Bathroom Remodel Draft SOO.pdf

Statement of Objectives VSAB1 ADA Compliant Bathrooms Remodel

March 16th, 2022

PURPOSE

The purpose of this project is to remodel the West facing set of restrooms in the Vehicle Storage Administration Building 1 (VSAB-1) to bring them up to standards to be ADA compliant.

SCOPE

• The scope of the project is to bring the men’s and women’s accessible toilet and sinks on the second floor does not have the required floor clearance for a person that may use a wheelchair to maneuverer. There should be at least 24 inches of maneuvering clearance beyond the door. There is not enough floor space available for the person in a wheelchair to turn around.

• Door is heavy (Interior door should require no more than 5lbs to open); will require automatic push buttons and crash handles.

• Exposed pipes under the sink in which a person that uses a wheelchair/scooter could injure

• Should include removal and disposition of old parts and all associated cleanup. The contractor shall provide all labor materials, tools, equipment, and Personal Protective Equipment (PPE) to complete this work.

BACKGROUND

The Vehicle Storage Administration Building 1 (VSAB1) is a two-story structure built in the 1990’s. The building must ensure to provide compliance with Section 504 of the Rehabilitation Act of 1973, as amended. FEMA must ensure physical access for persons with disabilities.

EXISTING CONDITIONS

The existing work area is two separate bathrooms (men’s and women’s) on the second floor of the VSAB1. The bathrooms to be renovated are on the West side of the building close to the cubicle area. There is an elevator available to remove old equipment and bring in new equipment. (Contractor must verify weight limits on elevator). Both bathrooms are well lit, and utilities are active. During equipment transitions from the 2nd level, the lobby floor will need to be covered so it’s protected from any damage.

PROJECT DECRIPTION and OVERARCHING IJECTIVES

The project consists of five main functional objectives: planning and preparation, demolition/removal of old equipment, installation, cleanup, and final review and inspection.

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March 16th, 2022

The tasks below are some of the minimum tasks required to complete the project. The Contractor shall provide a Performance Work Statement to describe how they will approach the activities listed below. The Contractor shall provide a Quality Assurance Plan to describe how they will complete the activities listed below. The government expects that a following deliverable schedule (or better) will be followed in delivering this SOO – where completion dates extend beyond what is listed here, Contractor shall provide a brief explanation. The cumulative days mentioned below are business days, not calendar days. Any suggested revision to the below schedule must be submitted in writing in the Performance Work Statement.

Planning and Preparation

• The Contractor shall prepare the drawings and schematics needed for the project

• The Contractor shall coordinate with FEMA project plan and schedule

• The Contractor shall make sure there is enough room to install the new equipment and check measurement prior to installation.

• The Contractor shall do a site visit to bid, prepare the drawings and schematics needed for the project.

• The Contractor will provide a written Quality Assurance Plan (QASP) to FEMA

• The Contractor will provide a written Performance Work Statement (PWS) to

FEMA

Demolition/Replacement

• The Contractor shall demo any existing parts that will not be in compliance with the ADA Rehabilitation Act of 1973.

• The Contractor shall be responsible for all correct measurements.

• The Contractor shall do all work to ADA standards and manufacture specifications.

• The Contractor shall remove extra material, waste, and dispose of extra material off government property.

Installation/Connections

• The Contractor shall check bathrooms before work and ensure appropriate installation for automated doors to enter the bathrooms as well as all handicap bars.

• The Contractor shall install new equipment following best practices.

• The Contractor shall give a one-year warranty on parts and labor after final acceptance by the government.

Cleanup

• The Contractor shall remove and dispose of old parts and all associated connections.

• The Contractor shall thoroughly clean the area daily, and properly dispose of all debris and surplus materials on FEMA grounds.

• The Contractor shall perform the final clean up.

• The Contractor shall recycle metal waste from project and give a report to COR.

Final Review and Inspection

• The Contractor and FEMA will do a joint inspection of the work, area, and the operation of the new equipment

• The Contractor provides all required reports to FEMA

DELIVERABLE SCHEDULE

The government expects that a following deliverable schedule (or better) will be followed in delivering this Statement of Objectives. The cumulative days mentioned below are business days, not calendar days.

Task Deliverables Expected Completion Timeframe

Planning and Preparation The plan shall include drawings and schematics.

Plans to detail how Contractor will manage health and safety of crew on site.

7 days

Demolition/Removal

Disconnect and removal of old parts and preparation for the install of the new parts.

3 days

Installation

Installation and connection of new parts for repair.

30 days

Cleanup

Old associated parts are removed and/or recycled from site. All connections

2 days

Task Deliverables Expected Completion Timeframe

Planning and Preparation The plan shall include drawings and schematics.

Plans to detail how Contractor will manage health and safety of crew on site.

7 days

Demolition/Removal

Disconnect and removal of old parts and preparation for the install of the new parts.

3 days are in place and area is free of hazards.

Review and Inspection Contractor provides associated reports:

Recycled product and reclaimed refrigerant report; construction debris disposition report; accident reporting (if applicable).

1 day

CONSTRAINTS

Need to schedule work to keep power on as much as possible during the work. It is possible the work needs to be done during weekends.

PERIOD OF PERORMANCE

The period of performance for this task order will be 30 days from award for the base period.

There are no option periods. The Contractor must begin work within five (5) days from award.

PLACE OF PERFORMANCE

The place of performance is:

VSAB1

800 N. Loop 288 Denton, TX 76209

GOVERNMENT FURNISHED EUIPMENT (GFE)/GOVERNMENT FURNISHED

INFORMATION

There is no GFE with this project.

CONTRACTOR STAFFING PLAN AND KEY PERSONNEL

Contractor will submit a name of key personnel and anyone who will work in the facility no later than five (5) days prior to commencing work. All personnel must be able to obtain a favorable adjudication from the Office of Chief Security Officer (OCSO) prior to commencing work. Note: if a contractor employee is found unsuitable by our Security, this does not excuse delays in the service because of lack of personnel. The list of key personnel needs to be submitted at least five (5) days prior to work commencing to ensure all personnel are cleared to work in our facility

SAFETY

At a minimum, the Contractor shall ensure that:

• Site Supervisor will ensure that all equipment used during the project is in safe operating condition. All personnel on the job site will be given the appropriate safety equipment. FEMA reserves the right to stop the work if any unsafe conditions are found.

• All electrical equipment such as drills, grinding, buffing machines and any extension cords must be properly grounded and be free from any defect in the insulation

• All ladders/scaffoldings will be in good condition and used in a proper manner.

• Supply fresh air to work area and monitor air as a confined space.

• Contractor and its sub-contractors will wear proper PPE while on the jobsite.

MATERIALS, HAZARDOUS

• Project shall have a safety management system in place that outlines the policies, processes, instruction, and documentation that will serve to establish the culture of safety and understanding for all tiers involved on the project.

MATERIALS AND EQUIPMENT

• Special facilities, devices, equipment, clothing, and similar items used by the Contractor in the execution of work shall comply with the applicable regulations.

• The Contractor shall bring to the attention of the Project Officer/Contracting Officer Representative any material suspected of being hazardous which he/she encounters during execution of the work. A determination will be made by the Project Officer/Contracting Officer Representative as to whether the Contractor shall perform tests to determine if the material is hazardous. If the Project Officer/Contracting Officer Representative directs the Contractor to perform tests, and/or if the material is found hazardous and additional protective measures are needed, a contract change may be required, subject to applicable provisions of this contract.

• The work covered under this contract includes handling High Voltage equipment.

SECURITY

All personnel require access to information up to the sensitive but unclassified, for official use only (FOUO) levels. Contractor must ensure contractor employees receive a favorably adjudicated public trust suitability prior to entry on duty (EOD). All individuals will be U.S.

citizens. The contractor shall follow the standards established within DHS and FEMA policy.

Security Checks and Escorting

• All Contractor personnel are required to have a favorable adjudication from our Security Office prior to entering the facility.

• While on FEMA property, all personnel must always be escorted. Any personnel found unescorted will be removed from the project immediately.

• Contractor personnel will check-in daily with Security Guards and will have a visitor’s badge. The visitor badge must be worn and displayed while in FEMA property

PROJECT OFFICER

The project officers for this work:

Primary: Kelly Owens: 940-898-5111; Kelly owens@fema.dhs.gov Alternate: Ray Hixon: 940-898-5345; roberthixonjr@fema.dhs.gov mailto:owens@fema.dhs.gov mailto:roberthixonjr@fema.dhs.gov