Banking Services RFP_ Final_06.10.25.pdf

TABLE OF CONTENTS

Section I: Request for Proposal

Section II: Instructions to Proposers

Section III: Form of Proposal

Section IV: Evaluation Criteria

Section V: Exhibits

Section I. Request for Proposal

A. Intent and Scope for the Auburn University Banking Services Contract

• Overview o Auburn University (The University) is soliciting proposals from a qualified financial institution to provide cash management banking services for the University’s Operating Accounts, Payroll Accounts, and other related checking accounts. The length of the proposed contract with the successful respondent will be five (5) years from the implementation date, with options to extend. Prices quoted for the specified services are anticipated to remain fixed throughout the contract's duration.

o The scope of your proposal should be comprehensive, as it is the desire of Auburn University to utilize banking products and services of the highest quality and those of the most benefit to Auburn University. The University currently utilizes an interactive online banking system for balance reporting, transaction details, account transfers, ACH origination, wire transfers, stop payments, positive pay, and controlled disbursement reporting.

o Auburn University is Alabama’s Land-Grant University with campuses in Auburn and Montgomery. For Fall 2024, the enrollment of undergraduate and graduate students was 39,364. The University employs over 16,000 people. The Operating Budget for the fiscal year beginning October 1, 2024, will exceed $1,700,000,000.00.

o This Request for Proposal (RFP) is not an offer to contract but seeks the submission of proposals from qualified, professional financial institutions that may form the basis of a contract or agreement. The University reserves the right to accept or reject any or all proposals submitted.

• Scope of Work o Select a provider who offers product solutions that will support and enhance the

University’s current and future banking needs.

o Select a provider who employs advanced technology in its processes and who will help the University apply technology to improve its processes.

o Establish optimal pricing for the banking services defined within this RFP.

o Explore innovative and creative strategies for banking services to improve efficiency and reduce costs.

o Utilize banking services that will improve processing efficiency and control.

• Minimum Qualifications:

o The Bank must be a bank organized and existing under the laws of Alabama, any other state of the United States, or the United States, and is authorized pursuant to the laws of Alabama or the United States to conduct and is conducting the business of making loans and taking deposits in Alabama.

o The Bank may not be in conservatorship, in receivership, or in the possession of a regulatory agency.

o The bank must have deposit insurance under the provisions of the Federal Deposit Insurance Act.

o The Bank must be a member of the Federal Reserve System.

o The Bank must be a member of the National Automated Clearing House

Association (NACHA).

o The Bank must be designated as a Qualified Public Depository under the SAFE

Program.

o The Bank is required to maintain an office or branch within a five-mile radius of the Main Campus located in Auburn, Alabama, and an office or branch within a five-mile radius of the AUM campus located in Montgomery, Alabama. These locations are designated for the acceptance of daily deposits and the provision of other routine banking services.

o The Financial statements of the Bank must be audited annually by an independent certified public accounting firm, and an unqualified opinion must be issued by the auditor in connection with the audit.

o The Bank carries errors and omissions insurance or a comparable instrument to cover the firm’s negligent acts or omissions.

o The Bank maintains sufficient procedures and redundancy capabilities to assure continued processing in an emergency.

o The Bank is committed to working closely and cooperatively with the Office of Cash Management to facilitate the implementation of any enhancements or modifications required by the University.

B. Proposal Overview and Definitions

• Proposals will be received until 10:30 AM CST on the specified date.

• Throughout the remainder of this Request for Proposal, all entities involved will be referred to as follows:

o Auburn University will be referred to as “University” or “AU”.

o Commodity/Service Provider will be referred to as “Contractor” or “Supplier”.

o This document will be referred to as “RFP”.

C. Term of Agreement

• The term of this contract shall be five (5) years. Upon mutual agreement by both parties, the contract may be extended for an additional period, provided that the total duration does not exceed ten (10) years. The implementation date will be as soon as practical, no later than August 1, 2025. Should the University need additional accounts or services during the life of the agreement, those new accounts or services shall be provided under the same conditions applying to existing accounts at the time. Quoted unit prices will not increase, and no extra charges will be added to unchanged items or services in the original proposal. The University may renegotiate such additions, deletions, or changes as may be necessitated by law or changed circumstances. The successful respondent is encouraged to present new or enhanced products and services for consideration by the University during the life of the agreement.

• The University reserves the right, in its sole discretion, to terminate the contract that results from this RFP with thirty (30) days' written notice to the successful bank should the agreement no longer be deemed beneficial to the University.

• State Law prohibits the University from agreeing to (1) indemnify the Bank; (2) waive the right to a jury trial; (3) grant a security interest; or (4) bind to arbitration. Additionally, it is mandatory that Alabama laws apply to the performance of the contract and that jurisdiction and venue be in Lee County, Alabama, for state and federal courts.

Section II. Instructions to Proposers

A. Proposal Response

• Proposals should be submitted to the Procurement & Business Services Sourcing Event Portal on or before the time and date set for closing.

• Pursuant to the provisions of the State of Alabama Competitive Bid Law rules and regulations adopted there under, sealed bids will be received on the items noted herein by Procurement and Business Services of Auburn University, until the date and time stated.

• All bids are to be "F.O.B. Destination - Freight Prepaid and Allowed."

• Alabama law (Section 41-4-116, code of Alabama 1975) provides that every bid submitted and contract executed shall contain a certification that the vendor, contractor, and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered, collecting, and remitting Alabama state and local sales, use, and/or lease tax on all taxable sales and leases into Alabama. BY SUBMITTING THIS

BID, THE BIDDER IS HEREBY CERTIFYING THAT THEY ARE IN FULL

COMPLIANCE WITH ACT NO. 2006-557, they are not barred from bidding or entering into a contract pursuant to 41-4-116, and acknowledges that the awarding authority may declare the contract void if the certification is false.

Bidder certifies that neither it, nor any of its employees who will provide or perform services under this contract have been debarred, suspended or declared ineligible as defined in the Federal Acquisition Regulation (FAR 48 C.F.R. Ch. 1 Subpart 9.4). Bidder will immediately notify the University if the Bidder or any of its employees who will provide or perform services under this contract is placed on the Consolidated List of Debarred, Suspended, and Ineligible Bidders.

• AU reserves the right to award in whole or in part, by line item, or make multiple awards, where such action serves Auburn University’s best interest.

• Proposers may withdraw proposals at any time prior to the time and date set for opening.

• The University reserves the sole and exclusive right to reject or accept any or all proposals and to waive any informality in proposal. The best interest of the University and their subsequent facilities shall be considered as the number one determining factor in selecting or not selecting a Proposer.

• No department, school, or office at the University has the authority to solicit official proposals other than Procurement and Business Services. All solicitation is performed under the direct supervision of the Director of Procurement and Business Services and incomplete accordance with the University policies and procedures.

• The University reserves the right to conduct discussions with proposers, and to accept revisions of proposals, and to negotiate price changes. The University will make reasonable efforts to protect proprietary information but all records are subject to State of Alabama open records laws.

• Proposers submitting proposals which meet the selection criteria and which are deemed to be the most advantageous to the University may be requested to give an oral presentation to a selection committee. Procurement and Business Services will schedule the presentations.

• The University is committed to the development of Small Business and Small Disadvantaged business (SB & SDB) suppliers. If subcontracting is necessary, the contractor will make every effort to use SB & SDB in the performance of this contract.

Reporting will be required throughout the duration of the contract indicating the extent of SB & SDB participation.

• The Suppliers shall indemnify, defend, and hold harmless the University, its officers, agents, and employees from any claims, damages, and actions of any kind or nature arising from or caused by the use of any materials, goods, equipment, or services furnished by the Supplier, provided that such liability does not attribute to the sole negligence of the University.

• The successful supplier will have to attest to the following: By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the state of Alabama, Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.”

• Read and comply with all instructions, specifications, General Terms and Conditions, and Bid Conditions.

B. Insurance

• All insurance guidelines can be found on the Auburn University Risk Management & Safety website. https://ba.auburn.edu/rms/risk-management-insurance/insurance-requirements/

• By submitting responses, each respondent certifies that it understands this RFP and has full knowledge of the scope, nature, quality of the work to be performed, the detailed requirements of the services to be provided, and the conditions under which the services https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fba.auburn.edu%2Frms%2Frisk-management-insurance%2Finsurance-requirements%2F&data=05%7C02%7Ccmc0122%40auburn.edu%7Cfd1c40fc32374a92755f08dcefbb734f%7Cccb6deedbd294b388979d72780f62d3b%7C0%7C0%7C638648835631646760%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=sfRD%2FtFSEyX1f%2Bbx4cJRHpuMiAt8BtHU5RvdQvgKG98%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fba.auburn.edu%2Frms%2Frisk-management-insurance%2Finsurance-requirements%2F&data=05%7C02%7Ccmc0122%40auburn.edu%7Cfd1c40fc32374a92755f08dcefbb734f%7Cccb6deedbd294b388979d72780f62d3b%7C0%7C0%7C638648835631646760%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=sfRD%2FtFSEyX1f%2Bbx4cJRHpuMiAt8BtHU5RvdQvgKG98%3D&reserved=0 are to be performed. Each respondent also certifies that it understands that all costs relating to preparing and responding to this RFP will be solely the responsibility of the respondent.

• Respondents are cautioned to read the information contained in this RFP and on Auburn University’s Risk Management & Safety website carefully and to submit a complete response to all requirements and questions as directed.

Section III. Form of Proposal

A. Proposal Format

• Proposals should be submitted in Excel® and/or Adobe PDF® formatting only.

o If there is any information or required submittals, which due to size limitations cannot be incorporated following the preferred formatting, please note for the evaluator where the information can be found in the response.

B. Tabular / Paginated Format

• Tab 1: Brief Transmittal Letter

• Tab 2: Statement of Qualifications (Exhibit A)

• Tab 3: Description of Services and Miscellaneous Information (Exhibit B)

• Tab 4: Statement of Fees

• Tab 5: References o The Offeror shall provide at least three (3) references where the Offeror has performed satisfactorily similar contracts for a public or commercial enterprise in the last five (5) years in terms of cost control, quality of work and compliance with performance schedule and all applicable Federal, State and local laws and regulatory requirements. The information should contain the name of the company, current address, telephone number, contact name, specific description of services provided, total dollar amount and contract dates.

• Tab 6: Sample contract for review by Auburn University.

Section IV. Evaluation Criteria

• In awarding the contract, the University may take into consideration the skill, facilities, capacity, experience, ability, responsibility, previous work, reputation, financial standing of the bidder or respondents, and the amount of other work being carried on by the bidder. The inability of any bidder to meet the requirements mentioned above may be cause for rejection of proposal.

• Selection shall be made in the best interest of the University. An Agreement will be awarded to the successful respondent who, in the opinion of the University, has best demonstrated competence and qualification for the type of services required at fair and reasonable prices/compensation and whose proposal is deemed to be in the best interest of the University.

• Where contract negotiations with a respondent do not proceed to an executed contract within a time deemed reasonable by the University (for whatever reasons), the University may reconsider the proposals of other respondents and, if appropriate, enter into contract negotiations with one or more of the other respondents. Proposals shall remain valid and current for the period of 90 days after the closing date and time for submission of proposals.

• The respondent and University agree that time is of the essence in all respects concerning the award of contract and performance hereunder.

1) Pricing – 50 %

2) Compliance with RFP Requirements – 15 %

3) Financial Conditions, Experience, and References– 15%

4) Customer Service and Creative Solutions – 20%

TASK Date

RFP Bid Issue Tuesday, June 10, 2025

Q&A Submission Deadline

Wednesday, June 18, 2025 @4:45pm CST Responses to Q&A

Monday, June 16, 2025 @4:45pm CST

RFP Bid Opening Wednesday, July 2, 2025 @ 10:30am CST

Oral Presentations (if necessary) TBD

Contract Negotiations & Executed Contract August 1, 2025

All inquiries regarding this proposal and its contents should be directed to:

Christalyn Thomas Strategic Sourcing Analyst

(334) 844-3711 E-mail: cmc0122@auburn.edu mailto:cmc0122@auburn.edu

Section IV. Exhibits

Exhibit A: Statement of Qualifications

1. The Bank is a bank organized and existing under the laws of Alabama, any other state of the United States, or the United States, and is authorized pursuant to the laws of Alabama or the United States to conduct and is conducting the business of making loans and taking deposits in Alabama.

• Yes ☐ No ☐

2. The Bank is not in conservatorship, in receivership, or in the possession of a regulatory agency.

• Yes ☐ No ☐

3. The Bank has deposit insurance under the provisions of the Federal Deposit Insurance Act.

• Yes ☐ No ☐

4. The Bank is a member of the Federal Reserve System.

• Yes ☐ No ☐

5. The Bank is a member of the National Automated Clearing House Association (NACHA).

• Yes ☐ No ☐

6. The Bank is designated as a Qualified Public Depository under the SAFE Program.

• Yes ☐ No ☐

7. The Bank maintains an office or branch within a five-mile radius of the Main Campus, located in Auburn, Alabama, and maintains an office or branch within a five-mile radius of the AUM Campus, located in Montgomery, Alabama, to accept daily deposits and other routine banking services.

• Yes ☐ No ☐

• Address in Auburn: __________________________

• Address in Montgomery: _______________________

8. The Financial statements of the Bank are audited annually by an independent certified public accounting firm, and an unqualified opinion must be issued by the auditor in connection with the audit.

• Yes ☐ No ☐

9. The Bank carries errors and omissions insurance or a comparable instrument to cover the firm’s negligent acts or omissions.

• Yes ☐ No ☐

10. The Bank has established comprehensive procedures and redundancy protocols to ensure uninterrupted operations during emergencies.

• Yes ☐ No ☐

11. The Bank is committed to working closely and cooperatively with Treasury to facilitate the implementation of any enhancements or modifications required by the University.

• Yes ☐ No ☐

Primary Contact Concerning the Proposal:

• Name: __________________________

• Address: __________________________

• Phone number: __________________________

• Email: __________________________

• Fax: __________________________

By signing this Exhibit, I certify that I am authorized to bind the company and that the foregoing information is correct and true.

• Signature: __________________________

• Date: __________________________

Exhibit B: Description of Services and Miscellaneous Information

Please address each of the items below in your response, including, where appropriate, associated costs and ability to comply.

1. Please provide a copy of your most recently audited statement.

2. Please provide a brief overview of your bank, including corporate profile, ownership structure, financial condition, and overall business objectives. State Total Capital and Moody’s and Standard & Poor’s short and long-term debt ratings.

3. Describe your general backup procedures in the event of an in-house system failure or a material business disruption (expected to impact operations for more than 8 hours).

4. Please provide reference information for at least three universities or entities comparable to Auburn University in size. Include the name, address, contact person, telephone number, and length of relationship in years.

5. The University will expect the successful respondent to supply various supplies such as coin wrappers, bill straps, vault and branch cash orders, and printed deposit tickets at no charge.

6. The University currently has 9 departments that use Remote Deposit. It is expected that the number of departments that use Remote Deposit will increase in the near future. The University anticipates that the selected vendor will provide Remote Deposit Machines at no additional cost as part of their pricing proposal. It is also expected that the installation and setup of these machines are at no cost to the University.

7. The University currently utilizes an interactive online banking system. This system includes current day and previous day balance reporting, daily transactions, account detail history, Electronic Data Interchange (EDI) reporting, deposits, and deposited items reporting. This system is utilized for stop payments, book transfers, wire transfers, ACH origination, and validation of pass-through ACH files. Please describe your online banking system, related costs, and any technical requirements of the University.

8. Does your bank process same-day ACH?

9. The University requires written backup from its bank for all transaction activity recorded to its bank accounts and generated by the bank. Debit or credit advices resulting from deposit corrections must be supported by a copy of the associated deposit slip.

10. The bank statement should include a listing of the deposit slips. Bank Statements cut-off is the last business day of each month. Describe the timeline and method for delivery.

11. Returned Deposit Items should automatically be re-deposited. If deposited items do not clear after the second presentment, they should be charged to a designated “Returns Account”.

12. Availability of Funds. Briefly describe how the bank computes the availability of funds and include the availability schedule. Please indicate the latest time of day at which deposits may be made to take advantage of the proposed funds availability schedule. Are any special clearing options available for large items (i.e., a check over $1,000,000)?

13. Stop Payments. The ability to inquire and enter online is required. The ability to view and print copies of cleared items is required.

14. Positive Pay is required for the Operating and Payroll Accounts. Describe the format and method for the transmission of positive pay data. Describe options for clearing Positive Pay records. Describe options for a single addition to the Positive Pay file, should it be necessary. Notice of a positive pay exception is currently received by email at no charge.

15. Reconciliation Services for the Operating and Payroll Accounts. Explain this service and any technical requirements for the University.

16. Delivery of EDI information. Please discuss the method of delivery and timeliness.

17. ACH Initiation. The University submits the payroll files via direct transmission. Daily, two Vendor files and two WEB files are validated and transmitted via the online banking system. Treasury may generate daily cash concentration transactions via the online banking system. In the past year, the maximum daily usage of ACH CR was approximately $33,000,000, while ACH DR reached around $20,000,000. Currently, Notices of Returns and Notifications of Changes are received by email. Describe the system(s) available for ACH transmission. Describe the submission, processing, and verification process. Describe your bank’s process for reversing and deleting items. Can your bank accept and process PPD, CTX, and/or CCD files for next-day credit?

18. Wire Transfers. Wires are currently generated either from the online banking system or may be manually called in to the wire transfer department. Currently, notification of incoming and outgoing wires is received by email. Repetitive templates are utilized whenever possible.

19. International Wires. The University currently generates international wires in both US Dollars and International currencies. Briefly discuss how you would service this need. Do you offer an online international payment system?

20. Overdraft. Explain your willingness, capability, and/or products to review the University’s total banking relationship, such that sufficient funds in one University account could offset any other University account that is in overdraft status.

21. Reserve Requirement. What is the percentage charged? On what balance is it assessed?

22. Disbursement Account. If an account is opened to handle disbursements only, what services would you offer to manage this account, such as zero balance or sweep?

23. Customer Service and support are very important factors in the selection process. Please describe your plan to support the University during the transition period and on an ongoing basis. Will key personnel be identified for the University’s accounts?

24. Currently, the University pays its bank fees through analysis. Please provide how your Earnings Credit Rate (ECR) is established and calculated.

25. Discuss any creative approaches to banking services which have not been specifically requested or would enhance and/or reduce costs. Also include any new technology or proprietary products that you believe would be beneficial to the University.

Exhibit C: Fees

The following information is provided to assist the respondents in the preparation of their proposals. The data below represents an average month’s activity during the period October 1, 2024, through September 30, 2025. It includes activity for all ten (10) checking accounts currently maintained. These ten (10) accounts consist of one (1) disbursement account, one payroll account, three (3) depository accounts, two (2) return item accounts (one for the Main campus and one for the AUM campus), and three (3) petty cash accounts. Disbursements for the payroll account are nearly 100% ACH. Funding for the payroll account will come from the Main depository account on the pay date. There are five (5) payrolls processed each month.

Activity Data:

• Return Item: 12

• Electronic Debits: 192

• Electronic Credits: 864

• Checks Paid Debits: 2,203

• Deposits-Credits: 424

• Stop Payments Online:79

• Redeposits: 4

• Return Items Special Handling: 7

• Items Deposited on Us: 341

• Items Deposited Local: 725

• Items Deposited Regional: 295

• Items Deposited Other Fed: 1,275

• Remote Deposit on Us Items: 76

• Remote Deposit Local Items: 282

• Remote Deposit Regional Items: 99

• Remote Deposit Other Fed Items: 491

• Wire Outgoing: 1

• Wire Incoming: 42

• Wire Notify Email: 84

• Branch Cash Order Special: 9

• Branch Dep Per $100 Poorly Prep: 2

• Branch Dep Per $100 Well Prep: 2,975

• Branch Error Correction: 1

• Branch Cash Order Per Strap: 32

• Branch Coin Order Per Roll: 14

• International Wire Incoming: 2

• International Wire Electronic: 25

• ACH Returns: 44

• ACH Transaction Reversal: 1

• ACH Notification of Change: 54

• NOC Auto Corrections: 366

• ACH Auto Redeposit Per Item: 2

• ACH Debit Transactions: 141

• ACH Credit Transactions: 24,200

• Control Disbursement Checks Paid: 1,463

• EDI Transmission Per Addenda: 1,200

• EDI Origination Per Addenda: 2,560

• Online Per Alert Fee: 8

• Online Current Day Info Reporting: 10

• Online Prev Day Information: 14

• Online Acct Transfer Transactions: 10

• Online Outgoing Domestic Wire: 13

• Online International Wire Trans: 7

• Online Deposit Ticket Image: 27

• Online EDI Report: 1

• Online RDI Report: 1

• Online Detail Trans Per Item: 2,974

• Online Check Inquiry Item: 150

• Online ACH Per Batch: 98

• Next Day Positive Pay Per Item: 1,403

• Recon-Reverse Positive Pay Per Item: 3

• Positive Pay Exceptions Reported: 2

• No Check Pos Pay Per Account: 2

• Paid Check Image Per Item: 1,433

• Remote Deposit Machines: 80

Please furnish a unit price for each of the items listed above. Please state the percentage of the Reserve Requirement. Will there be an FDIC Assessment?

The above listing may not include all of your fees. If there are other charges than those requested in Exhibit C, they should be noted, clearly defined, and included in the Statement of Fees section of your proposal. Any charges for services not addressed in the Statement of Charges in your proposal will not be allowed during the contract.

Please furnish a copy of your monthly analysis statement.

Exhibit D: Frequently Asked Questions

1. How often are checks disbursed (outside of payroll)?

ANSWER: Daily.

2. Are positive pay files sent to the bank on the day checks are disbursed?

ANSWER: Yes.

3. Is there a funding or ZBA (Zero Balance Account) structure currently in place for any accounts besides the main depository and payroll accounts?

ANSWER: No

4. Are reconciliation files received from the current bank on a routine basis?

ANSWER: AU receives a reconciliation file from the bank on a monthly basis.

5. What is the average estimated amount per outgoing international wire?

ANSWER: $18,500.00 average wire amount.

6. Do any of the departments receive cash for payment, and if so, how are the cash payments deposited to the bank?

ANSWER: AU does have departments that receive cash payments, and the funds are deposited at a local branch near campus.

7. How many cash concentration transactions are generated each day?

ANSWER: An average of two per day.

8. How many same-day ACH Credits/Debits are originated each month?

ANSWER: Currently no same day ACH Credits/Debits are originated. However, the University is currently looking at this as an option to domestic wires.

9. Which account(s) utilizes Controlled Disbursement?

ANSWER: Main operating account

10. How many Remote Deposit scanners are currently in use with the University?

ANSWER: 80

11. Does the University experience either daylight overdrafts or regular overdrafts on any of the accounts?

ANSWER: No

12. Are there any prepaid debit / credit cards in use now for faculty or athletes?

ANSWER: No

13. How many paper payroll checks still issued each month?

ANSWER: Approximately 74 paper payroll checks per month

14. Is ACH Positive Pay used on any of the checking accounts?

ANSWER: Yes

15. Which financial institution currently handles the Commercial Banking Services for the University?

ANSWER: Regions Bank

16. Is CD-ROM Service actively used for check images?

ANSWER: No, check images are retrieved from online bank platform

17. What are the high and low balances for the overall account position on an annual basis?

ANSWER: See analysis statements provided

18. How much cash is deposited in an average month? Are deposits made at the branch or through vault services?

ANSWER: See the attached analysis statements. Deposits are made at local branch.

19. Is there an expectation that there will be no surcharge for a cash order on top of the charges for the cash volume of the order?

ANSWER: Yes

20. What is the average monthly volumes for the number of vault cash orders (# of orders, dollar amount of currency, and # of coin rolls)?

ANSWER: See the analysis statements provided

21. Can you provide the average monthly volumes for the number of branch cash orders?

(# of orders, dollar amount of currency, and# of coin rolls)

ANSWER: See the analysis statements provided

22. How many checks are deposited per location?

23. Are multi-feed scanners utilized for check deposits?

ANSWER: Yes, the University utilizes multi-feed scanners

24. Are the Deposit Items (non-Remote Deposit) deposited at a branch or through Vault services?

ANSWER: Deposits are taken to a local branch within 5 miles of campus

25. How many current-day items do you have for the Online banking system?

ANSWER: See the analysis statements provided

26. How many prior day items do you have for the Online banking system?

ANSWER: See the analysis statements provided. All ACH payments are prior day.

27. How many EDI items?

ANSWER: See the analysis statements provided

28. How many ACH files do you send?

ANSWER: See the analysis statements provided

29. How many of the ACH items are Originated versus Received?

ANSWER: See the analysis statements provided

30. How many stop payments are processed per month?

ANSWER: See the analysis statements provided

31. Number of accounts on Controlled disbursement & number of checks presented for control disbursement

ANSWER: See the analysis statements provided

32. Number of accounts on positive pay?

ANSWER: Two

33. How many deposit tickets needed per month?

ANSWER: Varies by the month

34. Do you have a ZBA relationship between any accounts?

ANSWER: Yes, One account

35. What is the average monthly dollar amount of deposit account float?

ANSWER: See the analysis statements provided

36. Will specific line item deposit and treasury pricing be required for the life of the contract?

Or would an overall percentage discount off the bank's prevailing standard pricing be acceptable?

ANSWER: Specific line-item pricing is required for the life of the contract

37. How many accounts have wires?

ANSWER: One

38. How many accounts have positive pay?

ANSWER: Two

39. What type of positive pay do you utilize (Check, payee, ACH)?

ANSWER: Positive pay is required for check, ACH and payee

40. How many ACH files do you send a month (other than 5 for payroll)?

ANSWER: AU sends 2 direct deposit files and one positive pay file per day

41. Are ACH direct transmission sent or uploaded via the bank’s online service?

ANSWER: Submitted through bank’s online service.

42. Number of accounts originating ACH?

ANSWER: See the analysis statements provided

43. Number of accounts using ACH debit block?

ANSWER: Two

44. Number of accounts using ACH Positive Pay?

ANSWER: Two

45. Number of ACH returns?

46. Number of ACH NOCs?

47. How many accounts have Previous Day Balance & Transaction Reporting?

ANSWER: Ten

48. How many accounts have Current Day Balance & Transaction Reporting?

ANSWER: Ten

49. How many stop payments are issued on an annual basis?

ANSWER: See the analysis statements provided

50. What is the current process for distributing per diem for faculty/athletes for out-of-town travel?

ANSWER: Cash/Check

51. Is there a standard pricing grid that you plan to share with all proposers? Or can a pro forma be submitted in each proposer’s own format?

ANSWER: Use format same as or close to the attached analysis statement