DJA08S000041 - Solicitation - Hotel Services - Redstone.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

DJA08S000041

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

08/22/2008

7. FOR SOLICITATION

INFORMATION CALL

a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

09/05/2008 15:00:00

CODE

LOGISTICS AND ACQUISITION DIVISION

ATF

99 New York Ave. NE

ROOM 3S125

WASHINGTON, DC 20226

9. ISSUED BY

UNRESTRICTED

X SET ASIDE: 100% FOR

X SMALL BUSINESS

HUBZONE SMALL BUSINESS

SERVICE-DISABLED VETERAN

OWNED SMALL BUSINESS

EMERGING SMALL BUSINESS

8(A)

NAICS: 721110

SIZE STANDARD: D05

10. THE ACQUISITION IS

SEE

SCHEDULE

X

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

0 Days: 0.00 %

0 Days: 0.00 %

0 Days: 0.00 %

0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS RATED ORDER

UNDER DPAS (15 CFR 700)

b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

CODE15. DELIVER TO CODE16. ADMINISTERED BY

FACILITYCODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

CODE18a. PAYMENT WILL BE MADE BY Finance Branch

ATF

99 New York Avenue 4S-288

WASHINGTON, DC 20226

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

1 Base Period: Award - 9/30/2009 1.000000 YR

Delivery Date:

Description: Hotel Services - Base Period of Contract

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27A. SOLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN__3__COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. OFFER DATED. YOUR OFFER ON

SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Nathan E Mires

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

Generated by: AMS STANDARD FORM 1449 (REV. 3/2005) Prescribed by GSA - FAR (48 FAR) 53.21.2

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b.SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d.PRINTED NAME AND TITLE OF AUTHORIZED

GOVERNMENT REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

Generated by: AMS STANDARD FORM 1449 (REV. 3/2005) BACK

Table of Contents

Section Description Page Number

0 Commercial Clauses A Solicitation/Contract Form B Supplies or Services and Prices/Costs

Schedule Schedule C Descriptions/Specifications/Statement of Work

Statement of Work Statement of Work D Packaging and Marking

Section D Packaging and Marking E Inspection and Acceptance

Section E Inspection and Acceptance 52.212-1 Instructions to Offerors--Commercial Items (JUN 2008)

F Deliveries or Performance G Contract Administration Data

Section G Contract Administration Data Custom - 1 Method of Ordering Section F Deliveries or Performance 52.216-18 Ordering 52.216-19 Order Limitations Section J List of Documents, Exhibits and Other Attachments 52.216-22 Indefinite Quantity

H Special Contract Requirements Section H Special Contract Requirements (ATF & DOJ Clauses)

ATF-14 ELECTRONIC INVOICING

I Contract Clauses Section I Contract Clauses (FAR Clauses Required Depending on Solicitation/Contract) 52.252-1 Solicitation Provisions Incorporated By Reference 52.217-8 Option To Extend Services 52.212-4 Contract Terms and Conditions--Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUNE 2008) 52.232-19 Availability Of Funds For The Next Fiscal Year 52.204-7 Central Contractor Registration (APR 2008) 52.252-2 Clauses Incorporated By Reference

J List of Attachments K Representations, Certifications and Other Statements of Offerors or Respondents

Section K Representations, Certifications and Other Statements of Offerors 52.212-3 Offeror Representations and Certifications--Commercial Items (JUNE 2008)

L Instructions, Conditions and Notices to Offerors or Respondents Section L Instructions, Conditions and Notices to Bidders 52.216-27 Single or Multiple Awards 52.216-1 Type Of Contract 52.233-2 Service Of Protest

M Evaluation Factors for Award Evaluation Factors Evaluation Factors

Summary Info Continuation Page Continuation Sheet

Section A - Solicitation/Contract Form

Section B - Supplies or Services and Prices/Costs

Number Commodity Name Quantity Unit of Issue Unit Price Total Cost (Inc. disc and tax)

2 Option 1: 10/01/2009 - 09/30/2010 Original : 1.000000

Change: 0.000000

Total : 1.000000 YR

Period of Performance: 10/01/2009 - 09/30/2010 Description:

Delivery Schedule:

Delivery Number Delivery Date Quantity

Number Commodity Name Quantity Unit of Issue Unit Price Total Cost (Inc. disc and tax)

3 Option 2: 10/01/2010 - 09/30/2011 Original : 1.000000

Change: 0.000000

Total : 1.000000 YR

Period of Performance: 10/01/2010 - 09/30/2011 Description:

Delivery Schedule:

Delivery Number Delivery Date Quantity

Number Commodity Name Quantity Unit of Issue Unit Price Total Cost (Inc. disc and tax)

4 Option 3: 10/01/2011 - 9/30/2012 Original : 1.000000

Change: 0.000000

Total : 1.000000 YR

Period of Performance: 10/01/2011 - 09/30/2012 Description:

Delivery Schedule:

Delivery Number Delivery Date Quantity

Number Commodity Name Quantity Unit of Issue Unit Price Total Cost (Inc. disc and tax)

5 Option 4: 10/01/2012 - 9/30/2013 Original : 1.000000

Change: 0.000000

Total : 1.000000 YR

Period of Performance: 10/01/2012 - 09/30/2013 Description:

Delivery Schedule:

Delivery Number Delivery Date Quantity

Accounting Line Accounting and Appropriations Data:

Accounting and Funding Total:

Grand Total: $0.00

IDC Constraints Line Item Line Number Minumum Quantity Minimum Amount Maximum Quantity Maximum Amount

Schedule Schedule

BASE: Award to 9-30-2009

ITEM DESCRIPTION DAILY RATE

001 LODGING ____________

(at or below GSA per diem)

OPTION I: 10-01-2009 to 09-30-2010

ITEM DESCRIPTION DAILY RATE

002 LODGING ____________

(at or below GSA per diem)

OPTION II: 10-01-2010 to 09-30-2011

ITEM DESCRIPTION DAILY RATE

003 LODGING ____________

(at or below GSA per diem)

OPTION III: 10/01/2011 to 09/30/2012

ITEM DESCRIPTION DAILY RATE

004 LODGING ____________

(at or below GSA per diem)

OPTION IV: 10-01-2012 to 09-30-2013

ITEM DESCRIPTION DAILY RATE

005 LODGING ____________

(at or below GSA per diem)

Section C - Descriptions/Specifications/Statement of Work

Descriptions & Specifications IDC Constraints Document

Statement of Work

Statement of Work

Hotel Services Statement of Work (Redstone)

Background

The Bureau of Alcohol, Tobacco, Firearms and Explosives, Explosives Training Branch requires Contractor services for lodging accommodations for students and instructors attending the Advanced Explosives Disposal Techniques courses. Courses will be held for up to a five-year period at the National Center for Explosives Training and Research, Redstone Arsenal, Huntsville, Alabama. Lodging will be needed for a maximum of 40 instructor-students per two week session in which they will require separate rooms at different dates for up to fiscal years 2009, 2010, 2011, 2012 and 2013.

Description

General Requirements

The contractor shall furnish facilities, furniture, equipment and supplies, management, supervision, and labor to provide lodging as specified herein.

Such services shall be provided in accordance with the terms, conditions, and specifications as set forth in this statement of work.

Personnel: The contractor shall furnish supervisory, administrative and direct labor personnel to accomplish all work required. The Contractor may not hire off-duty Contracting Officer's Representatives or any other person whose employment would result in conflict with the U.S. Department of Justice Standards of Conduct. Personnel employed to provide the services described herein should be competent in the performance of such services.

Safety: The Contractor shall conduct the operation in strict conformance with all Federal, State, and Local requirements and applicable provisions of the Hotel and Motel Fire Safety Act of 1990(Or Current Act) and Fire Administration Authorization Act of 1992 (Or Current Act) and 29 CFR 1910 of the Occupational Safety and Health Act (Or Current Act), a copy of any act can be provided upon request.

Specific Tasks

Fire Safety: All rooms and motel-hotel facilities shall comply with current Federal, State, and Local health, fire and safety regulations.

Specifically, hardwired single-station smoke detectors in accordance with National Fire Protection ACT (NFPA) Standard 74 must be installed in each guest room of all public accommodations used for housing of Federal employees. Establishment must provide certification of safety inspection obtained from the State Fire Marshall.

Bathroom: Each room shall include bathing and toilet facilities that are continuously kept clean (understood to include: absence of build up of dirt along the edge of wall at the junction with the floor, behind the toilet fixture, and at the junction with the base of the toilet and tub). There shall not be any evidence of black mold, soap scum, or any other substance that can be removed by cleaning. The glazing of the tub shall be intact, clean, free of mold, odor free condition and properly applied. A bacteriostatic chemical that is effective against the bacteria normally found in this environment shall be used as a disinfectant. Such facilities shall be equipped with hand towel and bath towel rods, a shower curtain or doors, soap dish in the shower-tub, shower head that provides a proper water stream of sufficient water pressure to comply with the minimum of 3 gallons per minute flow rate, and tub-shower drain that is sufficiently free flowing to prevent water from pooling in the tub-shower while bathing.

The toilet shall be equipped with a split-closed seat that is firmly attached to the fixture and have a flushing mechanism that performs the function without undue refill time, continuous running of water, or erratic operation.

Motel-Hotel Privileges: Privileges extended to other guests by the establishment shall be provided to individuals lodged at Government expense.

Walls: Walls shall be clean understood to be free of dust, stains, and other material that can be removed by cleaning) and finished with paint or durable wall covering. Walls shall be free from peeling, damage, scars, and marks. Rooms designated, as No Smoking must be free from residual odor and contamination caused by the previous use of tobacco products.

Ceilings: Ceilings shall be clean (understood to be free of dust, stains, and other material that can be removed by cleaning) and finished with acoustical tiles or with paint. Heating and air-conditioning supply or exhaust vents must be free of dirt, dust, and other substances that can be removed by cleaning. Light colors should be used to provide maximum reflection of light. Ceiling shall be free from damage, scars, and marks.

The same No Smoking provisions apply as stated for Walls above.

Pest Control: Rooms must be pest free, and the hotel-motel must subscribe to a routine pest control service that uses odor free chemicals.

Floor and Carpet: Floors in the sleeping rooms shall be carpeted and clean.

Floors shall be free of dirt, dust, stains, noticeable burns, cuts, tears, smudges, and marks. Carpet must be free of stains, debris, dust, dirt, tears, smudges, marks, and must be cleaned under the beds, under the wall mounted HVAC units, behind furniture at the base of walls, and under free standing furniture.

Lighting: Sleeping rooms shall be furnished with adequate lighting (incandescent lamps of 75 watts minimum) to include a bedside lamp for each bed, and a lamp on each table, dresser, and personal desk.

Windows: Windows shall be covered by drapes with blackout lining, or drapes and window shades, or drapes and venetian blinds. Windows that can be opened, must be fitted with screens and be lockable. Drapes, blinds, and screens as appropriate must be clean, in good repair, and free of offensive odors.

Climate Control: Sleeping rooms shall be provided with heating and air conditioning that will provide ventilation necessary to maintain comfort for guests. If utilities fail for more than four hours, other than result of a general area-wide failure, the Contractor shall relocate personnel to another room of the facility of equal or greater value at no additional cost to the Government. The heating and air-conditioning units must be clean, free of dirt and debris, and free of offensive odors. Heating and air-conditioning comfort levels shall be adjustable by the occupant of each room.

Room Size and Furnishings: All accommodations shall be 250 square feet or larger and quality at a level normally expected of the first class hotel-motel. The Contracting Officer (CO) reserves the right to determine acceptability of accommodations offered. Rooms will be furnished and equipped according to the industry standard of the single occupancy room to include a full bath with shower, bed, color television, touch tone telephone, a dresser or chest of drawers with mirror, bedside table(s), an occasional table, (2) occasional chairs. Also needed is an enclosed or open front closet or cubical for the hanging of clothing which must be provided with a hanging rod not less than 32in length. A simple wall mounted hanging rod or bracket is not acceptable. All items of furniture must be clean, free of dust, dirt, and debris, and all items of furniture must be in good repair, functional, and sturdy. When room size precludes sufficient room to move between the bed and other furniture items, the room-furnishing plan shall be modified in such a manner that will provide unobstructed passage.

Housekeeping or Maid Service: Full daily housekeeping service shall be provided to include bed making, carpet and bathroom cleaning, trash emptying, and replenishment of disposable supplies (drinking glasses, toilet tissue, facial tissue, two bars of antibacterial soap may be 1.5 oz, or standard hotel industry size for each person, ice container, etc.) shall be provided five days per week.

Minimum requirement for bath towel is 85% cotton and 14% polyester, 24x48 in size and 8 pounds per dozen in weight; for hand towel is 16x27 in size and 2.75 pounds per dozen in weight; wash cloth is 12x12 in size and .75 pounds per dozen in weight; and a bath mat is to be of 85% cotton and 14% polyester material. Towel requirements may be satisfied by providing two

(2) additional towels on a daily basis (if towel size and-or weight does not meet requirements listed). Each occupant will be provided with two bath towels, two hand towels, and two wash cloths per person per day to include change of bath mat per room per day whether daily full housekeeping services are provided or not.

Linen: Bed linen exchange shall be accomplished at least 2 times per week and upon change of occupant. Each room must have available an extra pillow with case and an extra blanket for each person. All bed linens shall be clean, free of stains, and in good repairs.

Services: Normal hotel-motel support services such as, wake up calls, ice machine, and vending machines for beverages and snacks shall be provided.

Working refrigerator and microwave oven will be provided in each room.

Room Security: Door leading to the outside of the room shall be provided with a night latch which will prevent opening of the door from the outside when locked by the guest from the inside. There should be no room doors leading to the exterior of the hotel. Room doors should only be accessed from the interior of the hotel. Safes for locking up valuables are required in each room.

Roster: ATF will provide to each hotel-motel a listing of student-instructor names specific to each class housed. Changes to this list may be accomplished by an ATF CO and-or designated personnel. Changes to this listing of student-instructor made by any other person or organization could result in non-payment of charges for lodging arrangement that were not authorized by the ATF CO or the appointed designee.

Fax: Each hotel-motel property must be equipped with a FAX machine. The listing of student-instructor names will be provided using the FAX. The Government shall not be responsible for student's use of the hotel-motel

FAX.

Noise: There shall be no undo sleep disturbing noises. For example, the sound of refrigerator or diesel trucks left to run all night, loud music or television, or a gathering of persons who are talking, laughing, or making similar noises that would be disturbing to a persons ability to sleep.

Telephone Service: All room rates shall include the cost of local phone calls, and toll-free access phone calls, and credit card access phone calls. A pay phone shall be available in a common use area. ATF will not be responsible for long distance telephone calls made by persons staying in a contractor provided room. Each individual will be held responsible for any other charges other than those previously authorized.

Parking: Ample free parking with no restrictions concerning near room parking must be provided at the hotel-motel.

Liability: The Government shall not be liable for damages caused by the persons occupying the rooms covered under this contract, or any other expense incurred by these persons other than those prescribed in the provisions of this contract. The Contractor shall be responsible for obtaining payment from each individual for incidents such as long distance phone calls, room services, laundry services, etc.

Cancellations: Whenever possible a two week advance notice will be provided in the case of cancellations. However, the Government reserves the right to make changes 72 hours in advance without incurring any penalty or cost for cancellation.

Should a student or staff member depart prior to the termination date of the purchase order, the Government shall delete any lodging not required after the Contractors established check out time.

Invoice Contents

In order to be proper, an invoice must include, as applicable, the following:

a. Invoice date and itemized back-up data (to include individual signed folios for each student registered);

b. Name of Contractor;

c. Purchase Order number, description of supplies, quantity, unit of measure and unit price, and extended total;

d. Payment-discount terms;

e. Name and address to which payment is to be sent (which must be the same as that on the purchase order);

f. Name, title, phone number and mailing address of the person to be notified in the event of a defective invoice.

Specific Requirements

(1) Must be able to provide lodging for a maximum 40 Instructor-students per two week session in which they will require separate suites at different dates throughout fiscal year 2009, 2010, and 2011.

(2) Must provide lodging no higher than rates in accordance with Federal travel regulations.

(3) Must provide separate rooms for each attending student-instructor.

These rooms must be equipped with a refrigerator and microwave.

(4) Must provide daily room service to each students room.

(5) Must be within an 8 mile radius of the Redstone Arsenal Gate 9, Huntsville, Alabama.

(6) Must have easy access to Redstone Arsenal Gate 9.

(7) Must have personnel employed 24 hours a day to assist with any emergency situations which may occur.

(8) Must have a sprinkler system and smoke alarms in the rooms used by

ATF.

(9) Must have a conference room facility available, which will accommodate up to 36 persons. Audio and visual hookups must be present. Conference room must be available for use as a hospitality room for students and instructors every night from 6:00 pm to midnight while the students are staying at the hotel. The use of the conference room during night hours will be at no extra charge.

(10) The following must be within a half-mile walking distance (Well lighted pedestrian walkways) of hotel:

Full Service Restaurants Bank and ATM Drug Store Grocery Store Health Club-Gym

(11) The contracting hotel will have one designated point of contact and that contact person shall have direct association with the hotel and authority to make final decisions on behalf of the hotel.

(12) Under no circumstances will the students and instructors be housed in separate hotels.

Orders: ATF will issue separate task orders for each hotel session. The contractor shall invoice against the correct task order for each event. ATF will place funds on task orders, not the contract. For this reason, the contractor shall not invoice against the contract.

Section D - Packaging and Marking

Packaging and Marking

Section D Packaging and Marking

Certification of Fire Safety Inspection for Hotel/Motel Lodging

I _______________________________, hereby certify that all safety and fire inspections required under the terms of this contract and by federal, state, and local laws and regulations have been satisfactorily completed and that copies of these inspections are available for review.

Section E - Inspection and Acceptance

Inspection and Acceptance

Section E Inspection and Acceptance

52.212-1 Instructions to Offerors--Commercial Items (JUN 2008)

INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (JUN 2008)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers.

Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, SW Washington, DC 20407

Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database.) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" or "DUNS+4" followed by the DUNS or DUNS+4 number that identifies the offeror's name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

Section F - Deliveries or Performance

Deliveries or Performance

PERIOD OF PERFORMANCE

ITEM START END

2 10/01/2009 09/30/2010

PERIOD OF PERFORMANCE

ITEM START END

3 10/01/2010 09/30/2011

PERIOD OF PERFORMANCE

ITEM START END

4 10/01/2011 09/30/2012

PERIOD OF PERFORMANCE

ITEM START END

5 10/01/2012 09/30/2013

Section G - Contract Administration Data

Contract Administration Data Accounting Data

Section G Contract Administration Data

Custom - 1 Method of Ordering

Section F Deliveries or Performance

52.216-18 Ordering

Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from Award through End of Contract.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

52.216-19 Order Limitations

Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $100, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of $200,000.00;

(2) Any order for a combination of items in excess of $200,000.00; or

(3) A series of orders from the same ordering office within 1 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

Section J List of Documents, Exhibits and Other Attachments

52.216-22 Indefinite Quantity

Indefinite Quantity (Oct 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after [insert date].

(End of clause)

Services will be rotated between awardees. Awards made under a multiple award contract will take into account past performance and availability of hotel lodging. All delivery orders will be made in writing, using Standard Form 347. Only a warranted contracting officer from the Bureau of Alcohol, Tobacco, Firearms and Explosives may place orders against the resulting contract.

ATF will issue a separate task order for each hotel visit. The contractor should invoice against the correct task order, and not the contract. Funds will be placed on task orders. ATF will not place funds on the contract.

As an example, if ATF requires two-weeks of hotel services for Group A. It will issue a task order for Hotel Services for Group A. The contractor will then invoice against this order (and not the contract) for the Group A visit. ATF would issue a separate task order for other visits.

Section H - Special Contract Requirements

Special Contract Requirements

Section H Special Contract Requirements (ATF & DOJ Clauses)

ATF-14 ELECTRONIC INVOICING

ELECTRONIC INVOICING (MARCH 2008)

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) require contractors to invoice electronically. Invoicing electronically saves time, money, and physical storage space for both the Government and the contractor.

Each invoice must be a proper invoice in accordance with FAR 32.905(e).

Electronic invoices should be submitted to financebranch@atf.gov and the ATF POC / COTR listed below. Electronic invoices will serve as the official original copy. Any questions may be directed to the ATF Finance Office

(202) 648-7860.

ATF POC/COTR Information:

Name: Jon Mitchell Email Address: Jon.Mitchell@atf.gov Phone Number: (804) 633-1555

(End of Clause)

Section I - Contract Clauses

Contract Clauses

Section I Contract Clauses (FAR Clauses Required Depending on Solicitation/Contract)

52.252-1 Solicitation Provisions Incorporated By Reference

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.gsa.gov or www.arnet.gov

(End of provision)

Custom Notice Listing Contract Clauses By Reference

The following contract clauses pertinent to this section are hereby incorporated by reference in accordance with the clause at FAR 52.252-2 Clauses Incorporated By Reference.

52.204-7 Central Contractor Registration Oct 2003

52.232-18 Availability of Funds Apr 1984

52.217-8 Option To Extend Services

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 2 weeks of Contract Expiration.

(End of clause)

52.212-4 Contract Terms and Conditions--Commercial Items

Contract Terms and Conditions-Commercial Items (Feb 2007)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights--

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer-Other Than Central Contractor Registration), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment-

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall immediately notify the Contracting Officer and request instructions for disposition of the overpayment.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records.