Behavioral_Health_Sponsorships.pdf

LETTER OF INTEREST

BEHAVIORAL HEALTH SPONSORSHIPS

(NO. 2026.093-LOI)

FOR

Washington County, Oregon

RELEASE DATE: September 25, 2026 DEADLINE FOR QUESTIONS: October 8, 2026

RESPONSE DEADLINE: October 9, 2026, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/washington-county-or

Behavioral Health Sponsorships

1. Introduction

2. Scope of Work

3. Vendor Questionnaire

Behavioral Health Sponsorships

1. 1. Introduction

1. 1.1. Summary

Washington County Health and Human Services, Behavioral Health Division, seeks to sponsor Washington County behavioral health service organizations to provide public events that occur from July 1, 2027 – June 30, 2032.

2. 1.2. Contact Information

Kiersten Vanderhoof Senior Procurement Analyst 155 North First Ave, Ste 270, MS 28 Hillsboro, OR 97124 Email: kiersten_vanderhoof@washingtoncountyor.gov Phone: (503) 846-3585 Department:

HHS

3. 1.3. Timeline

Release Project Date September 25, 2026

Question Submission Deadline October 8, 2026, 5:00pm

Submission Deadline October 9, 2026, 4:00pm

Contractor Selection Date October 16, 2026 mailto:kiersten_vanderhoof@washingtoncountyor.gov tel:(503)846-3585

Behavioral Health Sponsorships

2. 2. Scope of Work

1. 2.1. Overview and Purpose

Washington County Health and Human Services, Behavioral Health Division, seeks to sponsor Washington County behavioral health service organizations to provide public events that occur from July 1, 2027 – June 30, 2032.

2. 2.2. Scope of work, any plans and/or specifications.

Behavior health service organizations will host annual events in Washington County that will do one or more of the following;

A. Increase community awareness and engagement with services and resources B. Secure funding to sustain or expand programs, services, or behavioral health initiatives that benefit the community C. Develop partnerships to improve collaboration and networking with local organizations D. Celebrate behavioral health contributions and achievements E. Provide community education to support behavioral health wellness and reduce stigma

The Provider shall be responsible for the following:

A. Meet all required certifications and follow all rules set forth in the OARs for provided services

B. Provide services that are evidence-based and/or follow promising practices.

C. Develop and implement quality assurance and quality improvement processes to improve the quality of services progressively D. Maintain communication and participate in check-ins with WCBH E. Comply with 42 CFR Part 2 (for Substance Use Disorder Services) F. Submit an invoice in accordance with Washington County contract expectations G. Have and maintain General Liability ($500K), Worker’s Compensation, Automobile

Liability w/ additional insured endorsement ($1M/$2M), Professional Liability ($1M/$3M), Cyber-Security Insurance, and Sexual Abuse & Molestation Liability ($3M coverage required when providing services to vulnerable populations) prior to contract execution. If insurance requirements change, the organization must adhere to the new requirements.

Funding for these services will be provided annually by Washington County Behavioral Health, pending approved provider proposals. Washington County does not guarantee equal funding for each provider. Agreement terms are for each year with an option to renew for five years.

Sponsorships are subject to the availability of funds. Washington County Behavioral Health must approve all activities and events prior to the release of funds. Interested providers must submit written proposals for funding according to procedures outlined by Washington County Behavioral Health.

Behavioral Health Sponsorships

3. 2.3. Itemized Requirements

To qualify for the work outlined in this LOI, organizations must meet the following criteria at the time the proposal is submitted:

A. Must serve uninsured and underinsured individuals;

B. Must serve Washington County residents;

C. Services must be located within Washington County;

D. Services provided must align with funding stream;

E. Must have at least two (2) years of experience working with individuals with mental health and/or substance use disorders.

4. 2.4. Unique Considerations

The LOI response must include all of the following:

A. Confirmation that the respondent will deliver the Scope of Work as described herein;

B. Confirmation that the respondent will adhere to the responsibilities outlined herein, and;

C. Confirmation that the respondent meets all qualifications in this LOI.

If necessary, a “Request for Proposal” process will be engaged post-LOI process. All LOI respondents will be notified regarding qualifications to provide the Scope of Work described above and subsequent RFP process, if needed.

Behavioral Health Sponsorships

3. 4. Vendor Questionnaire

The County reserves the right to request references and verify qualifications prior to contract award.

1. 1. Letter of Interest* I acknowledge that submitting a response to this Letter of Interest signifies interst in performing the service(s) and submitting a proposal to an RFP if one is issued these services.

☐ Yes

☐ No *Response required

2. 2. Electronic Submittal* By electronically submitting this response the Supplier attests and certifies that:

1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Suppliers's representative authorized to contractually bind the Supplier.

2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.

3. Respondent agrees that the action of electronically submitting its response constitutes:

a. an electronic signature on the responses, generally,

b. an agreement to conduct business electronically,

c. an electronic signature on any form or section specifically calling for a signature, and

d. an affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or acknowledgement.

☐ Yes

☐ No *Response required

3. 3. Information* Provide individual or business name, contact: name, phone number, and email address.

*Response required

4. 4. Credentials* By submittal of this electronic form I certify that I meet the minimum qualifications for performing the service(s) as outlined in this Request for Interest. Additionally, providers will meet all required certifications and follow all rules set forth in the OARs for provided services.

Behavioral Health Sponsorships

☐ Please confirm *Response required

5. 5. Must serve uninsured and underinsured individuals* ☐ Please confirm *Response required

6. 6. Experience* Provider must have at least two (2) years of experience working with individuals with mental health and/or substance use disorders.

☐ Please confirm *Response required

7. 7. Location Requirement* Events may be held outside Washington County, but services must be located in Washington County and designed to serve, or expand services to Washington County residents

☐ Please confirm *Response required

8. 8. Insurance Requirement* Providers acknowledge the insurance requirements below.

Providers must have and maintain General Liability ($500K), Worker’s Compensation, Automobile Liability w/ additional insured endorsement ($1M/$2M), Professional Liability ($1M/$3M), Cyber-Security Insurance, and Sexual Abuse & Molestation Liability ($3M coverage required when providing services to vulnerable populations) prior to contract execution. If insurance requirements change, the organization must adhere to the new requirements.

☐ Yes

☐ No *Response required

9. 9. Past Employment* Have you or a member of your staff been employed by Washington County in the last six months?

☐ Yes

☐ No *Response required

10. 10. Tax* The responder hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317

Behavioral Health Sponsorships and 318. Responder understands that Washington County may terminate any contract if contractor fails to comply with any tax laws during the term of the contract.

☐ Yes

☐ No *Response required

11. 11. Oregon Secretary of State Business Registry* Enter your registry number without dashes or spaces. If you are not currently registered enter N/A. If you are the successful bidder you will be required to register with the Secretary of State in order to contract with the County, per OAR 125-246-0330.

*Response required

12. 12. Solicitation Awareness* How did you find out about this opportunity?

Select all that apply

☐ Oregon Buys

☐ Link was emailed directly to me

☐ Washington County Website

☐ DJC Oregon, Portland Tribune or other printed media

☐ Twitter, Facebook or other social media

☐ Planning Center, Plan room. etc

☐ Tradeshow/ Outreach Event

☐ Trade or Outreach printed publication *Response required