Bay Point Batteries (SOW).docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

Sector San Francisco

Scope of Work for

Bay Point Batteries Replacement

PSN:

Work Order:

at

1 Yerba Buena Island, Yerba Buena Island Northgate Rd San Francisco, CA. 94130

Contracting Officer (KO)

CWO Victor M. Regalado Sector Engineer Officer

VMR

A. GENERAL INFORMATION

Title of Project: U.S. Coast Guard (USCG) Bay Point Batteries Replacement

a. Scope of Work Objective: Procurement of batteries to support Coast Guard Sector San Francisco Bay Point Facility. The contractor shall provide batteries as specified herein, ensuring compliance with all applicable standards and regulations. The objective of this procurement is to obtain high-quality, reliable batteries to ensure uninterrupted operation of critical Coast Guard equipment.

b. Deliverables:

· Supply and deliver a total of eight (8) new battery modules, equivalent in form and function to the GNB 3-100A27 or comparable specification.

· Each module to provide:

• Batteries must be unused and fully new, not refurbished or reconditioned.

c. Technical Requirements:

d. Compliance Requirements:

· All goods must comply with applicable U.S. export control laws and any domestic or local requirements relevant to delivery and installation.

· Vendors must ensure chain-of-custody and documentation for all delivered products.

· Compliance with all site-specific safety, security, and delivery protocols as established by the purchaser.

· Required lead time: Vendors to specify lead time in their bid.

f. Delivery & Acceptance:

· Delivery to be made to Sector San Francisco; address provided below.

· Unit must be fully assembled, tested, and operational upon arrival.

· Final inspection and acceptance to be conducted by facility maintenance personnel.

· Delivery timeline must be coordinated in advance with POC.

1. Type of Contract Contemplated: This will be a firm-fixed priced purchase order.

2. General Requirement: Prior to contract issuance the prospective contractor MUST HAVE completed and/or current enrollment into DUNS & Bradstreet, as well as System Award Management (SAM), enrollment information for both can be respectively found at: https://www.sba.gov/content/getting-d-u-n-s-number and https://www.sam.gov/portal/SAM/#1, failure to do so WILL result in disqualification and reissuance of the contract. All bids submitted by contractor shall include break down of cost for labor, materials, transportation, O/P, G/A, etc… For any further enrollment assistance and/or questions, please contact CWO3 Anthony Ciurlino (415) 399-3488.

3. References Status: The statutes listed below form a part of this specification to the extent referenced.

Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) (42 U.S.C. 9601 to 9675)

4. Environmental Protection Requirements: Provide and maintain environmental protection during the life of the Contract to control pollution or to correct conditions that develop during the construction practice. Comply with all Federal, State, and local regulations pertaining to water, air, soil, and noise pollution.

B. CONTRACTOR REQUIREMENTS

1. During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by EPA and OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction and California Code of Regulations, Title 8, Div. 1, Ch. 4, Subchapter 4 Construction Safety Orders, and EM 385-1. When the standards differ, the more restrictive standard shall apply. The contractor shall provide barriers, temporary fencing, trench covers, etc. wherever work could cause injury to workers, visitors, Coast Guard personnel, or dependents. An Accident Prevention Plan shall be submitted by the contractor prior to any commencement of work.

2. The Contractor and/or its personnel shall refrain from smoking while inside any federal buildings, within 50 feet of any entrance to the buildings, and within 50 feet of any flammables. A designated smoking area is available on-site.

3. The Contractor and/or its personnel are authorized to utilize government building’s restroom facilities.

4. The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise noted herein).

5. Refuse, excess or waste materials resulting from construction operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property. All disposals shall be done in accordance with federal, state, and local laws and regulations.

6. The location or lay down area of materials will be available on base with location to be determined by COR and Facilities Engineer depending on size. The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risks of loss. The Coast Guard assumes no responsibility for material or equipment left in the storage area.

7. Limited water and standard 120v electricity are available. Cost of these utility connections and disconnections of machinery or equipment shall be the responsibility of the Contractor. Personnel using extension cords to bring power from another location for construction, maintenance, remodeling, etc., shall employ portable ground fault circuit interrupters (GFCIs), even if connecting to building wiring. Use of portable generators is authorized at contractor expense to power portable equipment.

8. The Contractor shall plan, schedule, coordinate and assure effective service to meet U.S. Coast Guard requirements.

9. Investigate the site per FAR 52.236-3 to ascertain the general and local conditions which can affect the work or its cost. Photographs provided below for reference; however, it is highly encouraged the contractor field verify to identify all factors or interferences concerning the job being sought.

10. The contractor shall conduct a site visit and field verify all information provided.

C. GOVERNMENT RESPONSIBILITIES

1. The government will provide Contractor personnel with access to all spaces necessary for any component associated with this project during normal business hours. Office building hours are as follows: Monday through Friday 0700 through 1700 (7am – 5 pm). Any scheduled working times outside normal business hours by Contractor personnel shall be coordinated with the Engineer Officer CWO Victor M. Regalado victor.m.regalado@uscg.mil prior to the commencement of said work. At any time, scheduled work needs to go beyond normal business hours, the Contractor shall immediately notify CWO Victor Regalado.

2. No work shall be scheduled during Federal Holidays or Weekends, unless prior approval has been coordinated with the Engineer Officer CWO Victor M. Regalado victor.m.regalado@uscg.mil

3. All Contractor access to designated restricted and/or controlled access spaces will be coordinated with the Command Security Officer prior to accessing these spaces. Once in these spaces, Contractor personnel will be monitored by Coast Guard personnel with appropriate access and clearance to be inside these designated restricted and/or controlled access spaces throughout the performance of work in these spaces. At no time shall the entry points of these spaces remain unlocked to facilitate ease of installation.

D. REPORTING REQUIREMENTS

1. The contractor is required to provide verbal progress reports daily for the period of project duration. The progress report shall cover all work completed during the day and shall present the work to be accomplished during the subsequent period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved.

2. All verbal progress reports shall be provided to the Engineer Officer CWO Victor M. Regalado victor.m.regalado@uscg.mil prior to Contractor departing the premises of Sector San Francisco Area of Responsibility and where the work is being performed.

Notice to Offerors: All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.

E. CONTRACTOR EXPERIENCE

1. The Contractor shall provide a Certificate of Insurance to indicate the liability, property, and accident coverage held by the Contractor, as well as any optional insurance recommended by the Contractor. The United States Coast Guard (USCG) shall be listed as “Additional Insured” on all Certificates of Insurances.

2. The Contractor and its personnel shall conform with the same high standards of behavior applicable to the maintenance of government equipment. All individuals performing any portion of maintenance and/or installation associated with this project shall be properly trained and qualified for the work to which that is assigned.

F. SECURITY REQUIREMENTS

1. The Contractor and its personnel performing work under this project shall be always escorted whenever work is to be performed in designated restricted and/or controlled access spaces. At no time shall the Contractor and its personnel be left unattended while working in designated restricted and/or controlled access spaces. Escorts shall be Coast Guard members currently assigned to the designated facility complex with appropriate clearance levels and access to be in the specific designated restricted and/or controlled access space at the time work is to be performed.

2. The Contractor shall provide employee information for all foreign nationals (defined as those employees not currently designated a U.S. Citizen as determined by applicable U.S. law, regulation, or policy) prior to the commencement of any on-site work related to this project and entry onto the premises of the U.S. Coast Guard owned facilities. Individuals determined to meet the criteria to be considered a foreign national will be allowed access to U.S. Coast Guard owned facilities; however, these individuals will be prohibited from accessing the designated restricted and/or controlled access spaces, even when under escort, unless otherwise approved by the Command Security Officer.

3. The Contractor shall provide a personnel alphabetical roster of all individuals assigned to perform work under this project, listing the dates work is to be performed by the individual – daily rosters may be provided for ease of facilitating the next day’s work. Daily rosters shall be provided to the CWO Victor M. Regalado victor.m.regalado@uscg.mil no later than 1500 the day before work is to be performed.

4. The Contractor and its personnel shall provide a valid non-expired state or federal issued photo identification card or credential upon accessing U.S. Coast Guard owned facilities and whenever entering the main entrance. Identification cards or credentials shall be handed to the sentry and front desk watch-stander for visual inspection and validation. Failure to provide a valid non-expired state or federal issued photo identification card or credential will prevent your access to U.S. Coast Guard owned facilities, even if under escort.

5. Any U.S. Coast Guard facilities credentials issued to the Contractor and its personnel shall clearly indicate an expiration date no later than the period of this project. Each credential issued will be tracked and surrendered upon request by the Coast Guard or upon completion of this project, whichever occurs first. All issued credentials shall be always worn and visible. Whenever actively working, the credential may be removed as a safety precaution but shall be immediately returned to a visible location on person when no longer a safety concern.

6. Contractors shall provide the COR with 24 hours of advance notice of every delivery to the site (e.g., concrete, lumber, parts, etc.) and provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

G. PLACE AND PERIOD OF PERFORMANCE

1. Place of Performance – All work related to the components of this project shall be performed at the U.S Coast Guard Sector San Francisco, 1 Yerba Buena Island, Yerba Buena Island Northgate Rd, San Francisco, CA 94130.

2. Period of Performance - Vendors to specify lead time in their bid.

image1.png