limited to, pesticide name from label, pesticide formulation, USEPA registration number and quantities, pounds of active ingredient applied, date of service, location of service, pest controller’s name and certification number and categories.

The Contractor shall have the basic contract information (e.g., Contractor name, contract number) loaded into IPMIS within ten (10) calendar days after contract start date to be able to generate required IPMIS reports. The Government will periodically review the IPMIS data, and the Contractor is responsible to ensure that all required data is properly loaded.

The Contractor shall maintain a daily record of IPM services using the IPMIS program. Survey/inspection hours and building numbers will be included. The Contractor shall maintain current IPM records for each building. The Contractor shall submit monthly IPMIS reports to the COR and IPMC no later than the fifth (5th) business day of the following month. The IPMIS has the capability to generate these reports.

4.8.2 Monthly Report: The Contractor shall provide the COR a monthly report of all services performed (e.g., inspections, treatments) by no later than the 5th business day of the following month.

4.8.3 Pounds of Active Ingredient Report: The Contractor shall provide a total summary of “pounds of active ingredient” (PAI) for each pesticide applied on Fort Belvoir for the designated fiscal year to the COR and IPMC by 30 September annually. The Contractor shall use the IPMIS record keeping program to generate this report.

4.8.4 Pesticide Use Proposal: The Contractor shall provide the Pesticide Use Proposal (PUP) for the pesticides proposed for use the next fiscal year to the COR and IPMC by 30 September annually.

4.8.5 Pesticide Inventory: The Contractor shall prepare current monthly pesticide inventories and submit them to the COR, IPMC, and Fort Belvoir Fire Department no later than the fifth (5th) business day of the following month.

4.8.6 Reports of Conditions Conducive to Pest Infestation: When the Contractor notices a condition that is promoting or is conducive to pest infestations, the Contractor shall submit a report describing findings and recommendations to correct these conditions. Conditions may include sanitation problems, improper food storage practices, inadequate exclusion policies, or damaged or missing exclusion devices. The Contractor shall report these deficiencies to the COR and IPMC within one (1) business day after citing conditions. Report must be legible and can be done electronically or be hand-written.

4.9 Termite Warranties: The contractor shall provide five (5) year written warranty against existing and new infestations of subterranean termites for the areas treated. The warranty shall state the chemical concentrations, rates, and methods of application compiled in accordance with the USEPA label. The warranty period shall commence from the date of acceptance by the COR. Visual sightings of termites, additional damage, new mud tubes, or other signs of living termites within the structure during the warranty period, shall be grounds for re-treatment at the Contractor’s expense. The Contractor shall also cover the repair of damage from termite infestations during the warranty period.

4.10 Security: When pest control is needed in a secure area, the contractor will be provided a government escort.

4.11 NACI: All Contractor personnel will be required to pass a NACI background check.

PART 5

REQUIREMENTS AND SPECIFIC TASKS

5.1 Scheduled Services (CLIN 0001): Contractor shall perform regularly scheduled, monthly services to include; inspection of all Food Service Facilities, Child Care Facilities (e.g., Child Development Centers, Youth Services Facilities, and Schools), National Museum of the United States Army Support Center (Bldg 765), Medical Facilities, and Lodging/Unaccompanied Housing Facilities (McRhee Barracks and Warrior Transition Unit (WTU)) as listed in Technical Exhibits 4 and 6. The Contractor shall inform the COR and IPMC within two (2) business days of an inspection if an infestation was discovered.

The Contractor shall perform one (1) full complete treatment of a facility at one time, and not divide the one (1) full treatment between two (2) scheduled days. If necessary, as deemed by the IPMC, the Contractor shall treat Food and Child Care Facilities during evening hours with no additional costs to the Government (i.e., treatments will be done at the normal duty hour rate). Any identified sanitation deficiencies must be corrected by the operating organization.

5.2 Unscheduled Services Calls (CLIN 0002): Contractor shall perform non-emergency services that occur on an as-needed basis. The Contractor shall complete the initial inspection and treatment for each unscheduled service call within five (5) business days after receipt of the unscheduled service call.

5.2.1 Building Interiors Routine Pest Control: The Contractor shall inspect and treat for pests (invertebrate and vertebrate) inside Installation buildings (with the exclusion of family housing units and privatized lodging). The Contractor shall conduct all wildlife handling in compliance with Virginia Department of Wildlife Resources (VDWR) and US Fish and Wildlife Service (USFWS) permits. All services for bats are to be coordinated through the Fort Belvoir Environmental Division. Typical treatment will consist of:

1. Appropriate non-chemical and/or chemical treatment, depending on pest involved.

2. Re-inspection of facility after treatment, to include placement of new traps.

3. Re-treatment weekly until inspection indicates the absence of pests

5.2.2 Building Exterior Routine Pest Control: The Contractor shall inspect and treat for pests (invertebrate, vertebrate, and undesirable vegetation) outside Installation buildings (with the exclusion of family housing units and privatized lodging).

1. Appropriate non-chemical and/or chemical treatment, depending on pest involved.

2. Re-inspection of facility after treatment, to include placement of new traps.

3. Re-treatment weekly until inspection indicates the absence of pests

5.2.3 Non-Poisonous Methods: The Contractor shall inspect and treat for pests using non-poisonous methods whenever possible, to include the following for traps and bait boxes:

1. Snap traps and other trapping devices, including glue boards must be checked by the Contractor on a schedule that is approved by the COR.

2. Trapping activities should not be performed during periods when maintenance of the traps will be delayed by holidays, weekends, or other periods of absence.

3. The Contractor shall place traps out of the general view of the public/building occupants, and in areas that are protected from routine operations and cleaning activities.

4. The Contractor shall utilize USEPA-approved tamper-resistant bait boxes. All bait boxes shall be labeled with the company name, a Point of Contact (POC), phone number, and dated at the time of installation and every subsequent servicing. All bait boxes shall be maintained in accordance with USEPA regulations, with an emphasis on the safety of non-target species/organisms.

5. The Contractor shall adhere to the following five (5) points:

a. The lids of all bait boxes must be securely locked or fastened shut.

b. Bait must always be placed in the baffle-protected feeding chamber of the box and never in the runway of the box.

c. All bait boxes must be securely attached or anchored to the floor, ground, wall, or other surface, so that the box cannot be picked up or moved.

d. All traps, trapping devices, and bait boxes shall be accounted for and their location recorded in the building log book. All material shall be removed and disposed of properly from the premises when the required control is achieved.

e. Outdoor bait stations shall contain bait blocks only. All bait blocks shall be kept off the floor of the bait station.

5.2.4 Coordination must be made with the Facility Manager and written approval must be received from Public Health prior to application of any pesticide at these facilities. No insecticides or rodenticides, regardless of packaging, shall be placed in locations accessible to children, pets, wildlife or other domestic animals.

5.3 Animal and Wildlife Control (CLIN 0003): The Contractor shall trap or capture animals using non-lethal means. Leg-hold traps are forbidden. The Contractor shall conduct all wildlife and carcass handling in compliance with VDWR and USFWS permits.

The Contractor shall notify the Fort Belvoir Game Warden and/or Fort Belvoir Wildlife Biologist immediately of any bald eagle or golden eagle carcasses, or any raptor (i.e., bird of prey) carcasses, and copy the COR on all such communication. The Contractor shall turn all eagle and raptor carcasses over to the Fort Belvoir Game Warden and/or Fort Belvoir Wildlife Biologist for disposal. It is not legal for the Contractor to retain any portion (e.g., feather, talon, beak, etc.) of an eagle or raptor.

5.3.1 Service Call Response: The Contractor shall respond to Animal and Wildlife service calls within two (2) hours during duty hours, and within two (3) hours after normal duty hours.

5.3.2 Stray/Feral Animal Control: The Contractor shall remove stray/feral animals from any location throughout the Installation with the exception of the family housing units/villages.

The Contractor shall take the animal to the Fort Belvoir Veterinary clinic for an evaluation immediately, or if the animal was collected after normal duty hours no later than Close of Business the next business day. The Contractor shall keep the animal for a holding period of seventy-two (72) hours (if a holiday and/or weekend day(s) fall(s) within 72 hours of the animals capture, the Contractor shall board the animal during the holiday/weekend day(s) and extend the length of the holding period so that the holding period includes 72 hours in addition to the holiday/weekend day(s)). The Contractor shall board all collected animals on-post in Building 1496, unless otherwise approved in advance by the COR or IPMC. The Contractor is responsible for providing and maintaining all kennels and other equipment necessary for boarding animals, and shall feed and water the animals during boarding period. The Contractor shall notify the IPMC of any animal boarded at Building 1496, and shall post notice visible to anyone prior to entering the building.

The Contractor shall advertise/post a photograph with description on the Fort Belvoir’s official electronic media (e.g., Fort Belvoir website, Fort Belvoir Facebook) with contact information for each animal collected, within two (2) hours during normal duty hours, or the next business day. The Contractor shall provide the same notice to the Fort Belvoir Veterinary Treatment Facility, to the Post Housing Village Center, and to the Fairfax County Animal Shelter. If the collected animal is not claimed by the end of its holding period the Contractor shall place the animal with local shelters or rescue groups.

The Contractor shall include in the monthly report the species, breed, and the ultimate disposition of the animal.

5.3.3 Wildlife Control: The Contractor shall remove wildlife from any location throughout the installation. Coordination must be made with the Fort Belvoir Game Warden or Fort Belvoir Wildlife Biologist prior to capturing or dealing with any bat colonies, birds protected under the Migratory Bird Treaty Act, or Federal or State listed threatened or endangered species. Unless directed by the Fort Belvoir Game Warden or Fort Belvoir Wildlife Biologist, during normal duty hours the Contractor shall transport all captured wildlife to the Installation Veterinary Clinic for assessment of rehabilitation potential, or euthanasia, as appropriate. After normal duty hours, the Contractor shall coordinate with the Fort Belvoir Game Warden or Fort Belvoir Wildlife Biologist regarding collection and disposition of captured wildlife. For injured or sick animals determined to be capable of being rehabilitated the Contractor shall make every attempt to transport the animal to a licensed and certified wildlife rehabilitator no further than fifty (50) miles from Fort Belvoir. Contact information for the Wildlife Rescue League (which can provide list of recommended wildlife rehabilitators) will be provided by the COR. The Contractor shall dispose of euthanized animals in accordance with local regulations.

The Contractor shall include the following information in the monthly report:

a. the date of the collection

b. the species collected

c. location where the animal was collected

d. the final disposition of the animal and date

e. notation of disease or injury observed/suspected

5.3.4 Carcass Removal: The Contractor shall remove, and properly store and dispose of wildlife carcasses from any location throughout the installation. The Contractor cannot benefit financially from disposal of any deer, or other, carcass without approval from the Fort Belvoir Staff Judge Advocate via the COR.

Approval is needed from the Fort Belvoir Game Warden and/or Fort Belvoir Wildlife Biologist prior to disposal of deer carcasses to organizations or individuals. The Contractor must obtain a deer tag from the Fort Belvoir Police Office prior to disposing of a deer carcass to an installation-approved organization or individual.

The Contractor shall include the following information in the monthly report:

a. gender (for deer only)

b. location from which the carcass was removed

c. the date and time of removal

d. method/location of disposal

5.4 Emergency Service Calls (CLIN 0004): The Contractor shall respond immediately and must be onsite to provide initial inspection and treatment to service calls determined to be emergencies within one (1) hour during normal duty hours and within two (2) hours after normal duty hours. Generally, emergency calls will consist of pest management operations to control pests that could affect the life, health, safety, or well-being of personnel, or interfere with mission operations.

5.4.1 Determination: Emergency service calls to Food Service Facilities or Child Care Facilities will be ordered when the COR determines an infestation is present after inspection by the Contractor at any of the facilities supported in CLIN 0001 (TE-4).

5.4.2 Response Time: The Contractor shall respond to service calls for pest control at Food Service Facilities, Child Care Facilities, and Lodging/Unaccompanied Housing Facilities (TE’s 4 and 6) within one (1) hour during normal duty hours and within two (2) hours after normal duty hours.

5.5 Contractor Manpower Reporting (CLIN 0005): The contractor shall report all contractor labor hours (including subcontractor labor hours, if applicable) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

5.6 Mosquito Larviciding (CLIN 0006): The Contractor shall apply mosquito larvicide monthly from April through October to the areas presented in TE-7. These areas encompass a total of approximately four hundred (400) acres for surveillance, only standing water will be treated. The Contractor shall conduct larviciding, as well as any other pesticide application that could result in pesticides entering “Waters of the United States”, in compliance with the requirements of Virginia’s National Pollutant Discharge Elimination System (NPDES) permit (Permitting of Discharges from Pesticide Applications).

5.7 Invasive/Noxious Weed Control - Retreat: (CLIN 0007) The Contractor shall retreat areas for invasive weed control. Work could address terrestrial species (e.g., multi-flora rose) or aquatic species (e.g., Phragmites). The Contractor shall perform foliar treatment and/or heavy duty cut-and-treat as appropriate per TE-12B, Retreatment Tab.

5.8 Sidewalk, Curb, Road Edge, and Parking Lot (CLIN 0008): The Contractor shall maintain sidewalk, curb, and parking lot surfaces clear of all vegetation as identified in TE-14. The Contractor shall maintain the road edges (area between paving and grass) of uncurbed roads clear of vegetation. The Installation has approximately 4.8 million linear feet of sidewalk, approximately 753,000 linear feet of road edge (curbed and uncurbed roads), and approximately 12.6 million square feet of parking lots (with approximately 500,000 linear feet of edge).

5.8.1 Herbiciding: The Contractor shall apply herbicide for undesirable vegetation control along fence lines, sidewalks and curbs, road edges, parking lots, flower beds, recreational fields and other areas on post. Soil sterilants will not be approved for use on Fort Belvoir. Herbicides will not be approved for use at any Child Care Facility.

5.8.2 The Contractor shall conduct herbicide application in accordance with the requirements of the Virginia NPDES permit (Permitting of Discharges from Pesticide Applications). Herbicides are only to be applied between April 1 and October 31.

5.9 Fence Line, Planting Bed, and Recreational Field Vegetation Control (CLIN 0009): The Contractor shall maintain the fence lines (identified in TE-8) by clearing the vegetation three (3) inches within the fence line and three (3) inches outside the fence line where feasible. The Contractor shall apply herbicide for weed control at the Installation’s five (5) major planting beds (Walker Gate, Pence Gate, Tulley Gate, Building 269, and Buildings 1468/1466), totaling up to 7,000 square feet, or at any of the installation’s fifteen (15) recreational fields, totaling approximately 27.5 acres (1,197,657 square feet).

The Contractor shall apply herbicide for undesirable vegetation control in approximately 117, 00 Square feet of installation flowerbeds. This is in addition to those flowerbeds previously identified. These will be identified by COR and accomplished on an “as needed” basis.

5.10 Structural Pest Control: The Contractor shall inspect and treat buildings for control of infestations including, but not limited to, wood-decaying fungi, subterranean termites, wood-boring beetles, and carpenter ants identified in TE-9. All other structural pest control is to be conducted under CLIN 0002 (Unscheduled Services).

5.10.1 The Contractor’s inspection shall include a thorough visual inspection of both the inside and outside of the building and any attached structures. The Contractor shall use an awl or similar device for probing into wood to locate galleries. The Contractor shall also use a moisture meter to determine moisture level of the wood. Particular attention shall be given to basements and ground level crawl spaces where structural pests are more likely to exist. In buildings without basements, the ground floor shall be given particular attention. Inspection results shall be reported to the COR and IPMC (even if no infestation is found) via the IPMIS program entries within two (2) business days after each structural inspection is completed. The moisture reading shall be included on the form. For infested structures, the Contractor shall attach a sketch showing the building outline with areas of infestation and damage indicated.

5.10.2 Liquid Termite Treatments (CLIN 0010): Liquid termite treatments may consist of but not limited to drilling, pumping, rodding, trenching, or a combination of…