BEC RFI 2026-17 Appendix A.pdf

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BEC RFI 2026-17 Appendix A

Data Sources–Input and Output DOE External Data Transmissions Below is the Versa interface matrix showing the External Transmission, Inputs, and Outputs associated with each External Transmission that Versa sends or receives.

Forms Data Sources – In and Out Files

External Transmission

Input Output

NIC Credit/Debit Card Payments

NASDTEC

Clearinghouse record

Professional Misconduct Alerts (Excel)

FASTER

Transcript Data Image

College / University Transcripts

Agency for Health Care Administration

(ACHA)

Criminal history summaries

List of authorized educational providers that can initiate and receive criminal history results (this comes from DOE, not Versa)

Department of Revenue

Child Support File

Northwest Regional Data Center Mainframe

Active Certifications File

Military Fee Waiver

Approved fee waivers (Excel)

Pearson Exam Files

Educator certification exam scores http://fldoe.org/

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Versa Security Authorization Roles

Versa Online Roles

Role Name Permissions

Staff

This role allows users created in VR to access the VO Staff modules. This is mainly used by the districts to submit additional forms/documents on behalf of the educator.

Admin

This role allows users created in VR to access the VO Admin modules.

This is mainly used by the system administrators to update configuration for the VO Public application. It also allows the user to add/remove other Admins & Staff accounts.

User

This is the default role given when a new account is created in VO. It is used by the applicants/educators to apply/pay/renew/upload documents.

Versa Data Correction Module Roles

Role Name Permissions

DC_ADD_SUB

Used by the Data Correction Interface to grant permissions to Add Back Retired License Modifier and Add Back Retired Application Modifier

DC_FPENTRY

Used by the Data Correction Interface to grant permissions to Manual Fingerprint Entry Module

DC_INSTIT

Used by the Data Correction Interface to grant permissions to Create New Institution Code Module

DC_REOPEN

Used by the Data Correction Interface to grant permissions to Reopen Expired Applications / Waive PRO Requirements Module

DC_VOSTAFF

Used by the Data Correction Interface to grant permissions to Create VO Staff Module

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Standard Reports

Effort Occurrence Overview/Parameters:

BEC Annual Revenue Report July This report is needed to complete the Budget office spreadsheet to project Schedule I Revenues Estimates.

Elements needed:

Application fees deposited District Application fees deposited -- should be able to use payment on district invoices Monies refunded Monies transferred to ERF NOTE: Refunds and ERF funds are subtracted from the application and district deposits, so we do not have to extract ERF from the deposits.

Biannual report - Append PERA-Staff file with certification data

August This effort is to amend a file provided by PERA biannually with teacher certificate data.

BEC LRPP (Long Range Program Plan) Data Report

September This project is to provide BEC with data needed to complete LRPP statistics.

For Title II reporting the following ad hoc numbers are needed.

• Total number of persons receiving initial teacher credential in the state of Florida for SFY; and

• Total number of persons receiving initial teacher credential in the state in SFY who completed their teacher preparation program in another state.

Note: For this request the academic year is defined as September 1 through August 31.

Title II Teaching Credentials -Annual Report -BERDR

September Data Parameters:

Tab 1:

License Type: 6001 -Ranks: ATMP, ITMP, MTMP, NTMP, PRO, RPRO, RTMP License Type: 6002 -Ranks: NPRO, NTMP, TEMP License Type: 6007 – Ranks: CLAS License Status: 20 1st License Date: July - June License modifier: Basis code

Output:

Counts by License type and Rank and the backup files to compile the numbers

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Back up data fields required: Key Name, License Type, Rank, License modifier: basis code

Tab 2:

Subset of data pulled for data set one: Total count of SFY new certificates that received their professional preparation outside of Florida

Parameters:

Use data set from request one in this ticket to provide counts by out of state credentials (basis code)

Output:

Counts by License type, rank and basis codes OSAP, OSERT and NBPTS

W254 - Critical Teacher Shortage – Annual Report

September Data set parameters:

License type – 6001: Ranks: ATMP, ITMP, MTMP, NTMP, PRO, RTMP License type – 6002: Ranks: NPRO, TEMP, NTEMP Subject modifiers: All – where the subject validity period is July - June

W254 - ESSA Report Card 2024-2025 School Year

October This effort is to amend a cohort file provided to BEC from PERA:

Staff_Cohort_Forbec (This file should be provided by BEC to DTI) The amended file should be separated into two tabs:

Tab 1:

Data parameters:

License Type: 6001 License Status: 20 License Rank: PRO, RPRO, NTMP, ATMP, ITMP, MTMP, RTMP Validity period: July - June Column output:

Add column indicating license rank held during validity period as either PRO, TEMP, NEITHER or BOTH Tab 2:

Data parameters:

License Type: 6003 License Status: 20 License Rank: 5AC, 3AC, TPT Validity period: July - June

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Column output:

Add column indicating license rank held during validity period as either PRO, TEMP, NEITHER or BOTH

Annual Legislative Report - Just Read Florida Report

November Just Read Florida office requires the total count of current certificates for Reading Endorsements (1046/E) and the total count of current certificates for Reading subject (1046/6).

Data set parameters: License Type: 6001 License Status: 20 License Rank: All ranks (ATMP, ITMP, MTMP, NTMP, PRO, RPRO, RTMP)

Subject modifiers: 1046/E and 1046/6 District affiliation License Issue Request Details: District number field

Output fields for the data set: Key name, File number, Lic Rank, District Affiliation, License Issue Request District number, Subject type, code and description Counts: 1046/E -only (Reading Endorsements)

Tab 1: Count for reading endorsements (1046/E) by Rank Tab 2: count for reading subject (1046/6) by Rank Tab 3: Data set pulled with all output fields

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Annual Certificate counts – Office of EDR – E Goodman

June This effort is to produce a report with the following data:

1. Number of temporary certificates issued with an original license date between July - June (Include NTMP, MTMP, ITMP, ATMP)

2. Number of professional certificates issued with an original license date between July - June (Include only PRO)

3. Number of classical certificates issued with an original license date between July - June (Include only Classical)

4. Number of SOEs held during SFY, including all ranks

5. Number of Pro certificates renewed, using the 2020 and 7020 application transaction codes, during the SFY renewal cycle.

6. Total number of current temporary certificates did not expire in June (include NTMP, MTMP, ITMP, ATMP)

7. Total number of current professional certificates, did not expired in June (Include only PRO)

8. Total number of current classical certificates, did not expired in June

9. Total number of temporary certificates expired in June, that did not obtain professional rank (include NTMP, MTMP, ITMP, ATMP)

10. Total number of professional certificates expired in June, that did not renew (include only PRO)

11. Total number of classical certificates expired in June that did not renew (include only Classical)