BCMA Proposal to Contractors Preschool Playground Installation 111023.pdf

Battle Creek Montessori Academy RFP- Preschool Playground Installation

Description of the Project: Installation of preschool playground equipment in an open field area designed for ages 2-5 years. Bid should include playground equipment and installation.

Battle Creek Montessori Academy Board of Directors Purchasing Policy 6320, in compliance with Michigan law, requires competitive bids for this project.

Bidders shall submit bid packages that provide the following information:

1. Company Profile: Provide an overview of the company including experience in playground installation.

2. Project Team: Identify the project team manager including contact information (electronic mail and telephone).

3. Pricing: Identify pricing based on the work described in the project as the general scope of the equipment plus installation. Pricing can be in an all inclusive (turnkey) bid or on an item-by-item bid price.

4. Specifications Compliance: Attachment B must be included in the bid package.

5. Bid Bond: Attachment C, bid bond by an admitted surety insurer on the form provided, a cashier’s check, certified check or money order, drawn to the order of Battle Creek Montessori Academy, in the amount of five percent (5%) of the total bid price, shall accompany the bid form and proposal, as a guarantee that the Bidder will, within seven (7) calendar days after the date of the Notice of Award, enter into a contract with Battle Creek Montessori Academy for the performance of the services stipulated in the bid. A scan of the bond and check is acceptable for electronic submissions.

6. Iran Economic Sanctions Act: Attachment D, sworn and notarized affidavit of compliance with Iran Economic Sanctions Act, Michigan Public Act. No. 517 of 2012, must be included in the bid package.

7. Familial Disclosure Affidavit: Attachment E, Familial Disclosure Affidavit must be included with your bid as required by state law (Public Act 232 of 2004). Bids submitted without this sworn affidavit will not be accepted.

8. Signature Page: Please use the Signature Page as the Cover Sheet for your bid proposal.

The bid package is to consist of one copy of each of the required documents. Bids submitted that lack any of the required information or documentation may be deemed incomplete and may not be considered for selection, at the discretion of the Battle Creek Montessori Academy Board of Directors, or its designee.

The Board reserves the right to accept or reject any and all bids in whole or in part without cause. The Board further reserves the right to waive any irregularity or informality in the RFP process or any proposal and the right to award the Contract to other than the Proposer submitting the best financial proposal (low bidder). The security of unsuccessful bidder(s) shall be returned within sixty (60) days from the time the award is made. Unless otherwise required by law, no bidder may withdraw its bid for ninety (90) days after the date of the bid opening.

Bids are due by Thursday, December 7, 2023, at 3:00 PM Eastern Time. Bids may be submitted electronically via email to tiffanywilhelm@choiceschools.com. The subject line should read, “Proposal for BCMA Preschool Playground Installation”. Late bids will not be accepted or considered. Bids will be open and read aloud at 3:00 PM Eastern on December 7, 2023 at Battle Creek Montessori Academy at 399 North 20th Street, Springfield, MI 49037. Bids will be evaluated after opening and submitted to the Battle Creek Montessori Academy Board of Directors for consideration.

mailto:tiffanywilhelm@choiceschools.com

Attachment A General Scope of Project

RFP - Preschool Playground Installation

Scope: Equipment and installation of a playground in an open field area designed for ages to 2 to 5 years of age including components outlined below, individual equipment as outlined below, site preparation and installation as outlined below including labor and materials. Bid must include a lasting timeline in description as well as warranty information, alternate options of colors or equipment swap for the same price, price sheet for individual pieces of equipment proposed. Also include proposed drawings/designs with measurements. Project should include full installation of the playground area. Proposals must include total cost (e.g. equipment, installation, etc.)

Play Structure A play structure with a variety of learning, play or imagination provoking features such as:

● Fort or Room sections of the structure

● Hang out area

● Sand/mud table with cover

● Built in tactile features

● Window(s) with sill

● Sea shell or fossil dig toys

● Alphabet/number activities

● Puzzles

● Musical instruments

● Hanging/Monkey Bar

● Climbing Wall

● Manipulative Panel

● Resting Bench

● Steering wheel

● Steel Drum

● An attached curved slide

● Full ADA Accessibility Ramp

Individual Equipment Include 3-5 separate stand alone playground pieces

● Individual child swings

● Log Balance beam

● Additional Equipment Examples: Mushroom climber, Sunflower, Crazy Daisy rocking set

Site

● Grass Removal & Disposal Offsite

● 12’’ Playground Border

● Engineered wood fiber to cover proposed playground area

Equipment Warranty

● 5 to 10 year warranty on parts and labor

Attachment B Specifications Compliance

The bidder must agree to the following statements:

Equipment: Equipment shall be new, unused, and of current model under standard production by the manufacturer.

Equipment Deviation: Any deviation from the equipment listed must be noted in writing on Attachment A.

Subcontracting: Services provided for this project may not be subcontracted without approval of the Academy’s project manager.

Suspensions and Debarment: The Contractor hereby certifies that neither it nor its principles are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in any contracts with Battle Creek Montessori Academy or the State of Michigan.

Taxes: Battle Creek Montessori Academy is exempt from sales tax and certain other use taxes. Charges for taxes will be deducted from any invoices before payment is made.

Warranties: The Contractor warrants that all articles, materials, and goods shall be consistent with manufacturer’s specifications and will be free from defects. The Academy reserves the right to return any goods that are not as warranted to the Contractor at the Contractor’s expense, for either replacement with an acceptable product or credit, without additional charge to the Academy.

Certification of Specifications Compliance: I certify compliance with the items listed above and further certify that the company is licensed to perform the services and provide the articles, materials, and goods stated in this RFP.

Name of Company:

Authorized Signature: Date:

Attachment C

BID BOND

BID SUBMITTED ON the _______ day of ________________, 20____.

Bid Security is in the form of: a Bid Bond _______ Bid Bond form has been duly executed _______; or

A Bank Certified or Cashier's check ___ or Money Order ___ is attached to this page ____

If the Bidder is an Individual:

Name of Individual: _________________________________________________________

Name & Title of Person Authorized to sign: ___________________________________________

Signature: _________________________________________________________ (If not the Individual, Attach Power of Attorney) Date

Doing Business as: _________________________________________________________

Business Address: _________________________________________________________

County of registration _________________________

Telephone: _________________________ FAX: ______________________

If the Bidder is a Partnership:

By: _________________________________________________________ (True Name of the Partnership)

Partner Authorized to Sign Date

Signature: _________________________________________________________ (Attach evidence of Authority to sign) Date

Business Address: _________________________________________________________

County of registration _________________________

Telephone: _________________________ FAX _______________________

If the Bidder is a Corporation:

By: _________________________________________________________ (Legal Corporation Name)

Name & Title of Authorized Officer: __________________________________________________

Signature: _________________________________________________________ (Attach evidence of Authority to sign) Date

Name & Title of Officer Attesting: __________________________________________________

Signature: _________________________________________________________ Date

Business Address: _________________________________________________________

Telephone: _________________________ FAX _______________________

(State of Incorporation): _________________________________________________________

If The Bidder is A Joint Venture: JOINT VENTURE SIGNATURES MUST BE AS PROVIDED IN INSTRUCTIONS TO BIDDERS.

EACH JOINT VENTURER SIGNING THE BID MUST SIGN IN THE MANNER INDICATED FOR AN INDIVIDUAL, A PARTNERSHIP OR A CORPORATION. IF MORE THAN TWO JOINT VENTURERS OF THE SAME TYPE ARE INCLUDED, USE ADDITIONAL PAGES. JOINT VENTURE STATE OF INCORPORATION ___________________ OR COUNTY OF

REGISTRATION _____________________

Attachment D

SWORN AND NOTARIZED AFFIDAVIT OF

COMPLIANCE IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

All bidders must submit the following certification statement in compliance with Public Act No.517 of 2012 (the “Iran Economic Sanctions Act”) and attach this form to the bid. By submitting this form you are confirming that you are in compliance with the Act in relation to the submitted bid(s). Battle Creek Montessori Academy Board of Directors shall not accept a bid unless, and until, this sworn and notarized certification statement is submitted as an attachment to a given bid.

The undersigned, the owner or authorized officer of

(the “Bidder”), pursuant to the compliance certification requirement provided in the Battle Creek Montessori Academy Request for Proposal, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, and that in the event the Bidder is awarded a contract as a result of the aforementioned Request for Proposal, the Bidder will not become an “Iran linked business” at any time during the course of performing the work or any services under the contract. The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification is made, whichever is greater, the cost of any investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

BIDDER:

Name of Bidder: __________________________

By:___________________________________

Its: __________________________________

Date: _________________________________

STATE OF ____________________________)

COUNTY OF __________________________)

This instrument was acknowledged before me on the _____ day of _______, 20___, by

_______________________________________, Notary Public

__________________ County, ______________________

My Commission Expires: ___________________

Acting in the County of: _______________________

Attachment E

Affidavit of Bidder – Familial Relationship Form

Important: This disclosure statement must be included with your bid as required by state law (Public Act 232 of 2004)

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Battle Creek Montessori Academy Board of Education. The Board of Education shall not accept a bid that does not include this sworn and notarized disclosure statement.

The undersigned, the owner or authorized officer of ________________________ (the Bidder”), pursuant to the familial disclosure requirement provided in the Battle Creek Montessori Academy Request for Proposal, hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder(s) and any member of the Battle Creek Montessori Academy Board of Education.

List any Familial Relationships:

BIDDER:

Name of Bidder: __________________________

By:___________________________________

Its: __________________________________

Date: _________________________________

STATE OF ____________________________)

COUNTY OF __________________________)

This instrument was acknowledged before me on the _____ day of _______, 20___, by

_______________________________________, Notary Public

__________________ County, ______________________

My Commission Expires: ___________________

Acting in the County of: _______________________

Signature Page

Battle Creek Montessori Academy RFP- playground installation

Please use the Signature Page as the Cover Sheet for your bid proposal.

In compliance with the Battle Creek Montessori Academy request for bid proposals, the undersigned proposes to furnish and deliver all labor, services, merchandise, and materials in accordance with the accompanying descriptions and documents. Signature confirms receipt and knowledge of Board Policy 6320.

The undersigned is authorized to represent and contract for your company and certifies that your company is not on the Federal Suspension and Debarments List or Excluded Parties List.

Company:

Authorized Representative & Title:

Mailing Address (Not Post Office Box):

Authorized Signature:

Date: Electronic Mail:

Telephone: Facsimile:

Payment Terms:

Please note if you provide a discount for quick payment, including terms.

Are you licensed to do business in the State of Michigan?