BDDR_Industry Day Announcement v3.pdf

AFSEC/SEFW & 377 MSG/PK

DEPARTMENT OF THE AIR FORCE

BIRD /DRONE DETECTION RADAR

VIRTUAL INDUSTRY DAY

In addition to this document, please refer to the additional documents.

Attachments

Attachment 1 – Registration Form Attachment 2 – Response to the Request for Information Attachment 3 – Blank Questions Spreadsheet Attachment 4 – Draft Request for Quote Attachment 5 – Draft Statement of Work (To be attached to the BOA itself upon execution) Attachment 6 – Draft BOA Provisions Attachment 7 – Draft Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Items Attachment 8 – Draft Addendum to FAR 52.212-2 Evaluation Criteria and Basis for Entering into BOA Attachment 9 – Draft Model BOA and Provisions and Clauses Attachment 10 – Draft Sample Order CLIN Structure Attachment 11 – Question and Answer Spreadsheet from Industry Questions Received in May

Disclaimers

- All Industry Day events will be accomplished virtually

- The Government reserves the right to limit access to the virtual meeting environment to a certain number of log-ins per vendor should capacity limits be a concern

- All times are in Mountain Standard Time (MST)

- All times are anticipated times. Schedule may be shifted based on the speed of briefings

- All registered vendors will receive a WebEx link and access code prior to Industry Day via E-mail (If you have not received access info by Thursday, 5 January 2023, contact the Government Contracting POCs on the SAM posting)

- Please note that WebEx service allows audio and other information sent during the session to be recorded, which may be discoverable in a legal matter. By joining this session, you automatically consent to such recordings. If you do not consent to being recorded, you may exit the session.

- Government intends to publish list and contact information for attendees after Industry Day on SAM.gov

Announcement

Title of Event: Department of The Air Force Bird /Drone Detection Radar Virtual Industry Day Audience: Members of the Air Force and Industry Representatives When: 9 January 2023, 0900-1230 MST (times are tentative depending on industry response) Where: WebEx

Abstract: The Air Force (USAF) experiences thousands of bird strikes each year during flight operations in low-altitude environments. As a result, the USAF incurs millions of dollars in aircraft damage due to wildlife strike events. Further, bird strikes threaten combat capability of USAF aircraft and the safety of aircrews.

The objective of this effort is to provide the USAF with a streamlined acquisition solution for Bird Detection Radar (BDR) or Bird/Drone Detection Radar (B/DDR) units and support services. The purchase of radar units and services under this effort may occur as initial investments into detection radar technology; replacement of aging, inefficient BDRs or B/DDR;

or support sustainment of current radars on USAF installations. The availability of funds within each Squadron, Wing, and/or Major Command (MAJCOM) will dictate the number of radar units acquired under the Statement of Work (SOW). The department-wide stand-up of BDR or B/DDR technologies involves over 59 USAF locations and within 140 Air National Guard units.

This acquisition is anticipated to be accomplished via a Basic Ordering Agreement (BOA) established by 377 Mission Support Group Services Contracting Branch (377 MSG/PKA) with the Air Force Safety Center (AFSEC) at Kirtland AFB. Individual contracts will be established by Ordering Activities associated with the Squadrons, Wings, and/or MAJCOM that require the BDR or B/DDR units. Each order established off the BOA is anticipated to include the BDR or B/DDR and basic associated services, such as site planning, delivery and installation, and a warranty. An additional option for an extended warranty/service plan will be added.

Maintenance, data storage, and training are also required, in addition to travel to CONUS and OCONUS locations.

Industry Day Goals

• To gauge Industry interest and competition for BDR or B/DDR requirement.

• To verify Industry’s ability to fulfill the requirement in accordance with the draft SOW.

• To better understand whether Industry possesses required DoD certifications/licenses.

• Gain a better understanding of what Industry can provide.

• To ensure synergy between DoD and Industry representatives

• Gain a better understanding of recent Industry developments

Industry Day Purpose Summary

The purpose of this Industry Day will be to provide industry more insight into the Government’s Bird /Drone Detection Radar requirements by encouraging feedback on provided draft documents and allowing potential vendors the opportunity to ask questions in order to both better define this requirement and ensure it is understood. In addition, the Government seeks to better understand the competitive environment for this requirement.

A detailed agenda will be provided prior to the virtual Industry Day. All briefings and one-on-one discussions will be conducted at the unclassified level. Those who are interested in attending this event are requested to respond to this notice by e-mailing the government Contracting POCs your completed Registration Form no later than 15 December 2022. The Industry Day will be conducted virtually. The Government anticipates using WebEx but will provide a specific communication method no later than 5 January 2023 to vendors who submit a registration form by the registration deadline.

The Government briefings will take place on Monday, 9 January 2023. One-on-one meetings will take place on 9 January, depending on the number of interested vendors. Time slots for one-on-one opportunities will be limited to 15 minutes. No later than Thursday, 5 January 2022, the Government will send an email confirmation verifying successful receipt of registration along with one-on-one meeting confirmations and a final agenda.

Interested vendors should submit any questions in advance using the provided “Questions Spreadsheet”. A summary of all releasable questions and answers arising during the one-on-one meetings will be posted the following week. Important documents such as the Statement of Work, Model Basic Ordering Agreement, and Draft RFQ including Evaluation Criteria are attached to this announcement.

This Industry Day Notice is issued solely for information and planning purposes and all information provided is subject to change. It does not constitute a solicitation (Request for Proposal or Request for Quotations) or a promise to issue a solicitation in the future. This virtual Industry Day Notice does not commit the Government to contract for any supply or service, whatsoever. Furthermore, the Government is not, at this time, seeking proposals. Responders are advised that the Government will not pay for any information or administrative costs incurred in response to this Industry Day Notice. The Government will not assume liability for costs incurred by any attendee for travel expenses or marketing efforts. All costs associated with responding to this Industry Day Notice will be solely at the responding party's expense.

Industry Day Business Rules

1. There will be a maximum of two (2) individuals per Contractor that may interact with the

Government during Industry Day one-on-one sessions.

2. Provide the following information to the Government Contracting POCs by 15

December 2022:

a. Registration form (Attachment 1) including the names of the individuals who will be participating in the one-on-one sessions,

b. Response to the Request for Information (Attachment 2) included in this Industry

Day announcement, and

c. Questions that your company has for the Government. These must be provided using the ‘Blank Questions Spreadsheet’ (Attachment 3) included in this Industry Day Announcement package.

3. Each Contractor shall have one (1) fifteen-minute breakout session. During this 15-minute session, the Vendor will have an opportunity to communicate information to the Government in discussion, presentation, or other web-based delivery method. This 15-minute session includes 5 minutes for the Government to ask questions to the contractor.

4. All final questions by the Contractor must be asked by the end of the business day on Monday, 9 January 2023. All questions submitted past this date shall only be answered at the CO’s discretion.

5. Answers to all questions will be posted on SAM by the Government no later than Monday, 16 January 2023.

Points of Contact

377 MSG/PK (Contracting):

(Contracting Officer) Ms. Lisa Gonzales, 377 MSG/PK, lisa.gonzales@us.af.mil (Contracting Officer) Ms. Leann Lopez 377 MSG/PK, leann.lopez@us.af.mil (Contract Specialist) Ms. Amy Odame, 377 MSG/PK, amy.odame@us.af.mil

AFSEC/SEFW (Customer):

Daniel Sullivan, daniel.sullivan.26@us.af.mil Kyle Russell, kyle.russell.17@us.af.mil mailto:lisa.gonzales@us.af.mil mailto:leann.lopez@us.af.mil mailto:amy.odame@us.af.mil mailto:daniel.sullivan.26@us.af.mil mailto:kyle.russell.17@us.af.mil

Agenda

PURPOSE OF INDUSTRY DAY:

The purpose of this Industry Day will be to provide industry more insight into the Government’s Bird Detection Radar (BDR) and Bird/Drone Detection Radar (B/DDR) requirements by encouraging feedback on provided draft documents and allowing potential Offerors the opportunity to ask questions in order to both better define this requirement and ensure it is understood.

Date – Monday, 9 January

Tentative Industry Day Agenda

0900-1230 BDR and B/DDR Mission/Contract Briefings Via electronic WebEx meeting

0830-0900 Window to log into WebEx session

0900-0905 Government Introductions

Briefer: Ms. Lisa Gonzales, Contracting Officer Briefer: Ms. Leann Lopez, Contracting Officer

0905-0920 AFSEC Opening Remarks

Briefer: Mr. Kyle Russell, Wildlife Biologist, AFSEC

0920-0925 AFSEC Mission

0925-0945 BDR and B/DDR SOW

Briefer: Mr. Kyle Russell, Wildlife Biologist

0945-1000 BDR and B/DDR Basic Ordering Agreement Overview

Briefer: Ms. Leann Lopez, Contracting

1000-1200 Breakout Sessions (Breakout Sessions will be revised dependent upon number of interested vendors. The Government intends to offer 15-minute sessions with each vendor.)

1200-1230 Questions/Closing Remarks

Briefer: Ms. Leann Lopez, Contracting Officer

1230 End of Industry Day