Bath SSN_36C24226Q0917.docx

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Yasmin Moses Yasmin.Moses@va.gov 718-584-9000

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Notice

This Sources Sought is issued by VISN 2 Contracting Office for the purpose of collecting information about generator inspections and testing service at the Bath VA Medical Center. The VA is seeking to provide for this requirement on or around November 2026. The NAICS code identified for this requirement is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The size standard for the applicable NAICS is $12.5M. The requirement is detailed in the Statement of Work attached.

This is a Sources Sought Notice. The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only.

Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law.

Part of the purpose of this sources sought notice is to determine the viability of a set aside to a specific socio-economic category (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business).

Interested parties MUST provide:

1. Company/individual name

2. capability statement

3. Examples of same or similar work performed at other facilities

4. SAM UEID number (for Prime and Subcontractor, if applicable)

5. Address

6. Point of contact

7. Any applicable Federal Supply Schedules

8. Two to three instances of experience with this type of work. Include subcontractors for those jobs if applicable.

9. Listing of any teaming agreements that may be employed in the performance of this requirement if awarded

10. Proof of any applicable certifications or training

11. Any relevant comments about the Attachment(s)

If any of the requested information is not provided with the response, the contractor may not be considered in the Government’s Procurement Strategy.

The following information is required for determining procurement strategy and viability of sources:

1. Set aside requirements have limitations on subcontracting. This service is located in Bath, NY. Provide your nearest site location and supporting documentation.

2. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work?

3. If your intention is to subcontract work, what tasks will be performed by you as the prime contractor?

4. What tasks will require a subcontractor due to your inability to perform them within your company?

5. How many years of experience does your company have performing tasks of this nature, scope, and complexity?

6. How many years of service do your proposed technicians have performing tasks of this nature, scope, and complexity?

7. How many years does your proposed subcontractor have performing tasks of this nature, scope, and complexity?

8. How many jobs of this nature, scope and complexity have you performed in the past five years?

9. How many certified/licensed technicians does your company currently employ?

Contractors that can meet the requirements in the attachment and possess an interest in performing this service, are encouraged to email the above information to Yasmin Moses at Yasmin.Moses@va.gov.

If you would like assistance responding to this post, please reach out to the Apex Accelerator Team in your area. Their website is APEX Accelerators and you can find your local office by searching the map on their home page. The Apex Accelerators offer a free service of assistance with reviewing and responding to government notices and postings for potential procurements.

Semi-Annual Inspections of Station Wide Generators and Annual Load Bank Testing

STATEMENT OF WORK

1. Background-

a. The Contractor shall furnish all materials and labor to provide generator inspections and testing at the Bath VA Medical Center under a 12-month Base Year contract period of November 1, 2026, to October 31, 2027, including four option periods.

Address Bath VA Medical Center 76 Veterans Ave Bath NY 14810

2. Period of Performance- Base: 11/01/2026 to 10/31/2027 Option Year One: 11/01/2027 to 10/31/2028 Option Year Two: 11/01/2028 to 10/31/2029 Option Year Three: 11/01/2029 to 10/31/2030 Option Year Four: 11/01/2030 to 10/31/2031

3. Generator Equipment-

a. Equipment to be tested and inspected includes 10 generators and associated transfer switches:

4. Annual Load Bank Testing-

a. Bldg. 31 Spectrum 600 kW requires a 2 hour load bank test annually.

b. Bldg. 104 CAT 200 kW requires a 4 hour load bank test at 30% or greater of nameplate rating annually.

c. Bldg. 76 Cat 1000 kW requires a 4 hour load bank test at 30% or greater of nameplate rating annually

d. Bldg. 78 Cummings 230 kW requires a 4 hour load bank test at 30% or greater of nameplate rating annually.

e. Bldg. 108 John Deere 290 kW requires a 2 hour load bank test at 30% or greater of nameplate rating annually.

Note: 30% or greater of nameplate rating means the generator must be connected to a load bank and operated under a sustained electrical load equal to at least 30% of its rated kilowatts (kW) capacity, for the specified duration, for each generator.

5. Inspection Periods-

a. Semi-Annual Inspections shall be performed in January

a. Annual Inspections shall be performed in June

b. Load Bank testing shall be performed in June

6. Annual & Semi-Annual inspection and Testing-

a. Check batteries, charging system, terminals and cables

b. Check electrolyte level and specific gravity

c. Load test Batteries

i. Clean battery post and terminals apply corrosion inhibiting film

d. Check electrical system wiring connections and condition

e. Inspect lamps and fuses

f. Check engine and generator instruments and meters for proper operation

g. Check and test alarm sending units, pre-alarms, and safety shutdowns

h. Check remote annunciator operation

i. Check air intake piping, hoses, clamps, louvers, bypass actuators and air box dampers

j. Visually check generator bearings

k. Check exciter assembly, stator and field for cleanliness and integrity

l. Visually check rotating rectifiers and surge suppressor

m. Check and record residual, no-load voltage

n. Check voltage regulator and adjust if necessary

o. Visually inspect generator breaker and bus bar connections for cleanliness and signs of overheating

p. Check transfer switch compartment and components for cleanliness, integrity, overheating and wear

q. Evaluate time delay settings

r. Check transfer switch exercise functions

s. Perform start and stop functions from transfer switch with no load condition

t. All readings-

i. Temperatures

ii. Transfer and retransfer times

iii. Hour meter readings Note- C&A requirements do not apply, and the Security Accreditation Package is not required.

7. Reports-

a. Detailed reports will be submitted to the COR following each round of service

b. Reports shall include, at a minimum, all readings, temperatures, transfer and retransfer times, hour meter readings, and any discrepancies noted during the service visit.

c. All reports shall be submitted within 5 days of service unless otherwise specified by the COR.

d. The Contractor shall provide notice of any required repairs within 10 days of the inspection or testing.

8. Conformance Standards-

a. Contractor shall provide a certificate of insurance directly from the policy holder.

b. Insurance coverage should include general, automotive, garage and inland marine liability.

c. Inspections and testing shall satisfy the requirements of the latest edition of the National Electrical Code (NEC).

9. Additional Items-

a. If work is required outside of the Scope of this Contract, the vendor shall submit a detailed cost estimate/proposal for required inspection to the CO/COR within 2 business days of finding the issue.

b. Any additional items outside of the Statement of Work are not authorized, unless approved through a modification to the contract by the CO.

c. Failure to obtain authorization will result in NON-PAYMENT of charges acquired.

Bath VAMC Generator Service

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Sources Sought Notice