BEAR ECU Sources Sought Synposis.pdf

Sources Sought Synopsis (SSS) Competitive Acquisition Efforts

29 August 2025

Next Generation Enviromental Control Unit (NGECU)

(NCC: 4210NCC666325 )

(NAICS Code: 333415)

CAUTION:

This market survey is being conducted to identify potential sources that may possess the expertise, capabilities, and experience to meet the requirements for qualification and production of the Next Generation Enviromental Control Unit for use by United States Air Force (USAF) personnel. The level of security clearance and amount of foreign participation in this requirement has not been determined. Contractors and Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. The government will not reimburse participants for any expenses associated with their participation in this survey.

INSTRUCTIONS:

1. The document(s) below contain a description of the IVHMS requirement and a Contractor Capability Survey. The Survey allows Contractors to provide their company’s capability.

2. If after reviewing the above attached documents, you desire to participate in this market research, you should provide documentation that supports your company’s capability in meeting these requirements. Failure to provide documentation may result in the government being unable to adequately assess your capabilities.

3. ATTENTION: SMALL BUSINESS RESPONDENTS who are interested in participation for this effort:

No set aside decision has been made; however, the Government will determine the final strategy after thorough analysis of the small business responses and other market research available, considering the demonstrated interest and capability.

Please ensure that you provide a thorough response to each question.

a) If your company does not currently possess the full capability required to fulfill the entire requirement, what teaming/partnership/joint venture or subcontracting arrangement do you have in place to fulfill the government needs? Providing evidence of this arrangement, e.g. emails, letter, etc. that demonstrates a united response to this SSS is highly encouraged, but not required. The evidence should state the type of arrangement and the role each member will fulfill. If you are only interested in being a subcontractor to the future awardee, state the portion of the work that your organization has capability of fulfilling.

Competitive Acquisition Efforts

29 August 2025

Next Generation Enviromental Control Unit (NGECU)

b) Identify any areas of work that your organization believes should be broken out exclusively for Small Business.

Both large and small businesses are encouraged to participate in this Market Research. Joint ventures or teaming arrangements are encouraged as well.

Questions relative to this market survey should be addressed to the following individuals:

Wesley Hardy – wesley.hardy@us.af.mil Allison Haney - allison.haney@us.af.mil Douglas Lindsey - douglas.lindsey@us.af.mil Tim Hudson - timothy.hudson@us.af.mil mailto:wesley.hardy@us.af.mil mailto:allison.haney@us.af.mil mailto:douglas.lindsey@us.af.mil mailto:timothy.hudson@us.af.mil

Competitive Acquisition Efforts

29 August 2025

Next Generation Enviromental Control Unit (NGECU)

PURPOSE/DESCRIPTION

The Government is conducting market research to identify potential sources that possess the production data/repair data, expertise, capabilities, and experience to meet qualification requirements for the production of Expeditionary Environmental Control Unit NCC:

4210NCC666325. Our current acquisition strategy is a Ten-year contract (basic two years plus eight option years) beginning in FY27, with option periods through FY37. Best Estimated Quantities (BEQs) for this acquisition are for 5,000 Expeditionary Environmental Control Unit for fiscal years (FY) 27 – 37. Quantities are subject to change.

PURCHASE DESCRIPTION (PD25WRROZ00) and Statement of Work (SOW) are included which provide a complete description of the BEAR Expeditionary Environmental Control Unit.

The 60,000 British Thermal Units/hour (btu/hr) Environmental Control Unit (ECU), shall be a heat pump configuration to provide cooling and heating to enclosed living areas. The package unit is intended to be used outside a soft wall shelter, on the ground or on a trailer, with flexible ducts attached to both inlet and outlet utility ports. It shall consist of an electric-motor-driven heat pump compressor with integral supplemental resistance heat.

Competitive Acquisition Efforts

29 August 2025

Next Generation Enviromental Control Unit (NGECU)

CONTRACTOR CAPABILITY SURVEY

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

• Company/Institute Name:

• Address:

• Point of Contact:

• CAGE Code:

• Phone Number:

• E-mail Address:

• Web Page URL:

• Government Proposed North American Industry Classification System (NAICS)

Code:_____ Based on the Government proposed NAICS Code, state whether your company is:

− Small Business (Yes / No) − Woman Owned Small Business (Yes / No) − Small Disadvantaged Business (Yes / No) − 8(a) Certified (Yes / No) − HUBZone Certified (Yes / No) − Veteran Owned Small Business (Yes / No) − Service Disabled Veteran Small Business (Yes / No) − System for Award Management (SAM) (Yes / No)

• A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Responses to the Capability Survey Part I and Part II must be received no later than close of business 09 October 2025.

Competitive Acquisition Efforts

29 August 2025

Next Generation Enviromental Control Unit (NGECU) Please ensure data is in a readable electronic format that can be received through a firewall.

Attachments shall not to exceed 10 MB per email. Multiple emails are acceptable.

Responses must be sent via email to the following:

Wesley Hardy – wesley.hardy@us.af.mil Allison Haney - allison.haney@us.af.mil Douglas Lindsey - douglas.lindsey@us.af.mil Tim Hudson - timothy.hudson@us.af.mil mailto:wesley.hardy@us.af.mil mailto:allison.haney@us.af.mil mailto:douglas.lindsey@us.af.mil mailto:timothy.hudson@us.af.mil

Competitive Acquisition Efforts

29 August 2025

Next Generation Enviromental Control Unit (NGECU)

Part II. Capability Survey Questions

A. General Capability Questions:

1. Describe briefly the capabilities of your facility and nature of the goods and/or services you provide.

2. Has your company manufactured, tested, and provided to the government a first article following a Product Description? If so, briefly outline what processes, adjustments and testing took place to provide a First Article to the Government following a Product Description.

3. Has your company been required to provide an Air Force Technical Order for a piece of equipment you manufacture? If so, identify if the Technical Order was written by your company or an external company was hired to complete it, as well as, to what standard it was written to.

4. Describe your company's experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager).

5. What quality assurance processes and test qualification practices does your company employ? Please provide a description of your quality program (ISO 9001, AS9100, etc.)

6. Describe your company's capabilities and experience in generating technical data, engineering drawings and manuals. Identify what software programs are utilized to generate these data products and what formats are available for delivered items.

7. Are there specific requirements in the documentation provided that would currently exclude your product from being a viable solution to our requirement?

8. Does your company provide discounted prices based on a specific quantity ordered? If yes, are there pre-set quantity levels at which the discounts apply?

Competitive Acquisition Efforts

29 August 2025

Next Generation Enviromental Control Unit (NGECU)

B. Commerciality Questions:

1. Do you currently have a commercial ECU that has been through third party testing that would meet the requirement of the Product Description? On that unit, what would need to be changed or adapted (if anything) to the ECU to meet the Product Description?

2. Are there established catalog or market prices for our requirements?

3. If you offer this product and/or service to both U.S. Government and commercial sources, is the same workforce used for both the U.S. Government and general public?

4. Are there any commercial business practices unique to your industry? If so, please describe.

C. Manufacturing Questions

1. Describe your capabilities and experience in manufacturing with regard to the requirements of this effort.

2. What is your company’s current maximum production capacity per month?

a. Are there any long lead items related to your ECU that would affect a production rate of 100 units a month starting 180 days ARO?

b. Provide information on any facility reserves you may possess to increase production capacity in the event of an immediate need for critical operational mission requirements.

3. Explain your ability and experience in the manufacture of the same or similar components, which are currently utilized in the commercial or military environment by providing the following information on the same or similar items:

a. Contract Number

b. Procuring Agency

c. Contract Value

d. Number of assets shipped

4. Describe your capabilities and experience in test, evaluation, and repair processes/ procedures with regard to manufacturing items.

Competitive Acquisition Efforts

29 August 2025

Next Generation Enviromental Control Unit (NGECU)

5. How will your company be able to meet or exceed the Purchase Description for the Next Generation Environmental Control Unit, 5 Ton?

6. What makes your ECU rugged and able to withstand being deployed to locations all over the world?

7. What location/locations will this ECU be manufactured and where it would be shipped out from?

8. Identify the refrigerant your company currently uses in ECUs for DOD?

9. Describe your capabilities and experience in developing/modifying manufacturing procedures. Include associated upgrade of technical orders and preparation of new technical orders.

D. Contracting Questions

1. How long of a contract period of performance would you be willing to propose on?

2. Discuss the pros and cons of having a ten-year contract versus a 5- or 6- year contract?