Maintenance_Contract_MBN_-Cohen_Building_version_5.docx

PART I - THE SCHEDULE

SECTION B

SUPPLIES OR SERVICES AND PRICES

AWARD INFORMATION

The Government intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) contract.

PRICE SCHEDULE

The Contractor shall provide Preventive Maintenance, Emergency Repair, Non-Emergency Repair and Annual Monopole Antenna and Antenna Array Inspection services and the provision of new electronic equipment, antenna parts waveguide, cabling, tower parts, and materials for the Broadcast Board of Governors/Middle East Broadcasting Network (BBG/MBN) microwave link as described in Section C. Specifically, the Contractor shall perform:

(a) Preventive (Scheduled) Maintenance on a firm-fixed-price basis, including the costs of all travel and materials. All Preventative Maintenance is a firm-fixed-price per scheduled quarterly maintenance visit set forth in Section B below up to the ceiling price set forth in each individual Task Order.

(b) Emergency Repair on a time-and-material basis using the hourly rates set forth in Section B below up to the not to exceed ceiling price set forth in each individual task/purchase order.

(c) Non-Emergency Repair on a time-and-material basis using the hourly rates set forth in Section B below up to the ceiling price set forth in each individual task/purchase order

(d) Annual Monopole Antenna Array Maintenance Inspection (Twist Lane) on a firm-fixed-price basis, including the cost of all travel materials and hiring of cranes and heavy lifting equipment set forth in Section B below up to the ceiling price set forth in each individual task/purchase order.

All unit prices shall exclude the cost of travel, renting cranes, and any associated emergency corrective and corrective maintenance materials for performance of emergency corrective and corrective maintenance.

The cost of travel, renting cranes and any emergency corrective and corrective maintenance materials will be awarded on the task order level.

Travel Costs the Government will only reimburse travel costs at the current Privately Owned Vehicle (POV) (Government Services Administration Domestic Mileage Reimbursement Rates) and the current per diem rates (Government Services Administration Domestic Per Diem Rates).

For source selection purposes, BBG will not evaluate the cost of travel, renting equipment and any associated Emergency Repair and Non-Emergency Repair materials.

CONTRACT MINIMUM AND MAXIMUM VALUE

The guaranteed minimum yearly value is $5,000. The maximum value for the life of the contract is $470,000.

Preventative Maintenance

Cohen Building Washington DC

Humphrey Building Washington DC

Hilton Hotel Alexandria VA

MBN Springfield VA

Emergency Repair

Senior Engineer Hourly Rate

Field Engineer Hourly Rate

Field Technician Hourly Rate

Non-Emergency Repair

Senior Engineer Hourly Rate

Field Engineer Hourly Rate

Field Technician Hourly Rate

Monopole Antenna Array Inspection

Twist Lane Springfield VA

General & Administrative Cost (%)

Procurements and Equipment Hire

(End of Section B)

SECTION C

DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1 INTRODUCTION/BACKGROUND

C.1.1 The Broadcasting Board of Governors (BBG) maintains and supports a DS-3 microwave link between the Middle East Broadcasting Network (MBN) located at Boston Blvd., Springfield Virginia and the Cohen Building in Washington District of Columbia. This link provides an emergency backup link to the Multiprotocol Label Switching (MPLS) network between the two facilities delivering audio and video programing and data traffic.

C.1.2 In order to maintain the serviceability and reliability for this vital link in the BBG/MBN network, BBG requires a Preventative Maintenance, Emergency Repair and Non-Emergency Repair and Support Contract (PENS) to be implemented.

C.2 SCOPE OF WORK

C.2.1 The scope of work for the PENS Contract will be:

C.2.2 To provide onsite or remote emergency repair and non-emergency repair, support and trouble shooting at each of the microwave base station, and antenna/relay locations.

C.2.3 To carry out semi-annual preventative maintenance inspections to the microwave link and to check the functionality of:

C.2.3.1 Microwave radios.

C.2.3.2 Passive repeaters

C.2.3.3 Antennas

C.2.3.4 Antenna towers and masts

C.2.3.5 Dehydration units

C.2.3.6 Transmission waveguide, receive and power cabling

C.2.3.7 The Contractor is to record all transmit and receive levels along the microwave path.

C.2.4 To carry out annual antenna array inspection of the microwave antennas mounted on the monopole tower located at Twist Lane Springfield, Virginia site.

C.2.5 To carry out modifications to the microwave link as required and directed by BBG Contracting Officer.

C.2.6 To procure new equipment and spare parts as directed by the BBG Contracting Officer.

C.3 CONTRACTOR REQUIREMENTS

C.3.1 The Contractor and the Contractor’s Employees are to be citizens of the United States of America or be a legal resident and in procession of a current work permit.

C.3.2 The Contractor and the Contractor’s Employees are to have in-depth knowledge of transmit and receive functions of a microwave link.

C.3.3 The Contractor and the Contractors Employees are to have in-depth knowledge of installing, maintaining and repairing microwave antennas, feeds and waveguide.

C.3.4 The Contractor and the Contractor’s Employees should have experience in the operating, programming, maintaining and installation of the microwave equipment and antennas listed in Attachment 1.

C.3.5 The Contractor and the Contractor’s Employees should hold current licenses or permits to climb microwave towers in the state of Virginia and the County of Fairfax.

C.3.6 The Contractor may sub contract the climbing of the microwave tower, C.3.7 The Contractor is to provide current email addresses, contact telephone numbers of all key personal associated with this contract.

C.3.8 The Contractor is to provide its company organizational chart and resumes of key personal who will be employed during the term of the contract.

C.3.9 The Contractor is to provide a flow chart detailing the steps that will be taken during an emergency or corrective maintenance call.

C.3.10 The Contractor is to provide detailed information on the process of escalating emergency or corrective *maintenance service calls in the event of no/poor response to the call.

C.3.11 The Contractor is to provide the names, positions, email addresses and telephone numbers of key personnel employed during the term of the contract.

C.3.12 The Contractor is responsible for updating the contact details and ensuring that this information is provided to the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the BBG Network Control Center (NCC).

C.4 PERIOD OF PERFORMANCE

C.4.1 The period of performance is a base period from date of award for 365 days, with an option to extend for four (4) additional one-year periods at the discretion of the Government.

C.5 PLACE OF PERFORMANCE

C.5.1 The Place of Performance will be at the following microwave base stations, and antenna/relay stations located at:

C.5.1.1Middle East Broadcasting Network, 7600 Boston Blvd., Springfield VA

C.5.1.2Microwave Monopole 7956 Twist Lane Fullerton Industrial Park Springfield, Virginia

C.5.1.3Hilton Hotel 5000 Seminary Road Alexandria Virginia

C.5.1.4Hubert Humphrey Building 200 Independence Avenue SW Washington DC

C.5.1.5Cohen Building 330 Independence Avenue SW Washington DC

C.6. WORK REQUIREMENTS

C.6.1 EMERGENCY REPAIR AND SUPPORT

C.6.1.1Emergency Repair and support is to be used in the event that the microwave link has been elevated from third redundant link to primary or redundant link in the case that one or both of the terrestrial links having failed.

C.6.1.2 A task/purchase order will be issued on the award of this contract with a period of performance of one year with funding not to exceed $10,000.00 estimated value to cover the costs of any emergency corrective maintenance and support. Additional funding will be added as required.

C.6.1.3 The Contractor will be responsible for performing the task outlined as follows:

C.6.1.3.1 The Contractor is to provide on call Emergency Repair and Support.

C.6.1.3.2 The Contractor is to provide the COR and the NCC with Emergency Repairand support contact information.

C.6.1.3.3 The Contractor will be responsible for maintaining this information.

C.6.1.3.4 Any changes to the information is to be submitted to the COR and the NCC immediately.

C.6.1.3.5 The response time to an Emergency Repair request is to be within 2 hours from receipt of the call.

C.6.1.3.6 The Contractor should initially contact the BBG/IBB NCC via telephone to ascertain the exact nature of the Emergency Repair call and to provide advice and guidance to the onsite staff to try and correct the problem remotely.

C.6.1.3.7 The BBG/IBB will provide access to the Contractor via Virtual Private Network (VPN) to the ProVision Microwave Element Management software installed on a computer in the NCC to assist with diagnosing the microwave link problems.

C.6.1.3.8 The Contractor will identify the failed microwave site. If there is no successful outcome of the initial call and the NCC duty operator and Contractor deem that a site visit is required, then the Contractor should proceed to the site immediately.

C.6.1.3.9 If the cause of the failure is due to equipment malfunction, then the Contractor should replace the failed equipment with parts held at the contractor’s premises.

C.6.1.3.10 The Contractor should contact the COR to initiate procurement of repairs, replacement equipment and/or parts.

C.6.1.3.11 On completion of the on-site visit, the Contractor must provide a full report on the work completed on the microwave link along with the deliverables stated in paragraph F.9 of this document to the COR.

C. 6.2 NON-EMERGENCY REPAIR AND SUPPORT

C.6.2.1 Non-Emergency Repair and support is to be used in the event that the microwave link fails but both terrestrial links are still in operation.

C.6.2.2 Non-Emergency Repair will be carried out on a task/purchase order basis

C.6.2.3 The Contractor will be responsible for performing the task outlined as follows:

C.6.2.3.1 The Contractor is to provide on call Non-Emergency Repair and Support.

C.6.2.3.2 The Contractor is to provide Non-Emergency Repair coverage Monday to Friday during normal working hours.

C.6.2.3.3 The response time to a Non-Emergency Repair request is to be within 24 hours from receipt of the call.

C.6.2.3.4 The Contractor should initially contact the BBG NCC via telephone to ascertain the exact nature of the Non-Emergency Repair call and to provide advice and guidance to the onsite staff to try and correct the problem remotely.

C.6.2.3.5 The BBG will provide access to the Contractor via Virtual Private Network (VPN) to the ProVision Microwave Element Management software installed on a computer in the NCC to assist with diagnosing the microwave link problems.

C.6.2.3.6 The Contractor will identify the failed microwave site.

C.6.2.3.7 If there is no successful outcome of the initial call and the NCC duty operator and Contractor deem that a site visit is required, then the Contractor should proceed to the site as soon as possible.

C.6.2.3.8 If the cause of the failure is due to equipment malfunction, then the Contractor should replace the failed equipment with parts held at the contractors premises (see C17 Spare Parts C.17.4)

C.6.2.3.9 The Contractor should contact the COR to initiate procurement of repairs, replacement equipment and/or parts.

C.6.2.3.10 On completion of the on-site visit, the Contractor must provide a full report on the work completed on the microwave link along with the deliverables stated in paragraph F.9 Deliverables of this document to the COR.

6.3 PREVENTATIVE MAINTENANCE INSPECTIONS

C.6.3.1 Preventative maintenance will be carried out on a task/purchase order basis.

C.6.3.2 On receipt of a task/purchase order issued by the Office of Contracts, the Contractor is to visit the locations stated in the task/purchase order and carry out a full inspection of the equipment and signal paths.

C.6.3.2.1 A Preventative Maintenance Inspection is described as the Contractor visiting all microwave antenna and equipment sites.

C.6.3.2.2 The Contractor is to visit the sites every 6 (six) months to carry out work and provide the deliverables in paragraph F.9.

C.6.3.2.3 This is to include all indoor electronic equipment, antennas, antenna feeds and transmission waveguide, cabling and associated electronic equipment.

C.6.3.2.4 The Contractor is to inspect all fasteners and guide cables, for loose or missing nuts, bolts and washers and that they are all correctly tightened.

C.6.3.2.5 The Contractor is to inspect the antennas, antenna arrays and towers to ensure that they are free from rust and corrosion and to take remedial action to prevent or inhibit any rust or corrosion from penetrating the metal structure(s).

C.6.3.2.6 A full inventory to include manufacturer, model and serial numbers of the installed equipment and equipment held as replacement on the shelf spare parts is to be made and submitted to the COR.

C.6.3.2.7 Photographs of the antennas, towers, feeds, waveguide connections and indoor electronic equipment are to be forwarded to the COR.

C.6.3.2.8 An as build drawing of the microwave link is to be summited to the COR.

C.6.3.2.9 The antennas are to be peaked (transmission down time is to be requested from the NCC and MBN).

C.6.3.2.10 All works are to be coordinated through the BBG NCC.

C.6.4 ANNUAL ANTENNA ARRAY INSPECTION.

C.6.4.1 The annual antenna array inspection at the Twist Lane Monopole Tower Site is to be carried out on a task/purchase order basis.

C.6.4.2 On receipt of a task/purchase order issued by the Office of Contracts, the Contractor is to carry out the annual antenna array inspection at the Twist Lane Monopole site.

C.6.4.2.1 The Contractor is to climb the monopole tower located at Twist Lane and inspect the microwave antennas and arrays.

C.6.4.2.2 The Contractor is to inspect all fastenings to ensure that they are at the correct manufacturer’s torque.

C.6.4.2.3 The Contractor is to inspect all exposed metal parts for rust and corrosion and to apply rust and corrosion inhibitors where damage is noted.

C.6.4.2.4 The Contractor is to inspect all waveguide, cables and dehydrator lines and to repair or replace defective parts.

C.6.4.2.5 The Contractor is provide digital photographs of the antennas, the array and of all components attached.

C.6.4.2.6 The Contractor is to provide photographs of any rust or corrosion found on bare metal on the antenna and antenna array

C.7 SCHEDULE

C.7.1 The Contractor is to liaise with the COR as to when the Bi-Yearly Maintenance and Annual Antenna Array Inspections will be carry out.

C.8 CONTRACTOR FURNISHED EQUIPMENT

C.8.1 The Contractor will furnish all hand tools necessary to complete the tasks outlined in this SOW.

C.8.2 The Contractor is to provide all disposable parts and equipment (connectors, adaptors, RTV Silicone, hardware, weather protective tape and UV resistant cable ties).

C.8.3 The Contractor will furnish all electronic test equipment necessary to complete the tasks outlined in this SOW.

C.8.4 The Contractor will furnish all communications devices necessary to complete the task outlined in this SOW.

C.8.5 The Contractor may be required to provide replacement equipment and spare parts to ensure the serviceability of the satellite link.

C.8.6 The Contractor should in any of the instances mention in paragraph C.8.5 provide the COR with a written budgetary cost estimate for the required replacement equipment and parts.

C.8.7 The CO will issue a purchase/task order for the Contractor to proceed with the procurement.

C.8.8 The Contractor is not to proceed with any procurement or make any payment without a written and signed purchase/task order.

C.9 CONTRACTOR RESPONSIBILITIES

C.9.1 The Contractor and or the Contractor’s Employee will be responsible for providing technical support and advice to authorized employees of BBG/MBN throughout the duration this Contract.

C.9.2 The Contractor and or the Contractor’s Employee will be responsible for acting upon instructions received verbally or in writing (email) from Duty Controllers employed in the BBG NCC.

C.9.3 The Contractor will be responsible for the health and safety of all of his/her employees whilst working on this contract.

C.9.4 The Contractor will be responsible for ensuring that all Employees and Sub Contractors employed in the climbing of any microwave tower(s) are appropriately certified, licensed or are permit holders for climbing and that certified climbing harnesses and equipment are use throughout the term of the contract.

C.9.5 The Contractor will be responsible for obtaining all necessary licenses and permits required to conduct microwave preventative and corrective maintenance at any of the microwave sites.

C.9.6 The Contractor will be responsible for hiring all heavy lifting equipment, climbing equipment and where necessary transportation.

C.10 GOVERNMENT FURNISHED EQUIPMENT

C.10.1 Usually, the Government will furnish all new equipment, parts and replacement spare parts unless it is deemed necessary that the Contractor procure the parts for emergency and operational reasons.

C.11 DELIVERABLES

C.11.1 On completion of each preventative maintenance inspection, the contractor will provide electronically via email to the COR in PDF format the following deliverables:

C.11.1.1 A full inventory to include manufacturer, model and serial numbers of the installed equipment and equipment held as replacement on the shelf spare parts.

C.11.1.2 The microwave radios transmit and receive power readings.

C.11.1.3 Photographs of the antennas, feeds, waveguide and connections, receive and power cables and indoor electronic equipment.

C.11.1.4 A written report on the status of all equipment employed within the microwave link and recommendations and actions to be taken to prevent failure of the microwave link.

C.11.1.5 All deliverables are to be submitted to the COR within 7 days of completion of the preventative maintenance visit.

C.11.2 On completion of an Emergency Repair or Non-Emergency Repair task, the Contractor will provide the following deliverables:

C.11.2.1 A written report (PDF format) stating the time, date and nature of the maintenance call.

C.11.2.2 Time spent to correct the problem.

C.11.2.3 The report is to include corrective actions taken.

C.11.2.4 Recommendations by the Contractor to assist and prevent the problem from reoccurring.

C.11.2.5 All deliverables are to be submitted to the COR within 7 days of completion of the corrective maintenance visit.

C.11.3 On completion of the Annual Antenna Array Inspection, the Contractor will provide the following deliverables:

C.11.3.1 A written report indicating the serviceable status of the antennas and antenna array.

C.11.3.2 Recommendations on future work to be undertaken to ensure ongoing serviceability of the antennas, antenna array electrical, electronic equipment.

C.11.3.3 Recommendations on future work to be undertaken to ensure serviceability of the dehydrator air lines, waveguide connectors and cabling.

C.11.3.4 Digital photographs of the antennas, the array and of all components attached.

C.11.3.5 Digital photographs of any rust or corrosion found on bare metal on the antenna and antenna array.

C.11.3.6 All deliverables are to be submitted to the COR within 7 days of completion annual antenna array inspection

C.11.4 The Contractor is to submit invoices electronically (email) in a PDF format within 30 days of completion of the work.

C.11.4.1 Each invoice is to show the contract number, purchase/task order number date and type of service (Preventative Maintenance or Corrective Maintenance Annual Antenna Array Inspection) and a brief description of the service requirements, actions and solutions.

C. 12 NETWORK CONTROL CENTER

12.1.1 The Network Control Center (NCC) is manned 24/7 hours/per day 7 days per week throughout the year. The contact information for the NCC is as follows Telephone: +202 382 7000 Email: ncc@bbg.gov

C.13 BACKGROUND INVESTIGATIONS/CLEARANCES

C.13.1 The Contractor will nominate employees to carry out the work required under this contract.

C.13.2 The nominated employees shall have or previously possessed a security clearance issued by or conducted by an Agency or Department within the United States Government within the past two (2) years or can be successfully investigated for security clearance by the BBG Office of Security.

C.13.3 A current SF86 must accompany clearances that have been inactive for a period more than two (2) years.

C.13.4 In order for the BBG Office of Security to carry out the required background investigations, the Contractors employee(s) must be hold Citizenship of the United States of America or be a legal resident holding a current work permit.

C.13.5 Upon receipt of the name(s) of the nominated employee(s) from the Contractor, the COR will forward the appropriate security form/s to the Contractor for completion by the employee(s).

C.13.6 The form SF86, Questionnaire for National Security Positions, Revised July 2008, must be completed in full, signed and returned to the COR within seven days of receipt from the COR.

C.13.7 The background investigation may take up to seventy-four (74) days to complete and no task/purchase orders can be issued prior to clearances being granted by BBG Security.

C.13.8 BBG Security will not clear contractors with security or fitness-related issues contained on the SF86, such as, but not limited to criminal activity, substance abuse, and/or delinquent financial obligations.

C.14 SECURITY

C.14.1 BBG will provide where required authorized personnel to escort the Contractor and his/her employees whilst working at the Cohen Building located in Washington DC.

C.14.2 BBG will provide where required authorized personnel to escort the contractor and his/her employees whilst working at the Hubert Humphrey Building located in Washington DC.

C.14.3 While the Contractor or his/her employees are visiting any of the microwave sites, BBG/MBN issued security badges are to be worn at all times and are to be presented when asked by authorized security personnel.

C.14.4 The Contractor or his/her employees are to adhere to all instructions given by authorized security personnel.

C.14.5 MBN will provide authorized personnel to escort the Contractor and his/her employees whilst working at the MBN facility located at Boston Blvd, Springfield, Virginia.

C.13.6 The contractor will be responsible for obtaining permissions to enter the Hilton Hotel and Twist Lane sites.

C.15 TELECOMMUNICATIONS AND INTERNET TECHNOLOGY

C.15.1 The Contractor and his/her employees are not permitted to access BBG local area networks, wide area networks wireless networks or to utilize BBG printers, facsimiles or scanners unless authorized by BBG I.T Department.

C.15.2 The Contractor is not permitted to use BBG telecommunications facilities unless permission has been granted by an authorized BBG employee.

C.16 AVANT NETWORKS PROVISION ELEMENT MANAGEMENT SYSTEM V. 6.10

C.16.1 ProVision™ is a powerful, standards-based Element Management System (EMS).

C.16.2 Designed to simplify Carrier Ethernet and TDM network designs and services, it provides superior intelligence for mobile and private network operators.

C.16.3 By reducing complex configuration time for deployment, providing automated tools to monitor and respond to end-user service levels, and including intelligent links between physical and Ethernet network issues, C.16.4 ProVision enables operators to provide superior levels of service and drive down operational costs.

C.16.5 ProVision delivers network management across the full Aviat product portfolio, key partner products and many third party SNMP-based platforms.

C.16.6 It provides efficient, seamless end-to-end network management solutions for TDM, Carrier Ethernet, and hybrid microwave networks.

C.16.7 The Contractor will be required to monitor the ProVision EMS daily located in the BBG NCC.

C.16.8 BBG will provide the Contractor with VPN access to the ProVision computer located in the BBG NCC upon approval from the I.T. Security Department and General Counsel.

C.16.9 The Contractor will be required to advise the BBG NCC daily if the network is up or down and provide daily health reports of the microwave network and equipment.

C.16.10 If the Contractor discovers that the microwave network is down then troubleshooting actions should be implemented and if required, site visits should be made.

C.17 SPARE PARTS

C.17.1 During the initial preventative maintenance visit, the Contractor is to provide to the COR a detailed and recommended spare parts list of all electronic equipment.

C.17.2 The Contracting Officer will decide who will procure the spare parts.

C.17.3 Once the spare parts have been procured, they will be stored at the Contractors premises for deployment within the microwave link.

C.17.4 The Contractor will maintain a full inventory (manufactures name, make and model number, serial number and quantity) and deployment documentation (where when and why) of all spare parts which must be made available to BBG Auditors and/or Logistics personnel upon request.

C.17.5 The spare parts inventory is too be submitted (electronically PDF format) to the COR annually for record keeping and tracking purposes.

C.18 EQUIPMENT REPAIRS AND REPLACEMENT

C.18.1 The Contractor is to notify the COR immediately equipment is found to be defective.

C.18.2 The COR will determine who will be responsible for the procurement to have the equipment repaired or replaced this will be dependent on operational requirements and urgency of repairs.

C.18.3 If it is deemed that the Contractor will repair the equipment, then the contractor will provide written budgetary cost estimates to include Parts, Labor, General & Administrative costs (G&A) and an estimated delivery/completion schedule to the COR who will forward this information on to the Contracting Officer for further actions.

(End of Section C)

SECTION D

PACKAGING AND MARKING

D.1 PACKAGING

BBG will provide logistics support for this contract. All items to be shipped in support of this Contract are to be delivered to the BBG warehouse at:

JCM Logistics Inc.

14928 Bogle Ave Chantilly, VA 20151

Email: JCM Logistics logistics@jcmlogistic.com Email: Danny Cormier dan@jcmlogistic.com

D.2 MARKING

Shipments are to be clearly marked for the ATTN; Danny Cormier for the Contract Contracting Officer Representative (COR) and are have the contract number and purchase/task order number printed on the outside of the package. A delivery note is to be attached to the shipment. JCM Logistics, Danny Cormier and the BBG COR are to be notified via email of all intended shipments as soon as possible and are to be provided with an estimated date of arrival to the warehouse.

(End of Section D)

SECTION E

INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.arnet.gov/far.

52.246-6 INSPECTION OF SERVICES – T&M/LABOR HOUR MAY 2001

52.246-16 RESPONSIBILITY FOR SUPPLIES APR 1984

(End of clause)

(End of Section E)

SECTION F

DELIVERIES OR PERFORMANCE

F.1 TERMS OF THE CONTRACT

The term of this contract will be for a base period of one year from the date of contact award and, at BBG’s sole option, may be extended for four (4) additional one-year periods.

F.2 MAINTENANCE SCHEDULES

F.2.1 Emergency Repair and Non-Emergency Repair.

F2.1.1 The schedule for the Emergency Repair and Non-Emergency Repair of the Microwave Links will be coordinated between the Contractor, the COR and the Duty Operator in the NCC prior to the Contracting Officer’s issuance of a Task Order.

F.2.1.2 The Contractor shall email a copy of all completed documents (F.9 DELIVERABLES F.9.2 Emergency Repair or Non-Emergency Repair) to the COR on completion of each Emergency Repair or Non-Emergency repair site visit. No payment will be made prior to receipt and approval of the Emergency Repair or Non-Emergency Repair Report by the COR.

F.2.2 Bi-Annual Preventative Maintenance F2.2.1 The schedule for the Bi-Annual Preventative Maintenance will be coordinated between the Contractor and the COR prior to the Contracting Officer’s issuance of a Task Order.

F2.2.2 The Contractor shall email a copy of all completed documents (F.9 DELIVERABLES F.9.1 Bi-Annual Preventative Maintenance) to the COR on completion of each Preventative Maintenance site visit. No payment will be made prior to receipt and approval of the Preventative Maintenance Report by the COR.

F.2.3 Annual Antenna Array Preventative Maintenance (Monopole Tower) F.2.3.1 The schedule for the Annual Antenna Array Preventative Maintenance will be coordinated between the Contractor and the COR prior to the Contracting Officer’s issuance of a Task Order.

F.2.3.2 The Contractor shall email a copy of all completed documents (F.9. DELIVERABLES F.9.3 Annual Antenna Array (monopole tower) ) to the COR on completion of each Preventative Maintenance site visit. No payment will be made prior to receipt and approval of the Preventative Maintenance Report by the COR.

F.2.2.5 At the end of each Period of Performance, the contractor will compile a full list of Emergency Repair, Non-Emergency Repair , Preventative and Antenna Array Maintenance Reports (F.9. Deliverables) in PDF format on suitable digital media (CD, DVD or “Thumb Drive”) and submit this to the COR via regular mail. The media must be clearly labeled with the year.

F.3 METHOD OF ORDERING

Work to be performed under this contract shall be accomplished via Task Orders issued by the Contracting Officer. All Task Orders shall be subject to the terms and conditions contained in the Task Order and in the contract. In the event of a conflict between the terms of the Task Order and the terms of the Contract, the terms of the contract prevail. All Task Orders issued pursuant to this contract shall be implemented in the following manner:

(a) The Contracting Officer will issue a “Task Order Proposal Letter” to the Contractor. The letter will direct the Contractor to provide: (a) a brief technical approach (that demonstrates that the Contractor fully understands the requirements) for performing the work described in the proposed Task Order's Statement of Work (SOW) and (b) to propose either a Firm-Fixed-Price or on a Time-and-Materials basis (depending on whether the work is Emergency Repair, Non-Emergency Repair of PM).

(b) Within five (5) calendar days after receipt of the proposed Task Order proposal letter, the Contractor shall submit its response to the Contracting Officer. This response shall be comprised of: (1) the technical approach to perform the work; and (2) the proposed price based on the Contractor’s analysis of the labor required to perform the work specified in the Task Order.

(c) After receiving each Contractor’s Technical and Price Proposal response to the Agency’s proposed Task Order, the Contracting Officer will negotiate a finalized Task Order price and SOW with the Contractor.

(e) Following negotiations, the Contracting Officer will issue, for signed acceptance by the Contractor the finalized Task Order using Optional Form 347 (Order For Supplies or Services).

(f) Each Task Order will be numbered and include: the amount of the Contractor’s Firm- Fixed-Price (or Not to Exceed (NTE) ceiling price for Emergency Repair, Non-Emergency Repair work), the SOW (containing a brief description of the work, listing of deliverables, delivery schedule, and place of inspection/acceptance), applicable appropriation and accounting data, and other pertinent or special directions and/or attachments.

F.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM

CLAUSE

NUMBER CLAUSE TITLE DATE

F.6 PLACE OF DELIVERY OF SUBMITTALS

All submittals required hereunder shall be delivered "F.O.B. Destination, Within Consignee's Premises" to the person designated within each Task Order.

F.7 PERFORMANCE OF WORK WITHOUT A TASK ORDER

The Contractor shall not perform any work or incur any costs for any purpose under this contract or any individual Task Order until the Contractor receives a Task Order (OF-347) signed by the Contracting Officer authorizing specific work. Any work performed or costs incurred by the Contractor prior to written authorization by the Contracting Officer, shall be at the expense of the Contractor, and the Agency will not reimburse the Contractor.

F.8 INTERPRETATION OR MODIFICATION

No verbal statements by any person, and no written statement from anyone other than the Contracting Officer may be relied upon by the Contractor as validly interpreting or otherwise affecting the terms of this contract or any Task Order issued pursuant to the terms and conditions specified herein. All Contractor requests for interpretation or modification shall be made in writing to the Contracting Officer. No modification of the contract shall be valid unless it is in writing and signed by the Contracting Officer.

F.9 DELIVERABLES

The following is a list of deliverables under the contract:

F.9.1. Preventative Maintenance Deliverables.

F.9.1.1. A full inventory to include manufacturer, model and serial numbers of the installed equipment and equipment held as replacement on the shelf spare parts

F.9.1.2. The microwave radios transmit and receive power readings.

F.9.1.3. Photographs of the antennas, feeds, waveguide and connections, receive and power cables and indoor electronic equipment.

F.9.1.4. A written report on the status of all equipment employed within the microwave link and recommendations and actions to be taken to prevent failure of the microwave link.

F.9.1.5. All deliverables are to be submitted to the COR within 7 days of completion of the preventative maintenance visit.

F.9.2. Emergency Repair or Non-Emergency Repair Deliverables.

F.9.2.1. A written report (PDF format) stating the time, date and nature of the maintenance call.

F.9.2.2 . Time spent to correct the problem

F.9.2.3. The report is to include corrective actions taken.

F.9.2.4 Recommendations by the Contractor to assist and prevent the problem from reoccurring.

F.9.2.5. All deliverables are to be submitted to the COR within 7 days of completion of the corrective maintenance visit.

F.9.3. Annual Antenna Array (monopole tower) Deliverables.

F.9.3.1 . A written report indicating the serviceable status of the antennas and antenna array.

F.9.3.2. Recommendations on future work to be undertaken to ensure ongoing serviceability of the antennas, antenna array electrical, electronic equipment

F.9.3.3. Recommendations on future work to be undertaken to ensure serviceability of the dehydrator air lines, waveguide connectors and cabling

F.9.3.4. Digital photographs of the antennas, the array and of all components attached.

F.9.3.5. Digital photographs of any rust or corrosion found on bare metal on the antenna and antenna array.

F.9.3.6. All deliverables are to be submitted to the COR within 7 days of completion annual antenna array inspection

F.9.4. Invoicing Deliverables.

F.9.4.1. The Contractor is to submit invoices electronically (email) in a PDF format within 30 days of completion of the work.

F.9.4.2. Each invoice is to show the contract number, purchase/task order number date and type of service (Emergency Repair, Non-Emergency Repair or Preventative Maintenance or Annual Antenna Array Inspection) and a brief description of the service requirements, actions and solutions.

F.9.5 Intellectual Property Rights

All deliverables shall be provided with Unlimited Rights to the U.S. Federal Government and shall include the following legend:

Pursuant to the terms of BBG Contract No. ____________________, the Government has unlimited rights in all drawings, designs, specifications, notes, and other works either developed or delivered in the performance of this contract, including, but not limited to, the right to use same on any other Government design or construction without additional compensation to the Contractor. The Contractor hereby grants to the Government a paid-up license throughout the world to all such works to which the Contractor may assert or establish any claim under patent or copyright laws. The Contractor for a period of three (3) years after completion of the project agrees to furnish the original or copies of such works on the request of the Contracting Officer.

(End of Section F)

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER REPRESENTATIVE

CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer will appoint by letter a Contracting Officer’s Representative (COR) who will have the responsibility of ensuring that the work performed by the Contractor conforms to the requirements of the contract and such other responsibilities and authorities as may be specified in the letter of authorization or in this contract. It is understood and agreed, in particular, that the COR shall not have the authority to make changes to the scope or terms and conditions of the contract unless and only to the extent that such authority is specified in the letter of authorization or in the contract.

THE CONTRACTOR IS HEREBY FOREWARNED THAT, ABSENT THE REQUISITE AUTHORITY OF THE CONTRACTING OFFICER’S REPRESENTATIVE (COR) TO MAKE ANY SUCH CHANGES, IT MAY BE HELD FULLY RESPONSIBLE FOR ANY CHANGES NOT AUTHORIZED IN ADVANCE, IN WRITING, BY THE CONTRACTING OFFICER; MAY BE DENIED COMPENSATION OR OTHER RELIEF FOR ANY ADDITIONAL WORK PERFORMED THAT IS NOT SO AUTHORIZED; AND MAY ALSO BE REQUIRED, AT NO ADDITIONAL COSTS TO THE GOVERNMENT, TO TAKE ALL CORRECTIVE ACTION NECESSITATED BY REASON OF THE UNAUTHORIZED CHANGES.

(End of Clause)

G.2 CONTRACT ADMINISTRATION

The Contractor shall designate below a company official whom the BBG may contact during the period of performance of this contract for prompt contract administration:

NAME:

TITLE:

ADDRESS:

E-MAIL:

PHONE:

FACSIMILE:

The Contractor shall also designate below a company official responsible for reviewing performance evaluation entered into the Contractor performance Assessment Reporting System (CPARS).

NAME:

TITLE:

ADDRESS:

E-MAIL:

PHONE:

FACSIMILE:

G.3 BBG PROJECT COORDINATOR

The Project Coordinator for this Contract will be provided when the Contract is awarded.

G.4 INVOICE SUBMISSION

Invoices are authorized to be submitted monthly via email submission. Invoices must be marked original and submitted to the COR who will be identified at the time of contract award. Note: The BBG intends to change its current invoicing procedures to an optical reading system. The contractor may be required in the future to use a standard invoice template. Any costs associated with complying with the invoice change will be at the Contractor’s expense.

G.5 REIMBURSABLE ITEMS

For all reimbursable expenses that the Contractor incurs, the Government will only reimburse them if those costs are allowable pursuant to FAR Part 31.

a) Travel and Per Diem (If not already included in a Task Order fixed rate - The terms and conditions of the Federal Travel Regulations (FTR) shall apply to all travel and travel related matters authorized herein. The Contractor shall be reimbursed at cost for travel related expenses upon submission of properly substantiated invoices. There shall be no profit allowed on these expenses. The Contractor, in connection with authorized travel, shall be reimbursed for:

1. The cost of economy class (coach) airfare;

2. Two (2) eight hour (8) travel days (going to site and returning from site);

3. Per diem at Government Travel Regulations rates prevailing when travel is undertaken; and

4. Miscellaneous expenses incurred in connection with the travel.

b) The Contracting Officer may ask the Contractor to substantiate related travel expenses by supporting information (e.g., dates, purpose of travel, and per diem) and documentation including receipts for airline travel costs, lodging, parking fees, ground transportation, and other miscellaneous fees in excess of $25.

c) Cost of Materials - The cost of materials furnished pursuant to the performance of Emergency Repair or Non-Emergency Repair Task Orders, and when otherwise authorized by the Contracting Officer, will be reimbursed at the Contractor's invoice cost under FAR 52.232-7 (b), if required by the contract and/or Task Order as part of the schedule and contained within individual Task Orders. The Contractor is expected to obtain materials at the same prices offered to its suppliers' most-favored customers.

d) Other Out of Pocket Expenses – If so indicated in a Emergency Repair or Non-Emergency Repair Task Order as a not to exceed (NTE), and upon presentation of substantiating data to the Contracting Officer, the Government will determine the allowability and allocability of the following other direct costs and the Contractor shall be reimbursed for the following expenses at cost:

1. Taxi/limousine/bus fares to and from airports;

2. Official long distance telephone calls:

3. Minor installation supplies purchased from the local market such as hardware (not to exceed $2,500) and

4. Local travel from quarters to job site.

(End of Section G)

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1 INSURANCE

The Contractor shall obtain prior to commencement of work, and maintain during the contract term, the following insurance for the Contractor's coverage under this contract:

(1) General public liability insurance covering all duties, services, and work to be performed hereunder with limits of liability for bodily injury of not less than U.S. $100,000 for each person and U.S. $500,000 for each occurrence, and property damage liability limits of not less than U.S. $20,000 for each accident.

(2) Automobile liability insurance, for all vehicles and equipment used by the Contractor's employees in the performance of this contract, with limits of liability for bodily injury of not less than U.S. $200,000 for each person and U.S. $500,000 for each occurrence, and property damage of not less than U.S. $20,000 for each accident.

(3) Worker's compensation and employer's liability insurance for the protection of employees.

H.2 ORDERING OFFICIALS

The following Agency Officials are authorized to issue Task Orders under this contract:

1. CON – Contracting Officer(s)

H.3 DRAWINGS

All data and other deliverables provided under this contract shall be provided with unlimited rights.

H.4 WORKING CONDITIONS

(a) The Contractor's use of the BBG managed premises shall be limited to the immediate areas where the work is being performed and reasonable access routes to these areas.

-*(b) During the contract performance period there may be other projects and Contractors working on these sites. The Contractor shall coordinate with the COR to ensure that work will not be impeded by other Contractors.

(End of Section H)

(End of Part I)

PART II – CONTRACT CLAUSES

SECTION I

CONTRACT CLAUSES

I.1 52.216-18 ORDERING. (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through the expiration of the initial contract term and any extension thereof.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

I.2 52-216-19 ORDER LIMITATIONS (OCT. 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(2) Any order for a combination of supply items in excess of $1,000,000.00 or 4 maintenance projects; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) Notwithstanding paragraph (b) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 30 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

I.3 52.216- 22 INDEFINITE QUANTITY. (OCT 1995)

(a) This is an indefinite quantity contract for the supplies or services specified and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum". The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum".

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after date to be entered after contract award.

I.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within seven (7) days of the expiration of the contract period.

(End of Clause)

I.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(End of clause)

I.6 INTELLECTUAL PROPERTY RIGHTS

The Contractor agrees that the Government has unlimited rights in all drawings, designs, specifications, notes, reports, photographs and other works either developed or delivered in the performance of this contract, including, but not limited to, the right to use same on any other Government design or construction without additional compensation to the Contractor. The Contractor hereby grants to the Government a paid-up license throughout the world to all such works to which the Contractor may assert or establish any claim under patent or copyright laws. This information must be place on all deliverables to the COR.

I.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

http://farsite.hill.af.mil/VFFARA.HTM

CLAUSE

CLAUSE