Basketball RFP SY26_SY27.pdf

CIRRUS ACADEMY

CHARTER SCHOOL

Request for Proposal (Basketball Court) RFP # 27-001-CACS

All proposals should be emailed to wendy.brinson@cirrusacademy.org or mailed to Cirrus Academy Charter School, ATTN: RFP for Basketball Court: RFP # 27-001-CACS, Wendy Brinson Grimes 1870 Pio Nono Avenue, Macon, GA 3120. Must be post marked by July 20, 2026, and must be accompanied by a Bid Bond in the amount not less than five percent (5%) of the Total Base Bid. Performance and Payment Bond, each in the amount of one hundred percent (100%) of the total contract amount, will be required of the successful bidder.

Bonds must be written by an acceptable Surety company licensed to do business in the State of Georgia and listed in the Department of Treasury, Circular 570, latest edition.

E-Verify and Proposal number must be printed (written) on outside of sealed proposal envelope.

mailto:wendy.brinson@cirrusacademy.org

Scope of Work

84' x 50' Basketball Court Installation

Project Description

The Contractor shall furnish all labor, materials, equipment, supervision, permits, and incidentals necessary to construct a complete 84-foot by 50-foot outdoor basketball court at Cirrus Academy Charter School. The project shall include site preparation, grading, base installation, concrete or asphalt paving, basketball equipment, striping, and all work necessary to provide a fully functional and safe basketball court.

Scope of Services

1. Site Preparation

• Mobilize equipment and personnel to project site.

• Verify dimensions and site conditions prior to construction.

• Remove vegetation, debris, unsuitable soils, and obstructions within the work area.

• Perform excavation and grading as required to establish proper court elevations and drainage.

• Dispose of excess materials off-site in accordance with local regulations.

2. Earthwork and Grading

• Fine grade and compact subgrade to a minimum of 95% Standard Proctor density.

• Establish positive drainage away from the court surface.

• Provide proof rolling and correction of soft or unstable areas as necessary.

3. Aggregate Base Installation

• Furnish and install a compacted crushed stone aggregate base.

• Base thickness: minimum 4"–6" compacted thickness, or as required by site conditions.

• Compact base to ensure a stable foundation for pavement installation.

4. Court Surface Construction

Option A – Concrete Court

• Install reinforced concrete slab measuring 84' x 50'.

• Minimum slab thickness: 4"–6".

• Install reinforcing mesh or rebar as specified.

• Provide control joints and expansion joints where required.

• Finish surface smooth and suitable for athletic use.

Option B – Asphalt Court

• Install asphalt pavement over compacted aggregate base.

• Minimum asphalt thickness: 2"–3" compacted.

• Provide smooth, uniform playing surface free of depressions and irregularities.

5. Surface Coating

• Clean and prepare pavement surface.

• Apply acrylic sports court coating system designed for outdoor basketball courts.

• Provide color coating in owner-selected colors (BLACK, BLUE, GRAY, WHITE)

• Apply texture finished to provide slip resistance and enhanced playability.

6. Basketball Equipment

• Furnish and install:

o Six (6) heavy-duty basketball goal systems arranged for practice and training.

o Regulation-sized tempered glass or acrylic backboards.

o Breakaway rims.

o Nylon nets.

• Install poles, foundations, and anchorage per manufacturer specifications.

7. Game Line Striping

• Layout and striped basketball court in accordance with applicable high school or recreational standards.

• Use durable acrylic line paint.

• Include:

o Boundary lines o Center markings o Free-throw lanes o Three-point arcs o Key areas

8. Drainage

• Ensure finish court drains properly without standing water.

• Install swales, drainage structures, or other drainage improvements if required.

9. Site Restoration

• Restore disturbed turf and landscape areas adjacent to construction.

• Remove construction debris and excess materials.

• Leave site clean and ready for use.

10. Warranty

• Contractor shall provide:

o One (1) year minimum workmanship warranty.

o Manufacturer warranties on court coatings, pavement materials, and basketball equipment.

Contractor Responsibilities

The Contractor shall:

• Obtain all required permits and inspections.

• Comply with all federal, state, and local regulations.

• Maintain a safe work environment.

• Coordinate construction activities with school administration.

• Provide proof of insurance, E-Verify compliance, Bid Bond, Performance Bond, and Payment Bond as required by the RFP.

Deliverables

Upon completion, the Contractor shall provide:

1. Completed 84' x 50' basketball court.

2. Installed basketball goals and accessories.

3. Court striping and surface coating.

4. Warranty documentation.

5. Final project cleanup and acceptance by Cirrus Academy Charter School.

Estimated Court Area: 4,200 square feet (84' x 50').

Contract Summary

Contract type

Construction Contract

Contract ID RFP #27-001-CACS

Parties Cirrus Academy Charter School ("Owner", "School", )

Successful Bidder/Contractor (to be determined upon award)

Jurisdiction State of Georgia, United States

Start date July 13, 2026

End date July 20, 2026

Effective date

July 22, 2026

Contract Term

The contract term is from July 22, 2026, to August 30, 2026. Any variation or extension to this schedule must be approved by Cirrus Academy Charters School Chief of Operations. The contract includes a 1-year workmanship warranty on all installations (labor & materials).

Termination Clause

• The contract may be canceled, terminated, or suspended in whole or in part for non-compliance with non-discrimination clauses or other requirements.

• Cirrus Academy Charter School reserves the right to reject proposals or terminate the contract for violations of communication rules, failure to comply with laws, or failure to provide required documentation.

• The contract may be terminated for cause, including failure to comply with Executive Order 11246 or other federal, state, or local requirements.

Liability

• The Contractor shall hold harmless the Cirrus Academy Charter School from any and all claims, suits, actions, damages, liability, and expenses in connection with loss of life, bodily or personal injury, or property damage, including loss of use thereof, directly or indirectly caused by, resulting from, arising out of, or occurring in connection with the performance of this contract.

• The Contractor’s obligation is not limited by insurance coverage or any provision in or exclusion from any policy of insurance.

• The Contractor is responsible for all damages to persons or property resulting from the Contractor’s fault or negligence.

Indemnification

• The Contractor must fully indemnify and save harmless the Owner from all costs and damages suffered by reason of failure to perform contract duties.

• The Contractor must reimburse and repay the Owner all outlay and expense incurred in making good any default.

• The indemnification obligation extends to all claims, suits, actions, damages, liability, and expenses in connection with the contract.

Payment Terms

• Payment and performance bonds each in the amount of 100% of the total contract amount are required.

• Bid bond of not less than 5% of the total base bid must accompany proposals.

• Payment to all persons, firms, and corporations furnishing materials or performing labor must be prompt.

• Withholding of payment may occur if the Contractor fails to take corrective actions or comply with contract requirements.

• Payrolls and basic records must be maintained and submitted weekly for all laborers and mechanics.

• Penalties for late or non-payment may include withholding of funds and contract termination.

Bid Submission Deadline

July 20, 2026, 4:00 PM EST

Work Location

1870 Pio Nono Ave, Macon, GA 31204

Warranty Period

1 year workmanship warranty on all installations (labor & materials)

Bond Requirements

• Bid bond of at least 5% of the total base bid required with proposal.

• Performance and payment bonds each in the amount of 100% of the total contract amount required by the successful bidder.

• Bonds must be written by a surety company licensed in Georgia and listed in the Department of Treasury, Circular 570.

Insurance Requirements

• General liability insurance: at least $1,000,000 coverage.

• Auto liability insurance: at least $500,000 coverage.

• Employer’s liability (workers’ comp): at least $500,000 coverage.

• Cirrus Academy Charter School must be named as additional insured.

• Insurance must remain in force for at least one year after completion of the work.

Compliance with Laws

• Contractor must comply with all applicable Federal, State, and local laws, including the Fair Labor Standards Act, Equal Opportunity Employment Act, Georgia Security and Immigration Compliance Act, and all executive orders.

• Contractor must insert compliance provisions in all subcontracts.

Equal Opportunity and Non-Discrimination

• Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.

• Contractor must take affirmative action to ensure equal employment opportunity.

• Contractor must comply with Executive Order 11246 and related regulations.

• Provisions must be included in all subcontracts.

Davis-Bacon Act and Wage Rates

• Contractor must pay all covered workers at least the applicable minimum wage rate required under Executive Order 14026 or 13658.

• Wage determination and Davis-Bacon poster must be posted at the work site.

• Payrolls and basic records must be maintained and submitted weekly.

• Overtime must be paid at one and one-half times the basic rate for hours over 40 per week.

Drug-Free Workplace

• Contractor must provide a drug-free workplace, including publishing a statement, establishing an awareness program, and acting against violations.

• Employees must be notified of the policy and penalties for violations.

• Contractor must report convictions and take appropriate personnel action.

Conflict of Interest

• No employee, agent, consultant, officer, or official of a Subrecipient may obtain financial benefit from Cirrus Academy Charter School activity or have a financial interest in any contract with respect to Cirrus Academy Charter School activities.

• Non-competitive activities and political contributions are prohibited.

• Subrecipient must maintain a written code or standard of conduct.

Immigration Compliance

• Contractor and subcontractors must register with and participate in the federal E- Verify program.

• Affidavits of compliance must be submitted with bids and maintained for five years.

• No work may commence by any subcontractor prior to notice of compliance.

Subcontractor Requirements

• Contractor remains fully liable for work done by subcontractors.

• Contractor must provide notice of all subcontractors within five days of hiring.

• Subcontractors must provide affidavits for E-Verify compliance.

Schedule of Events

• RFP Release Date: July 13, 2026,

• Deadline for Submission of Questions: July 15, 2026, 4:00 PM ET

• Answers Available: July 16, 2026, 4:00 PM ET

• Proposal Submission Deadline: July 20, 2026, 4:00 PM ET

• Expected Contract Award: July 22, 2026