BASIS Sources Sought_Final.pdf

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

SOURCES SOUGHT NOTICE

DEFENSE INNOVATION UNIT

Business Administration and Support Integrated Services (BASIS)

Sources Sought No. CM051120261134

General Information

Document Type: Sources Sought Notice Title: Business Administration and Support Integrated Services (BASIS) Sources Sought Post Date: July 20, 2026 Sources Sought Response Date: August 3, 2026 at 10:00 AM (Eastern Standard Time) NAICS Code: 541611 Administrative Management and General Management Consulting Services

Sources Sought Notice

This Notice is for informational purposes only. It is not to be construed as an obligation on the part of the Washington Headquarters Services /Acquisition Directorate (WHS/AD).

In order to proactively plan for future requirements, WHS/AD is conducting market research to locate qualified, experienced, and interested parties who have the capability to provide administrative and support services under the North American Industry Classification System (NAICS) code assigned to this procurement 541611 Administrative Management and General Management Consulting Services. Small Business size standard of $34 million.

This Sources Sought Notice is not a Request for Quotation (RFQ), nor does it restrict the Government as to the final acquisition strategy. No contract will be awarded from this announcement. At this time, no solicitation exists. Therefore, please do not request a copy of the solicitation. Responses in any form are not offers.

The Government will not reimburse respondents for any costs incurred in the preparation of a response to this Notice.

Important Notice to Small Business Concerns: While not responding to this Sources Sought Announcement does not preclude participation in any future RFQ if one is issued, it is highly recommended that all interested and capable firms respond in order to be considered during this market research and acquisition planning phase.

The Government encourages responses from “all” interested, capable sources including small business concerns (8(a) Certified concerns, Historically Underutilized Business Zone

(HUBZone) concerns, Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), Women- Owned Small Businesses (WOSBs) and Economically Disadvantaged Women-owned Small Businesses (EDWOSBs)) are encouraged to respond to this notice. Small businesses are defined based on the size standard associated with the NAICS code. For more information, visit:

https://www.sba.gov/document/support-table-size-standards, and check your size using the SBA Size Standards Tool: https://www.sba.gov/size-standards/index.html.

The Contracting Officer will use the responses received from this notice to determine the appropriate acquisition strategy such as, if it is appropriate to either solicit as a small business set-aside or an unrestricted competition through SAM.gov or an indefinite-delivery/indefinite-quantity (IDIQ) government wide contract vehicle

1. Background

The Defense Innovation Unit (DIU) facilitates collaborative partnerships between the Department of War (DoW), venture-backed technology companies, and other non-traditional innovation communities to expand the national security innovation base and address national security challenges. Doing so enables the DoW to leverage its unique acquisition process, reducing procurement timelines, and accelerating the integration of commercial solutions into defense operations. The DIU enterprise encompasses expertise, capabilities, and relationships across several commercial technology areas; public and private sectors; academia; and other communities of interest both United States (U.S.)-based and internationally.

In 2023, the Secretary of War (SecWar) realigned the Defense Innovation Unit (DIU) to report directly to the SecWar, reinforcing its role as the DoW’s primary gateway for commercial technology adoption. This realignment expanded DIU’s authority and responsibilities to accelerate the fielding of emerging technologies at scale, ensuring faster access to commercially developed capabilities that meet national security needs.

With offices in Silicon Valley at Mountain View, CA (MV), and the National Capital Region around Washington DC (NCR), DIU serves as the DoW’s central hub for engaging commercial innovators. DIU continues to strengthen national security by bridging commercial sector innovation with DoW mission requirements, ensuring the rapid deployment of technology solutions that enhance U.S. defense capabilities.

Direct support to the core functions of DIU Functional Areas to include, but not limited to:

1. Information Technology

2. Security

3. Facilities

4. Contracting and Acquisitions

5. Program Management Support

6. Strategic Communications

7. Congressional Affairs

8. Resource Management

9. Business Operations and Records Management

10. Office of the General Counsel https://www.sba.gov/document/support-table-size-standards https://www.sba.gov/size-standards/index.html

11. Human Resources

12. FAR-Based Contract Management

3. Description

The anticipated Business Administration and Support Integrated Services requirement is a non-personal services acquisition that will provide program management and enterprise support across multiple functional areas.

4. Estimated Value

The acquisition has an estimated annual dollar value ranging from $25,000,000 to $40,000,000, with an estimated total contract value ranging from $125,000,000 to $200,000,000, inclusive of the base period and all four option periods.

5. Anticipated North American Industry Classification Systems (NAICS) Code:

The anticipated NAICS Code for this requirement is NAICS Code 541611 Administrative Management and General Management Consulting Services with a size standard of $34.0M.

6. Anticipated Product Service Code: R408 Professional: Program Management/ Support

7. Place of Performance:

The place of performance for this requirement will take place at:

• Within the National Capital Region (NCR)

• Mountain View, CA

• as well as the Contractor site(s).

9. Anticipated Contract Start Date: 2nd Quarter 2027

10. Security Requirements

• Facility Clearance: The Government anticipates a “TOP SECRET” Facility Clearance will be required for performance on this effort. All submissions *must include verifiable* information about its firm’s ability to comply with the security requirements for this effort WHS does not sponsor any clearances.

• For interested 8(a) Joint Ventures (JV), the firm shall indicate if the 8(a) JV itself or the individual partner(s) to the 8(a) JV hold the required facility clearance.

11. Objectives/Scope

The purpose of this acquisition is to provide the support necessary for DIU to accelerate the identification, acquisition, prototyping, and transition of commercial technologies across the Department of War. These services will enable DIU to deliver innovative capabilities at commercial speeds and greater scale, with an emphasis on solutions that enhance effectiveness in a joint warfighting environment.

The anticipated scope includes support in the areas of information technology, security, facilities, contracting and acquisitions, program management, strategic communications, Congressional affairs, resource management, human resources, Office of General Counsel support, business operations, and records management. The contractor will be responsible for providing the qualified personnel, supervision, management, quality control, and resources necessary to fulfil the requirements.

12. Critical Task Elements

Interested parties submitting a response to this Notice should address the performance of the following mission critical capabilities that encompass the overarching requirement. Interested parties are requested NOT to submit marketing materials; but rather, speak directly and specifically to the required capabilities and service requirements critical/tasks elements outlined below:

• Provide integrated enterprise support services by managing and coordinating multiple business support functions, including contracting and acquisition support, information technology, security, facilities, program management, human resources, and other enterprise operations in support of a complex, mission-driven organization.

• Recruit, onboard, retain, and surge a geographically dispersed, cleared workforce, including personnel requiring Secret and TS/SCI eligibility, while maintaining uninterrupted mission support through transition, staffing fluctuations, and changing operational priorities.

• Provide enterprise IT support and digital transformation services by managing secure enterprise IT environments and implementing process modernization, automation, data analytics, and enterprise digital tools that improve mission effectiveness and operational efficiency.

13. Submission Requirements

Interested firms should submit their response to include a capabilities statement covering experience, staffing and technical capabilities. The capabilities statement should address the Critical Task Elements identified above and for each Task Element demonstrate how the firm’s recent contract experience (last 3 years) is relevant to the Critical Task Elements listed including the dollar value, period of performance, size and scope of the firm’s prior contracts. Firms need to include their business address, point of contact, CAGE code, UEI number, and business size status.

Do not include proprietary, classified, confidential, or sensitive information in your response to this Sources Sought Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. Responses to this Notice will not be returned.

14. Capability Statements and Submission Instructions:

Interested parties having the capability to provide the Business Administrative and Support Integrated Services (BASIS) for the Defense Innovation Unit (DIU), please submit capabilities statements to the following contract email: whs.mc-alex.ad.mbx.ks@mail.mil, Subject Line:

Response to Sources Sought – DIU-BASIS Responses must be submitted no later than Monday, August 3, 2026 at 10:00 PM (Eastern).

Capability statements will not be returned. No telephone requests will be honored.

No hard copy submissions will be accepted. Submissions to any contact other than the one listed above will not be considered. Submissions after this date will not be considered. Cover letters and extraneous materials (marketing, brochures, etc.) will not be considered. Questions will not be entertained.

At a minimum, the interested firm should provide complete/sufficient responses to the information requested below: Administrative Information, Technical Capability, and Subcontracting Information.

Capability Statements

Capabilities statements should address as many of the critical task elements/technical areas identified above to demonstrate the firm’s ability to perform the majority of the work based on capabilities and any experience.

***To help the government in its assessment of technical capabilities please be as detailed and specific as possible in your response. It is highly recommended that your response cover experience, staffing, and technical capabilities. It is also highly recommended that firms include as much of the following information as possible:

• Contract type (FFP, CPFF, etc.),

• Contract award amount,

• Contract number,

• Period of performance, and

• Government Point of Contact name and email address, if any.

16. Administrative Information:

Please fill out the table below with information about your firm and answer all the questions in this section.

***Please note in order to do business with the U.S. Government as a prime contractor your firm must be registered in SAM.gov by the time of award of any resultant contract.

1. Business name:

2. Business Address:

3. Business Point of Contact (POC):

4. POC Telephone:

5. POC E-mail :

6. Business Website:

7. Commercial and Government Entity (CAGE)

Code (if any):

8. SAM.gov Unique Entity Identifier (UEI) (if any):

9. Business size for NAICS XXXXXX – Description of NAICS:

10. All socioeconomic categories as defined in FAR Part 19 (e.g., 8(a), SDB, HUBZone, SDVOSB, WOSB, etc.):

17. Technical Capability:

Please submit a tailored capability statement addressing your firm’s capability to support the work outlined in the draft PWS. Please provide responses to the following information and a point of contact, phone number, and email addresses of individuals who can verify the capabilities discussed in the responses:

• The main objective for this acquisition is to provide back-office support services for DIU, so DIU can meet its objectives of accelerating the identification, acquisition, prototype, and transition of stable commercial technologies across the DoW, thus, delivering innovation at commercial speeds and greater scale with an emphasis on solutions most effective in a joint-warfighting environment.

• Indicate your firm’s ability to satisfy the Facility Security Clearance requirements (specifically an active TOP SECRET Facility Clearance required to operate within NIPRNET and SIPRNET environments) as noted in PWS Section #, 4.4 Security of the draft PWS. All submissions must include verifiable information (such as your firm's CAGE code) demonstrating its ability to comply with the security requirements and DD254 for this effort.

• If the firm does not hold the required facility clearance, indicate that no facility clearance is held, including a statement for how your firm will meet the clearance requirement within the timeframes outlined in this notice.

18. Subcontracting Information:

The following information will assist WHS/AD in establishing a basis for developing set-asides and/or subcontracting opportunities, if necessary.

• Describe your firm’s approach to executing the critical task areas identified in the draft PWS. Respondents should clarify which requirements will be performed directly as a prime contractor and which will involve subcontractor support. If your firm lacks direct experience in a specific task area, explain your strategy for acquiring the necessary capabilities (e.g., through subcontracting or hiring).

• If you anticipate utilizing subcontractors, please identify the specific task areas they will perform and the estimated percentage of the total effort assigned to them.

• For each critical task area, indicate any Small Business Participation opportunities and percentage of participation, as applicable. (response is required whether you intend to subcontract or not).

Example table to be used:

Task Number Tasking categories Anticipated % of Subcontracting

Anticipated % of Subcontracting to Small Business

19. Supplemental information requested:

1. NAICS Code Recommendation: The Government is considering NAICS 541611 Administrative Management and General Management Consulting Services for this requirement. Does your company believe this is the most appropriate code? If not, please recommend an alternative and provide a detailed rationale.

2. Contract Type Recommendation: What contract type (e.g., Firm-Fixed-Price, Time & Materials, a hybrid model) do you believe would be most effective for this work and why? Please address the suitability for the critical elements outlined in section 12 of the source sought notice.

3. Existing Contract Vehicles: Does your company hold any existing Government-Wide Acquisition Contracts (GWACs), Multiple Award Schedules (MAS), or other Indefinite Delivery/Indefinite Quantity (IDIQ) contracts that you believe are an appropriate scope for this requirement? If so, please provide the contract name (e.g., GSA MAS, CIO-SP4, SEWP V), contract number, and expiration date.

4. Small Business Participation: Please suggest specific areas within the PWS that could be suitable for small business subcontracting and recommend a potential percentage of participation.

20. PWS & Technical Feedback

a) Clarity and Feasibility: Are there any areas of the PWS or its appendices that are unclear, present significant performance risk, or could be structured more effectively? Please provide specific feedback.

b) Company name, address, point of contact name, telephone, and email address.

c) UEI and CAGE Code Number.

d) Business Size Status and Socio-economic categories associated with the company (e.g., 8(a), SDB, VOSB, WOSB, etc.) based on the NAICS: 541611 Administrative Management and General Management Consulting Services, must be submitted to be used.

e) Provide information demonstrating the vendor possesses a Secret Facility Clearance.

f) Vendor shall address their capability in meeting each of the Critical Task Elements listed above.

g) A brief synopsis of contracts for similar services accomplished within the last 3 years.

The synopsis must include where, when, and for whom each similar contract and/or project was performed, and a brief description of each contract and/or project, including the size, scope, dollar value, and period of performance. This information must demonstrate how the firm’s recent contract is relevant to the Administration, Research, and Management Support Services requirement.

h) Identify contracts your company has been awarded under NAICS: 541611 Administrative Management and General Management Consulting Services. Additional information on NAICS codes can be found at www.sba.gov.

i) Identify if your company has any pre-existing contract vehicles (ex. GSA MAS, GWAC, NASA SEWP, etc.) for similar services and provide the contract number for and expiration dates.

j) Point of Contact name, phone number, and emails of individuals who can verify the demonstrated capabilities identified in the responses.

k) Indicate whether your firm will submit a proposal if a Request for Proposal (RFP) is issued and whether your firm’s interest is for prime contracting or as teaming or joint venture.

l) Please indicate how long your firm will need to prepare a response to the Solicitation.

m) The government encourages vendors to provide comments on any aspect of the draft PWS attachment, but is especially interested in the following:

i. The suitability of the labor categories for the assigned task as listed in the estimated workload.

ii. Areas of the PWS that are unclear or for which additional information should be provided.

http://www.sba.gov/

21. Response Format:

To facilitate a timely and comprehensive review of all submitted responses, firms should respond using the format requested in this Notice.

All interested firms having the experience, skills and capabilities necessary to perform the stated requirements are requested to provide capability statements of no more than 7 pages in “Times New Roman” 12-inch font on 8.5 x 11 paper.

22. Confidentiality

Proprietary information and trade secrets shall NOT be submitted as part of a response.

Please be advised that all submissions become Government property and will not be returned.

All Government and contractor personnel reviewing Sources Sought responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described in 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is submitted, as it is clearly stated this type of information shall NOT be submitted.

23. Additional information and Questions:

Verbal questions will NOT be accepted. All correspondence shall be via email.

Any questions for clarification may be emailed to Ronica.l.shelton.civ@mail.mil and maia.e.warren.civ@mail.mil by the closing date of this notice. Questions shall NOT contain proprietary or classified information.

Contracting Office: Washington Headquarters Services, Acquisition Directorate (WHS/AD) Contracting Office Address: WHS/AD, 4800 Mark Center, Alexandria, VA 22350 Contract Specialist: Maia Warren Email: maia.e.warren.civ@mail.mil Contracting Officer: Ronica L. Shelton Email: ronica.l.shelton.civ@mail.mil