Barkcamp Barn Siding.docx

The Ohio Department of Natural Resources is requesting bids for barn siding repair at Barkcamp State Park.

Name or Title of the Service or Supply: Barn Siding Repair Ordering Division and address: Barkcamp State Park, 65330 Barkcamp Rd., Belmont, OH 43718 Specifications The contractor is responsible for removing and disposing of existing exterior siding from the west, north, and south side of the Barn. The East side with the “Mail Pouch” advertisement will not be removed. Demo of the inside lower level of the east side is necessary to remove existing rough-cut lumber.

East Side (Mail Pouch side) 30x26 - Install new 8” tongue and groove pine barn siding in continuous pieces up to 16’ on the inside of barn walls in the upper and Lower levels leaving as many of the hand hewn beams exposed as possible using galvanized nails.

North Side (front) 40x16- Install 8” tongue and groove pine barn siding in continuous pieces up to 16’ on the outside of barn using galvanized nails. Replace existing sliding door with new 8” barn siding sliding door with new rolling door hardware. Replace existing hinge style man door with new hinge style man door with like material as above including hardware.

West Side (back Gable side) 30x33- Install new 8” tongue and groove pine barn siding in continuous pieces up to 16’ using Galvanized nails. This may take 3 sections of 16’ siding due to height.

South Side (back) 40x21- Install new 8” tongue and groove pine Barn siding in continuous pieces up to 16’ galvanized nails. Replace existing hinge style double door with the same material as above including new hardware.

Paint- Prep (scrape, brush, etc.) Rafter tail and gable end surfaces on the North (Front), South (back) and West (back)sides. Primer said sides with Sherwin Williams Exterior latex water based wood Primer. Paint said sides with Sherwin Williams Superpaint Exterior latex satin. The color should match existing color (Barn Red) or equally approved color by owner.

There is limited electrical access at 2 locations in close proximity. There is also room for use of man lifts and similar smaller equipment on the outside of the structure if deemed necessary by contractor, weather permitting. Any ground disturbance shall be restored to like, or better conditions, than condition prior to construction.

It is required that bidders meet with on-site property manager prior to bidding to review project.

To minimize impacts to bats using the structure, construction must be done in accordance with Division of Wildlife rules. All work that may expose the interior of the barn or completely seal the structure must be conducted between April 1 – May 16th or August 1 – October 14th.

Delivery Barkcamp State Park Park Manager Jason Carpenter Address: 65330 Barkcamp Rd., Belmont, OH 43718 Phone: (740) 484-4064 or (740) 391-3773 Email: jason.carpenter@dnr.ohio.gov

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by line item.

Preferences

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Site Visit & Point of Contact Prior to submitting a bid response, offerors are required to visit the site.

Site visits available by appointment only.

To schedule an appointment, contact: Jason Carpenter, mobile: (740) 391-3773 or email jason.carpenter@dnr.ohio.gov Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information:

Invoices Origin-DNR-365

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

· EMAIL the invoice to: invoices@ohio.gov

· MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

image1.png