Bayshore_CRA_Beautification_MSTU_-_Boardwalk_Maintenance.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

BAYSHORE CRA BEAUTIFICATION MSTU - BOARDWALK

MAINTENANCE

Edward Ahleman, Procurement Specialist

Procurement Services Division

3299 Tamiami Trail E,East Naples, FL, 34112 edward.ahleman@collier.gov

(239) 252-8464

Quick Quote Title: Bayshore CRA Beautification MSTU - Boardwalk Maintenance

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Quick Quotes Instructions Version 1

1. QUICK QUOTE

Bayshore CRA Beautification MSTU - Boardwalk Maintenance

Release Project Date: January 6, 2026

Question Submission Deadline: January 14, 2026, 3:00pm

Response Submission Deadline: January 19, 2026, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The County Redevelopment Areas Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for recurring services up to September 30, 2026.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. Bayshore CRA Beautification MSTU - Boardwalk Maintenance

The Bayshore Beautification MSTU (Municipal Service Taxing Unit) funds and maintains landscaping, irrigation, and landscape features withing the Bayshore boardwalk

• Work Area- Bayshore Boardwalk – Bayshore drive Naples Florida

This maintenance pertains to plants, shrubs, trees and palms, installation of new landscaping, and the repair and replacement of items damaged or destroyed; as well as irrigation system maintenance, plus irrigation controller operation utilizing cell phone access. The

Boardwalk will be completed on or about February 1, 2026. As a new project most of the infrastructure, Landscaping, equipment and accessories will be under warrantee for one year with replacement and repair the responsibility of the contactor’s infinite construction inc. The majority of the first year will be maintenance and cleaning.

The new boardwalk includes the following furnishings- Furnishings must be emptied or cleaned daily.

2- Bike racks

5-Trash receptacles

5- Recycle receptacles

8-Benches

Contractors should anticipate being on site 6 days a week, the actual schedule and length of time to be determined.

Scope of Work:

The responsibility to discern the Scope of Service detailed in this specification shall rest solely with the Contractor. A failure of the

Contractor to accurately assess the Scope shall not relieve any of the responsibilities to perform under the Contract Documents, nor shall it be considered the basis for any claim for additional compensation.

SECTION 1. LICENSES/CERTIFICATIONS/DOCUMENTS

Contractor shall maintain the following licenses and certifications throughout the terms of the contract and renewal period(s).

Minimum Standards

The minimum standards necessary to perform services under this contract include proper licensing, certifications, and documentation as listed below. The Contractor is required to perform services for routine landscape maintenance.

Licenses and certifications pursuant to Collier County, Contractor’s Licensing, Ordinance Number 2006-46, as amended, and Florida

State Statutes.

Licenses

• Commercial Landscape; Landscape; Landscape Restricted; Landscape & Irrigation; or Unlimited Landscape.

• Irrigation License or Certification, plus a minimum of three (3) years’ wet check and intermediate repair experience, including smart controller systems utilizing cell phone access.

• Pest Control OR licensed sub-Contractor (see Certifications, below)

Certifications

• Fertilizer - Limited Urban Commercial Fertilizer Applicator Certification, Chapter 482.1562, F.S.

• Pest Control - Certified Pest Control Operator, Lawn & Ornamental, Chapter 482.111, F.S.

• Employee - Identification Cards for non-certified employees

• Maintenance of Traffic (MOT), Intermediate Level Certificate with three (3) years’ experience.

• Green Industries and/or Best Management Practices Certificate under Chapter 482.1562, F.S. (certificate must be obtained within six (6) months from contract execution).

• Arborist Services

• Irrigation Services

• Fertilizer Application

• Pesticide, Fungicide, and Herbicide Applications

SECTION 2. WORK AREA

The awarded Contractor shall provide the grounds maintenance services detailed in the work areas included in the specifications located below and/or as shown on the attached Work Areas.

WORK AREA DESCRIPTIONS:

Work Area – Bayshore Boardwalk

Boardwalk project- pavers, elevated boardwalk and landscaping connecting Bayshore drive to Sugden park Area to include everything within boardwalk area to include Paver Cleaning, Mowing, Edging, Weeding, Ornamental & Turf spraying, Fertilizer, Mulch, General Trimming & Pruning, Post-service Cleaning, Miscellaneous responsibilities, Irrigation

Maintenance Service and Regular Services.

SECTION 3. GROUNDS MAINTENANCE SERVICES:

Pre-Service Cleaning:

• At the start of Landscape Maintenance Service on the day of service and prior to mowing, the Contractor shall remove and dispose of all trash and debris from the service area and ROW.

• This shall include, but is not limited to, horticultural and non-horticultural debris, palm fronds, tree branches and limbs, loose shrubbery, leaves, rocks, paper, bottles, cans, cigarette butts, and other miscellaneous objects on the ground or attached in the service area and the associated ROW.

• Disposal of trash and debris shall be at a proper landfill or disposal site.

Mowing:

• Mowing shall be performed in specified MSTU areas, including medians, along the outside edge of the sidewalks of adjacent properties which are not currently maintained by the property owners.

• ROW mowing of turf and applicable vegetation is required from back of curb or sidewalk to the ROW line.

• Turf and vegetation shall be cut to a height of no less than three and one-half inches (3½”) and the height of the grass blade shall not exceed six inches (6”).

• Roadside swales shall be mowed throughout the entire year. When mowing is not possible due to standing water or soft ground, string trimmers shall be used to reduce the height of turf and vegetation to the waterline.

• All turf shall be mowed with mulching type mower equipment to eliminate the need to bag and transport grass clippings. Should bagging be necessary, bagged clippings shall be collected and removed at no additional cost to the MSTU. All equipment guards and deflectors are to be installed and functional.

• The Contractor shall use appropriate mowing practices, alternate patterns, or walk-behind equipment within narrow or water-soaked areas so as not to create wheel ruts or wear down the turf.

• Ruts caused by mowers shall be repaired at no additional costs to the MSTU.

• The Contractor shall avoid mowing patterns that eject clippings, rocks, or any miscellaneous debris onto pedestrians and vehicles or into moving traffic.

Edging:

• Mechanical edging of turf boundaries shall be performed with each mowing to establish a clean line of demarcation and eliminate grass root runners.

• Edged areas shall include parking lots, sidewalk edges, back of curbs, plant beds, utility service boxes, street light bases, signposts, headwalls, guardrails, timer pedestals, posts and trees; as well as around isolated trees, sprinkler heads, valve boxes, shrubs, sign posts, and manholes, etc. where they exist.

• Metal blade edging is not permitted along plant bed and turf boundaries where underground irrigation components are present.

• Chemical herbicide shall not be used for edging.

Weeding:

• Weeding shall be performed weekly (or specified interval) throughout the year to provide a weed-free and well-maintained appearance, removing undesired and invasive vegetation on the ground (including palm pups).

• Areas to be weeded include plant beds, mulched spaces, rocks, sidewalks (concrete, paver, asphalt, etc.), concrete medians, curb joints, utility bases and access boxes, guardrail bases, and tree grates, etc.

• Weeds that are less than three inches (3”) from plantings shall be hand pulled.

• The Contractor may have the option to use chemical weed-killer or pre-emergent, upon pre-approval by the MSTU Project Manager of both the location and product to be used.

• Any plants damaged or killed by application of chemical weed-killer or pre-emergent shall be replaced at the expense of the

Contractor within 72-hours.

• Should concerns be identified regarding chemical weeding, the MSTU Project Manager may direct that hand-weeding be performed.

Ornamental & Turf Spraying Application:

• Spraying of trees, shrubs, plants, and turf is to be performed by the Contractor, who must be certified to apply the chemicals

(pesticides) used.

• If the primary Contractor is not certified, a certified sub-Contractor may be hired upon approval by the MSTU Project Manager and at no additional cost to the MSTU.

• Every insecticide, fungicide, and herbicide chemical to be applied shall be approved by the Environmental Protection Agency for its intended use and manner of application.

• The rate of application shall conform to specifications on the manufacture's labels.

• Applications shall be performed when the plant material is dry.

• Special applications may be performed upon prior approval of the MSTU Project Manager.

General Schedule:

• Spraying may be performed upon prior approval by the MSTU Project Manager.

• Time frames:

Trees, Shrubs, Groundcovers, Turf

Chemical General Insecticide As-needed Fungicide As-needed

Beds Chemical General Pre-emergent Post-emergent

Herbicide As-needed Feb Sep Nov Jan Mar

Turf Chemical General Pre-emergent Post-emergent Herbicide As-needed Feb Sep Nov Jan Mar

Records:

Records must be kept of all chemicals (pesticide) applications, including:

• Name of person performing the application.

• Trade name & manufacturer.

• Date & time of application.

• Weather conditions.

Fertilizer Application:

• Fertilizer is customarily supplied by Collier County under a separate annual contract at the time of application with delivery coordinated by the receiving Contractor.

• MSTU Project Manager may direct the contractor to both supply and apply fertilizer based on the bid schedule pricing.

• Fertilizing shall be performed at prescribed intervals throughout the year.

• Slow-release formulations shall be used when available.

• Fertilizer shall be broadcast throughout the designated medians, planting beds, and turf areas.

• Tree bases and pit areas shall be fertilized evenly so as not to produce a fertilizer ring.

• Shrubs and groundcovers shall have the fertilizer blown or fan raked off the foliage following the broadcast application.

• Fertilizers shall be removed from curbs, sidewalks, and any surfaces where staining may occur.

• Ensure fertilizer and other chemicals do not come in direct contact with water.

• After fertilizing (other than when watering restrictions apply), irrigate with at least a quarter inch (1/4”) of water following fertilization to avoid the loss of nitrogen and increase uptake efficiency. If water restrictions apply, the Contractor may irrigate as permitted but no more the one-half inch (1/2”) following fertilization.

• Do not exceed the annual nitrogen recommendations in the Fertilizer Guidelines for Established Turfgrass Lawns in Three (3)

Regions of Florida as provided on label.

• Palm fertilization has different nutritional requirements from other landscape plants. MSTU Project Manager will provide the fertilization schedule.

o An acceptable formulation is 8-0-12-4 (N, P, K, Mg plus micro-elements)

• Turf fertilization treatments of specific nutrients with applications of lacking nutrients in accordance with UF/IFAS

Mulch Application:

• Mulch is customarily supplied by Collier County under a separate annual contract at the time of application with delivery coordinated by the receiving Contractor.

• Project Manager may direct the Contractor to both supply and apply mulch based on the bid schedule pricing.

• The timetable for installing mulch shall be on an as-needed basis, upon direction by MSTU Project Manager.

• All designated plant beds shall be mulched by covering all unplanted areas in bed.

• The areas to receive mulch shall be raked to establish a level base.

• Areas to receive an initial application of mulch shall have mulch evenly distributed to provide a three inch (3") noncompacted or unsettled depth, measured from the base.

• Mulch distribution within a tree or palm area shall begin six inches (6”) away from trunk of the tree or palm.

• Mulch shall not be piled against any plant branches or trunks.

• Prior to re-mulching the Contractor shall turn and mix all the existing mulch in all medians and ROW areas.

• Areas to be re-mulched shall have mulch evenly distributed to provide a two inch (2") noncompacted or unsettled depth, measured from the base.

• Mulch shall not be placed over valves or valve boxes that are located within mulched areas.

• All adjacent areas not mulched (curbs, sidewalks, roadways, etc.) shall be cleared of any mulch or foreign debris.

• Upon completion of mulching, all excess material, bags and foreign debris shall be collected and disposed of by the Contractor, leaving the overall landscape in a neat and orderly condition.

General Trimming & Pruning:

• General Trimming & Pruning shall be defined as the cutting of all vegetation below a height of ten feet (10’) to keep and maintain a tight, well-maintained appearance throughout the year.

• This includes groundcovers, shrubs, trees (except magnolias), and palms.

• See Specific Plant Maintenance, for specifications and heights for various foliage within the MSTU.

• Within this specification, groundcovers and shrubs are “trimmed,” while trees and palms are “pruned;” with the exception of magnolias.

• Both trimming and pruning shall meet American National Standards Institute (ANSI) and include the removal of all diseased or dead vegetation, old leaf growth, broken branches, and suckers at tree bases.

• Groundcovers and Shrubs shall be kept trimmed:

o at regular intervals, generally monthly, except to allow for flowering.

o with heights and shapes alternating by plant variety, or as determined by the MSTU Project Manager.

o to an angled or rounded shape so as not to encroach over curbs or into roadways and pathways.

o in a consistent manner for each plant variety to give the appearance of continuity throughout the landscape, adjusted as needed for local topography.

o to maintain two feet (2’) of clearance from the edge of curbs, sidewalks, roadways, pathways, etc.

• Ornamental Grasses shall be kept trimmed:

o after flowering, during the first two weeks of October and April (or as approved by the Project Manager).

o at the base to remove old growth.

o in a manner to provide a cone shape and without a flat top.

• Hedges on the ROW shall be kept trimmed:

o to maintain a height of six feet (6’).

o to maintain a flat top and flat, vertical side toward the roadway.

o to not extend over an adjacent sidewalk or roadway.

o Property Owner Exception:

• Effected only upon written request from the Property Owner and signed approval by the MSTU Project Manager.

• Property Owner agrees to maintain hedge at maximum height of ten feet (10’) at their expense consistent with the top and vertical side specifications as described above.

• Exception may be cancelled at any time by the MSTU Project Manager.

• Trees and palms shall be kept pruned:

o to clean out dead limbs, as well as seed pods, fronds, boots, and suckers, etc.

o on a quarterly basis, or as needed, to maintain a minimum ten-foot (10’) canopy height over sidewalks and pedestrian pathways.

• For line-of-sight visibility, vegetation of any kind within turn lanes, at median ends, and along intersection roadsides shall be trimmed or pruned to eighteen inches (18”) height by October 1st of each year and subsequently maintained to no more than twenty-four inches (24”) per Florida Department of Transportation (FDOT) Indexes.

• The frequency of trimming or pruning may be adjusted at the direction of the MSTU Project Manager.

The following table lists specific plant varieties and acceptable pruning for each. During this contract, pruning specifications may be changed or added at the direction of the MSTU Project Manager. All changes to this table shall be submitted in writing to the Contractor for implementation. If changes in the table result in a different cost of service, the Contractor shall submit a change request in writing to the MSTU Project Manager detailing the additional work and price difference.

BAYSHORE BEAUTIFICATION MSTU TRIM & PRUNE GUIDELINES

Common Name Scientific Name Trimming Guidelines

Shrubs

Bougainvillea (Dwarf) Bougainvillea glabra ‘Helen

Johnson’ Maintain 24’ round ht. & 2 ft. Offset from back of curb, within limits of clear sight areas Bi-seasonal 50% heavy reduction only upon approval

Bougainvillea ‘Silhouette’ Bougianvillea app. “Silhouette’ Maintain 36” rounded ht. & 2 ft. offset from back of curb Frequency: remove shoots weekly Bi-seasonal 50% heavy reduction upon approval

Bush Allamanda Allamanda schottii Maintain 24’ round ht. & 2 ft. Offset from back of curb, within limits of clear sight areas.

Dwarf Yaupon Holly (Shillings Holly) Maintain 24’ round ht. & 2 ft. Offset from back of curb, within limits of clear sight areas

Firebush (Dwarf) Hamelia patens ‘Galbra’ Trim to 36” rounded ht.

Maintain up to 48” rounded ht.

Frequency: As needed

Green Island Ficus Ficus microcarpa ‘Green Island’ Trim to 36” rounded ht.

Maintain up to 48” rounded ht.

Frequency: As needed

Hawthorne Raphiolepis indica Trim to 36” rounded ht.

Maintain up to 48” rounded ht.

Frequency: As needed

Jasmine Genus Jasminum Trim to 18” rounded ht.

Maintain up to 24” rounded ht.

Frequency: As needed

Plumbago Plumbago auriculate ‘Imperial Blue’ Trim to 36” rounded ht.

Maintain 48” rounded ht.

Frequency: Removes shoots weekly

Saw Palmetto (Silver or Green) Serenoa repens Trim to maintain natural rounded ht.

Maintain up to 60” rounded ht.

Frequency: As needed for shape and remove dead stems

Schefflera (Dwarf) Schefflera arboricola ‘Trinette’ Trim to 36” rounded ht.

Maintain up to 48” rounded ht.

Maintain 24” rounded ht. in limits of clear sight areas Frequency: As needed

Thryallis Galphimia gracilis Trim to 36” rounded ht.

Maintain 24” rounded ht. in limits of clear sight areas Frequency: As needed

Walter’s Viburnum Viburnum obovatum Trim to 36” rounded ht.

Maintain 24” rounded ht. in limits of clear sight areas Frequency: As needed

Wild Coffee Psychotria nervosa Trim to 36” rounded ht.

Maintain 24” rounded ht. in limits of clear sight areas Frequency: As needed

Xanadu Philodendron Philodendron ‘Xanadu’ Trim to 36” rounded ht.

Maintain 24” rounded ht. in limits of clear sight areas Frequency: As needed

Accent Plants

N/A N/A N/A

Native & Ornamental Grasses

Dwarf Fakahatchee Grass Tripsacum floridanum Grows to about 3 ft. tall.

Pruned at it base to remove any old growth: grasses shall only be pruned after blooming season.

Shall not be cut in a flat top method

Fakahatchee Grass Tripsacum floridanum Grows to about 8 ft. tall.

Pruned at it base to remove any old growth: grasses shall only be pruned after blooming season. During the First weeks of October and April Shall not be cut in a flat top method

Fountain Grass Pennisetum setaceum Pampas need to mature to about 5 ft.

Frequency: Spring and Fall cut back

Liriope Liriope muscari Liriope muscari shall only be pruned at the direction and approval of the Project

Manager

Pink Muhly grass Muhlenbergia capillaris Trim level at 2” above grade and 2 ft.

offset from back curb Frequency: After blooming or in March and July for 100% rejuvenation

Sandcord grass Spartina bakeri Trim Level at 2” above grade Frequency: Once per year in July for

100% rejuvenation, if needed

Ground Covers

Blueberry Flax Lily Dianella tasmanica ‘Variegata’ Remove dead or diseased foliage and flower stalks Frequency: April and October 75% rejuvenation cut only upon approval

Blue Porterweed Stachytarpheta jamaicensis or cayennensis Uniform shape to 18" ht. in limits of clear sight areas Frequency: As needed

Crown of Thorn (Dwarf) Euphorbia milii ‘Big Rose’ Uniform shape to 18" ht. in limits of clear sight areas Frequency: As needed

Juniper Parsoni Juniper chinensis 'Parsonii' Uniform shape to 24" ht. in limits of clear sight areas Frequency: As needed

Perennial Peanut Archis glabrata 'Ecoturf' Mow at 4” blade ht. to tip foliage Frequency: Once per year in June

Spider Lily Hymenocallis latifolia No pruning necessary except to remove dead or diseased foliage Frequency: As needed 100% rejuvenation cut only upon approval

STRUCTUAL PRUNING (Canopy Trees) April & September

Virginia Live Oak

Dwarft Jatopha

East Palatka Holly

Floss Silk Trees

Hong Kong Orchid

Hopi Crape Myrtle

STRUCUTAL PRUNING (Palms) June

Alexander Palm

Paurotis/Everglades Palm

Foxtail Palm

Sabal Palm/Cabbage Palm

Post-Service Cleaning:

• On the same day as Weekly Landscape Service and before departing the MSTU, the entire service area shall be cleaned to maintain a neat and safe condition.

• This includes removal of any accumulation of debris, or anything generated from the maintenance performed.

• All hard surfaces shall be blown down; to include the four (4’) foot area from the face of the sidewalks, gutters and curbs, turn lanes, medians, and adjacent parking lots and athletic courts.

• Blow-down shall be directed toward the existing median landscape or turf, not into the roadway.

• Grass clippings or other debris shall not be blown onto adjacent private property or accumulate on the paved areas or blown into traffic or roadways.

Miscellaneous Responsibilities:

• The removal of existing tree and palm staking shall be the responsibility of the Contractor.

• Staking Materials for tree or palm may include 2x4, 4x4, lodge poles and/or guy wire. The 2x4 and 4x4 should have a footer stabilize.

• To avoid damage to curbs and turf, the Contractor shall provide and utilize ramps or other devices for ingress and egress, as needed. Damage attributable to the Contractor shall be repaired at the Contractor's expense, as determined by the MSTU Project

Manager.

• Inspecting, Reporting, & Invoicing:

o The Contractor shall inspect all plant, shrub, tree and grass areas in the MSTU during each base service.

o The Contractor shall be responsible to promptly notify the MSTU Project Manager of any disease infestation, insect infestation, foliage die-off, irrigation issues, maintenance problems, additional necessary maintenance, or unusual occurrence or finding.

o The Contractor shall be available for on-site inspection in the MSTU to verify work completed or to review open issues at the

Project Managers request.

o The Project Manager may request a monthly Landscape Maintenance Report be submitted by the Contractor after the last service week of each month.

Irrigation Maintenance Services:

The Contractor shall maintain the installed irrigation system for proper function. The areas of responsibility shall include:

• Update and coordinate the watering schedules with the Project Manager as required for monitoring purposes and make recommendations to the Project Manager as conditions warrant. All irrigation schedule change requests shall be confirmed via e-mail.

• NOTE: Contractor must have cell phone access to utilize Hydro Point / Weather TRAK control functions in the field, particularly for Wet Check testing.

Regular Service Requirements:

• It shall be the Contractor's responsibility to inspect, operationally test, and perform minor repairs to the irrigation system at the bid schedule interval to enable proper and safe operation.

• Repairs include replacement of heads, nozzles, decoders, installation or replacement of risers, repair of minor/lateral PVC piping breaks or subsurface piping or restricted sprinkler lines, replacement of damaged valve boxes/lids, etc.

• If any irrigation issues beyond the scope of the weekly service are determined, the Contractor shall promptly notify the MSTU

Project Manager.

• Visual inspection of the irrigation system(s) shall be performed to check for:

o Cuts o Leaks o Pipe damage o Dry areas o Flooded areas o Damaged or deteriorated valve boxes

• Operational testing of the irrigation system(s) shall be performed to verify that source water is available and accessible.

o Pumps are operating.

o Control enclosures are intact, and controllers are powered and responding to inputs.

o Controller activated zone control, zone sequence, and zone duration is operational.

o Rain sensors are intact and functioning.

o Valves are opened and closed to confirm proper function using cell phone Weather TRAK controller access, - OR -manually at the valve box only as a temporary backup method.

o Spray patterns deliver complete water coverage while avoiding overspray.

o Water meters are registering flow and water consumption readings are recorded.

• Valve boxes shall be kept fully accessible and clear of debris inside, with lids fully closed when not being serviced.

• Valve assemblies shall be inspected and cleaned, with sprinkler heads, nozzles, and screens cleared and adjusted.

• Only County-approved replacement parts may be installed, and only matched precipitation head replacements may be installed. All irrigation parts shall be supplied by Collier County under a separate annual contract. The landscape Contractor must arrange for pickup or delivery in accordance with the Division’s Standard Operating Procedures (SOPs).

• Repairs to defective or non-operational controllers shall be performed only after direct consultation with the Project Manager.

• Intermediate repairs are handled separately from Regular Irrigation Service. These include repairs to valves, controllers, electrical wiring and main lines. Prior to proceeding, the Project Manager shall be consulted, the repairs evaluated and quoted. Major repairs may be sourced separately from other Contractors, as determined by the Project Manager.

• PARTS: Irrigation parts are available for pick-up under separate county Purchase Order(s) with local vendors, identified by the

Project Manager.

SECTION 4. CONTRACTORS RESPONSIBILITIES

Maintenance of Traffic (MOT) or closing of boardwalk.

• The Contractor shall verify current MOT certification and comply with the requirements of Collier County’s MOT Policy.

• The Contractor shall utilize adequate barricades, warning devices, and the necessary safety equipment according to Collier

County ROW Ordinance.

• Flagmen are required when two-way traffic is obstructed.

• Blocking of a public ROW or street, except under extreme emergency conditions, shall not be permitted without prior approval of the Project Manager and arrangements made with agencies having jurisdiction over the street to be closed.

• For safe worker visibility, approved bright day-glow red/yellow/orange colored safety vests (Class 3) shall be worn by employees when servicing the area.

• If boardwalk needs to be closed for repairs, contractor must notify collier County MSTU project manager prior to work for non-emergency items.

Reports

• Monthly or weekly grounds maintenance reports may be required by the MSTU Project Manager.

• Reports shall be written in English.

• Grounds maintenance reports shall be emailed to the MSTU Project Manager prior to or simultaneous with submission of invoices for payment.

• The Contractor shall complete the “Irrigation Systems Checklist – Bi-Weekly Requirement” sheets on a bi-weekly basis.

• The Project Manager may request a monthly Irrigation Service Report be submitted by the Contractor after the last service week of each month.

• Report format shall be as specified by the MSTU Project Manager.

• Contractor’s format may be acceptable, upon review and approval by the MSTU Project Manager.

Meeting Attendance

• Required meetings:

o The Contractor shall attend a monthly field review (drive-through) scheduled 1-week before the Advisory Committee meeting.

(approx. one (1)-hour) o The Contractor shall attend the monthly MSTU Advisory Committee meeting to discuss the ongoing status of Landscape and

Irrigation maintenance, per the weekly/monthly report(s), and answer any questions. (approx. one (1) hour) o At the request of the MSTU Project Manager, the Contractor shall be available for on-site inspection in the MSTU to verify work completed or to review open issues.

• There shall be no additional charge for attendance at these meetings.

General Provisions

• The Contractor shall identify an English-speaking singular point of contact with radio, cellular phone and e-mail for on-site and off-site communication to coordinate with the Project Manager.

• Professional courtesy, conduct, and clothing are expected at all times.

• Replacement of plants, shrubs, trees, grass or foliage due to death caused by neglect or damage by the Contractor, Contractor 's employees or a sub-Contractor, as determined by the Project Manager, shall be at the Contractor's sole expense.

• Accidents, thefts, and vandalism shall be reported to the Project Manager on the same day as discovered, including pictures when reasonably accessible to be taken.

6. INSURANCE REQUIREMENTS

A. Bidder shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of the Construction ITB and awarded Agreement. The Bidder shall be required to provide the Certificate of

Insurance(s) with the limits set forth in the Construction ITB. If the Bidder cannot provide the document within the referenced timeframe, the County reserves the right to award to another Bidder. The Bidder shall procure and maintain property insurance upon the entire term of the awarded contract, if required, to the full insurable value of the scope of work.

B. The County and the Bidder waive against each other and the County’s separate Bidders, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Bidder and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Bidders, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts.

C. Collier County shall be responsible for purchasing and maintaining its own liability insurance.

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/ https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$1,000,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$1,000,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Pollution

$1,000,000 Per Occurrence

6.7. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Bayshore CRA Boardwalk Cost to

Perform Ground Maintenance

Monday-Saturday

1 Weekly

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required

2. Provide copy of State of Florida Registration - Sunbiz*

*Response required

3. Provide Copy of W-9*

*Response required

4. Provide Proof of E-Verify Registration*

*Response required

5. Please Provide Certificate of Insurance*

*Response required