BCI GC MS Insturments RFQ vfinal Ohio Buys.pdf

Bureau of Criminal Investigations

1560 St. Rt. 56

London, OH 43140 www.OhioAttorneyGeneral.gov

AGO RFQ Template – Condensed v1.3

Request for Quotations (RFQ)

RFQ # AGO-BCI-LAB-1024-16

Gas Chromatography/Mass Spectrometry (GC/MS) Instruments

1.0. Overview

The Ohio Attorney General’s Office (“AGO”) is seeking quote submissions in response to this Request for

Quotations (RFQ) to secure goods and services as defined below.

Ohio Attorney General Dave Yost is an elected official who is the Chief Law Officer for the State of Ohio and its agencies, boards, and commissions. The office consists of about 1600 employees in nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws.

The AGO, Bureau of Criminal Investigation (“BCI”) Laboratory Division is soliciting quotes for the purchase of gas chromatography/mass spectrometry (GC/MS) instruments.

2.0. Equipment List

The AGO is soliciting firm, fixed pricing for the following items:

Part Number Item Description Manufacturer Quantity

G3542A Agilent 8890 MS Ready S/SL GC configured with the

Agilent 5977C EI MSD (with Turbo Pump and LAN Switch) Agilent 6

G7076C

Each instrument above must be quoted with the following additional components.

G4513A

7693A Autoinjector (including transfer turret, 16 sample turret, mounting post, parking post for GC, 10 ul syringe and solvent bottles)

Agilent 6

G4514A 7693 Sample tray (150 vial capacity with removable sections) Agilent 6

G2591A Inert Ion Source Assembly Agilent 6

122-5532UI DB-5MS Ultra Inert Column (30mx0.25mx0.25m) Agilent 6

19199M

GC Installation Kit (including leak detection fluid, swage-type fittings, copper tubing, syringes, screwdrivers and wrenches)

Agilent 6

CP17974 Gas Clean Filter Kit for carrier gas 1/8th inch Agilent 6

G1041C NIST MS Library Agilent 6

Part Number Item Description Manufacturer Quantity

R4664RI

Agilent OpenLab CDS Instrument Connection and

Installation Agilent 6

N/A Delivery and Installation

2.1. Requirements: The AGO requires the equipment quoted include all standard manufacturer warranties and applicable warranty services.

2.2. Delivery: Orders resulting from this RFQ shall be delivered to the Bureau of Criminal Investigations laboratory locations in Bowling Green, London and Richfield, Ohio. Delivery to the Bowling Green and

Richfield locations will require a lift gate. Two (2) instruments and associated additional components shall be delivered to each laboratory location.

3.0. Vendor Quote Content and Submission

Vendors must provide information and responses as directed within the Ohio Buys Questionnaire and Item

Grid Solicitation Links. All responses to this RFQ must include the information listed below to ensure the quote submission is considered for this opportunity. Any material deviation from the format or information below or within Ohio Buys may result in rejection of a response.

The vendor’s responses to the information requested will allow for a well-defined comparison of bids received. Quotes must be valid for no less than 60 days from the quote due date.

1. Item Grid. The vendor must complete the Item Grid, by entering its unit price for each line.

2. Terms and Conditions. Vendors must review the RFQ and the Sample Contract and within the

Questionnaire must identify and attach any vendor assumptions or exceptions to the Terms and

Conditions in vendor’s quote.

All responses must be submitted online via Ohio Buys no later than the date listed in the Calendar of Events.

When submitting bid files, vendors should note the following:

• All attachments should be in a searchable PDF format, unless directed differently by this document.

o When directed, other file types may be attached but only the following file extensions will be allowed: .docx, .xlsx, .zip.

The AGO has the discretion to select a vendor and to reject responses that are not in the best interest of the

AGO, or to cancel this solicitation. The AGO may waive minor defects and/or request clarifications in the responses if doing so does not materially deviate from the specifications or otherwise create an unfair competitive advantage. Any response, revision, improper marking, or amendment to a response or submission may be disqualified

The AGO will not be liable for any costs incurred by a vendor in responding to this solicitation, regardless of whether the AGO awards any contract(s) through this process, decides to cancel this solicitation for any reason, or issues another solicitation if it is deemed to be in the best interest of the AGO to do so.

The AGO reserves the right to negotiate all terms associated with this solicitation. It is entirely within the discretion of the AGO to permit negotiations. A vendor must not submit a response assuming that there will be an opportunity to negotiate any aspect of the response. The AGO is free to limit the negotiations to particular aspects of any response. Vendors should not base their pricing on the assumption of long-term financing by the AGO that extends beyond the current biennium, which ends June 30, 2025.

The award will be made to the vendor that offers the lowest priced responsible and responsive submission.

4.0. Calendar of Events

• RFQ issued date: October 25, 2024

• Inquiry Period Begins October 25, 2024

• Inquiry Deadline November 1, 2024; 11:00 A.M. Eastern Time

• Quote due date: November 12, 2024; 11:00 A.M. Eastern Time

5.0. Communication and Inquiries

Unless the AGO advises differently, all contact is to be in writing using the Ohio Buys website. Ohio Buys provides the primary platform for Supplier partners to engage in procurement activities with the State of

Ohio. For additional information on using Ohio Buys follow the link provided below:

• Ohio Buys for Suppliers

All inquiries and responses will be posted to the Ohio Buys website. The due date for any inquiry within the intent and scope of this solicitation must be received by the date listed in the Calendar of Events.

Vendors may make inquiries regarding this solicitation any time during the inquiry period listed in the

Calendar of Events and Deadlines. To make an inquiry, vendors must login to Ohio Buys, navigate to the solicitation, open the inquiry tab, and submit their inquiry. Vendors will not receive a personalized e-mail response to their question, nor will they receive notification when the question has been answered.

Vendors may view inquiries and responses on the Ohio Buys Public Solicitations page by opening the

Solicitation Overview and navigating to the inquiries section of that page.

If Vendors experience technical difficulties accessing the Ohio Buys website where the solicitation and its related documents are published, they may contact the Ohio Shared Services Help Desk through one of the options listed here:

• Email OBM.ContactCenter@obm.ohio.gov and put "Ohio Buys" in the subject line.

https://procure.ohio.gov/bidders-and-suppliers/resources/01_selling+to+the+state mailto:OBM.ContactCenter@obm.ohio.gov

• Phone 614-338-4781 or 1-877-644-6771.

Any reference materials related to this solicitation will be available on the Ohio Buys website. The website address is also linked from www.ohioattorneygeneral.gov/Business/Services-for-Business/RFQ.

6.0. Terms and Conditions

The selected vendor may not report to the AGO or ship any equipment to the AGO, and no work may commence until an AGO contract as well as all other applicable agreements, including end user license agreements (EULA), subscription, and/or other license agreements, have been fully executed, background checks are completed and approved for all vendor employees, and a purchase order is issued to the vendor.

Note that the contracting, background check, and purchase order processes may take up to six to ten weeks in total to complete.

The AGO Attachment - Sample Contract for this Work is included with this RFQ. The RFQ and the Sample

Contract constitute the Contract Terms and Conditions for this Work. Vendors must review the RFQ and

Sample Contract and must identify any exceptions to the Terms and Conditions in vendor’s quote. If exceptions are not noted in the quote, the vendor stipulates vendor’s acceptance of the Contract Terms and

Conditions.

Once the selected vendor reports to the AGO, all work will be conducted in accordance with AGO policies, procedures, coding standards, and best practices as instructed by the AGO.

The AGO is subject to the requirements of the Ohio Public Records Act, located at Ohio Revised Code Section

149.43. Accordingly, vendors must understand that information and other materials submitted in response to this solicitation or in connection with any contract as a result of this solicitation is subject to disclosure as a public record. Accordingly, responses should not include any confidential or trade secret information.

Any contract resulting from this solicitation is subject to Ohio Revised Code Section 9.27 - State Contracts -

Invalid Terms and Conditions. This is the prohibition, among other things, of adding indemnity and hold harmless clauses in agreements when selling to the government, these provisions, if added to an agreement, are immediately unenforceable. Vendors must not include prohibited terms in their standard manufacturer warranties and applicable warranty services.

During the term of any contract resulting from this solicitation, the vendor shall be engaged by the AGO solely on an independent contractor basis, and the vendor shall therefore be responsible for all the vendor’s business expenses, including, but not limited to, employees’ wages and salaries, insurance of every type and description, and all business and personal taxes, including income and Social Security taxes and contributions for Workers’ Compensation and Unemployment Compensation coverage, if any.

http://www.ohioattorneygeneral.gov/Business/Services-for-Business/RFQ