BCPS2501-0101 Security Upgrades Project Specification Manual.pdf

PDF 2 MB Posted Aug 12, 2025

Attached to: SECURITY UPGRADES
Solicitation number: RFP-BATT-250000002926-1
Issued by: Calhoun County, Michigan

About this file

Written by GovTribe AI · Sep 2, 2025

This document is a comprehensive bid specification package for the Battle Creek Public Schools Security Upgrades Project (Project #BCPS2501-0101), involving multiple school district facilities in Battle Creek, Michigan. The project encompasses district-wide security upgrades across 17 different locations, including elementary schools, middle schools, high schools, administrative buildings, and auxiliary facilities. The bid involves installing new video surveillance systems, access control systems, concealed weapons detection units, and vape sensors. The bid is scheduled to be opened on September 23, 2025, at 2:00 p.m. local time, with a pre-bid meeting on August 19, 2025, at 12:00 p.m. at Battle Creek Central High School. The project will involve system-wide upgrades across multiple buildings, with work expected to be performed during second shifts, breaks, and weekends to minimize disruption.

The project is funded through the Battle Creek Public Schools district and will be competitively bid using a multiple-prime contract approach. The total project will involve upgrades to technology infrastructure, including demolition of existing cameras, servers, access control electronics, and installation of new network-based surveillance and security systems. Bidders are required to provide detailed materials lists, line-item pricing, manufacturer and model numbers for major components, and comprehensive documentation. The bid includes options for individual building upgrades and full district-wide implementation, with potential for awarding to a single contractor or multiple contractors based on the district's best interests. Bid security of 5% is required, and the district reserves the right to reject any or all bids.

View the file

Other files

File	Type	Posted
2025-08-11 BCPS2501-0101 BCPS District Security Upgrades for Bids.pdf	PDF	Aug 12, 2025

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

BATTLE CREEK

PUBLIC SCHOOLS

#BCPS2501-0101

SECURITY UPGRADES

PROJECT SPECIFICATION MANUAL

6100 NEWPORT ROAD SUITE 225, PORTAGE, MI 49002

WWW.AETECH.DESIGN

AUGUST 11, 2025

Project #BCPS2501-0101 Bids Security Upgrades Battle Creek Public Schools

PROJECT TITLE PAGE 000101 - 1

DOCUMENT 000101 - PROJECT TITLE PAGE

Project Name: Security Upgrades

Owner: Battle Creek Public Schools

Owner’s Address: 3 W. Van Buren St, Battle Creek, MI 49017

Designer’s Project Number: BCPS2501-0101

Designer: AE Tech Design 6100 Newport Rd., Suite 225 Portage, MI 49002

Phone: 269.203.2444

Website: aetech.design

Issued: 8/11/2025

END OF DOCUMENT 000101

ALTERNATES 012300 - 1

SECTION 000111 – PROJECT INFORMATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes:

1. Scope

2. Responsibility

3. Documents

4. Schedule and Voluntary Alternate

1.2 SCOPE

A. The scope of this bid package includes district wide upgrades to video surveillance and access control systems, including but not limited to, demolition of existing cameras, servers, access control electronics and enclosures, installation of new video surveillance cameras, access control electronics and enclosures. Also included is installation of new concealed weapons detection units (CWD) and vape sensors.

B. The work may be awarded to a single prime contractor. The work may also be awarded to multiple contractors. All approaches will be considered by the owner, based on the owners’ best interests.

1.3 RESPONSIBILITY

A. AE Tech Design is administering the bid process and will manage the awarded contractor(s).

B. AE Tech Design is managing the construction by awarded contractors.

C. Awarded contractor shall coordinate all construction activities with AE Tech Design and co-operate with all trade contractors and the owner when necessary.

1.4 DOCUMENTS

A. The drawings and specifications within this bid document set reflect upgrades to the district’s video surveillance and access control systems, as well as the addition of concealed weapons detection units (CWD) and vape sensors.

1.5 SCHEDULE

A. Contractor shall provide potential project schedule. Potential preference given to accelerated contractor timeline.

ALTERNATES 012300 - 2

B. Contractors will be expected to start work as soon as they are able to. Work will be expected to take place outside normal school hours. This will be second shift work and during breaks or weekends.

1. The awarded contractor will coordinate directly with the Owner and AE Tech Design to create a schedule that avoids security downtime.

END OF SECTION 000100

LIST OF DRAWING SHEETS 000115 - 1

DOCUMENT 000115 - LIST OF DRAWING SHEETS

1.1 LIST OF DRAWINGS.

A. Drawings: Drawings consist of the Contract Drawings and other drawings listed on the Table of Contents page of the separately bound drawing set titled BCPS District Security Upgrades, dated 8/11/2025, as modified by subsequent Addenda and Contract modifications.

B. List of Drawings: Drawings consist of the following Contract Drawings and other drawings of type indicated:

1. Security Upgrades

a. TG01 Title Sheet

b. TG02 Technology General Information

c. T001 Anne J. Kellogg ES First Floor Technology Demo Plan

d. T011 Dudley STEM ES Technology Demo Plan

e. T021 Fremont ES Lower Level Technology Demo Plan

f. T022 Fremont ES First Floor Technology Demo Plan

g. T031 LaMora Park ES Technology Demo Plan

h. T041 Post-Franklin ES Technology Demo Plan

i. T051 Valley View ES Technology Demo Plan

j. T061 Verona ES Lower Level Technology Demo Plan

k. T062 Verona ES First Floor Technology Demo Plan

l. T071 Northwestern MS First Floor Technology Demo Plan

m. T081 Springfield MS First Floor Technology Demo Plan

n. T091 BCAMSC First Floor Technology Demo Plan

o. T092 BCAMSC Second Floor Technology Demo Plan

p. T093 BCAMSC Third Floor Technology Demo Plan

q. T0102 BC Central HS First Floor Technology Demo Plan

r. T0103 BC Central HS Second Floor Technology Demo Plan

s. T0104 BC Central HS Third Floor Technology Demo Plan

t. T0111 W. K. Kellogg HS Lower Level Technology Demo Plan

u. T0112 W. K. Kellogg HS First Floor Technology Demo Plan

v. T0113 W. K. Kellogg HS Second Floor Technology Demo Plan

w. T0114 W. K. Kellogg HS Third Floor Technology Demo Plan

x. T0131 BC Transportation Building Technology Demo Plan

y. T0162 BC Central Fieldhouse First Floor Technology Demo Plan

z. T0163 BC Central Fieldhouse Second Floor Technology Demo Plan

aa. T0171 CW Post Stadium Home Side Technology Demo Plan

bb. T0172 CW Post Stadium Away Side Technology Demo Plan

cc. T0181 Cereal City Science Technology Demo Plan

dd. T101 Anne J. Kellogg ES First Floor Technology Plan

ee. T102 Anne J. Kellogg ES Second Floor Technology Plan

ff. T111 Dudley STEM ES Technology Plan

gg. T121 Fremont ES Lower Level Technology Plan

hh. T122 Fremont ES First Floor Technology Plan

ii. T123 Fremont ES Second Floor Technology Plan

jj. T131 LaMora Park ES Technology Plan

kk. T141 Post-Franklin ES Technology Plan

LIST OF DRAWING SHEETS 000115 - 2

ll. T151 Valley View ES Technology Plan

mm. T161 Verona ES Lower Level Technology Plan

nn. T162 Verona ES First Floor Technology Plan

oo. T163 Verona ES Second Floor Technology Plan

pp. T171 Northwestern MS First Floor Technology Plan

qq. T181 Springfield MS First Floor Technology Plan

rr. T191 BCAMSC First Floor Technology Plan

ss. T192 BCAMSC Second Floor Technology Plan

tt. T193 BCAMSC Third Floor Technology Plan

uu. T1101 BC Central HS Lower Level Technology Plan

vv. T1102 BC Central HS First Floor Technology Plan

ww. T1103 BC Central HS Second Floor Technology Plan

xx. T1104 BC Central HS Third Floor Technology Plan

yy. T1111 W. K. Kellogg HS Lower Level Technology Plan

zz. T1112 W. K. Kellogg HS First Floor Technology Plan aaa. T1113 W. K. Kellogg HS Second Floor Technology Plan bbb. T1114 W. K. Kellogg HS Third Floor Technology Plan ccc. T1121 BC Admin Building First Floor Technology Plan ddd. T1122 BC Admin Building Second Floor Technology Plan eee. T1123 BC Admin Building Third Floor Technology Plan fff. T1131 BC Transportation Building Technology Plan ggg. T1142 Outdoor Edu. Center First Floor Technology Plan hhh. T1151 Miller Stone Adult Edu. Lower Level Technology Plan

iii. T1152 Miller Stone Adult Edu. First Floor Technology Plan jjj. T1153 Miller Stone Adult Edu. Second Floor Technology Plan kkk. T1161 BC Central Fieldhouse Lower Level Technology Plan lll. T1162 BC Central Fieldhouse First Floor Technology Plan mmm. T1163 BC Central Fieldhouse Second Floor Technology Plan nnn. T1165 BC Central Fieldhouse Third Floor Technology Plan ooo. T1171 CW Post Stadium Home Side Technology Plan ppp. T1172 CW Post Stadium Away Side Technology Plan qqq. T1181 Cereal City Science Technology Plan rrr. T401 Security Systems General Information sss. T402 Security System Cabling Support Information ttt. T403 Access Control System Risers uuu. T404 Camera System Risers

END OF DOCUMENT 000115

ADVERTISEMENT FOR BIDS 001113 - 1

DOCUMENT 001113 - ADVERTISEMENT FOR BIDS

1.1 PROJECT INFORMATION

A. Notice to Bidders: Qualified bidders may submit bids for project as described in this Document. Submit bids according to the Instructions to Bidders.

B. Project Identification: Security Upgrades (BCPS2501-0101)

1. Project Location:

a. Ann J. Kellogg, 306 Champion St, Battle Creek, MI 49037.

b. Dudley Elementary School, 308 West Roosevelt Ave., Battle Creek, MI 49037.

c. Fremont Elementary School, 115 East Emmett St., Battle Creek, MI 49017.

d. LaMora Park Elementary School, 65 North Woodlawn Ave., Battle Creek, MI 49037.

e. Post-Franklin Elementary School, 20 Newark Ave., Battle Creek, MI 49014.

f. Valley View Elementary School, 960 Avenue A, Battle Creek, MI 49037.

g. Verona Elementary School, 825 Capital Ave. NE, Battle Creek, MI 49017.

h. Battle Creek Central High School/STEM Innovation Center, 100 West Van Buren St., Battle

Creek, MI 49017

i. Northwestern Middle School, 176 Limit St., Battle Creek, MI 49037

j. Springfield Middle School, 1023 Avenue A, Battle Creek, MI 49037

k. WK Kellogg Preparatory High School, 60 W. Van Buren St., Battle Creek, MI 49017

l. Miller Stone Adult Education, 77 Capital Ave. NE, Battle Creek, MI 49017

m. Battle Creek Area Math and Science Center, 171 W. Michigan Ave., Battle Creek, MI 49017

n. Facilities/Transportation, 315 W. Goodale Ave., Battle Creek, MI 49037

o. Outdoor Education Center, 10160 M-37, Dowling, MI 49050

p. Administration Building, 3 W. Van Buren St., Battle Creek, MI 49017

q. Cereal City Science, 201 W. Michigan Ave., Battle Creek, MI 49017

r. Battle Creek Central Fieldhouse, 162 Champion St., Battle Creek, MI 49037

s. CW Post Stadium, 65 West St., Battle Creek, MI 49014

C. Owner: Battle Creek Public Schools, 3 W. Van Buren St., Battle Creek, MI 49017.

1. Owner's Representative: Josh Bowman, Director of Facilities.

D. Designer: AE Tech Design, 6100 Newport Rd., Suite 225, Portage, MI 49002.

A. Construction Manager: AE Tech Design, 6100 Newport Rd., Suite 225, Portage, MI 49002.

B. Project Description: This project consists of district wide upgrades to video surveillance and access control systems, including but not limited to, demolition of existing cameras, servers, access control electronics and enclosures, installation of new video surveillance cameras, access control electronics and enclosures. Also included is installation of new concealed weapons detection units (CWD) and vape sensors.

ADVERTISEMENT FOR BIDS 001113 - 2

1.2 BID SUBMITTAL AND OPENING.

A. Owner will receive sealed lump sum bids until the bid time and date at the location given below. Owner will consider bids prepared in compliance with the Instructions to Bidders issued by Owner, and delivered as follows:

1. Bid Date: 9/23/2025.

2. Bid Time: All bids must be received by 2:00 p.m., local time.

3. Location: 3 W. Van Buren St., Battle Creek, MI 49017

B. Bids will be thereafter publicly opened and read aloud.

1.3 BID SECURITY

A. Bid security shall be submitted with each bid in the amount of 5 percent of the bid amount. No bids may be withdrawn for a period of 60 days after opening of bids. Owner reserves the right to reject any and all bids and to waive informalities and irregularities.

1.4 PREBID MEETING

A. Prebid Meeting: A Prebid meeting for all bidders will be held at Battle Creek Central High School - Commons, 100 West Van Buren St., Battle Creek, MI 49017 on August 19th, 2025, at 12:00 p.m., local time. Prospective prime bidders are highly encouraged to attend.

B. Bidders' Questions during the Prebid meeting will be included in Addendum 1, released on August 22nd, 2025.

C. Project questions will be accepted until September 16th, 2025, 5:00 p.m. local time and answered by additional addenda.

1.5 DOCUMENTS

A. Online Procurement and Contracting Documents: Examine starting August 11th, 2025, at the locations below:

1. AE Tech Design Website:

https://aetech.design/bid-opportunities

2. State of Michigan Bid Site:

https://sigma.michigan.gov/PRDVSS1X1/Advantage4

1.6 TIME OF COMPLETION

A. Contractor shall provide potential project schedule. Potential preference given to accelerated contractor timeline.

ADVERTISEMENT FOR BIDS 001113 - 3

1.7 BIDDER'S QUALIFICATIONS

A. Bidders must be properly licensed under the laws governing their respective trades and be able to obtain insurance and bonds required for the Work. A Performance Bond, separate Labor and Material Payment Bond, and Insurance in a form acceptable to Owner will be required of the successful Bidder.

1.8 NOTIFICATION

A. This Advertisement for Bids document is issued by AE Tech Design

END OF DOCUMENT 001113

INSTRUCTIONS TO BIDDERS 002113 - 1

DOCUMENT 002113 - INSTRUCTIONS TO BIDDERS

1.1 INSTRUCTIONS TO BIDDERS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes:

1. Bidder’s Representations

2. Bidding Documents including addenda and substitution procedures

3. Bidding Procedures including preparation of bids, bid security, submission of bids, modification, or withdrawal of bids

4. Consideration of Bids including bid opening, rejection of bids, and Acceptance (Award) of Bid

5. Post-Bid Information including Contractor’s Qualification Statement, Owner’s Financial

Capability, and Submittals

6. Performance Bond and Payment Bond requirements

7. Enumeration of the Proposed Contract Documents

8. Bidder’s Intent to Bid

B. 1.3 DEFINITIONS

C. Bidding Documents include the Bidding Requirements and the Proposed Contract Documents. The Bidding Requirements consist of the advertisement or invitation to bid, Instructions to Bidders, supplementary instructions to bidders, the bid form, and any other bidding forms. The Proposed Contract Documents consist of the unexecuted form of Agreement between the Owner and Contractor and that Agreement’s Exhibits, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, all Addenda, and all other documents enumerated in Article 8 of these Instructions.

D. Definitions set forth in the General Conditions of the Contract for Construction, or in other Proposed Contract Documents apply to the Bidding Documents.

E. Addenda are written or graphic instruments issued by the Designer, which, by additions, deletions, clarifications, or corrections, modify or interpret the Bidding Documents.

F. A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

G. The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents, to which Work may be added or deleted by sums stated in Alternate Bids.

INSTRUCTIONS TO BIDDERS 002113 - 2

H. An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from, or that does not change, the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

I. A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, as described in the Bidding Documents.

J. A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding Documents.

K. A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment, or labor for a portion of the Work.

1.3 BIDDER’S REPRESENTATIONS

A. By submitting a Bid, the Bidder represents:

1. The Bidder has read and understands the Bidding Documents.

2. The Bidder understands how the Bidding Documents relate to other portions of the Project, if any, being bid concurrently or presently under construction.

3. The Bid complies with the Bidding Documents.

4. The Bidder has visited the site, become familiar with local conditions under which the Work is to be performed, and has correlated the Bidder’s observations with the requirements of the Proposed Contract Documents.

5. The Bid is based upon the materials, equipment, and systems required by the Bidding Documents without exception.

6. The Bidder has investigated all required fees, permits, and regulatory requirements of authorities having jurisdiction and has properly included in the submitted Bid the cost of such fees, permits, and requirements not otherwise indicated as provided by Owner.

7. The Bidder is a properly licensed Contractor according to the laws and regulations of the State of Michigan and meets qualifications indicated in the Procurement and Contracting Documents.

8. The Bidder has incorporated into the Bid adequate sums for work performed by installers whose qualifications meet those indicated in the Procurement and Contracting Documents.

1.4 BIDDING DOCUMENTS

A. Distribution

1. Bidders shall obtain complete Bidding Documents, as indicated below, from the issuing office designated in the advertisement or invitation to bid.

a. https://aetech.design/bid-opportunities and State of Michigan Bid Site:

https://sigma.michigan.gov/PRDVSS1X1/Advantage4

INSTRUCTIONS TO BIDDERS 002113 - 3

2. Bidders shall use complete Bidding Documents in preparing Bids. Neither the Owner nor Designer assumes responsibility for errors or misinterpretations resulting from the use of incomplete Bidding Documents.

3. The Bidding Documents will be available for the sole purpose of obtaining Bids on the Work.

No license or grant of use is conferred by distribution of the Bidding Documents.

B. Modification or Interpretation of Bidding Documents

1. The Bidder shall carefully study the Bidding Documents, shall examine the site and local conditions, and shall notify the Designer of errors, inconsistencies, or ambiguities discovered and request clarification or interpretation pursuant to Section 1.5 B 2.

2. Requests for clarification or interpretation of the Bidding Documents shall be submitted by the Bidder in writing and shall be received by the Designer no later September 16th, 2025, 5:00 pm, local time, addressed to ldearman@aetech.design.

3. Modifications and interpretations of the Bidding Documents shall be made by Addendum.

Modifications and interpretations of the Bidding Documents made in any other manner shall not be binding, and Bidders shall not rely upon them.

C. Substitutions

1. The materials, products, and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution.

D. Substitution Process

1. Written requests for substitutions shall be received by the Designer at least five (5) business days prior to the date for receipt of Bids. Requests shall be submitted in the same manner as that established for submitting clarifications and interpretations in Section 1.5 B 2.

2. Requests shall include (1) the name of the material or equipment specified in the Bidding Documents; (2) the reason for the requested substitution; (3) a complete description of the proposed substitution including the name of the material or equipment proposed as the substitute, performance and test data, and relevant drawings; and (4) any other information necessary for an evaluation. The request shall include a statement setting forth changes in other materials, equipment, or other portions of the Work, including changes in the work of other contracts or the impact on any Project Certifications that will result from incorporation of the proposed substitution.

3. The burden of proof of the merit of the proposed substitution is upon the proposer. The Designer’s decision of approval or disapproval of a proposed substitution shall be final.

4. If the Designer approves a proposed substitution prior to receipt of Bids, such approval shall be set forth in an Addendum. Approvals made in any other manner shall not be binding, and Bidders shall not rely upon them.

E. Addenda

1. Addenda will be transmitted to Bidders known by the issuing office to have received complete Bidding Documents as well as posted to https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService and

INSTRUCTIONS TO BIDDERS 002113 - 4

https://www.aetech.design. It is the contractor’s responsibility to make sure they have received all addenda and acknowledge such on the bid form.

2. Addenda will be issued no later than September 18th, 2025, 5:00 pm, local time, except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.

3. Prior to submitting a Bid, each Bidder shall ascertain that the Bidder has received all Addenda issued, and the Bidder shall acknowledge their receipt in the Bid.

INSTRUCTIONS TO BIDDERS 002113 - 5

2.1 BIDDING PROCEDURES

A. Intent to Bid

1. Although not required, prospective Bidders are encouraged to submit an Intent to Bid Form that may be found in the Section 004123 “Bid Forms” to Lisa Dearman ldearman@aetech.design.

B. Preparation of Bids

1. Owner will receive bids physically at the following address:

Battle Creek Public Schools Attention Josh Bowman 3 W. Van Buren St., Battle Creek, MI 49017

2. Bids shall include the forms included with or identified in the Bidding Documents.

3. All blanks on the bid form shall be legibly executed.

4. Sums shall be expressed in both words and numbers, unless noted otherwise on the bid form.

In case of discrepancy, the amount entered in words shall govern.

5. All requested Alternates shall be bid. If no change in the Base Bid is required, enter “No

Change” or as required by the bid form.

6. Where two or more Bids for designated portions of the Work have been requested, the Bidder may, without forfeiture of the bid security, state the Bidder’s refusal to accept award of less than the combination of Bids stipulated by the Bidder. The Bidder shall neither make additional stipulations on the bid form nor qualify the Bid in any other manner.

7. The Digital copy of the Bid shall state the legal name and legal status of the Bidder. As part of the documentation submitted with the Bid, the Bidder shall provide evidence of its legal authority to perform the Work in the jurisdiction where the Project is located. The digital copy of the Bid shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall further name the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached, certifying the agent’s authority to bind the Bidder.

8. The Bid shall include unit prices when called for by the Procurement and Contracting Documents. Owner may elect to consider unit prices in the determination of award. Unit prices will be incorporated into the Contract.

9. Bid must include a detailed Materials List for each section of your response. It is important that all items are listed. It will not be assumed that items are included unless they are specifically listed. Material Lists shall include line-item pricing, manufacturer and model number for all major components, cables, and labor.

10. Owner may elect to disqualify a bid due to failure to submit a bid in the form requested, failure to bid requested alternates or unit prices, failure to complete entries in all blanks in the Bid Form, or inclusion by the Bidder of any alternates, condition, limitations, or provisions not called for.

11. Bidders are responsible for all sales and use tax.

12. A Bidder shall incur all costs associated with the preparation of its Bid.

INSTRUCTIONS TO BIDDERS 002113 - 6

2.2 Bid Security

A. Each Bid shall be accompanied by a bid security in the amount of five percent (5%) of the Base Bid. Bid security may be in the form of a Bid Bond, Certified Check, or Cashier’s Check. A bona fide digital copy of the bid security must be included with the bid response. The official check or bid bond will be requested should the bid security be called in. When submitting a Certified Check or Cashier’s Check for multiple Bids, a separate check or money order is recommended to accompany each bid. An uncertified personal or company check does not constitute a Bid Security.

B. The Bidder pledges to enter into a Contract with the Owner on the terms stated in the Bid and shall, furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder.

Should the Bidder refuse to enter into such Contract or fail to furnish such bonds, the amount of the bid security may at the Owner’s determination, be forfeited to the Owner as liquidated damages, not as a penalty. In the event the Owner fails to comply with Section 1.8 B, the amount of the bid security shall not be forfeited to the Owner.

1. The attorney who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of an acceptable power of attorney. The Bidder shall provide surety bonds from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located.

2. The Owner will have the right to retain the bid security of Bidders to whom an award is being considered until (a) the Contract has been executed and bonds, if required, have been furnished; (b) the specified time has elapsed so that Bids may be withdrawn; or (c) all Bids have been rejected. However, if no Contract has been awarded or a Bidder has not been notified of the acceptance of its Bid, a Bidder may, beginning 120 days after the opening of Bids, withdraw its Bid and request the return of its bid security.

C. Submission of Bids

1. A Bidder shall submit its Bid as indicated.

2. Deliver bids physically or mail bids to:

Battle Creek Public Schools Attention Josh Bowman 3 W. Van Buren St., Battle Creek, MI 49017

3. Paper copies of the Bid, the bid security, and any other documents required to be submitted with the Bid shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the party receiving the Bids and shall be identified with the Project name, the Bidder’s name, and address. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation “SEALED BID ENCLOSED” on the face thereof.

4. Provide one (1) original and one (1) copy of your response, and one (1) digital copy via USB storage in a sealed envelope clearly marked:

BATTLE CREEK PUBLIC SCHOOLS – SECURITY UPGRADES BID RESPONSE - DO

NOT OPEN

5. Bids shall be submitted by September 23rd, 2025, by 2:00pm local time. Bids submitted after the date and time for receipt of Bids, or at an incorrect place, will not be accepted.

6. The Bidder shall assume full responsibility for timely delivery to the email address designated for receipt of Bids.

INSTRUCTIONS TO BIDDERS 002113 - 7

7. A Bid submitted by any method other than as provided in this Section will not be accepted.

D. Modification or Withdrawal of Bid

1. Prior to the date and time designated for receipt of Bids, a Bidder may submit a new Bid to replace a Bid previously submitted, or withdraw its Bid entirely, by notice to the party designated to receive the Bids. Such notice shall be received and duly recorded by the receiving party on or before the date and time set for receipt of Bids. The receiving party shall verify that replaced or withdrawn Bids are removed from the other submitted Bids and not considered. Notice of submission of a replacement Bid or withdrawal of a Bid shall be worded so as not to reveal the amount of the original Bid.

2. Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of Bids in the same format as the original bid, provided they fully conform with these Instructions to Bidders. Bid security shall be in an amount sufficient for the Bid as resubmitted.

a. Such modifications to or withdrawal of a bid may only be made by persons authorized to act on behalf of the Bidder. Authorized persons are those so identified in the Bidder’s corporate bylaws, specifically empowered by the Bidder’s charter or similar legally binding document acceptable to Owner, or by power of attorney. Make such documentation available to the Owner at the time of seeking modifications or withdrawal of the Bid.

3. After the date and time designated for receipt of Bids, a Bidder who discovers that it made a clerical error in its Bid shall notify the Designer of such error within two days, or pursuant to a timeframe specified by the law of the jurisdiction where the Project is located, requesting withdrawal of its Bid. Upon providing evidence of such error to the reasonable satisfaction of the Designer, the Bid shall be withdrawn and not resubmitted. If a Bid is withdrawn, the Owner has the right to determine whether to retain the bid security or return the bid security in part or whole.

2.3 CONSIDERATION OF BIDS

A. Opening of Bids

B. If stipulated in an advertisement or invitation to bid, or when otherwise required by law, Bids properly identified and received within the specified time limits will be publicly opened and read aloud. A summary of the Bids may be made available to Bidders.

C. The bids will be read aloud at 2:05pm on September 23, 2025.

1. Bid Opening will take place at:

Battle Creek Public Schools Administration Building, 3rd Floor Boardroom 3 W. Van Buren St., Battle Creek, MI 49017

INSTRUCTIONS TO BIDDERS 002113 - 8

D. Rejection of Bids

1. Unless otherwise prohibited by law, the Owner shall have the right to reject any or all Bids.

2. Owner reserves the right to reject a bid based on Owner’s and Designer’s evaluation of qualification information submitted following opening of bids. Owner’s evaluation of the Bidder’s qualifications will include: record of quality of completed work, record of Project completion and ability to complete, record of financial management including financial resources available to complete Project and record of timely payment of obligations, record of Project site management including compliance with requirements of authorities having jurisdiction, record and number of current claims and disputes and the status of their resolution, and qualifications of the Bidder’s proposed Project staff and proposed subcontractors.

E. Acceptance of Bid (Award)

1. It is the intent of the Owner to award a Contract to the lowest responsive and responsible Bidder, provided the Bid has been submitted in accordance with the requirements of the Bidding Documents. Unless otherwise prohibited by law, the Owner shall have the right to waive informalities and irregularities in a Bid received and to accept the Bid which, in the Owner’s judgment, is in the Owner’s best interests.

2. Unless otherwise prohibited by law, the Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the lowest responsive and responsible Bidder on the basis of the sum of the Base Bid and Alternates accepted.

F. Contract

1. A purchase order will be issued to the awarded contractor(s) if required by the owner.

2. An AIA Document A132-2009. Standard Form of Agreement between Owner and Contractor, will be issued between the owner and contractor.

2.4 POST-BID INFORMATION

A. Submittals

1. After notification of selection for the award of the Contract, the Bidder shall, as soon as practicable or as stipulated in the Bidding Documents, submit in writing to the Owner through the Designer:

a. A designation of the Work to be performed with the Bidder's own forces;

b. Names of the principal products and systems proposed for the Work and the manufacturers and suppliers of each, if not included in the bid; and

INSTRUCTIONS TO BIDDERS 002113 - 9

c. Names of persons or entities (including those who are to furnish materials or equipment fabricated to a special design) proposed for the principal portions of the Work, if not included in the bid.

3. The Bidder will be required to establish to the satisfaction of the Designer and Owner the reliability and responsibility of the persons or entities proposed to furnish and perform the Work described in the Bidding Documents.

4. Prime contractors must adhere to the State of Michigan requirements for working on a school property. Contractor shall not assign any of its employees, agents, or other individuals to perform any services in the District’s facilities or programs sites if that individual:

1) Is listed on the Michigan Sex Offender Registry, www.mipsor.state.mi.us .

2) Is listed on the Federal Sex Offender Registry, www.nsopw.gov .

3) Has felony convictions within the most recent (7) seven years.

4) Has not passed a 5-50 drug screen, testing negative for the following drugs:

a) Amphetamines

b) Methamphetamines

c) Cocaine

d) Codeine

e) Methadone

f) Morphine

g) Phencyclidine (PCP)

h) Marijuana

5. Consistent with Michigan law, possession or consumption of drugs on school property will promptly be reported to the local police. Consumption of alcoholic beverages, tobacco, vapor products or other noxious behavior on school owned property is strictly prohibited. Violators shall be promptly removed from the site. Smoking and vaping is not permitted on school property or within school buildings.

6. Prior to the execution of the Contract, the Designer will notify the Bidder if either the Owner or Designer, after due investigation, has reasonable objection to a person or entity proposed by the Bidder. If the Owner or Designer has reasonable objection to a proposed person or entity, the Bidder may, at the Bidder’s option, withdraw the Bid or submit an acceptable substitute person or entity. The Bidder may also submit any required adjustment in the Base Bid or Alternate Bid to account for the difference in cost occasioned by such substitution. The Owner may accept the adjusted bid price or disqualify the Bidder. In the event of either withdrawal or disqualification, bid security will not be forfeited.

7. Persons and entities proposed by the Bidder and to whom the Owner and Designer have made no reasonable objection must be used on the Work for which they were proposed and shall not be changed except with the written consent of the Owner and Designer.

2.5 PERFORMANCE BOND AND PAYMENT BOND

A. Bond Requirements

INSTRUCTIONS TO BIDDERS 002113 - 10

1. The successful Bidder shall furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder.

a. Both a Performance and a Payment Bond will be required, each in an amount equal to 100 percent of the Contract Sum.

2. The cost shall be included in the Bid.

3. The Bidder shall provide surety bonds from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located.

4. The Penal Sum of the Payment and Performance Bonds shall be the amount of the Contract

Sum.

B. Time of Delivery and Form of Bonds

1. The Bidder shall deliver the required bonds to the Owner no later than the date of Execution of the Contract. If the Work is to commence sooner than the executed contract, the Bidder shall, prior to commencement of the Work, submit evidence satisfactory to the Owner that such bonds will be furnished and delivered. Owner may deem the failure of the Bidder to deliver required bonds within the period of time allowed a default.

2. Unless otherwise provided, the bonds shall be written on AIA Document A312, Performance Bond and Payment Bond.

3. Bonds shall be executed and be in force on the date of the execution of the Contract.

4. Bonds shall be secured from surety bond companies licensed to underwrite within the State of Michigan, shall be included on the United States Department of Treasury’s most recent Listing of Certified Surety Companies (Circular 570), and shall currently hold a rating of A- or better from the A.M. Best Company. Both form and substance shall be subject to the review and approval of the Owner and Construction Manager. When requested, Bidders shall indicate the name and address of their bonding company and agent.

2.6 CONTRACTOR’S AND SUBCONTRACTOR’S LIABILITY INSURANCE

A. The Contractor shall not commence work until he has obtained such insurance as is required by the Contract Documents, B. The Insurance required shall be:

1. Worker’s Compensation policy including Employer’s Liability.

2. Comprehensive General Liability policy including coverage of liability for:

a. Premises and Operations;

b. Elevators;

c. Independent Contractors;

d. Products;

e. Completed Operations for one year after substantial completion;

f. Broad Form Property Damage coverage on an occurrence basis, including explosion, collapse and underground hazards;

g. Contractual, as applicable to the Contractor’s obligations under the Indemnification

Agreement contained in the Contract; and

h. Personal Injury.

INSTRUCTIONS TO BIDDERS 002113 - 11

3. Comprehensive Automobile Liability policy including coverage for owned, non-owned, leased and hired automobiles, and property damage on an occurrence basis.

4. “The insurance shall be carried with companies authorized to do business in Michigan and acceptable to the Construction Manager and Owner. It shall remain in force for the duration of the contract and shall provide coverage as follows:

a. Commercial general Liability

1, Bodily Injury+ $1,000,000 Each Occurrence Property damage (Incl. Completed Operations – 3 years from final completion.

2. Aggregate $2,000,000 Gen. Agg. (must apply separately to each project) $2,000,000 Products & Completed Operations

Aggregate (Combined Single Limits) $1,000,000 Personal/Advertising Injury

3. Pollution Legal Liability $2,000,000 Per occurrence, if claims made, for 2 Years following final acceptance by Owner, or through warranty period, whichever is longer

b. Comprehensive automobile Liability Bodily Injury & Property Damage $1,000,00 Each Occurrence (Combined Single Limits)

c. Workers Compensation $500,000 Employer’s Liability (Each Accident) $500,000 Disease-Policy Limit $500,000 Disease-Each Employee

d. Umbrella Coverage $200,000,000 Per Occurrence & Aggregate

e. Professional Liability for design $200,000,000 Per Occurrence & Aggregate

f. St. Joseph Public Schools and AE Tech Design must be named as additional insureds.

2.7 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS

A. The proposed Contract Documents consist of the following documents:

1. Certificate of Liability Insurance

2. Specification sections and drawings issued for bid dated August 11th, 2025 and any subsequent addenda associated with the bidding process

3. Contractor’s bid

4. Post-bid interview meeting minutes

5. Performance and Payment Bonds

2.8 END OF DOCUMENT 002113

BID FORM 004123 - 1

DOCUMENT 004123 – BID FORM

1.1 SUMMARY

A. This section includes the forms to be used by bidders for the purposes of bidding the project

B. Intent to Bid

C. Bid Including:

1. Vendor Profile

2. Familial Relationship Disclosure

3. Iran Sanctions Act Affidavit of Compliance

4. Technology References

5. Bid Bond Form (AIA Document A310) or bid security

BID FORM 004123 - 2

1.2 INTENT TO BID

A. Submit form to Lisa Dearman, AE Tech Design, ldearman@aetech.design

B. Project Name: Security Upgrades

C. Company Name: ____________________________________________________________

D. Company Street Address:______________________________________________________

E. Company City, State and zip code:_______________________________________________

F. Contact Name:_______________________________________________________________

G. Email Address:_______________________________________________________________

H. Phone:______________________________________________________________________

BID FORM 004123 - 3

1.3 VENDOR PROFILE

A. Company Name: ____________________________________________________________

B. Company Street Address:______________________________________________________

C. Company City, State and zip code:_______________________________________________

D. Contact Name:_______________________________________________________________

E. Email Address:_______________________________________________________________

F. Phone:______________________________________________________________________

G. Fax:_________________________________________________________________________

H. Date Founded: _____________ Number of employees: ____________

I. Total revenue last fiscal year: _____________

J. Type of Organization (Corporation, Partnership, LLC, etc.): _________________

K. Has organization ever had a contract terminated prior to completion: _________________

L. Has organization ever failed to complete a project: _________________

M. Has organization ever filed for bankruptcy, reorganization, or receivership: _________________

N. Number of full-time technicians qualified to perform work on this project: _________________

O. Has organization ever been involved in a lawsuit with Owners, Engineers or other contractors within the last five years: _________________

BID FORM 004123 - 4

1.4 FAMILIAL DISCLOSURE FORM

A. All proposals shall be accompanied by a notarized statement disclosing any familial relationship (or lack of a relationship) that exists between the Owner or any employee of the bidder and any member of the Board of Education of Battle Creek Public Schools or the Superintendent of the School District. The district shall not accept a bid that does not include a sworn and notarized disclosure statement.

1. Battle Creek Public Schools

Attn: Dr. Kimberly Carter 3 W. Van Buren St., Battle Creek, MI 49017

B. Dear Ladies and Gentlemen: I/We the undersigned acknowledge the details stated in “Statement of Disclosure”, regarding familial relationship (or lack of) that exists between the Owner or any employee of the bidder and any member of Battle Creek Public Schools Board of Education or the Superintendent of the School District.

C. We have prior familial knowledge of parties involved. (Attach clarification.)

D. We have no prior familial knowledge of parties involved.

E. Signature______________________________________________________________________

F. Company Name_________________________________________________________________

G. Notary Public_______________________

H. _____________________County, State___________________

I. My commission Expires:________________________________

BID FORM 004123 - 5

1.5 IRAN ECONOMIC SANCTIONS ACT AFFIDAVIT OF COMPLIANCE - MICHIGAN PUBLIC ACT NO. 517

OF 2012

A. The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Battle Creek Public Schools (the “School District”) RFP for Security Upgrades (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

B. The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing products used to construct or maintain oil or liquefied natural gas pipelines.

C. The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 (or 2 times the amount of the contract, or proposed contract, for which the false certification was made), whichever is greater. Additionally, the cost of the School District’s investigation, and reasonable attorney fees, will be added to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

D. The District shall not accept a bid that does not include a sworn and notarized Affidavit of Compliance.

E. Signature______________________________________________________________________

F. Company Name_________________________________________________________________

G. Notary Public_______________________

H. _____________________County, State___________________

I. My commission Expires:________________________________

BID FORM 004123 - 6

1.6 TECHNOLOGY VENDOR REFERENCES

A. Include at least three references for similar K-12 projects in West Michigan.

1. Customer Name: __________________________________________________________

2. Address: ______________________________________________________________

3. Contact Name: _______________________________________________________

4. Contact Title: ___________________________________________________________

5. Phone: _______________________________________________________________

6. E-Mail Address: ________________________________________________________

7. Date Started & Completed: _________________________________________________

8. Dollar Amount of Project: _______________________

9. Comments:

10. Customer Name: _________________________________________________________

11. Address: _____________________________________________________________

12. Contact Name: ______________________________________________________

13. Contact Title: __________________________________________________________

14. Phone: ______________________________________________________________

15. E-Mail Address: ______________________________________________________

16. Date Started & Completed: ________________________________________________

17. Dollar Amount of Project: _______________________

18. Comments:

19. Customer Name: ___________________________________________________________

20. Address: _______________________________________________________________

21. Contact Name: ________________________________________________________

22. Contact Title: ____________________________________________________________

23. Phone: ________________________________________________________________

24. E-Mail Address: _________________________________________________________

25. Date Started & Completed: __________________________________________________

26. Dollar Amount of Project:__________________________

27. Comments:

BID FORM 004123 - 7

1.7 CERTIFICATIONS AND BASE BID

A. Base Bid, Multiple-Prime (Single-Trades) Contract:

B. The undersigned Bidder, having carefully examined the Procurement and Contracting Requirements, Conditions of the Contract, Drawings, Specifications, and all subsequent Addenda, as prepared by AE Tech Design and being familiar with all conditions and requirements of the Work, hereby agrees to furnish all material, labor, equipment and services, including all scheduled allowances, necessary to complete the construction of each bid category below, Work for above-named Project, according to the requirements of the Procurement and Contracting Documents, for the stipulated sums of:

1. Video Surveillance:

a. Total (All Buildings) _________________________________________ Dollars ($______________).

b. Battle Creek Central High School

c. WK Kellogg Preparatory High School

d. Northwestern Middle School

e. Springfield Middle School

f. Ann J. Kellogg Elementary School _________________________________________ Dollars ($______________)

g. Dudley Elementary School

h. Fremont Elementary School

i. LaMora Park Elementary School

j. Post-Franklin Elementary School

k. Valley View Elementary School

l. Verona Elementary School

m. Miller Stone Adult Education

BID FORM 004123 - 8

n. Battle Creek Area Math and Science Center

o. Facilities/Transportation

p. Outdoor Education Center

q. Administration Building

r. Cereal City Science

s. Battle Creek Central Fieldhouse

t. CW Post Stadium

2. Access Control:

c. WK Kellogg Preparatory High School

d. Northwestern Middle School

e. Springfield Middle School

f. Ann J. Kellogg Elementary School

g. Dudley Elementary School

h. Fremont Elementary School

BID FORM 004123 - 9

i. LaMora Park Elementary School

j. Post-Franklin Elementary School

k. Valley View Elementary School

l. Verona Elementary School

m. Miller Stone Adult Education

n. Battle Creek Area Math and Science Center

o. Facilities/Transportation

p. Outdoor Education Center

q. Administration Building

r. Cereal City Science

s. Battle Creek Central Fieldhouse

t. CW Post Stadium

3. Concealed Weapons Detection (CWD):

c. Northwestern Middle School

d. Springfield Middle School

BID FORM 004123 - 10

e. Battle Creek Area Math and Science Center

f. Battle Creek Central Fieldhouse/CW Post Stadium

4. Vape Sensors:

c. Northwestern Middle School

d. Springfield Middle School

e. Battle Creek Area Math and Science Center

f. Battle Creek Central Fieldhouse

g. CW Post Stadium

5. Comments:

1.8 UNIT PRICES

A. The undersigned Bidder has reviewed the Unit Price requirements and agrees the amounts below shall be added to or deducted from the Contract Sum on performance and measurement of the individual items of Work.

BID FORM 004123 - 11

B. Unit Price No. 1: To pull and terminate a new CAT6 data drop.