Beaufort_Executive_Airport_Eight-Bay_T-Hangar_and_50x50_Box_Hangar_Design_Build.pdf

REQUEST FOR PROPOSAL

BEAUFORT EXECUTIVE AIRPORT EIGHT-BAY

T-HANGAR AND 50X50 BOX HANGAR DESIGN

BUILD

RFP # 072826

Prepared By: Airports

Dated: Tuesday, June 23, 2026

Proposal Due Date: Tuesday, July 28, 2026, 3:00 pm (EST)

RFP #072826 DOCUMENTS Page 2

NOTICE

COUNTY COUNCIL OF BEAUFORT COUNTY

PROCUREMENT SERVICES DEPARTMENT

106 Industrial Village Road, Bldg. 2 Post Office Drawer 1228 Beaufort, South Carolina 29901-1228

PROPOSAL NOTICE NO. 072826

CLOSING DATE AND TIME: Tuesday, July 28, 2026, 3:00 pm PROPOSAL TITLE: Beaufort Executive Airport Eight-Bay T-Hangar and 50x50 Box Hangar

Design Build

You are invited to submit a proposal, in accordance with the requirements of this solicitation which are contained herein.

There will be a Mandatory Pre-Proposal meeting at 2:00 pm (EST) on Wednesday, July 8, 2026 at Please email gmurray@bcgov.net for TEAMS invitation.. Please contact gmurray@bcgov.net for the meeting link. All vendors are encouraged to attend.

In order for your proposal to be considered, it must be submitted through the Procurement Portal no later than 3:00 pm (EST) on Tuesday, July 28, 2026, at which time respondents to this request will be recorded in the presence of one or more witnesses. RFPs received after the time specified will not be considered. Due to the possibility of negotiation with all respondents, the identity of any respondents or the contents of any proposal shall not be public information until after the contract award is made; therefore, the public is not invited to the proposal closing.

Proposals must be submitted through the Procurement Portal at https://procurement.opengov.com/portal/bcgov. If you are not already registered, please register as a Vendor. There is no cost to register your company. This will allow you to submit your RFP electronically.

All submittals (see Submission Requirements) received in response to this Request for Proposal will be rated by a Selection Committee, based upon the Evaluation Criteria contained within this

RFP. If the best proposal respondent is clearly identified from the point summary, there will not be a need for oral presentations. If not, then an oral presentation from a minimum of the top two rated firms shall be required.

This solicitation does not commit Beaufort County to award a contract, to pay any costs incurred in the preparation of a proposal, or to procure or contract for the articles of goods or services. The

County reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with all qualified firms, or to cancel in part or in its entirety this solicitation, if it is in the best interests of the County to do so.

Dave Thomas, Procurement Services Director

(843) 255-2304 https://procurement.opengov.com/portal/bcgov

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IMPORTANT ELECTRONIC SUBMITTAL REQUIREMENTS

Response submittals for this Request for Proposal will ONLY be received electronically and must be submitted ONLINE, through the Procurement Portal, no later than 3:00 pm on Tuesday, July

28, 2026.

All responses must adhere to the following guidelines:

• Suppliers are encouraged to submit responses as soon as possible. Responses are received through our secure Procurement Portal and cannot be opened prior to the due date and time. The time and date of receipt as recorded by the server will serve as the official time of receipt. The County is not responsible for late submissions, regardless of the reason.

• All requested information and forms MUST be uploaded as indicated in the

PROPOSAL SUBMITTAL Section. If you have a problem with your submittal, you may contact Support through the Procurement Portal.

https://procurement.opengov.com/portal/bcgov/projects/277373/document?section=2677050 mailto:cservice@vendorregistry.com

RFP #072826 DOCUMENTS Page 5

TITLE VI STATEMENT

COUNTY COUNCIL OF BEAUFORT COUNTY

Title VI Statement to Prime Contractors, Subcontractors, Architects, Engineers, and

Consultants

It is the policy of the County Council of Beaufort County, South Carolina, hereafter referred to as

“Beaufort County” or “the County”, to comply with Title VI of the 1964 Civil Rights Act (Title

VI) and its related statutes. To this end, Beaufort County assures that no person shall be excluded from participation in, denied the benefit of, or subjected to discrimination under any of its programs or activities on the basis of race, color, national origin, age, sex, disability, religion, or language regardless of whether those programs and activities are Federally funded or not. The

County is also committed to assuring every effort will be made to prevent the discrimination of low-income and minority populations as a result of any impact of its programs or activities. Beaufort County also assures that every effort will be made to prevent discrimination through the impacts of its programs, policies, and activities on minority and low-income populations. Additionally, the County will take reasonable steps to provide meaningful access to services for persons with limited English proficiency. In addition, Beaufort County will not retaliate against any person who complains of discrimination or who participates in an investigation of discrimination. Beaufort County will, where necessary and appropriate, revise, update, and incorporate nondiscrimination requirements into appropriate documents, directives, and regulations.

Pursuant to Title VI requirements, any entity that enters into a contract with Beaufort County including, but not limited to Prime Contractors, Subcontractors, Architects, Engineers, and

Consultants, may not discriminate on the basis of race, color, national origin, age, sex, disability, religion, or language in their selection and retention of first-tier subcontractors, and first-tier subcontractors may not discriminate in their election and retention of second-tier subcontractors, including those who supply materials and/or lease equipment. Further, Contractors may not discriminate in their employment practices in connection with highway construction projects or other projects assisted by the U.S. Department of Transportation (USDOT) and/or the Federal

Highway Administration (FHWA).

In all solicitations either by competitive bidding or negotiation made by the Contractor for work to Beaufort County to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under the contract and the Title VI regulations relative to nondiscrimination on the basis of race, color, national origin, age, sex, disability, religion, or language by providing such a statement in its bidding and contract documents.

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Upon request, the Contractor shall provide all information and reports required by Title VI requirements issued pursuant thereto, and shall permit access to its books, records, accounts and other sources of information, and its facilities as may be determined by Beaufort County, USDOT, and/or FHWA to be pertinent to ascertain compliance with such regulations, orders, and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information, the Contractor shall so certify to USDOT or FHWA, as appropriate and via Beaufort County, and shall set forth what efforts it has made to obtain the information. In the event of the Contractor's non-compliance with nondiscrimination provisions of this contract, USDOT may impose such contract sanctions as it or FHWA may determine to be appropriate, including, but not limited to:

• Withholding of payments to the Contractor under the contract until the Contractor complies, and/or

• Cancellation, termination, or suspension of the contract, in whole or in part.

In the event a Contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of this direction to comply with Title VI, the Contractor may request USDOT to enter into such litigation to protect the interests of USDOT and FHWA. Additionally, the

Contractor may request the United States to enter into such litigation to protect the interests of the

United States. Any person or Subcontractor who believes that they have been subjected to an unlawful discriminatory practice under Title VI has a right to file a formal complaint within one hundred eighty (180) days following the alleged discriminatory action. Any such complaint must be filed in writing or in person:

Beaufort County Government Post Office Drawer 1228 | Beaufort, SC 29901-1228

843-255-2304 Telephone | E-mail: dthomas@bcgov.net mailto:dthomas@bcgov.net

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INSURANCE REQUIREMENTS

4.1. INSURANCE REQUIREMENTS

4. 1.1 INSURANCE REQUIREMENTS: Prior to commencing work/delivery hereunder, contractor/vendor, at his expense, shall furnish insurance certification showing the certificate holder as Beaufort County, P. O. Drawer 1228, Beaufort, SC 29901, Attention: Risk Management Director, and with a special notation naming Beaufort County as an additional insured on the liability coverages. Minimum coverage shall be as follows:

4.1.2 Worker’s Compensation Insurance – Contractor shall have and maintain, during the life of this contract, Worker’s Compensation Insurance for his or her employees connected to the work/delivery, in accordance with the Statutes of the State of South Carolina and any applicable laws. Employers Liability minimum limits required $500,000

4.1.3 Commercial General Liability Insurance - Contractor shall have and maintain, during the life of this contract, Commercial General Liability Insurance. Said Commercial General Liability Policy shall contain

Contractual Liability and Products/Completed Operations Liability subject to the following minimum limits:

$1,000,000 Each Occurrence/ $2,000,000 General Aggregate and $2,000,000 Products/Completed

Operations Aggregate naming Beaufort County as an additional insured.

4.1.4 Comprehensive Automobile Liability Insurance – The Contractor shall have and maintain, during the life of this contract, Comprehensive Automobile Liability, including non-owned and hired vehicles, of at least $500,000 COMBINED SINGLE LIMIT.

4.2.1 ADDITIONAL INSURANCE REQUIREMENTS: Umbrella Liability Insurance – Contractor shall have and maintain, during the life of this contract, Umbrella Liability Insurance with a minimum limit of $2,000,000

4.2.2 Builders Risk/Instillation (For Construction Projects Only) Contractor is to provide

Builders Risk/Instillation coverage at finished replacement cost value. The coverage is to include building materials in transit or at the job site location.

4.2.3 Professional Liability (Errors & Omissions): (For Professional Services Only) Professional

Liability Insurance protects against losses that occur when a “professional” errors in judgement, planning, and design could result in economic loss to the entity or county. In order to determine if Professional Liability should be required ask yourself: Is the professional licensed or certified (i.e. architects, consultants, auditors, attorneys, engineers, etc.)? Required if a contractor is performing any type of design/build for a particular project. The vendor shall maintain a limit no less than $1,000,000 per occurrence:

4.3 The required insurance policy at the time of issue must be written by a company licensed to do business in the

State of South Carolina and be acceptable to the County.

4.4 The Contractor/vendor shall not cause any insurance to be canceled or permit any insurance to lapse. All insurance policies shall contain a clause to the effect that the policy shall not be canceled or reduced, restricted or limited, until fifteen (15) days after the County has received written notice, as evidenced by return receipt of registered or certified letter. Certificates of Insurance shall contain transcript from the proper office of the insurer, the location, and the operations to which the insurance applies, the expiration date, and the above-mentioned notice of cancellation clause.

4.5 The information described above sets forth minimum amounts and coverages and is not to be construed in any way as a limitation on the Contractor’s liability.

SCOPE OF WORK

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5.1. Project Intent

Beaufort County seeks to procure design-build services for the development of new aircraft storage facilities at Beaufort Executive Airport (ARW), located at 39 Airport Circle, Beaufort, South Carolina 29907. The project includes the design and construction of an eight-bay T-hangar and a 50-foot by 50-foot box hangar to support based general aviation aircraft storage, accommodate a variety of aircraft types, enhance airport operational efficiency, and generate additional airport revenue.

The County's objective is to engage a qualified design-build team capable of efficiently advancing the project from preliminary design and site validation through final design, permitting, pricing, procurement, construction, and project closeout. The selected team shall provide complete, turnkey facilities that emphasize durability, maintainability, operational efficiency, constructability, and long-term value while supporting the Airport's operational, economic development, and long-term growth objectives.

The County encourages practical and innovative design solutions that maximize lifecycle value while maintaining cost-effectiveness, functionality, and ease of maintenance. The completed facilities shall integrate with existing airport infrastructure and comply with all applicable federal, state, and local requirements.

5.2. Project Site and Existing Conditions

The proposed hangar site has been identified and is expected to be pad-ready at the time of contract execution. The project will include some site civil work. This is anticipated to include completion of grading and pavement tie-ins immediately adjacent to the hangars as well as installation of waterline and fire hydrants. The extent of this work will be verified during the preconstruction phase.

The County expects the selected design-build team to validate site conditions as part of its preconstruction services and incorporate those conditions into its final design and implementation approach.

5.3. Desired Delivery Method

The County intends to utilize a design-build delivery method for this project. The County believes this approach is best suited to the project because it allows for:

• Prompt initiation of design services;

• Collaboration between the owner, designer, and constructor during project development;

• Early evaluation of building systems, hangar door systems, constructability, and cost;

• Identification of early procurement, permitting, and construction activities that support efficient project delivery and available funding requirements;

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• Coordination of design and construction activities through a single point of responsibility; and

• Development of a practical and efficient path to implementation.

The County seeks a qualified design-build partner capable of providing practical, cost-effective, and maintainable solutions for both the T-hangar and box hangar facilities. The County encourages evaluation of alternative building and door systems that maximize long-term value, operational efficiency, durability, and ease of maintenance.

The County is not seeking to accelerate construction at the expense of quality or cost. Rather, the

County seeks a qualified design-build partner that can promptly initiate work, intelligently sequence project activities, and support early eligible expenditures associated with available project funding while maintaining efficient project delivery.

5.4. Project Goals and Priorities

The selected design-build team shall be expected to support the following project priorities:

Efficient Project Initiation and Advancement

The County seeks a team that can begin work promptly upon award, organize the project effectively, and advance design, permitting, and preconstruction activities without unnecessary delay.

Cost-Effective and Constructible Solutions

The project should reflect a practical, durable, and economical approach appropriate for airport aircraft storage facilities. The County encourages solutions that maximize value while minimizing unnecessary construction and long-term ownership costs.

Operational Efficiency and Maintainability

The proposed facilities should provide reliable, functional, and efficient aircraft storage while emphasizing durability, ease of maintenance, long service life, and low lifecycle costs. Building systems, hangar door systems, and associated components should be appropriate for a coastal airport environment and designed to provide dependable long-term performance.

Building and Door System Evaluation

The County encourages proposers to evaluate and recommend building structural systems, hangar door systems, and related components that provide the most economical, efficient, reliable, and maintainable solution for the intended use. The County is not seeking a specific manufacturer, building type, or door system and welcomes practical alternatives that maximize constructability, operational functionality, and long-term value.

Collaborative Design and Pricing Development

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The County expects the selected team to work collaboratively throughout design development, system evaluation, cost refinement, value engineering, and final price establishment to ensure the project remains aligned with the County's budget and objectives.

Timely Funding Deployment

The County seeks an approach that allows eligible design, permitting, procurement, and construction activities to proceed in time to support expenditure of available project funding within required timeframes while maintaining efficient project delivery.

5.5. Performance-Based Project Expectations

The County intends to describe the project primarily through performance requirements rather than a fully prescriptive design. Proposers should be prepared to provide complete, functional, and maintainable hangar facilities that satisfy the County's operational needs, project objectives, and long-term development goals.

The design-build team should anticipate that the project will include, at a minimum, the following elements:

• An approximately eight-bay T-hangar;

• An approximately 50-foot by 50-foot box hangar;

• Aircraft storage facilities appropriate for based general aviation aircraft;

• Individual aircraft storage units and hangar door systems appropriate for the intended use;

• Site improvements, utility connections, pavement tie-ins, drainage, and other supporting infrastructure necessary to provide complete and operational facilities;

• Compliance with all applicable federal, state, and local requirements, including applicable building codes, FAA guidance, and coastal wind-load design requirements;

and

• All design, engineering, permitting, coordination, procurement, construction, commissioning, and closeout services necessary to deliver complete, operational facilities.

The County is not seeking to prescribe a specific building system, structural system, hangar door manufacturer, door style, or operating method. Rather, proposers should recommend practical and proven solutions that provide the most economical, efficient, reliable, and low-maintenance approach for the intended use.

Respondents should demonstrate experience designing and constructing aircraft storage facilities that promote operational efficiency, structural durability, wind-load resistance, ease of maintenance, and suitability for a coastal airport environment. Proposed hangar door systems

RFP #072826 DOCUMENTS Page 11 shall include a practical means of operation and emergency access in the event of a power outage.

The County encourages innovative and constructible designs that maximize long-term value, operational functionality, durability, and lifecycle cost savings while maintaining a professional appearance appropriate for an airport environment.

The County may express preferences regarding certain functional or performance outcomes associated with the building and hangar door systems; however, proposers may recommend alternative solutions provided they satisfy the County's stated performance requirements and do not adversely affect cost, maintainability, schedule, operational functionality, or long-term value.

5.6. Anticipated Scope of Design-Build Services

The selected design-build team is expected to provide all professional, technical, permitting, and construction services necessary to deliver complete and operational hangar facilities, including, but not limited to:

• Project management and coordination;

• Architectural and engineering design;

• Validation of site, utility, and interface conditions;

• Evaluation and recommendation of building systems, structural systems, and hangar door systems;

• Cost estimating and pricing development;

• Schedule development and construction sequencing;

• Permitting, code compliance, and agency coordination, as applicable;

• Utility coordination, pavement tie-ins, drainage, and other supporting site improvements;

• Procurement of materials, equipment, and long-lead items;

• Construction and construction administration;

• Testing, commissioning, and startup of building systems, as applicable;

• Preparation of record drawings, operations and maintenance manuals, warranties, and closeout documentation; and

• Coordination with Airport staff to minimize operational impacts during construction.

The County also expects the design-build team to identify logical early work packages, long-lead procurement items, and phased implementation opportunities that support efficient project delivery, timely expenditure of available project funding, and overall project success.

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5.7. Funding Considerations

This project includes funding from the American Rescue Plan Act (ARPA), which must be expended by December 31, 2026. Additional funding sources are anticipated to support full delivery of the project.

Accordingly, the County is interested in proposals from design-build teams that can demonstrate a practical strategy for initiating eligible design, permitting, procurement, and construction activities in sufficient time to satisfy the ARPA funding deadline. Proposers should identify opportunities for early work packages, long-lead procurement, or phased implementation that support timely expenditure of available funding while maintaining efficient project delivery.

The requirement to expend ARPA funding by December 31, 2026, should not be interpreted as requiring full completion of the project by that date. Rather, the County seeks a design-build partner capable of sequencing the work to satisfy funding requirements while delivering complete, high-quality facilities.

5.8. Procurement Intent

The County anticipates selecting a design-build team on a best-value basis, taking into account qualifications, relevant experience, project understanding, technical approach, team composition, schedule strategy, and demonstrated ability to deliver practical, cost-effective, durable, and maintainable aviation facilities.

Pricing will be requested from the top-ranked firm following completion of the qualifications-based evaluation process and in accordance with the procedures set forth in this solicitation.

The County is particularly interested in teams with demonstrated experience in:

• Design-build project delivery;

• Aviation or comparable industrial facility design and construction;

• T-hangar, box hangar, or similar aircraft storage facility development;

• Pre-engineered metal building systems or other proven building solutions;

• Evaluation, design, and implementation of economical, durable, and maintainable building and hangar door systems; and

• Efficient project management, coordination, and well-sequenced project execution.

The County encourages participation by teams that demonstrate a proven ability to collaborate throughout the design-build process, develop practical and innovative solutions, and deliver high-quality aviation facilities that balance initial construction cost, long-term maintenance, operational functionality, and overall lifecycle value.

5.9. Anticipated Procurement Schedule

The County's current target procurement schedule is as follows:

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• Issuance of Solicitation: Mid-June 2026

• Receipt of Proposals: July 2026

• Evaluation of Proposals and Selection of Highest-Ranked Proposer: August 2026

• Request for Pricing and Negotiation with Highest-Ranked Proposer (subject to County

Committee/Council approval): August–September 2026

• Contract Execution: Target Mid-September 2026

These dates are preliminary and may be adjusted by the County as necessary.

The County expects proposers to describe how they would promptly initiate design and preconstruction services following contract execution and how they would sequence early-phase activities to support project funding requirements and efficient project delivery.

5.10. Owner Commitment

The County views this as a focused, pad-ready project with a defined purpose and a strong opportunity for efficient implementation. The County intends to work collaboratively with the selected design-build team to confirm project requirements, refine the design, establish pricing, and advance the project in a practical and disciplined manner.

The County seeks a partner that understands how to efficiently deliver high-quality aircraft storage facilities while maintaining sound design judgment, cost discipline, operational functionality, constructability, and long-term value. The County encourages practical and innovative solutions that balance initial construction costs, long-term maintenance requirements, durability, operational efficiency, and overall lifecycle performance.

The County is committed to maintaining open communication and timely decision-making throughout the design-build process to support efficient project delivery and successful completion.

PROPOSAL SUBMISSION INSTRUCTIONS

1. Award shall be posted on the County's Procurement Portal.

2. Prohibition of Gratuities: It shall be unethical for any person to offer, or give, or agree to give any County employee or former County employee, or for any County employee or former County employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular

RFP #072826 DOCUMENTS Page 14 matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

3. Questions

A. Submit questions you have through the Procurement Portal no later than 5:00 pm on

Tuesday, July 21, 2026.

B. Answers to questions received that would change and/or clarify this solicitation will be posted on the Procurement Portal as addendum.

C. Selection Committee members SHALL NOT be contacted during the RFP process.

4. In order to do business with the Beaufort County, vendors must register through the

Procurement Portal at https://procurement.opengov.com/portal/bcgov. Registering allows businesses to identify the type of goods and services they provide so that they may receive email notifications regarding relevant solicitations out for bid.

EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Team Qualifications & Relevant Experience

• Previous experience delivering design-build aviation or comparable industrial facilities;

• Experience with T-hangar, box hangar, or similar aircraft storage facility development;

• Experience with pre-engineered metal building systems or comparable building solutions;

• Experience evaluating, designing, and implementing economical, durable, and maintainable hangar door systems;

• Proven ability to execute efficient, well-sequenced project delivery; and

• Resumes, qualifications, and roles of key personnel.

Points Based 30 (30% of Total) https://procurement.opengov.com/portal/bcgov

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2. Project Understanding & Technical

Approach

• Understanding of the County's project goals and performance-based requirements;

• Approach to validating site conditions and integrating findings into design;

• Understanding of pad-ready site expectations and interface needs;

• Proposed strategies for delivering practical, durable, and cost-effective aircraft storage facilities;

• Approach to evaluating building and hangar door system alternatives; and

• Understanding of long-term operational, maintenance, and lifecycle cost considerations.

In evaluating qualifications, the County may consider the respondent's experience with building and hangar door systems that provide dependable operation, durability in a coastal environment, ease of maintenance, and long-term value.

Points Based 25 (25% of Total)

3. Design-Build Methodology & Collaboration

Plan

• Proposer's design-build process;

• Methods for collaborative design development and cost refinement;

• Integration of constructability reviews;

• Communication and decision-making protocols;

• Approach to evaluating alternative building and door system solutions;

and

• Approach to procurement planning and project implementation.

Points Based 15 (15% of Total)

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4. Schedule Strategy & Early-Phase Work

Readiness

• Begin promptly upon award;

• Develop a logical and efficient project sequence;

• Identify early eligible activities supporting required funding expenditure timelines; and

• Deliver a realistic schedule tied to design development, permitting, procurement, and construction activities.

Points Based 10 (10% of Total)

5. Cost Development Approach & Fee

Structure

• Transparency and logic of the proposer's fee structure;

• Methods for cost estimating, tracking, and refinement during project development;

• Approach to identifying economical and practical solutions that maximize value;

• Consideration of lifecycle costs and long-term maintenance requirements;

and

• Reasonableness of preconstruction and general conditions cost proposals.

Points Based 20 (20% of Total)

PROPOSAL SUBMITTAL

1. Proposer confirms the proposal is firm for a period of at least 90 days from the closing date for submission of proposal.*

☐ Please confirm

*Response required

2. Please Provide Licenses and Certificate of Insurance. *

*Response required

3. Certification regarding Debarment, Suspension, Ineligibility, and Voluntary exclusion*

The contractor certifies, by submission of this qualification statement or acceptance of a contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, RFP #072826 DOCUMENTS Page 17 declared ineligible, or voluntarily excluded from participation in this transaction by any State, Federal department, or agency.

It further agrees by submitting this qualification statement that it will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts.

Where the bidder/contractor or any lower tier participant is unable to certify to this statement, it shall attach an explanation to this solicitation/bid.

☐ Please confirm

*Response required

4. State whether your company has been involved in any litigation within the past five (5) years, arising out of your performance. *

☐ Yes

☐ No

*Response required

When equals "Yes"

4.1. Explain fully any litigation involving performance.*

*Response required

5. Non-Segregated Facilities*

CERTIFICATION BY CONTRACTOR

Regarding

NON-SEGREGATED FACILITIES

The Bidder certifies that he does not, and will not, provide and maintain segregated facilities for his employees at his establishments and, further that he does not, and will not, permit his employees to perform their services at those locations, under his control, where segregated facilities are provided and maintained. Segregated fountains, transportation, parking, entertainment, recreation, ad housing facilities; waiting, rest, wash, dressing, and locker room, and time clock, work, storage, restaurant, and other eating areas which are set apart in fact, or by explicit directive, habit, local custom, or otherwise, based on color, creed, national origin, and race. The Bidder agrees that, except where he has obtained identical certifications from proposed subcontractors for specific time periods, he will obtain identical certifications from proposed subcontractors prior to the award of subcontractors exceeding $10,000.00 which are not exempt from the provisions of the Equal Opportunity clause, and that he will retain such certifications in his files.

The Bidder agrees that a breach of this certification is a violation of the Equal Opportunity clause in this Contract. The penalty for making false statements is prescribed in 18 U.S.C. 1001.

☐ Please confirm

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*Response required

6. Please upload any relevant certifications and/or licenses

7. Proposal (excluding pricing)*

To achieve a uniform review process and allow for adequate comparability, the information is to be organized in the manner specified below and the entire package must not exceed 15 double-sided printed pages excluding cover pages. Please include a cover page at the start of each section.

1. Executive Summary: Summary of your company's mission, management, services provided, and competitive advantage

2. Approach to the Planning Process: Explanation of the process to the Firm's Planning

Process for project kickoff

3. Work Plan and Scheduling: A summary of tasks to be performed from evaluation of data through County approval of the final plan. Include a timeline of key milestone to include overall durations for each major task.

4. Experience and Qualifications: Experience and qualifications of the team members, with an emphasis on similar type project completed within the last five (5) years. Provide an organization chart including sub-consultants and contractors.

5. List any exceptions, qualifications, or exclusions to this RFP

*Response required

RESERVED RIGHTS

The County shall not be responsible for any of the costs associated with responding to this request and all submitted materials shall become the property of the County. Furthermore, the County expressly reserves the right and options to:

• Reject any or all consultants and re-advertise if deemed necessary

• Waive any or all formalities and technicalities

• Approve, disapprove, or cancel all services associated with the project

The County has yet to decide whether to select one or more other firms to provide some or all of the professional services described in this document. All selected firms will perform such services under the direct supervision of Beaufort County.

SELECTION AND NOTIFICATION

The selected firms will be given written notification of being selected by the County. This work may be awarded in whole or in part at the sole discretion of the County. The County will negotiate and execute a contract with the selected firm(s) prior to the beginning of the actual services. Should contract negotiations fail, the County will negotiate with one or the other highly ranked firms. In

RFP #072826 DOCUMENTS Page 19 general, the contract will comply with applicable laws and standard provisions and shall contain the following terms:

• Detailed scope of services

• Schedule for providing services

• Cost of services

BEAUFORT COUNTY STANDARDS FOR CONTRACTING

CHAPTER 1. TYPES OF CONSULTANT SERVICES REQUIRED:

Please see Scope of Work Section.

CHAPTER 2. PROCEDURES FOR SELECTION OF CONSULTANTS

2-1. GENERAL

Qualifications-based procedures require that a contract for consulting services be awarded pursuant to a fair and open selection process based on the qualifications of the firms. The fees for such services are established following selection of a firm through a negotiation process to determine a fair and reasonable price.

2-2. OBJECTIVE

Consultants employed for work on projects shall be responsible and possess the ability to perform successfully under the terms and conditions of the proposed procurement. Consideration shall be given to such matters as integrity, record of past performance, extent of experience with the type of services required by the sponsor, technical resources, and accessibility to other necessary resources.

2-3. QUALIFICATIONS-BASED SELECTION PROCEDURES.

Consultants shall be selected based on their qualifications and experience, with fees determined through negotiations following selection. The highest ranked offeror shall be selected, and price proposals shall be negotiated with one or more of the firms identified through the qualifications-based selection procedure.

2-4. SELECTION CRITERIA.

Criteria include, but are not limited to, the following:

1. Please see the Evaluation Criteria Section.

CHAPTER 3. CONTRACT FORMAT

3-1. MANDATORY CONTRACT PROVISIONS.

All contracts involving State or Federal funds must contain the applicable procurement standards in 49 CFR 18.36. Listed below are those provisions which pertain to consultant contracts:

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1. Contracts shall contain provisions or conditions which will allow for administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms and provide for sanctions and penalties as may be appropriate.

2. Contracts over $10,000 shall contain suitable provisions for termination by the sponsor, including how it will be affected and the basis for settlement. In addition, contracts shall describe conditions under which the contract may be terminated for default as well as conditions where the contract may be terminated because of circumstances beyond the control of the consultant.

3. All negotiated contracts shall include provisions to the effect that sponsors, the Federal

Department of Transportation, the Comptroller General of the United States, or any of the duly authorized representatives shall have access to any books, documents, papers, and records of consultants which are directly pertinent to a specific grant program, for the purpose of making audits, examinations, excerpts, and transcriptions. Sponsors shall require consultants to maintain all required records for 3 years after the sponsor makes final payment and all other pending matters are closed.

4. In addition to the requirements contained in 49 CFR Section 23, Participation by

Minority Business Enterprises in Department of Transportation Programs, and AC

150/5100-15, Civil Rights Requirements for the Airport Improvement Program, current edition, the Title VI, and Disadvantaged Business Enterprise Assurances in Appendix 1 shall be included in each contract.

3-2. TIME OVERRUNS BEYOND CONTROL OF THE CONSULTANT.

Frequently, the consultant is called upon to continue technical inspection services on construction contracts--overrunning the program schedule contemplated at the time of negotiation. In most instances, the time element is beyond the control of the consultant. To provide for the contingency of overrun of time, the agreement between the County and the consultant will state the period for which the compensation shall apply and that the consultant shall be reimbursed for services in excess of the specified period of time at a mutually acceptable fee negotiated at the time all the pertinent circumstances are known.

CHAPTER 4. METHODS OF CONTRACTING AND ALLOWABLE COSTS

4-1. ALLOWABLE COSTS.

1. Direct Salary Costs.

A. Direct salary cost is defined as the cost of salaries of engineers, draftsmen, surveyors, stenographers, clerks, etc., for time directly chargeable to the project.

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B. Salaries or imputed salaries of partners or principals, to the extent that they perform technical or advisory services directly applicable to the project, are to be added to salary cost.

2. Overhead Costs. Overhead costs include overhead on direct salary costs and general and administrative overhead.

A. Labor Overhead. Overhead on direct salary costs includes sick leave, vacation, and holiday pay; unemployment, excise, and payroll taxes; contributions for social security, employment compensation insurance, retirement benefits, and medical insurance benefits; and any other benefits customarily paid to or enjoyed by all employees. The allowable percentage for labor overhead allocable to a project is the ratio of (a) a firm's total direct labor overhead costs to (b) a firm's total direct salary costs (excluding overtime) for a given period, usually the average for the past 3 years.

B. General and Administrative Overhead. General and administrative overhead includes the following indirect costs which are not directly attributable to specific projects.

a. Provisions for office, light, heat, and similar terms for working space, depreciation allowances or rental for furniture, drafting equipment and engineering instruments, and office and drafting supplies not identifiable to specific projects.

b. Taxes and insurance other than those included as salary cost but excluding state and Federal income taxes.

c. Library and periodical expenses, and other means of keeping abreast of advances in engineering such as attendance at technical and professional meetings and subscriptions to trade, business, professional, or technical periodicals.

d. Executive, administrative, accounting, legal, stenographic, and clerical salaries, and expenses (other than identifiable salaries included in salary costs and expenses included in reimbursable non-salary expenses, plus salaries or imputed salaries of partners and principals) to the extent that they perform general executive and administrative services as distinguished from technical or advisory services directly applicable to projects.

e. Costs of memberships in trade, business, technical, and professional organizations.

f. Incentive compensation for management employees, cash bonuses, suggestion awards, safety awards, and incentive compensation based on production, cost reduction, or efficient performance are allowable to the extent that the overall compensation is determined to be reasonable, and such costs are paid or accrued

RFP #072826 DOCUMENTS Page 22 pursuant to an agreement entered into in good faith between the consultant and the employees before the services are rendered or pursuant to an established plan followed by the consultant so consistently as to imply, in effect, an agreement to make such payment. The allowable percentage for general and administrative overhead allocable to a project is the ratio of (a) all general and administrative costs to (b) total direct salary costs (excluding overtime) for a given period, usually the average for the past 3 years.

3. Direct Non-salary Expenses. Direct non-salary expenses usually incurred may include the following (detailed records must be kept supporting charges and allow auditing):

A. Living and traveling expenses of employees, partners, and principals when away from the home office on business connected with the project. (Records must include employee name, dates, points of travel, mileage rate, lodging, and meals.)

B. Identifiable communication expenses such as long-distance telephone, telegraph, cable, express charges, and postage, other than for general correspondence.

C. Services directly applicable to the work such as special legal and accounting expenses, computer rental and programming costs, special consultants, borings, laboratory charges, commercial printing and bindings, and similar costs that is not applicable to general overhead.

D. Identifiable drafting supplies and stenographic supplies and expenses charged to the sponsor's work as distinguished from such supplies and expenses that are applicable to two or more projects.

E. Identifiable reproduction costs applicable to the work such as blueprinting, photosetting, mimeographing, printing, etc.

F. Advertising costs which are solely for the recruitment of personnel required for the performance by the consultant of obligations arising under the contract.

4-2. NON-ALLOWABLE COSTS.

The expenses listed below are not allowable for reimbursement:

1. Costs of amusement and social activities and incidental costs relating thereto such as meals, lodging, rentals, transportation, and gratuities.

2. Contributions and donations.

3. Bad debts, including losses due to uncollectible customer's accounts and other claims, related collection costs, and related legal costs, arising from other businesses of the consultant.

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4. Dividend provisions or payments and, in the case of sole proprietors and partners, distributions of profit.

5. Interest on borrowed capital.

6. Bonus payment for early completion of work.

4-3. FIXED PAYMENT.

To all the estimated costs, including overhead, a percentage rate is applied to determine payment for profit, willingness to serve, and assumption of responsibility.

CHAPTER 5. BEAUFORT COUNTY STANDARD CLAUSES

CONTRACTUAL REQUIREMENTS

1.0 EXCUSABLE DELAY: The Contractor shall not be liable for any excess costs, if the failure to perform the contract arises out of causes beyond the control and without the fault or negligence of the Contractor. Such causes may include, but are not restricted to, acts of God or of the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather; but in every case the failure to perform must be beyond the control and without the fault or negligence of the Contractor. If the failure to perform is caused by the default of a subcontractor, and if such default arises out of causes beyond the control of both the Contractor and the subcontractor, and without the fault or negligence of either of them, the Contractor shall not be liable for any excess costs for failure to perform, unless the supplies or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit the

Contractor to meet the required delivery schedule.

2.0 S.C. LAW CLAUSE: Upon award of a contract under this Request for PROPOSALS, the person, partnership, association, or corporation to whom the award is made must comply with local and State laws which require such person or entity to be authorized and/or licensed to do business in Beaufort County. Notwithstanding the fact that applicable statutes may exempt or exclude the successful offeror from requirements that it be authorized and/or licensed to do business in

Beaufort County, by submission of this signed Request for PROPOSALS the offeror agrees to subject itself to the jurisdiction and process of the Fourteenth Judicial Circuit Court of Beaufort

County, as to all matters and disputes arising or to arise under the contract and the performance thereof including any questions as to the liability for taxes, licenses, or fees levied by State or local government.

3.0 OFFEROR’S PROPOSALS: Offeror must, upon request of the County, furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of this Request for PROPOSALS. The Procurement Services Department reserves the right to make the final determination as to the offeror’s ability to provide the services requested herein, before entering into any contract.

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4.0 OFFEROR RESPONSIBILITY: Each offeror shall fully acquaint himself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this Request for PROPOSALS. It is expected that this will sometimes require on-site observation. The failure or omission of an offeror to acquaint themselves with existing conditions shall in no way relieve him of any obligation with respect to this Request for PROPOSALS or to the contract.

5.0 AFFIRMATIVE ACTION: The Contractor will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the handicapped and concerning the treatment of all employees, without regard or discrimination by reason of race, religion, sex, national origin, or physical handicap.

6.0 PRIME CONTRACTOR RESPONSIBILITIES: The Contractor will be required to assume sole responsibility for the complete effort, as required by this RFP. The County will consider the

Contractor to be the sole point of contact with regard to contractual matters.

7.0 SUBCONTRACTING: If any part of the work covered by this RFP is to be subcontracted, the Contractor shall identify the subcontracting organization and the contractual arrangements made with same. All subcontractors must be approved, in writing by the County, or when applicable a political subdivision within the County with the County’s concurrence. The successful offeror will also furnish the corporate or company name and the names of the officers of any subcontractors engaged by the vendor. The County reserves the right to reject any or all subcontractors and require substitution of a firm qualified to participate in the work as specified herein.

8.0 OWNERSHIP OF MATERIAL: Ownership of all data, material, and documentation originated and prepared for the County pursuant to this contract shall belong exclusively to the

County.

9.0 PERFORMANCE AND PAYMENT BONDS: (NOT Required for Professional Services)

The successful Contractor shall furnish, within ten (10) days after written notice of acceptance of

Request for PROPOSALS, Performance and Payment Bonds. Contractor shall provide and pay the cost of a both bonds. The Bonds shall be in the amount of one hundred percent (100%) the contract, issued by a Surety Company licensed in South Carolina with an “A” minimum rating of performance as stated in the most current…