Worldwide_Remote_Broadcasting_Services.docx

REQUEST FOR QUOTE

International Portable Broadcasting System

Background The Broadcasting Board of Governors (BBG) is an Executive Branch Federal Government agency that oversees U.S. broadcasting of news and information to audiences around the world. BBG includes the South Central Asia Division which is under the Voice of America (VOA). Together, VOA, as well as grantee entities Radio Free Asia (RFA), Radio Free Europe/Radio Liberty (RFE/RL) and the Middle East Broadcasting Network (MBN distribute programming in English and 42 other languages to an estimated weekly audience of 175 million people.

Scope The Broadcasting Board of Governors/Voice of America has a requirement for portable broadcasting unit/system(s) that will allow our multimedia journalists to gather; transmit and present live news/events globally. All video broadcast shall be high video quality and bitrate that can accommodate video files at a preferred minimum resolution of 1280 x 720.

The desired unit shall include the following features:

Minimum 16 GB internal storage Internal battery with minimum 2 hour battery life

WIFI

Audio channel(s) Antenna(s) Video IFB (Interrupted Foldback) SIM card Hi speed internet bonded ability Portable carrying case Adaptable for International and Domestic Use Multiplatform distribution (popular social media outlets; television; smartphones and online media)

Portable unit(s) shall be leased to the BBG/VOA annually. All leased unit(s) shall include a 24/7 support and maintenance with roaming or on-demand activation.

All leased unit(s) shall include a monthly data transmission plan for domestic and/or international use.

The agency is also interested in the ability to “lease” unit(s) on a case by case basis for breaking news.

Preferred mobile broadcasting unit/system should be compatible with BBG’s decoding system to allow for live transmission. If it’s not compatible, the agency may need to procure additional decoding systems to accommodate vendor’s system for live transmissions.

Request for Quote The Agency is seeking a request for quote (RFQ) for the following:

· Portable unit/system for lease (12 months)

· Portable unit/system for rent (per occurrence)

· Monthly Data transmission plan for 50GB– domestic

· Monthly Data transmission plan for 50GB – international

· Data overruns (please indicate if billed by occurrence; size; month)

· Decoder (for live transmissions)

· Cloud Server/Storage (if applicable)

· Accessories (needed for broadcast, if any or not included in unit/system price)

· Licenses (if applicable)

Award The agency intends to issue a Blank Purchase Agreement (BPA) with an ordering period of April 1, 2018-March 31, 2020 to the offeror(s) that can meet the government’s requirement as a result of this RFQ. A delivery order will be issued when there is a specific task requested on an “as needed” basis. There are no guaranteed maximum or minimum orders during the ordering period.

Invoices The vendor(s) shall submit an original monthly invoice of services accepted by the Government through the US Treasury’s Invoice Payment Platform (IPP). The Contractor’s monthly invoice shall list: (a) monthly leased unit and/or rental unit, (b) the monthly data transmission usage and expense, (c) data overruns (if applicable), (d) accessories and licensing (if applicable), and (e) comply with 1952.232-91 Electronic Invoicing and Payment Requirements clause (below).

1952.232-91 Electronic Invoicing and Payment Requirements

- Invoice Payment Platform (IPP) (April 2016) Payment requests for all new awards must be submitted electronically through the U. S. Department of the Treasury's Invoice Payment Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Payment documentation and process" and the applicable Prompt Payment clause included in this contract. The IPP website address is: https://www.ipp.gov.