Base Data Management scope 3-17-26.pdf

Scope for Data Management Services. Majority work to be performed under Environmental Consulting Services North American Industry Classification System (NAICS) Code #518210 – Data Processing, Hosting, and Related Services

PWS - BASE IDIQ

DESCRIPTION/SPECIFICATIONS/SCOPE OF WORK STATEMENTS:

1.0 General: The purpose of this contract is to provide a full range of data processing, hosting, management and related services to the U.S. Army Corps of Engineers in support of ongoing environmental remediation and restoration of the former DuPont Chambers Works Formerly Utilized Sites Remedial Action Program (FUSRAP) site. The site was originally owned and operated by DuPont, but is now owned and operated by the Chemours Company (Chemours). USACE is addressing radiological contamination at the site from past uranium refinement, scrap recycling and research performed for the Office of Scientific Research and Development (OSRD), Manhattan Engineer District (MED) and Atomic Energy Commission (AEC) in the early years of the nation’s atomic energy program. USACE is issuing this Scope of Work (SOW) under the requirements of the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) of 1980, as amended, 42 United States Code (U.S.C.) § 9601 et seq. and the NCP, 40 CFR § 300.

This contract aims mainly to provide USACE with data management services to support near-term management of data in active use, and prepare for long-term data management to meet USACE FUSRAP Head Quarters (HQ) and Department of Energy (DOE) program requirements for future data transfer to the DOE when active work is complete. Work includes: develop site-specific data management plan, implement the FUSRAP Records Management Guide (December, 2025), implement the draft FUSRAP Environmental Data Management System (FEDMS) Data Management Plan (November, 2024), host database for storage and use of site data, host database for storage and use of large datasets including but not limited to photogrammetry, Light Detection and Ranging (LiDAR), historical aerial photography, Geographic Information System (GIS) data, etc., Also, the contractor shall be required to digitize historical FUSRAP data stored on microfilm and host database for the digitized data, and provide complex, AI enhanced searches of this very large database. The Contractor shall also achieve and ensure compliance with Cybersecurity Maturity Model Certification (CMMC) Level 1 standards for all site-specific databases, segregate and store CUI data, complete QC of all data management efforts, organize and host training for USACE and USACE contractor database users, collect data including but not limited to aerial survey using Remotely Pilot Aircraft System (RPAS) and develop required safety plans (Quality Assurance Project Plans (QAPP) including Uniform Federal Policy QAPP and Work Plans, and Safety and Occupational Health (SOH) Plan including an Accident Prevention Plan (APP) and current Activity Hazard Analyses (AHAs)), and 2D and 3D data visualization. Achieving compliance with CMMC Level 2 standards may be required for some task orders.

The Contractor shall also be expected to furnish all materials, plant, labor, equipment, supplies, personnel, and all other services required to perform the data processing, hosting, and related services outlined in this performance work statement and as specifically identified in the individual task orders. The services required by this contract will be provided for the U.S. Army Corps of Engineers, Philadelphia District. The geographic area encompassed by this contract includes work within the former DuPont Chambers Works FUSRAP site located in Salem County, New Jersey, with small portions of the site extending into Newcastle County, Delaware..

2.0 Scope of Work: The timeframe and specific procedures for each item of work will be described on an individual task order basis.

2.1 Capability Requirements: The Contractor’s staffing must include experienced professionals qualified in the following areas of expertise:

• Computer Operator

• Computer Systems Analyst

• System Support Specialist

• Surveying

• LiDAR data collection

• RPAS drone operation

• Drafting/GIS/CAD

• Technical Writing

• Clerical and Administrative

• Analytical testing and data review using Automated Data Review (ADR)

(latest version) and Environmental Data Management System (EDMS) (latest version)

2.2 Additional Capability Requirements. The Contractor or subcontractor(s) staffing must include professionals experienced in the following areas of expertise.

• Health & Safety

• Industrial Hygiene

• Environmental Science

• Radiological screening

• Waste Management

2.3 Data Management. The Contractor shall be capable of providing innovative technologies, as well as traditional methods of data collection and management. Examples of some of the data management work that may be required are listed below:

• Data storage – shall include, but not be limited to, hosting databases to store environmental data, metadata, survey data, aerial photography, GIS data, designs and reports, meeting minutes and admin documents.

• Data digitization – shall include scanning/processing physical records to create a digital record.

• Data management and documentation – shall include documenting the location of and transfer of historical/active-use site data. Shall include specifying standards for use of, naming of, versioning of, storage of, transfer of, and general management of all historical, current, and future data generated at or used at the site.

• Data collection, Drone LiDAR – shall include collection and processing of aerial survey data, to include Light Detection and Ranging (LiDAR) point cloud data, using a Remotely Piloted Aircraft System (RPAS). Drone flights shall be conducted by Federal Aviation Administration (FAA)-certified RPAS pilot and a trained visual observer.

• Data Visualization – shall include development of 3-Dimensional (3D) models and map generation supporting data visualization, this may include development of Digital Elevation Models (DEMs) from collected LiDAR data.

2.4 Support Activities. The Contractor shall be capable of performing activities supporting data management. Examples of some of the support activities that may be required are listed below:

• Quality Control – A qualified professional, or staff approved by the Government shall oversee data management tasks. This staff shall be responsible for: supervise implementation of FUSRAP Records Management guidance, supervise implementation of FUSRAP FEDMS guidance, supervise implementation of the data management plan (developed under this contract), supervise implementation of CMMC compliance measures.

• Stakeholder Coordination – To include coordination with other federal agencies accessing the data or involved in FUSRAP data management (USASE Headquarters (HQ), Department of Energy (EOC), USACE legal, USACE EMCX, USACE federal labs, etc.), coordination with USACE contractors and their subcontractors accessing/generating data, coordination with site owners (currently DuPont Chemours).

• Development of 3-Dimensional (3D) models and map generation supporting data visualization, this may include development of Digital Elevation Models (DEMs) from collected LiDAR data.

• Preparation of/updates to Quality Assurance Project Plans (QAPP), including Uniform Federal Policy QAPP and Work Plans.

• Preparation of/updates to Health and Safety Plans – A Safety and Occupational Health (SOH) Plan including an Accident Prevention Plan (APP) and current Activity Hazard Analyses (AHAs) shall be prepared for, and reviewed by, USACE prior to mobilization.

• Cost estimating activities.

• Reporting.

3.0 Administrative Requirements:

3.1 Cybersecurity Maturity Model Compliance (CMMC): The Contractor shall prioritize cybersecurity, ensuring compliance with stringent DoD data security requirements and achieving CMMC Level 1 standards, completing and submitting the Final Level 1 (Self) Assessment. The Contractor shall comply with all CMMC requirements pertaining to Federal Contract Information (FCI) and must meet the 15 security requirements set by the Federal Acquisition Regulation (FAR) clause 52.204-21. Achieving CMMC Level 2 standards may be required for some task orders.

3.2 Progress Reports and Payment Requests: A progress report (ENG 93) shall be submitted electronically and hardcopy to the Philadelphia District Technical Manager (a specific Technical Manager shall be assigned for each task order) once each month, unless otherwise directed by the Task Order, during each task order period. The report shall describe the work completed during the reporting period and give the project status on a percentage basis of the total amount of work completed. A payment request shall also be submitted to the Philadelphia District once each month. The percent claimed for payment shall coincide with the progress report. Unless otherwise noted, the progress report and payment request should be electronically distributed to the attention of the designated Contracting Officers Representative (COR) and Technical Project Manager.

Mailing Address: Philadelphia District Corps of Engineers

ATTN: TBD

CENAP-DPI

1650 Arch St.

Philadelphia, PA 19103

3.3 Project Documentation:

• Meeting Minutes. The Contractor shall provide a record of all meetings, telephone conferences, and other discussions or verbal directives, in which the Contractor or a representative of the Contractor participated. The records shall be dated and submitted to the COR within 3 business days of the meeting unless otherwise stated in the task order. At a minimum these records shall identify the participating personnel, subjects discussed; conclusions reached, and assigned actions.

• Project Records. The Contractor shall assemble and index all records obtained or developed by the Contractor in the performance of each task order. At the completion of the work on the task order, unless otherwise stated in the Task Order, the Contractor shall submit via electronic and physical means all the original records, including the index into secure boxes for transport to a location as directed by the Contracting Officers Representative (COR). The Contractor shall retain a copy of all project deliverables and the project record index for the duration of the contract then coordinate transferal with the USACE. The Contractor shall not retain any other records or copies of records except with permission of the Contracting Officer.

• Confidentiality. All documents and information developed or obtained by the Contractor shall be considered privileged information of the United States. The Contractor shall not release or allow access to this information outside of the Government officials as designated by the Contracting Officer, its own officers, employees, agents or subcontractors who need the information for the performance of the work. All requests for the release of information shall be referred by the Contractor to the USACE Project Manager (PM). The PM shall coordinate the request with the appropriate officials for reply. The obligation to maintain the confidentiality of information extends beyond the completion of the contract and individual task orders, until released by the Contracting Officer or as determined by a United States court of competent jurisdiction. See Clause at DFARS 252.204-7000, DISCLOSURE OF INFORMATION, Section I.

3.4 Contract Deliverables: The Contractor shall submit all deliverables in draft and final format as required within the specific instructions of each task order, including the format, number of copies, and distribution. At a minimum, all final copies of documents shall include one copy in PDF format (*.pdf). Currently the Philadelphia District standards for software are consistent with the most current versions of MS Office, MS Windows 11, AutoCAD® and ArcGIS Pro. These products are to be considered the default software of choice unless otherwise specified within individual task order scopes of work, as determined by individual customer requirements or as the District incorporates updated versions of its software. Specifically:

• CADD Files: When required and requested in a task order, all CADD files (survey and topographic data, remedial action design drawings, contaminant migration maps and models, etc.) shall be digitized into PDF format (*.pdf) files. CADD files shall also meet any upgrade to all Corps of Engineers systems throughout the duration of the contract.

• GIS Files: When required and requested in a task order, all GIS files (survey and topographic data, remedial action data collected, contaminant migration maps generated, etc.) shall be submitted compatible with Environmental Systems Research Institute (ESRI) shapefiles or personal geodatabases format (or other format if directed in the individual task order). GIS files shall also meet any upgrade to all Corps of Engineers systems throughout the duration of the contract. All GIS data shall be collected using the local State Plane coordinate system using the North American Datum of 1983 and the North American Vertical Datum of 1988. All files shall be collected using linear units of US Survey feet for both the horizontal and vertical.

• Electronic Files: All final reports and documents, including laboratory analysis data, shall be submitted in MS Word and/or MS Excel or other approved format.

• The Contractor shall consult ER 11 10 -1-263 concerning chemical testing data quality management.

• All laboratory electronic data deliverables shall comply with the USACE Automated Data Review (ADR) specifications/ Stage Electronic Data Deliverables (SEDD) and Environmental Data Management System (EDMS).

• All analytical electronic data shall be reviewed using the most current ADR software and uploaded to the USACE EDMS.

• All reports shall be provided in Microsoft® Word software (latest edition).

• All raw chemical or engineering data shall be provided in a spreadsheet format utilizing Microsoft® Excel software (latest edition).

• All final reports, including tables, figures, and drawings, shall be provided in Adobe® Acrobat® PDF format.

• Spatial information or metadata shall be compliant with the Federal Geographic

Data Committee standards. Additional guidelines are available in EM-1110-1- 2909, Geospatial Data and Systems.

• A requisite level of QC shall be provided to ensure that all initial documents and submittals provided to the USACE satisfy the requirements of each individual Task Order. The Contractor Quality Control program shall include procedures to ensure that all submittals satisfy the requirements of the SOW and Task Order prior to submitting to USACE. All work plans, data packages and reports will be reviewed by USACE and comments provided, where appropriate, using a comment-response form. The Contractor shall respond to the review comments using the comment-response form and revise the affected document using tracked changes. After all responses are accepted by USACE and appropriate changes are made to the document, the project stakeholders will be given an opportunity to review and comment on the revised documents.

4.0 Task Orders:

• As the needs of the Corps of Engineers are defined, the Contracting Officer will notify the Contractor of a need through the issuance of a Request for Proposal (RFP) Letter. A Scope of Work attached to the RFP Letter will provide the Contractor with a description of the services to be provided for the prospective task order. A copy of the wage determination will also be furnished from the area where the work will be performed. The Contractor shall then prepare their proposal for accomplishing the task by preparing and submitting sufficient documentation (including identifying all subcontractors and associated costs) to assure that the Contractor has provided sufficient planning to accomplish the required task. The proposal provided by the Contractor shall provide a detailed breakdown of the costs, which includes level of effort (by labor category listed in the Schedule, Section B), including identifying all subcontractors and associated cost, and any required travel or special equipment or supplies.

• In cases where the Contractor intends to hire a discipline to perform work and the rate has not been established under Schedule B of the contract, the rate will be negotiated. The type of discipline required will determine the type of overhead to be applied. It is recommended that this rate be negotiated before hiring of the discipline takes place.

Hiring before a rate has been negotiated shall not justify fair and reasonable cost.

• The proposal shall be used to establish the Contractor's capability to perform the work and as a basis for negotiating the cost of the work. The time required for receipt of the Contractor's proposal shall be identified in each RFP Letter. Upon receipt of the Contractor's proposal the Corps of Engineers will review the proposal documents for adequacy and completeness. The Corps of Engineers will then negotiate with the Contractor the proposed effort, the fixed-price cost for performing the work, and the time period for performing the work

• In addition to the unit prices specified in the Schedule, Section B, out-of-town travel expenses which have been negotiated as part of the task order will be reimbursed. Cost for lodging, meals, and incidental expenses shall be in accordance with per diem rates for travel set forth in the Government's Joint Travel Regulations.

• Other Direct Costs of equipment and special supplies (ODCs), when required for special tasks, will also be reimbursed under this contract. The requirement and cost for equipment usage and special supplies will be negotiated on a case-by-case basis and must be approved as part of each task order. Note: Specialized equipment and supplies are those above and beyond what is normally encountered for performance of a task.

• Work will only be ordered through the issuance of individual task orders. All task orders issued will be for the services specified therein, and will be in accordance with the fixed rates. The cost of work that is not covered by the fixed rates in this contract will be negotiated on an individual task order basis.

• The Contracting Officer’s Representative (COR) for each task order will be responsible for the administration of task orders placed hereunder. The Contracting Officer Representative does not have authority to modify any provision of this contract. Any request for deviation from the terms of this contract or any task orders issued hereunder must be submitted to the Contracting Officer for contractual action. The COR’s name and contact information for each task order shall be provided to the Contractor at Task Order award.

• The Contractor shall notify the Contracting Officer's Representative upon completion of each individual task order. The Contractor shall give advance notice of the date the work will be fully completed and ready for final inspection.

• A DD Form 1155 will be issued for each task order. Each task order will include:

(a) Date of task order; contract number; task order number; task order price or performance data; accounting and appropriation data; and any other pertinent information. Delivery or performance shall be specified in each task order issued hereunder.

(b) The specific Scope of Work related to the work covered by the task order and any other special technical requirements, instructions, or clearances.

5.0 Technical Requirements:

5.1 Permits, Certifications, Licenses and Site Access: The Contractor shall comply with all Federal, State and local laws, regulations and ordinances relating to the performance of this work. The Contractor shall determine what, if any, permits are required to perform this work. The Contractor shall procure all required permits, certifications and licenses required by Federal, State, and local law for the execution of this work.

• Access to survey locations shall be obtained by the Government. The site and work area is within the Chemours facility and is fenced in. The Contractor may stage needed equipment and supplies at a designated location within this area. While it is likely that Contractor equipment and supplies stored at the site shall be secure, site security cannot be guaranteed by USACE. Contractor personnel are responsible for security of their machines, equipment, supplies, etc.

• Note: in order to gain access to work at the Chemours site, Contractor and subcontractor personnel shall be required to take safety training at Chemours.

USACE will coordinate the training with Chemours.

5.2 Safety and Health: This subsection describes, in general terms, the minimum Contractor safety, health, and emergency response requirements associated with this contract. The Contractor shall have an ongoing Safety and Health Program meeting the requirements of the OSHA standard, 29 CFR 1910.20,29 CFR 1910.21, and 29 CFR 1910. 120. In addition, the Contractor shall prepare, implement, and enforce a site-specific Accident Prevention Plan (APP). The Contractor shall ensure that the subcontractors, suppliers, and support personnel follow all safety and health provisions.

• Safety and Health Program: The Corps of Engineers reserves the right to review the Contractor's corporate "Safety and Health Program." The Contractor shall incorporate any additions or revisions required by the Contracting Officer.

• Site Safety and Health Plan: The Contractor shall prepare a written Site Safety and Health Plan (SSHP)/Accident Prevention Plan (APP) that complies with the specific task order. Acceptance of the Contractor's SSHP is required prior to start of field activities.

The Corps of Engineers reserves the right to visit and/or inspect site work at any time and reserves the right to require the Contractor to make changes in his SSHP and operations as necessary to assure the safety and health of all persons on or near the site.

• Regulations: The Contractor's Safety and Health Program shall comply with and reflect the following applicable regulations and publications:

(a) OSHA Standards, 29 CFR 1910 and 29 CFR 1926.

(b) U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 (2014 or most current).

(c) U.S. Army Corps of Engineers regulation "Safety and Occupational Health Document Requirements for Hazardous, Toxic, and Radioactive Waste (HTRW) and Ordnance and Explosive Waste (OEW) Activities," current date.

(d) NIOSH/OSHNUSCG/EPA Document, "Occupational Safety and Health Guidance Manual for Hazardous Waste Site Activities," October 1985 (DHHS Publication No. 85-115).

(e) Federal Acquisition Regulation (FAR) Clause "Accident Prevention" (52.236-13).

(f) Other relevant Federal, State, and local regulations.

• Responsibility: The overall responsibility for the development, implementation, and continued enforcement of the Contractor's Safety and Health Program and Site Safety and Health Plan/Accident prevention Plans lies with the Contractor.

(a) The Contractor shall utilize the services of an experienced Certified Safety and Health Professional; ex. Certified Industrial Hygienist (CIH), Certified Safety Professional (CSP) or Certified Health Physicist, depending on the nature of the hazards anticipated, to implement and oversee the Safety and Health program and to develop, implement, and sign all Site Safety and Health Plans (SSHP), in accordance with ER-385-1- 92, Appendix B. Any changes to the established Safety and Health Program or SSHPs shall be at the direction and approval of the Certified Safety and Health Professional.

The CIH/CSP/CHP shall not necessarily be required to be on site during site activities, but shall be readily available for consultation when required.

(b) All those involved in site investigations shall be required to have fulfilled the 29 CFR 1910.120 OSHA 40-hour basic health and safety training of the job’s health and safety plan, including medical monitoring and current 8-hour annual refresher. Supervisors and those tasked with safety and health responsibilities must have completed the 8-hour supervisor’s course.

(c) All site field workers are required to have Rad II training.

(d) The Contractor is responsible for furnishing all necessary worker safety protection equipment and training. CPR training, first aid training, respirator training, and respirator fit testing must be documented by the Contractor.

5.3 Laboratory Support Services: Field testing capability, and field laboratory capability, shall be used either in combination or individually depending on the circumstances of the task.

• Field testing capability shall include, as a minimum, the standards, equipment, and knowledge to use photo ionizing detectors, combustible gas/oxygen meters, ionizing radiation meters, and pH and conductivity meters.

• Analysis capabilities shall be identified in each individual task order. More than one laboratory may be identified to cover the range of analyses required. All levels of data quality shall be specified by the Contractor and approved by the U.S. Army Corps of Engineers.

• Analytical methods used shall be Environmental Protection Agency (EPA) standard methods, unless technically impractical. The U.S. Army Corps of Engineers shall approve the labs and analytical methods used under each task order.

5.4 Utility Clearances: Prior to the start of intrusive work, the Contractor shall call New

Jersey One Call at 1-800-272-1000 to arrange utility mark-outs at the site as required by law. The Contractor shall provide USACE a written record of the findings from this call. To the extent practicable, the Contractor shall review available maps showing utility locations.

• The Contractor shall also arrange to have a commercial utility locator service clear the area around each boring location prior to drilling by scanning a 10-foot diameter circle with the boring location at its center. The Contractor shall ensure that utility and any metal obstructions are documented down to approximately 15 feet below ground surface. Utilities and other identified subsurface features in these areas shall be marked with paint on the ground surface as well as stakes/pin flags. Mark outs shall include both Ground Penetrating Radar and a resistivity survey.

• The Contractor shall mark out of the boring locations at the site with stakes, paint, pin flags, etc. These markings shall last through the completion of the soil boring program in order to ensure that no intrusive work is done in areas not previously cleared of utilities and other features.

6.0 Period of Performance:

• This Contract is to have a Period of Performance (PoP) not to exceed Five (5) years from the date of award.