Basic Needs Pre-App Webinar Slides 111621.pdf

FY 2021

BASIC NEEDS FOR POSTSECONDARY STUDENTS PROGRAM

PRE-APPLICATION WEBINAR

BEATRIZ CEJA–WILLIAMS, HISPANIC-SERVING INSTITUTIONS DIVISION DIRECTOR

NJERI CLARK, PROGRAM LEAD

NOVEMBER 16, 2021

NEW PROGRAMS ADMINISTERED BY THE FUND FOR IMPROVEMENT OF

POSTSECONDARY EDUCATION ( FIPSE)

• BASIC NEEDS PROGRAM: NJERI CLARK, NJERI.CLARK@ED.GOV OR NOTICE INVITING APPLICATION (NIA) IN

FEDERAL REGISTER

• HBCU CENTER OF EDUCATIONAL EXCELLENCE FOR BLACK TEACHERS: WENDY LAWRENCE,

WENDY.LAWRENCE@ED.GOV OR NOTICE INVITING APPLICATION (NIA) IN FEDERAL REGISTER

• MODELING AND SIMULATION PROGRAM: DR. ROBIN DABNEY, ROBIN.DABNEY@ED.GOV OR KISSY CHAPMAN- THAW AT KISSY.CHAPMAN.THAW@ED.GOV OR NOTICE INVITING APPLICATION (NIA) IN FEDERAL REGISTER

• TRANSITIONING GANG-INVOLVED YOUTH TO HIGHER EDUCATION PROGRAM: JYMECE SEWARD AT JYMECE.SEWARD@ED.GOV OR MARGARITA MELÉNDEZ AT MARGARITA.MELENDEZ@ED.GOV OR NOTICE

INVITING APPLICATION (NIA) IN FEDERAL REGISTER

• RURAL POSTSECONDARY EDUCATION PROGRAM: KURRINN ABRAMS AT KURRINN.ABRAMS2@ED.GOV OR EVERARDO GIL AT EVERARDO.GIL@ED.GOV OR NOTICE INVITING APPLICATION (NIA) IN FEDERAL REGISTER

NOTE: THE FEDERAL REGISTER IS THE

OFFICIAL APPLICATION SUBMISSION

GUIDE. THIS WEBINAR PROVIDES

TECHNICAL ASSISTANCE ONLY.

AGENDA

BASIC NEEDS PROGRAM PURPOSE

FY 2021 COMPETITION AT A GLANCE

ELIGIBILITY

PRIORITIES

SELECTION CRITERIA

UNDERSTANDING INDIRECT COST

THE LOGIC MODEL

PERFORMANCE MEASURES

PLANNING AND SUBMITTING YOUR GRANT APPLICATION

FINAL TIPS

Q&A

BASIC NEEDS FOR POSTSECONDARY

STUDENTS PROGRAM

• ON DECEMBER 21, 2020, THE CONGRESS PASSED THE CONSOLIDATED

APPROPRIATIONS ACT, 2021, WHICH INCLUDED THE DEPARTMENT OF

EDUCATION APPROPRIATIONS ACT 2021. THIS APPROPRIATIONS ACT

INCLUDED THE BASIC NEEDS FOR POSTSECONDARY STUDENTS PROGRAM

WHICH IS DESIGNED TO PROVIDE GRANTS TO ELIGIBLE INSTITUTIONS OF

HIGHER EDUCATION (IHES) TO SUPPORT PROGRAMS THAT ADDRESS THE

BASIC NEEDS OF STUDENTS AND TO REPORT ON PRACTICES THAT IMPROVE

OUTCOMES FOR STUDENTS.

FY 2021 COMPETITION AT A GLANCE

• APPLICATION AVAILABLE: NOVEMBER 5, 2021

• APPLICATION DEADLINE: DECEMBER 6, 2021

• ESTIMATED AVAILABLE FUNDS: $4,950,000

• MAXIMUM AWARD: $990,000

• PERFORMANCE PERIOD: 36 MONTHS

-START DATE: *JANUARY 1, 2022.

• ESTIMATED NUMBER OF AWARDS: 5

• PRIORITIES

• 1 ABSOLUTE PRIORITY

• 1 COMPETITIVE PREFERENCE PRIORITY

• RESTRICTED INDIRECT COST RATE OF 8%

• DO NOT EXCEED MAXIMUM AWARD AMOUNT

ELIGIBILITY

• COMMUNITY COLLEGES THAT ARE MINORITY-

SERVING INSTITUTIONS, HISTORICALLY

BLACK COLLEGES AND UNIVERSITIES, OR

TRIBAL COLLEGES OR UNIVERSITIES.

ABSOLUTE PRIORITY

ABSOLUTE PRIORITY (REQUIRED) -WE CONSIDER

ONLY APPLICATIONS THAT MEET THIS PRIORITY

• STRENGTHENING CROSS-AGENCY COORDINATION AND

COMMUNITY ENGAGEMENT TO ADVANCE SYSTEMIC CHANGE.

PROJECTS THAT ARE DESIGNED TO TAKE A SYSTEMIC

APPROACH TO IMPROVING OUTCOMES FOR UNDERSERVED

STUDENTS THROUGH COORDINATING EFFORTS WITH

FEDERAL, STATE, OR LOCAL AGENCIES, OR COMMUNITY-

BASED ORGANIZATIONS THAT SUPPORT STUDENTS, TO

ADDRESS TWO OR MORE OF THE FOLLOWING BASIC NEEDS:

• (1) FOOD ASSISTANCE.

• (2) HOUSING.

• (3) TRANSPORTATION.

• (4) HEALTH, INCLUDING ACCESS TO MENTAL HEALTH

SUPPORT.

• (5) CHILDCARE.

• (6) DEPENDENT CARE.

• (7) TECHNOLOGY.

COMPETITIVE PREFERENCE PRIORITY

• WE AWARD UP TO AN ADDITIONAL 5 POINTS TO AN APPLICATION, DEPENDING

ON HOW WELL THE APPLICATION MEETS THIS PRIORITY.

• THIS PRIORITY IS:

MEETING STUDENT SOCIAL, EMOTIONAL, AND ACADEMIC NEEDS

• PROJECTS THAT ARE DESIGNED TO SUPPORT STUDENTS’ SOCIAL, EMOTIONAL,

AND ACADEMIC NEEDS WITH A FOCUS ON UNDERSERVED STUDENTS.

SELECTION

CRITERIA

Selection Criteria Maximum Points

Need for the Project 20

Quality of the Project Design 35

Quality of Project Services 25

Quality of the Management Plan 10

Quality of the Project Evaluation 10

Total Maximum Score for Selection Criteria 100

Competitive Preference Priority 5

Total Possible Score Per Application 105

#1

NEED FOR THE PROJECT (MAXIMUM 20 POINTS) THE SECRETARY CONSIDERS

THE NEED FOR THE PROPOSED PROJECT. IN DETERMINING THE NEED FOR THE

PROPOSED PROJECT, THE SECRETARY CONSIDERS THE FOLLOWING FACTORS:

I. THE MAGNITUDE OF THE NEED FOR THE SERVICES TO BE

PROVIDED OR THE ACTIVITIES TO BE CARRIED OUT BY THE

PROPOSED PROJECT. (UP TO 10 POINTS)

II. THE EXTENT TO WHICH SPECIFIC GAPS OR WEAKNESSES IN

SERVICES, INFRASTRUCTURE, OR OPPORTUNITIES HAVE BEEN

IDENTIFIED AND WILL BE ADDRESSED BY THE PROPOSED PROJECT,

INCLUDING THE NATURE AND MAGNITUDE OF THOSE GAPS OR

WEAKNESSES. (UP TO 10 POINTS)

QUESTIONS

TO

CONSIDER-

NEED FOR

THE PROJECT

• HOW BIG IS THE PROBLEM TO BE ADDRESSED?

• WHAT ARE THE SPECIFIC ISSUES THE PROPOSAL IS

ATTEMPTING TO ADDRESS?

• HOW DO THE ISSUES, NEEDS, AND PROPOSED ACTIVITIES

ADDRESS THE PURPOSE OF THE BASIC NEEDS PROGRAM , THE

GAPS AND WEAKNESSES AT YOUR INSTITUTION, AND THE

TARGETED POPULATION?

#2

QUALITY OF THE PROJECT DESIGN (MAXIMUM OF 35 POINTS)

IN DETERMINING THE QUALITY OF THE DESIGN OF THE PROPOSED PROJECT, THE SECRETARY

CONSIDERS:

I. THE EXTENT TO WHICH THE PROPOSED PROJECT WILL INTEGRATE WITH OR

BUILD ON SIMILAR OR RELATED EFFORTS TO IMPROVE RELEVANT OUTCOMES (AS DEFINED IN

THIS NOTICE), USING EXISTING FUNDING STREAMS FROM OTHER PROGRAMS OR POLICIES

SUPPORTED BY COMMUNITY, STATE, AND FEDERAL RESOURCES. (UP TO 10 POINTS)

II. THE EXTENT TO WHICH THE PROPOSED PROJECT WILL ESTABLISH

LINKAGES WITH OTHER APPROPRIATE AGENCIES AND ORGANIZATIONS PROVIDING SERVICES

TO THE TARGET POPULATION. (UP TO 10 POINTS)

III. THE EXTENT TO WHICH THE PROPOSED PROJECT DEMONSTRATES A

RATIONALE (AS DEFINED IN THIS NOTICE). (UP TO 5 POINTS)

IV. THE EXTENT TO WHICH THE DESIGN OF THE PROPOSED PROJECT IS APPROPRIATE

TO, AND WILL SUCCESSFULLY ADDRESS, THE NEEDS OF THE TARGET POPULATION OR OTHER

IDENTIFIED NEEDS. (UP TO 10 POINTS)

TO CONSIDER

– PROJECT

DESIGN

• HAS THE INSTITUTION EVALUATED OTHER PROGRAMS AND

RESOURCES IN THE COMMUNITY, AT OTHER AGENCIES, AND WITHIN

THE INSTITUTION?

• WHAT CONTACTS EXIST WITHIN THE COMMUNITY, AT OTHER

AGENCIES AND WITHIN YOUR INSTITUTION?

• HOW WILL THE PROJECT BE PRESENTED USING A LOGIC MODEL?

• HOW IS THE PROJECT ADDRESSING THE UNIQUE NEEDS OF THE

TARGET POPULATION?

• WHAT ARE THE INTENDED OUTCOMES OF THE PROJECT?

#3

QUALITY OF PROJECT SERVICES. (MAXIMUM 25 POINTS)

I. IN DETERMINING THE QUALITY OF THE SERVICES TO BE PROVIDED BY THE

PROPOSED PROJECT, THE SECRETARY CONSIDERS THE QUALITY AND SUFFICIENCY OF

STRATEGIES FOR ENSURING EQUAL ACCESS AND TREATMENT FOR ELIGIBLE PROJECT

PARTICIPANTS WHO ARE MEMBERS OF GROUPS THAT HAVE TRADITIONALLY BEEN

UNDERREPRESENTED BASED ON RACE, COLOR, NATIONAL ORIGIN, GENDER, AGE, OR

DISABILITY. (UP TO 5 POINTS)

IN ADDITION, THE SECRETARY CONSIDERS THE FOLLOWING FACTORS:

II. THE LIKELY IMPACT OF THE SERVICES TO BE PROVIDED BY THE

PROPOSED PROJECT ON THE INTENDED RECIPIENTS OF THOSE SERVICES. (UP

TO 10 POINTS)

III. THE EXTENT TO WHICH THE SERVICES TO BE PROVIDED BY THE

PROPOSED PROJECT INVOLVE THE COLLABORATION OF APPROPRIATE PARTNERS

FOR MAXIMIZING THE EFFECTIVENESS OF PROJECT SERVICES. (UP TO 10

POINTS)

– PROJECT

SERVICES

• HOW WILL YOU ENSURE THAT UNDERREPRESENTED STUDENTS

HAVE EQUAL ACCESS TO PROJECT SERVICES?

• WHAT LONG TERM OUTCOMES (IMPACTS) ARE EXPECTED AS A

RESULT OF THE PROJECT SERVICES?

• WHAT PARTNERS ARE APPROPRIATE TO ACHIEVE MAXIMUM

RESULTS?

CRITERIA #4

QUALITY OF THE MANAGEMENT PLAN (UP TO 10 POINTS)

• IN DETERMINING THE QUALITY OF THE MANAGEMENT

PLAN FOR THE PROPOSED PROJECT, THE SECRETARY

CONSIDERS THE ADEQUACY OF THE MANAGEMENT PLAN TO

ACHIEVE THE OBJECTIVES OF THE PROPOSED PROJECT

ON TIME AND WITHIN BUDGET, INCLUDING CLEARLY

DEFINED RESPONSIBILITIES, TIMELINES, AND

MILESTONES FOR ACCOMPLISHING PROJECT TASKS.

QUESTIONS TO

CONSIDER –

MANAGEMENT

PLAN

• HOW WILL THE PROPOSED PROJECT BE MANAGED AND WHO WILL

MANAGE THE VARIOUS COMPONENTS?

• DOES THE PROPOSED PROJECT DIRECTOR HAVE EXPERIENCE

WORKING WITH THE TARGET POPULATION, MANAGING SIMILAR

PROJECTS, AND BUDGETING?

• IS THE PROJECT DIRECTOR WELL CONNECTED TO VARIOUS

PARTNERS?

• WHAT LEVEL OF EFFORT OR TIME COMMITMENT OF THE PROJECT

DIRECTOR AND OTHER KEY STAFF IS APPROPRIATE FOR THE

PROJECT?

CRITERIA #5

QUALITY OF THE PROJECT EVALUATION (MAXIMUM 10 POINTS)

IN DETERMINING THE QUALITY OF THE EVALUATION, THE SECRETARY CONSIDERS THE

FOLLOWING FACTORS:

I. THE EXTENT TO WHICH THE METHODS OF EVALUATION ARE

THOROUGH, FEASIBLE, AND APPROPRIATE TO THE GOALS,

OBJECTIVES, AND OUTCOMES OF THE PROPOSED PROJECT. (UP TO 5

POINTS)

II. THE EXTENT TO WHICH THE METHODS OF EVALUATION INCLUDE THE

USE OF OBJECTIVE PERFORMANCE MEASURES THAT ARE CLEARLY RELATED

TO THE INTENDED OUTCOMES OF THE PROJECT AND WILL PRODUCE

QUANTITATIVE AND QUALITATIVE DATA. (UP TO 5 POINTS)

– PROJECT

EVALUATION

• ARE LONG- AND SHORT-TERM OBJECTIVES CLEAR AND

MEASURABLE?

• WHAT METRICS WILL BE USED TO MEASURE PROGRESS AND ARE

THEY CLEARLY ALIGNED TO THE OBJECTIVES AND INTENDED

OUTCOMES OF THE PROJECT?

• WHAT ARE THE PERFORMANCE MEASURES FOR YOUR PROJECT?

• DO THOSE PERFORMANCE MEASURES DIRECTLY RELATE TO

OBJECTIVES AND INTENDED OUTCOMES OF THE PROJECT?

• WHAT TYPE OF DATA WILL YOUR EVALUATION METHODS PRODUCE?

UNDERSTANDING

INDIRECT COST

INDIRECT COSTS

APPLICABLE INDIRECT COST RATE TYPE

• RESTRICTED INDIRECT COST RATE

COGNIZANT AGENCIES FOR INDIRECT COST

INSTITUTIONS OF HIGHER EDUCATION

• DEPARTMENT OF HEALTH AND HUMAN SERVICES

(DHHS)

(HTTPS://RATES.PSC.GOV/)

OR

• OFFICE OF NAVAL RESEARCH (ONR)

(HTTPS://WWW.ONR.NAVY.MIL/EN/WORK-WITH-

US/MANAGE-YOUR-AWARD/MANAGE-GRANT-

AWARD)

REGULATION

• UNIFORM GUIDANCE

• 2 CFR 200 SUBPART E

DEPARTMENTAL REGULATIONS

• EDUCATION DEPARTMENT GENERAL ADMINISTRATIVE

REGULATIONS

• 34CFR 75.560 - 75.580

• 34 CFR 76.560 - 76.580

GUIDANCE

• UNIFORM GUIDANCE FREQUENTLY ASKED QUESTIONS

UPDATED

(HTTPS://WWW.CFO.GOV/ASSETS/FILES/2CRFFREQUENTLYAS

KEDQUESTIONS_2021050321.PDF)

PERFORMANCE MEASURES

PERFORMANCE INDICATORS FOR THIS PROGRAM ARE:

(1) THE NUMBER OF UNDERSERVED STUDENTS SERVED BY ANY DIRECT STUDENT SERVICE

SUPPORTED BY THE GRANT.

• (2) THE ANNUAL PERSISTENCE RATE AT GRANTEE INSTITUTIONS FOR ALL STUDENTS WHO ARE

SERVED BY ANY DIRECT STUDENT SERVICE SUPPORTED BY THE GRANT.

• (3) THE ANNUAL RATE OF DEGREE OR CERTIFICATE COMPLETION AT GRANTEE INSTITUTIONS

FOR ALL STUDENTS SERVED BY ANY DIRECT STUDENT SERVICE SUPPORTED BY THE GRANT.

THE LOGIC MODEL

(SELECTION CRITERION- QUALITY OF THE PROJECT DESIGN)

• RESOURCES: RAW MATERIALS NEEDED TO CREATE THE PROGRAM, IMPLEMENT ITS

ACTIVITIES, AND ATTAIN DESIRED OUTPUTS AND OUTCOMES. SOMETIMES CALLED

INPUTS --EXAMPLES: TEACHERS, COORDINATORS, OTHER STAFF, PARTNERS,

INSTRUCTION MATERIALS, FACILITIES, FUNDING, COMMUNITY SUPPORT, EQUIPMENT

• ACTIVITIES: PROCESSES, ACTIONS, AND EVENTS THROUGH WHICH THE PROGRAM

RESOURCES ACHIEVE THE INTENDED OUTCOMES --EXAMPLES: TRAINING;

COLLABORATING WITH PARTNERS; MENTORING; TUTORING; STIPENDS

• OUTPUTS: TANGIBLE, OFTEN PROCESS-ORIENTED RESULTS OR PRODUCTS TYPICALLY

EXPRESSED IN NUMBERS--EXAMPLES: NUMBER OF STUDENTS TESTED; NUMBER OF

TEACHERS TRAINED; NUMBER OF BOOKS READ

• NOTE: WHILE OUTPUTS PROVIDE INFORMATION DERIVED FROM THE

COMPLETION OF PROGRAM ACTIVITIES, THEY CANNOT INDICATE WHETHER A

CHANGE HAS OCCURRED.

• OUTCOMES: CHANGES IN PROGRAM PARTICIPANTS’ KNOWLEDGE, BELIEFS, AND

BEHAVIOR DUE TO THEIR INVOLVEMENT IN THE PROGRAM. SHORT-TERM OUTCOMES:

OBSERVABLE ALMOST IMMEDIATELY AFTER PARTICIPATION. EXAMPLES: HIGHER

STUDENT ACHIEVEMENT SCORES, INCREASED HIGH SCHOOL GRADUATION RATES,

AND GREATER COLLEGE ACCEPTANCE RATES

• *IMPACTS: A PROGRAM’S LASTING INFLUENCES

COMPONENTS

OF A PROGRAM

LOGIC MODEL

SAMPLE

LOGIC

MODEL

Output vs. Outcome Can you distinguish the outputs from outcomes?

• A third of the faculty reported integrating technology into all their courses within a year of taking the Integration Professional Development training. {Output}

• Retention in the nursing program increased by 3% in the years after the Intensive Advising program was implemented.

{Outcome}

• 85% of freshmen pre-med students participated (attended three or more sessions) in learning communities. {Output}

• The number of Hispanic pre-med majors increased by 15% between academic years 2014 and 2015. {Outcome}

REGIONAL EDUCATIONAL LABORATORY (REL)

RESOURCES ON LOGIC MODELS

• LOGIC MODELS: A TOOL FOR EFFECTIVE PROGRAM PLANNING, COLLABORATION, AND MONITORING

HTTPS://IES.ED.GOV/NCEE/EDLABS/PROJECTS/PROJECT.ASP?PROJECTID=409

• LOGIC MODELS: A TOOL FOR DESIGNING AND MONITORING PROGRAM EVALUATIONS

HTTPS://IES.ED.GOV/NCEE/EDLABS/PROJECTS/PROJECT.ASP?PROJECTID=404

• LOGIC MODELS FOR PROGRAM DESIGN, IMPLEMENTATION, AND EVALUATION: WORKSHOP

TOOLKIT

HTTPS://IES.ED.GOV/NCEE/EDLABS/PROJECTS/PROJECT.ASP?PROJECTID=401

• EDUCATION LOGIC MODEL APPLICATION FOR CREATING LOGIC MODELS:

HTTPS://IES.ED.GOV/NCEE/EDLABS/REGIONS/PACIFIC/ELM.ASP

https://ies.ed.gov/ncee/edlabs/projects/project.asp?projectID=409 https://ies.ed.gov/ncee/edlabs/projects/project.asp?ProjectID=404 https://ies.ed.gov/ncee/edlabs/projects/project.asp?ProjectID=401 https://ies.ed.gov/ncee/edlabs/regions/pacific/elm.asp

PLANNING

YOUR GRANT

APPLICATION

• IDENTIFY GOALS FOR YOUR PROPOSED PROJECT,

ESPECIALLY HOW THEY WILL FOCUS ON THE PROJECT

RECIPIENTS.

• ANALYZE EVERY PROPOSED ACTIVITY TO ENSURE

THAT IT IS ATTAINABLE, MEANINGFUL, AND

MEASURABLE.

• CHOOSE METRICS AND EVALUATION METHODS THAT

WILL PRODUCE EVIDENCE ABOUT THE PROJECT’S

EFFECTIVENESS.

• USE THE IDENTIFIED PERFORMANCE MEASURES TO

BUILD YOUR PROJECT ASSESSMENTS.

PLANNING

YOUR GRANT

APPLICATION

• BE REALISTIC AND STRAIGHTFORWARD ABOUT

EVERY ASPECT OF YOUR PROJECT DESIGN.

• DESIGN ACTIVITIES AND SERVICES THAT ARE

MANAGEABLE AND DIRECTLY ADDRESS YOUR

IDENTIFIED CHALLENGES AND ISSUES.

• FORECAST AND CREATE AN IMPLEMENTATION AND

MANAGEMENT PLAN THAT IS REALISTIC.

SUBMITTING

YOUR

APPLICATION

IN

GRANTS.GOV

SUBMITTING

YOUR

APPLICATION

IN

GRANTS.GOV

Search without using the alpha character

Checklist can be found on page 66 of the Application Instructions Booklet.

FINAL TIPS

• READ THE NOTICE INVITING APPLICATIONS CAREFULLY.

• GO TO GRANTS.GOV IMMEDIATELY TO REGISTER OR CONFIRM YOUR REGISTRATION.

• FOLLOW GRANTS.GOV SUBMISSION TIPS FOUND IN THE PROGRAM APPLICATION BOOKLET.

• SUBMIT YOUR APPLICATION EARLY!

PROGRAM CONTACTS

• NJERI CLARK| NJERI.CLARK@ED.GOV, 202-453-6224

• KURRIN ABRAMS| KURRINN.ABRAMS2@ED.GOV, 202-453-7906

• PROGRAM WEBSITE: HTTPS://WWW2.ED.GOV/PROGRAMS/BASIC-NEED/INDEX.HTML

mailto:Njeri.clark@ed.gov mailto:Margarita.Melendez@ed.gov https://www2.ed.gov/programs/basic-need/index.html

THANK YOU!