BED RENTAL STATEMENT OF WORK.docx

STATEMENT OF WORK

INPATIENT BED LEASE AND MAINTENANCE

1. INTRODUCTION

The Amarillo VA Medical Center has a lease and maintenance requirement of bed frames and mattresses for continuation of patient care for admitted patients placed in temporary bed locations when appropriate acute care beds are not immediately available.

2. SCOPE OF WORK

The contractor shall provide lease and maintenance of bed frames and mattresses to the Amarillo Medical Center at 6010 West Amarillo Blvd, Amarillo, TX 79106 to include frames and mattresses for bariatric and tall patients.

3. PERFORMANCE PERIOD

Base plus Four (4) option years

4. LEASE EQUIPMENT & SPECIFICATIONS

The following Brand name or Equal items shall meet the following specifications and must be delivered to the Amarillo VA Medical Center upon requests:

1. 350 lbs capacity, true Low Air Loss Therapy with Alternation, Stage I-IV wounds

2. IME Elite Low Bed 10” low to 31”, 500 lbs Capacity, Adjustable Length and Width, Scale, Nurse Call

3. IME Bariatric Low Bed Integrated Scales, Expandable Width and Length

4. Bariatric Low Air Loss/Alternating Pressure Mattress Up to 48” Width, 1000 lbs capacity, True Low Air Loss Therapy, Addresses Maceration for Bariatric Patients

5. SPECIFIC MANDATORY TASKS ASSOCIATED WITH DELIVERABLES

1. Contractor must be available for deliveries 24/7, which includes weekends and all National Holidays.

· For deliveries outside normal business hours the contractor will contact the facility Nurse Manager on Duty (NOD) ext 4004 to coordinate with Unit Charge Nurse the delivery and set up of equipment.

2. Contractor must have all leased equipment properly tagged for proper vendor identification.

3. Contractor must be able to deliver all lease equipment requests within 4 hours of request and in proper working condition.

· All bariatric and standard equipment must be inspected by Nursing/Biomed prior to placing in service. Communication of status for equipment arrival and possible delays will be required for proper planning of personnel availability up until the delivery is complete.

· All lease equipment must be cleaned and decontaminated prior to bringing to the facility. The equipment must be sanitized and ready for immediate patient use utilizing specified and traceable infection control and quality control guidelines as set forth by the JCAHO standards for both pre-delivery inspection (PDI) and pre-maintenance inspections (PMI)

4. Contractor must be able to deliver and set up all leased equipment to the requested patient room within the facility and check in with the unit Nurse Manager upon arrival to the designated delivery location.

· An Equipment functions checks must be conducted in the presence of Nursing/Biomed staff to confirm proper working condition of equipment.

· If equipment is not in proper working condition, fails the functions checks and technician fails to bring equipment to full operation within 4hrs after delivery , the contractor shall replace equipment within 4hrs to prevent further delays in patient care.

· Nursing will confirm equipment is in proper working condition before contractor is dismissed from the requesting nursing unit.

· Contractor shall remove and dispose of all trash such as cardboard and plastic associated with the delivery.

5. Contractor must be able to provide training of all leased equipment to increase operator knowledge and decrease the number of operator errors.

· Unlimited operator training to staff on proper use of equipment to include equipment operational settings upon request.

· Contractor must be able to provide manufacturer’s operating manual for all specified leased equipment upon request.

6. Contractor must be able to provide a copy of the delivery receipt to the unit Nurse Manger, or a designated VA staff member, at the designated delivery location to confirm accuracy of the equipment being delivered.

· The receipt must include equipment part number, description and serial number for proper invoice reconciliation.

6. SPECIFIC MANDATORY TASKS ASSOCIATED WITH PICKUPS

1. Equipment to be returned will be picked-up within 24hrs of notice unless mutual agreement to hold in the event of unusual circumstances

· For pick-ups outside normal business hours the contractor will contact the facility Nurse Manager on Duty (NOD) ext 4004 to coordinate with Unit Charge Nurse the pickup of equipment.

2. Contractor must be able to provide a copy of a pick-up receipt to the unit Nurse Manager or a designated VA staff member at the designated pick-up location to confirm accuracy of the equipment being picked up.

· The pick-up receipt must include equipment part number, description and serial number for proper invoice reconciliation.

7. MAINTENANCE AND CUSTOMER SUPPORT REQREUIMENTS

Contractor shall provide customer support, maintenance and emergency service calls for lease equipment and replacement listed under section 4. Lease Equipment and Specifications in accordance with all applicable standards and manufacturer’s requirements and recommendations.

1. Contractor shall provide 24x7x365 Technical support/Help Desk support to address questions and problems on an immediate, real-time basis.

2. For service calls, all work must be performed by a qualified technician.

· Contractor personnel who will perform any required services shall have received the original equipment manufacturers repair and maintenance training, specific to the equipment listed in Section 4, Lease Equipment and Specifications.

· Contractor shall provide all parts, tools, labor to perform maintenance service and/or repairs (preventive or corrective).

· Contractor will keep extra supplies and equipment in their warehouse for immediate need and will provide replacement frames/mattresses if a repair can not be completed with a 4hr period of service call.

· If equipment is not in proper working condition, fails the functions checks and technician fails to bring equipment to full operation, the contractor shall replace equipment within 4hrs to prevent further delays in patient care.

· Broken and/or unserviceable equipment must be picked up and removed from facility with in 24hrs unless mutual agreement to hold in event of unusual circumstances.

3. Technician will arrive on site within 4hrs of service call.

4. The contractor shall notify the COR if problems arise adversely impacting the performance of work.

8. TRAVEL

The Government anticipates travel under this effort to perform the tasks associated with the statement of work requirements through the period of performance. Include all estimated travel costs in your price/rate line items. These costs will not be directly reimbursed by the Government.

1. The total of estimated number of trips in support of this effort will vary depending on the facility’s equipment rental needs and unanticipated equipment failures.

9. DELIVERY & PICK UP LOCATION

Amarillo VA Medical Center 6010 West Amarillo Blvd. Amarillo, TX 79106. Room number will be provided with delivery/pick up request.