Bedroom Living Kits PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

TRANSPORTABLE TEMPORARY HOUSING UNIT (TTHU) BEDROOM LIVING

KITS

1.0 BACKGROUND

The Federal Emergency Management Agency (FEMA) plays a pivotal role in disaster and emergency response, providing essential support and resources to disaster survivors under the Stafford Act. As part of its mission, FEMA is dedicated to assisting individuals and families severely affected by disasters. One key aspect of this mission is the provision of bedroom living kits, which consist of standard household items.

These bedroom living kits are specifically designed to meet the immediate needs of disaster survivors temporarily housed in Transportable Temporary Housing Units (TTHUs). They include essential household items such as bedding, linens, pillows, and other necessary items that create a sense of normalcy and comfort in the aftermath of a disaster.

The distribution of these kits is a crucial component of FEMA's broader efforts to assist disaster survivors in rebuilding their lives and communities. By providing these essential items, FEMA ensures that survivors have the necessities to begin recovery. The provision of bedroom living kits not only addresses the immediate physical needs of survivors but also contributes to their overall well-being by offering a sense of stability and security during a challenging time.

Efficient coordination of the distribution of these kits aims to enhance the quality of life for those affected by disasters and facilitate their transition towards long-term recovery and rebuilding efforts. Deploying bedroom living kits is just one of the many ways FEMA fulfills its mission to provide comprehensive disaster relief and support. Through continuous improvement and collaboration with various stakeholders, FEMA strives to enhance its response capabilities and ensure that all disaster survivors receive the critical assistance they need.

2.0 OBJECTIVES

The primary objective of this contract is to ensure the timely and efficient provision of bedroom living kits to disaster survivors temporarily housed in Transportable Temporary Housing Units (TTHUs). These kits are designed to address the immediate physical needs of survivors by supplying essential household items such as bedding, linens, and pillows. Furthermore, the contract aims to enhance the well-being of survivors by fostering a sense of normalcy and comfort during their temporary housing period. By providing these necessary items, the program contributes to the overall well-being of survivors, offering stability and security in a challenging time.

The contract also supports the recovery and rebuilding process by ensuring that survivors have the necessities to begin rebuilding their lives and communities. Efficient coordination of the distribution of Bedroom Living Kits is crucial to enhancing the quality of life for those affected by disasters. Maintaining high standards, including using Bio-Preferred items and original manufacturer packaging for all kits, is imperative. Continuous improvement in response capabilities and collaboration with various stakeholders is essential to enhancing support for disaster survivors.

Additionally, providing these kits facilitates disaster survivors' transition towards long-term recovery and rebuilding efforts, demonstrating FEMA’s unwavering commitment to supporting disaster survivors by delivering these kits efficiently and effectively.

3.0 SCOPE

The Contractor shall furnish all labor, material, supplies, equipment, facilities, and anything additional required to build Bedroom Living Kits in accordance with the specifications and guidelines outlined in this PWS.

The contractor shall be responsible for the following.

• Material Selection: Select materials that meet the requirements specified in this PWS, ensuring all components comply with quality standards.

• Kit Assembly: Assemble Bedroom Living Kits to include all required materials, ensuring each kit is complete and properly configured.

• Packing: Pack materials/items according to packing guidelines, using suitable storage containers that ensure the safety and integrity of the items.

• Delivery: Deliver the assembled Bedroom Living Kits to the following address:

Federal Emergency Management Agency Selma MHSS-FEMA 661 Selfield Road Selma, AL 36704

Unless otherwise stated, all items and practices shall be in accordance with Federal Acquisition Regulation (FAR) Subpart 23.4 – Pollution Prevention, Environmental Management Systems, and Waste Reduction. For more information, please visit the Bio Preferred Program.

4.0 DELIVERABLES

4.1 TTHU Bedroom Living Kits

The following requirements apply to each bedroom living kit:

1. Product Requirements: If the required products are unavailable, the contractor shall replace them with items that meet or exceed the PWS specifications. The Contractor must provide a written explanation of how the replacement products meet or exceed these specifications and receive approval from the Contracting Officer Representative (COR) for their replacement.

2. Bio Preferred Items: All items contained in the Bedroom Living Kits shall meet the definition of a bio-based product, as defined through the US Department of Agriculture’s (USDA) Bio Preferred Program, unless otherwise directed. For more information, please visit www.biopreferred.gov.

3. Original Packaging: All Bedroom Living Kit items shall remain in their original manufacturer/factory packaging, unless otherwise directed.

4. New and Unused Items: All items within a Bedroom Living Kit shall be new and unused.

4.1.1 Double Bedroom Living Kits

The Double Bedroom Living Kit shall include the following:

Item Number

Item Item Size/ Quality Unit of Measure Quantity

DBLK-1 Bio-Diverse Product - Bed Sheets

Flat (full size), 200 to 500 thread count, all cotton or 60 % cotton/40 % polyester, min.

size 81" x 96"

Each 2

DBLK-2 Bio-Diverse Product - Pillow Cases

Standard size, 200 to 500 thread count, all cotton, min or 60 % cotton/40 % polyester. size 20" x 26"

Each 2

DBLK-3 Bio-Diverse Product - Pillow

Standard Size (Non-Latex Foam), approx. 20” x 26”

Each 2

DBLK-4 Bio-Diverse Product - Bath Towel

Approximately 27” x 52”, Cotton Blend, min. 70% cotton

Each 2

DBLK-5 Bio-Diverse Product - Wash Cloth

Approximately 12” x 12”, Cotton Blend, min. 70% cotton

Each 2

DBLK-6 Bio-Diverse Product - Blanket

Min. 80” x 90”, Lightweight, warm, non-pilling, 100% polyester, machine washable

Each 1

4.1.2 Two XL Twin Bedroom Living Kits

The Two XL Twin Bedroom Living Kit shall include the following:

Item Number

Item Item Size/ Quality Unit of Measure Quantity

TBLK-1 Biobased Product

- Bed Sheets

Flat (Twin), 200 to 500 thread count, all cotton or 60 % cotton/40 % polyester, min. size 66" x 102"

Each 4

TBLK-2 Biobased Product

- Pillow Cases

Standard size, 200 to 500 thread count, all cotton or 60 % cotton/40 % polyester. Min size 20" x 26"

Each 2

TBLK-3 Biobased Product

- Pillow

Standard Size (Non-Latex Foam), Approximately 20" x 26"

Each 2

TBLK-4

Biobased Product

- Bath Towel

Approximately 27” x 52” Cotton Blend, min. 70% cotton

Each 2

TBLK-5

Biobased Product

- Wash Cloth

Approximately 12” x 12” Cotton Blend, min. 70% cotton

Each 2

TBLK-6 Biobased Product

- Blanket

Min. 66” x 90” Lightweight, warm, non-pilling, 100% polyester, machine washable

Each 1

4.1.3 King Bedroom Living Kits

The King Bedroom Living Kit shall include the following:

Item Number

Item Item Size/ Quality Unit of Measure Quantity

KBLK-1 Biobased Product

- Bed Sheets

Flat (King size), 200 to 500 thread count, all cotton or 60 % cotton/40 % polyester, min.

size 108" x 102"

Each 4

KBLK-2 Biobased Product

- Pillow Cases

Standard size, 200 to 500 thread count, all cotton, min or 60 % cotton/40 % polyester. size 20" x 26"

Each 2

KBLK-3 Biobased Product

- Pillow

Standard Size (Non- Latex Foam), approx. 20” x 26”

Each 2

KBLK-4 Biobased Product

- Bath Towel

Approximately 27” x 52”, Cotton Blend, min. 70% cotton

Each 2

KBLK-5

Biobased Product

- Wash Cloth

Approximately 12” x 12”, Cotton Blend, min. 70% cotton

Each 2

KBLK-6 Biobased Product

- Blanket

Min. 108” x 90”, Lightweight, warm, non-pilling, 100% polyester, machine washable

Each 1

5.0 PACKAGING, LABELING, AND DELIVERY

5.1 Packaging Instructions

All individual items that compose the complete Bedroom Living Kit must remain packaged and sealed in their original factory packaging. The Bedroom Living Kits shall be packaged to ensure they can be stored for up to three years in unconditioned spaces. Given the unpredictable circumstances that can arise during disaster response and recovery, it is possible that pallets of Bedroom Living Kits will be moved multiple times, double-stacked for storage, or stored in various locations, including warehouses or outdoor environments, without protection from all types of weather conditions. Therefore, the Contractor shall ensure that the Bedroom Living Kits are packaged to withstand such handling and climatic conditions. These conditions may include blowing snow, flurries, freezing rain, high humidity, rain, sleet, or snow.

Each individual Bedroom Living Kit packaging, container, or box must be able to fit through standard 32-inch residential doors and shall not exceed 30 pounds. If individual Bedroom Living Kits are not sized for easy packing on pallets, the Contractor may aggregate multiple kits into boxes or containers to facilitate shipping and placement on a pallet. All Bedroom Living Kits shall be packaged into boxes or containers containing only that specific kit. For instance, TTHU king Bedroom Living Kits shall only be boxed with other TTHU king Bedroom Living Kits. No box or container shall contain a mix of different types of living kits. Boxes or containers shall not exceed 50 pounds to ensure they can be easily moved by a single person.

All items shall be packed in a manner that minimizes packing material without compromising the safety of the contents during shipping and throughout the entire storage period. Each box or container shall be labeled on five sides (top and four sides) and sealed with security, tamper-resistant, or tamper-evident tape on all open edges.

5.2 Labeling and Identification

TTHU Bedroom Living Kits shall be clearly and comprehensively labeled to ensure that the type of living kit can be determined without the need to open the packaging. This is crucial for efficient inventory management, quick identification, and seamless distribution during emergency responses. The labeling must meet the following criteria:

1. Type of Living Kit: Clearly specify the type of living kit. This helps in quickly identifying the contents and ensuring that the appropriate kit is provided to disaster survivors.

2. Packaging Date: Include the date the living kit was packaged. This is essential for tracking the age of the kits and ensuring that the items provided are within their usable period.

3. Provider Information: Clearly state the name of the company providing the living kit.

This ensures accountability and traceability, which are critical in managing supplies during disaster response operations.

All bedroom living kits shall be marked on all sides of the packaging box or container. This comprehensive marking strategy ensures that the kits can be easily identified from any angle, facilitating efficient handling and storage. However, in cases where marking all sides would require a font size smaller than 24-point, care must be taken to ensure that the labeling remains legible and clearly visible.

Examples of Labeling:

• FEMA TTHU Double Bed Living Kit – 09/01/2025 – XYZ Company

In instances where multiple kits form part of a set, the labeling should also include specific sequence information to avoid any confusion:

• FEMA TTHU Double Bed Living Kit – 09/01/2025 – XYZ Company – 1 OF 3

• FEMA TTHU Double Bed Living Kit – 09/01/2025 – XYZ Company – 2 OF 3

• FEMA TTHU Double Bed Living Kit – 09/01/2025 – XYZ Company – 3 OF 3

5.3 Pallet Packing

Pallets shall be composed of individual types of Bedrooms Living Kits (e.g., only 2 XL Twin Bedroom Living Kits per pallet) and shall conform to industry delivery size standards (48 inches by 40 inches, 4-way). Each pallet of Bedroom Living Kits shall be fully covered on all sides, with the stretch wrap extending over the top of the boxes for the entire top layer. The height of the pallet shall not exceed 55 inches when loaded.

Pallets must be made of hardwood and designed for pickup from all four sides. The Contractor shall ensure that the Bedroom Living Kits are packaged to withstand handling and various climatic conditions, including but not limited to blowing snow, flurries, freezing rain, high humidity, rain, sleet, or snow.

5.4 Tracking and Delivery

5.4.1 Tracking

The Contractor must have the capability to track shipments using Global Positioning Systems (GPS) and provide real-time updates on a 24/7 basis. This tracking capability is crucial, as FEMA may need to request the diversion of a shipment during a disaster response and must be able to determine the current location of the shipment to accurately calculate the revised arrival time at the new destination.

Upon invoicing, the Contractor shall provide an electronic spreadsheet detailing the shipment of commodities from the place of origin to the destination. At a minimum, the electronic spreadsheet must include the following details:

• Load number.

• Bill of Lading number

• Nomenclature and units shipped.

• Personal identifier for each unit

• Carrier

• Truck number

• Trailer number

• Place of origin

• Destination

5.4.2 Delivery

The contractor shall be expected to deliver an order of living kits within 60 calendar days of a purchase order being initiated by FEMA. The delivery location will be within the Contiguous United States (CONUS). The delivery location is identified as follows but could change depending on the need, disaster, and circumstances:

FEMA Manufactured Housing Storage Site (MHSS) Selma Selma MHSS-FEMA 661 Selfield Road Selma, AL 36704

6.0 PERIOD OF PERFORMANCE

A base period of 12 months and four option periods of 12 months each.

7.0 PLACE OF PERFORMANCE

The place of performance shall be at the Contractor’s facility to manufacture the bedroom living kits.

8.0 ADDITIONAL INFORMATION

Recent market research underscores the importance of sustainability and operational efficiency in packaging, labeling, and delivery practices. The Contractor is encouraged to adopt the following best practices to ensure the Bedroom Living Kits align with the latest industry standards and meet FEMA's high expectations:

• Eco-Friendly Packaging: Utilize sustainable and biodegradable packing materials. This supports meeting the increasing consumer demand for environmentally responsible solutions and demonstrates a commitment to FEMA’s goal of reducing the environmental impact of disaster response efforts.

• Compact Design: Optimize the packaging design to minimize space and weight. This facilitates easier and more cost-effective transportation and storage and enables Bedroom Living Kits to be more quickly deployed and distributed in disaster scenarios, enhancing the overall efficiency of the response effort.

• Enhanced Durability: Ensure that all packaging materials are robust enough to withstand various climatic conditions and multiple handling stages. This guarantees that the integrity of the kits is preserved during storage and transit, regardless of the environmental challenges. This reliability is crucial in disaster recovery, where every piece of equipment must perform without fail.

By incorporating these advanced packaging, labeling, and delivery strategies, the Contractor can significantly enhance the effectiveness of the Bedroom Living Kits, ensuring that they are both practical and resilient in the face of disaster response challenges.