Baseyard_DebrisHaul_Out_PWS revised 3-29-2023.pdf

PERFORMANCE WORK STATEMENT (PWS)

Drift/Debris Haul Out and Disposal Services

1/23/2023- Revised 29 March 2023

Part I General Information

1. GENERAL: This is a non-personnel services contract to provide Drift/Debris Haul Out and Disposal.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Drift/Debris Haul Out and Disposal as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Corps of Engineers San Francisco district collect floating and submerged debris from navigational waterways to ensure safe transiting within and around the San Francisco Bay. Debris is separated into two (2) types, “clean” and” hazardous material”. “Clean” debris will consist of non-hazardous material that can be disposed of at most landfill or transfer locations. “Hazardous material” consists of creosote treated wood or debris, that may have special handling requirements or disposal locations.

1.3 Objectives: Provide for the safe and legal haul-out and disposal of waste generated from the performance of activities supporting the collection of floating hazards within and around the San Francisco Bay navigational channels. This includes the disposal of collected drift/debris from navigable waters and waste generated in land-based facilities support drift/debris removal.

1.4 Scope: The contractor shall provide the equipment and services to safely and legally, haul-out and dispose of drift/debris. Services include the following equipment and associated service cycles.

• Furnish four (4) – 40 cubic yard (CY) bins for drift/debris. The 40 CY bins shall be maintained to a condition that is safe, clean, and in good repair.

• The Government will load drift/debris into the 40 yard bin and identify the material type loaded.

Upon notification from the Government that a bin is full, the Contractor shall haul-out and dispose of drift/debris, and provide an empty bin of the same size within 48 hours.

• Provide Emergency On-call Service of any type of debris bin within 8 hours of request.

• Furnish one (1) – 2 CY bin for shop and building waste. The 2 CY bin shall be emptied weekly.

• Furnish one (1) – 2 CY bin for shop and building Cardboard/Paper recycling. The 2 CY recycle bin shall be emptied weekly.

• Furnish one (1) – 20 CY bin for metal recycling. The 20 CY recycle bin shall be emptied when full.

• Clean-up and appropriately dispose of any debris or waste spilled during the emptying or hauling of respective bins.

The contractor shall accomplish each task in accordance with applicable federal, state, and local laws.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and (4) 12-month option years.

1.6 General Information

1.6.1 Deliverables/Quality Control: The contractor shall submit the following data and reports to ensure that the performance work is in accordance with this PWS. The contractor shall resubmit data and reports at the interval indicated, or as necessary, to avoid, and ensure correction to, defective services.

• Certificate of Insurance - Certificate of Liability Insurance shall be provided prior to contract start, and annually as renewed.

• Exposure Reports - An exposure report documenting total man hours worked must be submitted monthly.

• Service Logs - Complete and submit a monthly service log identifying the Contractor’s personnel, type and number of bins serviced, start and completion times (date, hour, and minutes) at each point of service, and any defects noted. The log shall accompany each invoice.

• Disposal Verification Letters and Statements - Contractor will submit all disposal records with monthly invoice as supporting documentation to charges billed.

1.6.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform work on the following recognized federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7am and 3pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Sausalito Baseyard, 2100 Bridgeway Blvd, Sausalito, CA 94954.

1.6.6 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.7 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.9. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.10. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.11. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

COR Contracting Officer Representative CY Cubic Yard DA Department of the Army DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer ODC Other Direct Costs POC Point of Contact PWS Performance Work Statement QA Quality Assurance

QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will load each 40 CY debris bin with a single material and notify the Contractor when full. The Government will identify the type of material loaded to each 40 CY bin.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Equipment. The Contractor shall furnish the at-least the following equipment:

• Four (4) – 40 cubic yard (CY) bins for drift/debris.

• One (1) – 2 CY bin for shop and building waste.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for haul-out of debris/drift collected from navigable waters within and around the San Francisco Bay as well as shop waste generated at the Sausalito Baseyard.

5.2. Drift/Debris Disposal. Furnish four (4) – 40 CY bins for drift/debris. The 40 CY bins shall be maintained to a condition that is safe, clean, and in good repair. The Government will load drift/debris into the 40 yard bin and identify the material type loaded. Upon notification from the Government that a bin is full, the Contractor shall haul-out and dispose of drift/debris, and provide an empty bin of the same size within 48 hours. Clean-up and appropriately dispose of any drift/debris spilled during the emptying or hauling of 40 CY bins.

5.3 Shop/Building Waste Disposal. Furnish one (1) – 2 CY bin for shop and building waste. The 2 CY bin shall be emptied weekly. Clean-up and appropriately dispose of any waste spilled during the emptying or hauling of 2 CY bin.

5.4 On-Call Service. Provide emergency on-call service of any type of debris bin within 8 hours of request.

5.5 Shop/Building Cardboard/Paper Recycle. Furnish one (1) – 2 CY bin for shop and building Cardboard/ Paper Recycle. The 2 CY bin shall be emptied weekly. Clean-up and appropriately dispose of any waste spilled during the emptying or hauling of 2 CY bin.

5.6 Shop/Building Metal Recycle. Furnish one (1) – 20 CY bin for shop and building Metal Recycle. The 20 CY bin shall be emptied when full. Clean-up and appropriately dispose of any waste spilled during the emptying or hauling of 20 CY bin.

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

6. Attachment/Technical Exhibit List:

6.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

6.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall haul-out and dispose of drift/debris.

The contractor provided 4 – 40 CY bins to receive drift/debris.

Full 40 CY bins are replaced with empty 40 CY bins within 48 hrs of full notification

Visual

PRS # 2

The contractor shall haul-out and dispose of shop and building waste.

The contractor provided 1 – 2 CY bin to receive waste.

The 2 CY bin is emptied at-least weekly

Visual

PRS # 3

The contractor shall keep work areas clean

The contractor prevented or otherwise cleaned spillage from bins emptied under this PWS

Spillage is promptly cleaned from work areas

Visual

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Certificate of Insurance

Initial; annually thereafter

2; within 5 days of contract/option award

Portable Document File (PDF)

Email to COR and

KO

Exposure Reports Monthly 2; by the fifth business day of each reporting period.

Portable Document File (PDF)

Email to COR and

KO

Service Logs Monthly 2; by the fifth business day of each reporting period.

Portable Document File (PDF)

Email to COR

Disposal Verification Letters and Statements

Monthly 2; by the fifth business day of each reporting period.

Portable Document File (PDF)

Email to COR