Bayshore_CRA_Landscape_Maintenance.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

BAYSHORE CRA LANDSCAPE MAINTENANCE

Edward Ahleman, Procurement Specialist

Procurement Services Division

3299 Tamiami Trail E,East Naples, FL, 34112 edward.ahleman@collier.gov

(239) 252-8464

Quick Quote Title: Bayshore CRA Landscape Maintenance

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Quick Quotes Instructions Version 1

C - CRA Lot Mowing location map 10.14.26

1. QUICK QUOTE

Bayshore CRA Landscape Maintenance

Release Project Date: October 19, 2026

Question Submission Deadline: October 30, 2026, 5:00pm

Response Submission Deadline: November 3, 2026, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The County Redevelopment Areas Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made, is intended to provide for continuous services through the end of

Fiscal Year 2027.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

https://procurement.opengov.com/portal/collier-county-fl

5. SPECIFICATIONS/SCOPE OF WORK

5.1. Vegetation Clearing, and Annual Maintenance Services

The Collier County Community Redevelopment Agency – Bayshore Community Redevelopment Area (CRA) is requesting landscape service to clear and clean residential parcel at the locations below, and to maintain it.

The CRA is seeking a vendor to provide ongoing landscaping services to maintain the properties in compliance with CRA standards and for aesthetic upkeep.

This quote is for Fiscal Year 2027.

Service

Services Required:

• Mowing and Vegetation Clearing o Mow and clear overgrown vegetation, weeds, and brush to restore the lot to a maintainable state.

o Tree and shrubbery trimming, to properly maintain native trees with no low-lying branches and shrubs at a manageable height to prevent an overgrowth nuisance.

o Exotic Vegetation removal without the use of heavy machinery, removal to be completed using hand tools only on the back and front of the property.

o Herbicide Spraying method to be used as a preventative maintenance and control to eradicate non-native vegetation, provided all regulations are followed.

• Debris and Trash Removal

• Ongoing removal of debris and trash during each visit.

o Remove and properly dispose of all debris and trash from the lot, including:

▪ Limbs, branches, and yard debris

▪ Horticultural and non-horticultural waste

▪ Discarded items or abandoned personal belongings

▪ Litter includes but is not limited to paper, plastic, bottles, wood, glass, metals, tires, cans, fill dirt, etc. as defined or horticultural debris.

• Edging and Cleaning o Edge and clean the existing areas along any pavement/concrete surfaces to ensure it is clear of debris and vegetation. Any grass clippings along roadways and driveways shall be blown back on lots.

Continued Annual Maintenance Services for CRA Properties

Services to Include:

CRA owned properties listed below for routine maintenance to include with each service: mowing, weed whacking, herbicide spraying of non-native vegetation, removal of small amounts of litter and horticultural debris. The vendor shall be proactive in providing the CRA staff with observation details and suggestions that would assist in the proper maintenance of the properties.

• Landscape Maintenance o Rainy Season is generally May-October and mowing will be required twice a month. Dry Season is

November-April and mowing is once a month unless requested by PM for a schedule change either more or less mowing o Weed whacking to be conducted in areas not easily accessible with a lawn mower to be cleared as needed of weeds/grass along any pavement/concrete surfaces, utility posts/cables, signposts, structural walls, fences, shrubs and trees. Any grass clippings along roadways and driveways shall be blown back on lots.

o Herbicide Spraying method to be used as a preventative maintenance and control to eradicate non-native vegetation, provided all regulations are followed.

o Tree and shrubbery trimming, to properly maintain native trees with no low-lying branches and shrubs at a manageable height to prevent an overgrowth nuisance and removed off property same day.

o Exotic Vegetation removal without the use of heavy machinery, removal to be completed using hand tools only

• Disposal Requirements o All materials must be hauled away from the site and disposed of in accordance with applicable regulations.

• Periodic inspection of the site while mowing to report any issues such as illegal dumping or trespassing.

Work location and schedule information

Site Description/Work Area:

CRA Owned Properties included (all properties are vacant unless otherwise specified):

• 2732 Francis Ave (.3 acres)

• 2663 Francis Ave duplex (.15 acres)

• 2664 Francis Ave (.5 acres)

• 2695 Francis Ave (2 duplexes) (.71 acres)

• 4315 Bayshore Drive (.63 acres)

• Parcel folio: 61840960006 (1.95 acres)

• Parcel/folio 61840880102 (3.71 acres)

• Parcel/folio 52600160000 (.63 acres)

• 2808 Thomasson Drive (.44 acres)

• 4825 Bayshore Dr – Small patch of grass only, edging around fence (.86)

• 1769 BAY ST (0.32 acres)

• 1783 BAY ST (0.16 acres)

• 1861 BAY ST (0.16 acres)

• 61381160006 (0.16 acres)

• 61381200005 (0.16 acres)

• 1945 & 1959 Bay St (Duplex) Swimming Pool rear and Shed (.32)

• 1742 Danford St (0.32 acres)

• 1756 Danford St (0.16 acres)

• 1770 Danford St (0.16 acres)

Work Hours:

• All work must be performed during regular service hours from between the hours of 7:00 AM to 6:00

PM Monday-Friday.

Schedule of Service:

The routine maintenances and line-trimmings shall be as follows:

• May, June, July, August, September, and October (rainy season) – 2 times Monthly

• November – 1 time

• December – 1 time

• January – 1 time

• February – 1 time

• March – 1 time

• April – 1 time

Please contact Shirley Garcia for onsite pre bid inspections and site visit prior to quoting

Shirley.garcia@collier.gov or cell 239-778-6585.

6. INSURANCE REQUIREMENTS

A. Bidder shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of the Construction ITB and awarded Agreement. The Bidder shall be required to provide the Certificate of

Insurance(s) with the limits set forth in the Construction ITB. If the Bidder cannot provide the document within the referenced timeframe, the County reserves the right to award to another Bidder. The Bidder shall procure and maintain property insurance upon the entire term of the awarded contract, if required, to the full insurable value of the scope of work.

B. The County and the Bidder waive against each other and the County’s separate Bidders, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Bidder and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Bidders, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts.

C. Collier County shall be responsible for purchasing and maintaining its own liability insurance.

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence mailto:Shirley.garcia@collier.gov https://apps.fldfs.com/bocexempt/

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$500,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Pollution

$1,000,000 Per Occurrence

6.7. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

LOCATIONS FOR ANNUAL LANDSCAPE MAINTENANCE

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 All Inclusive Landscape Maintenance

Services for Property Located at: 2732

Francis Ave, Naples FL, 34112 (.3

Acres)

18 EA

2 All Inclusive Landscape Maintenance

Services for Property Located at: 2663

Francis Ave duplex (.15 acres)

18 EA

3 All Inclusive Landscape Maintenance

Services for Property Located at: 2664

Francis Ave (.5 acres)

18 EA

4 All Inclusive Landscape Maintenance

Services for Property Located at: 2695

Francis Ave (2 duplexes) (.71 acres)

18 EA

5 All Inclusive Landscape Maintenance

Services for Property Located at: 4315

Bayshore Drive (.63 acres)

18 EA

6 All Inclusive Landscape Maintenance

Services for Property: Parcel folio:

61840960006 (1.95 acres)

18 EA

7 All Inclusive Landscape Maintenance

Services for Property: Parcel/folio

61840880102 (3.71 acres)

18 EA

Line Item Description Quantity Unit of

Measure Unit Cost Total

8 All Inclusive Landscape Maintenance

Services for Property: Folio

52600160000 (.63 acres)

18 EA

9 All Inclusive Landscape Maintenance

Services for Property Located at: 2808

Thomasson Drive (.44 acres)

18 EA

10 All Inclusive Landscape Maintenance

Services for Property Located at: 4825

Bayshore Dr – Small patch of grass only, edging around fence (.86 acres)

18 EA

11 All Inclusive Landscape Maintenance

Services for Property: 1769 BAY ST

(0.32 acres)

18 EA

12 All Inclusive Landscape Maintenance

Services for Property Located at: 1783

BAY ST (0.16 acres)

18 EA

13 All Inclusive Landscape Maintenance

Services for Property: 1861 BAY ST

(0.16 acres)

18 EA

14 All Inclusive Landscape Maintenance

Services for Property: Parcel folio:

61381160006 (0.16 acres)

18 EA

15 All Inclusive Landscape Maintenance

Services for Property: Parcel folio:

61381200005 (0.16 acres)

18 EA

16 All Inclusive Landscape Maintenance

Services for Property: 1945 & 1959

Bay St (Duplex) Swimming Pool rear and Shed (.32 acres)

18 EA

17 All Inclusive Landscape Maintenance

Services for Property: 1742 Danford

St (0.32 acres)

18 EA

18 All Inclusive Landscape Maintenance

Services for Property: 1756 Danford

St (0.16 acres)

Line Item Description Quantity Unit of

Measure Unit Cost Total

19 All Inclusive Landscape Maintenance

Services for Property: 1770 Danford

St (0.16 acres)

TOTAL

8. VENDOR QUESTIONNAIRE

1. I certify that I have read, understood and agree to the terms in this Quick

Quote, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2. Quick Quote Instructions have been acknowledged and accepted.*

☐ Please confirm

*Response required

3. Collier County Purchase Order Terms and Conditions. Collier County

Purchase Order Terms and Conditions have been acknowledged and accepted.*

Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

☐ Please confirm

*Response required

4. Insurance Requirements -Vendor Acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) if awarded this quote.*

☐ Please confirm

*Response required

5. Proof of Status from Division of Corporations - Florida Department of

State (SunBiz)* http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

http://dos.myflorida.com/sunbiz/

6. E-Verify - Memorandum of Understanding*

Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the bid. E-

Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

*Response required

7. W-9 Form*

*Response required

8. Any required licenses. * https://www.e-verify.gov/