BALDWIN COUNTY RFP_LAW ENFORCEMENT TRAINING E.pdf

REQUEST FOR PROPOSALS

FOR BALDWIN COUNTY, GA

Sheriff’s Office Training Equipment-Turning Targets

Deadline for Submission: 12:00 p.m. EST on April 21, 2025

Baldwin County, GA

Request for Proposals for Sheriff’s Office Training Equipment-Turning Targets

I. Introduction

Baldwin County, GA, herein after referred to as “County”, is seeking the services of a firm to provide equipment and materials for Sheriff’s Office training equipment (turning targets and all necessary equipment, materials and training).

The intent of the County is to execute a contract with the successful firm with experience in projects for governmental entities to provide the specified training equipment.

II. Scope of Work

The successful Respondent (Contractor) shall be required to provide all labor, equipment, materials, and supplies to accomplish the task to include the following:

• 40 electric stationary 360 degree turning targets with an adjustable target head with WiFi capability (for two ranges that will have 20 each)

• 2 tablets/computers with WiFi capability to operate each range

• Unload and install equipment

• Training

• Operating and Maintenance Manuals

• 12 Month warranty (minimum)

• Freight and delivery

• The proposer must have insurance at the following limits:

o Auto: $1,000,000 BI/PD per occurrence covering owned, non-owned and hired vehicles.

o General Liability: $1,000,000 BI/PD per occurrence with $2,000,000 aggregate.

o Workers Compensation: Statutory limits.

• The contractor and his/her subcontractors must have all appropriate licenses required for the project including a Georgia Secretary of State business license.

Not Included in scope of work:

• Fees and Permits. This is a county project; therefore, no fees will be paid.

• Sales tax. The county is sales-tax exempt. County will provide sales tax exempt form.

III. Proposal Content

The proposal should provide a straightforward, concise description of the firm’s capabilities to provide the equipment, training and set up, if applicable. The following is the requested format.

A. Firm Name, Business Address, and Telephone Number including a point of contact for additional information.

B. Type of organization (individual, partnership or corporation) and year the firm was established.

C. Profile of the firm’s experience, qualifications, and technical capabilities in conducting similar projects. Firms should list contact references for representative projects.

D. The firm’s estimated project schedule and total number of days estimated to complete the design and construction.

E. Completed Proposer Form. See Exhibit A.

IV. Submittal

Questions concerning this Request for Proposals may be directed to:

Major Brad King, bking@baldwinsheriff.com or 478-445-7108.

A. All submittals must be received by the County prior to 12:00 p.m. local time on April

21, 2025. One (1) original and two (2) copies of the proposal shall be enclosed in a sealed envelope and clearly marked “Baldwin County Sheriff’s Office Training Equipment-Turning

Targets”. All submittals must be delivered to the Commissioners Office to the attention of

County Manager Carlos Tobar.

Mailing Address Baldwin County

Attention: County Manager

1601 N Columbia St, Suite 230

Milledgeville, GA 31061

B. The proposals will be opened publicly and read aloud. All submitted materials will constitute public records which are subject to public inspection and copying under Georgia law.

C. The County reserves the right to reject any or all proposals, to waive technicalities or informalities and to accept any proposal deemed to be in the best interest of the County.

D. This Request for Proposals does not commit Baldwin County, GA to execute an agreement, to pay any costs incurred in the preparation of a proposal, or to contract for services.

V. Selection Procedures

A. Phase I - Evaluation of Proposal

Selection criteria will be based on the following items:

1. Play value/design/best overall value (55 points)

2. Quality/quantity of materials proposed for the project. (25 points)

3. Proven experience with similar contracts of this size based on references (15 points)

4. Completion schedule most favorable to the County (5 points)

DESCRIPTION OF REQUIREMENTS AND SPECIFICATIONS (CONTINUED)

B. Contract Negotiation

Each proposal will be submitted with the understanding that the acceptance to furnish any or all of the items described requires the execution of an Agreement between the County and the firm.

Based on the selection criteria, the highest qualified firm will be provided a standard county contract with the RFP as an attachment. The prospective firm and the County must come to a mutual agreement on the project scope, technical requirements, and the proposed compensation.

EXHIBIT A

PROPOSAL FORM

PROPOSER’S NAME AND ADDRESS:

TO: BALDWIN COUNTY BOARD OF COMMISSIONERS

THE UNDERSIGNED HAVING EXAMINED THE REQUEST FOR PROPOSAL TITLED:

Sheriff’s Office Training Equipment-Turning Targets

AND EXAMINED THE CONDITIONS AFFECTING THE WORK, HEREBY PROPOSES

AND AGREES TO FURNISH ALL LABOR AND MATERIALS AND TO PERFORM THE

OPERATIONS NECESSARY TO COMPLETE THE WORK AS REQUIRED BY SAID

REQUEST FOR PROPOSALS, FOR ALL OF THE WORK IDENTIFIED AS TOTAL LUMP

SUM QUOTE FOR ALL ITEMS AS SPECIFIED FOR THE STIPULATED SUM OF:

Dollars ($ )

SIGNATURE OF PROPOSER

DATE