Baldwin County Golf Course Construction IFB_0.pdf

Baldwin County Invitation for Bid (IFB)

#2026-01.05

Baldwin County Little Fishing Creek Golf Course Construction

January 5, 2026

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Table of Contents

Page #

I. Introduction 3

II. Project Information 3

III. Scope of Services 4

IV. Content and Format of Bids 8

V. Invitation for Bid Selection Criteria 9

VI. Liquidated Damages 9

VII. Company Information 10

VIII. Bidder’s Certification 11

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I. INTRODUCTION

The Baldwin County Board of Commissioners is making improvements to its golf course. Mike

Young Designs is designing the improvements including the construction plan. The county seeks bids from firms that will construct the golf course according to the county’s specifications AND the county’s timeline. Construction must be completed by Friday, June 6, 2026. For this reason, bidders must weigh the liquidated damages closely.

This project is funded by Special Purpose Local Option Sales Tax (SPLOST). No state or federal funds will be used.

Bid Submission

1. Bids to be sealed, marked with the bidder’s name and address, and labeled “Golf Course

Construction Bid”. Bids are due at the address below no later than 4:00 pm on Monday, February 2, 2025. Bids will be opened and read aloud at 4:01 PM at 1601 N. Columbia St, Suite 230, Milledgeville, GA 31061. Bids received after this time will be marked “Late” and will not be accepted. Faxed or emailed Bids will not be accepted.

Mailing and Physical Address:

“Golf Course Construction Bid”

Baldwin County Board of Commissioners

1601 N. Columbia St, Suite 230

Milledgeville, GA 31061

2. Questions may be directed to Golf Course Architect Mike Young at mydgolf@me.com until

Friday January 23, 2026, at 12:00 PM. All questions will be answered and posted as an

Addendum(s) on the County’s website

3. Baldwin County reserves the right to reject any and all Bids.

4. Baldwin County reserves the right to accept the Bid that is most advantageous to Baldwin

County.

5. Timeline:

Design-Build Request Released January 5, 2026

Last Day to Submit Questions January 23, 2026, at 12:00 PM

Sealed Bids Due and Opened Publicly February 2, 2026 at 4:00 PM

Projected Awarded Date February 3, 2026

Expected Construction Completion Date June 6, 2026 (liquidated damages

18 holes assessed for each day work is not completed excluding rain days)

II. PROJECT INFORMATION

Baldwin County desires to rebuild the existing 18-hole Baldwin County Little Fishing Creek Golf

Course into a tournament-ready 18-hole golf course The county has procured the irrigation system for the project separately. All other materials, supplies, equipment and tools must be provided by the contractor.

Baldwin County accepts no responsibility for any expense incurred by proposers responding to this

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IFB, such expenses to be borne exclusively by the proposer.

Under some of the services listed in Section III below is a place for your bid. This number is to be repeated on the BID FORM.

III. SCOPE OF SERVICES

1.0 Shaping

1.1 Contractor shall be responsible for the layout and staking of all golf course features

(tees, greens, sand bunkers, grass hollows, mounds, rolls, terraces, etc.) according to the locations, dimensions, and elevations as directed in the field by the Golf Course Architect. The shaping on this project will consist of a maximum of 10 acres of recontouring of fairway surface or tee plus all 18 green complexes.

1.2 Golf Course Architect reserves the right to modify the shapes, the locations, and/or the elevations of the golf course features to improve the aesthetic appeal, the playability, or the relationship of proposed shapes to surrounding environment.

1.3 The shaping of golf course features shall be accomplished by bulldozer, tractor, or other similar type equipment. The person doing the actual shaping must be approved by the architect.

1.4 Golf Course Architect shall approve the fine shaping prior to preparing the seedbed for planting.

SHAPING FEE_________________

2.0 Tee Construction

2.1 Contractor shall construct the tees at the locations, dimensions. and elevations as directed by the Golf Course Architect.

2.2 Tee surfaces shall be constructed to provide adequate surface drainage. Tee surfaces shall slope one (1) percent from front to back, one (1) percent from right to left, or one (1) percent in a direction as dictated by the topography.

3.0 Bunker Construction

3.1 Contractor shall construct bunkers at the locations, dimensions, and elevations as directed by the Golf Course Architect.

3.2 Contractor shall cut out the bottoms of all bunkers in a concave manner to insure all surface drainage falls away from the edge of the bunker, in a manner which limits the erosion of sand, has a smooth finish, and is cleaned of all debris or excess soil material.

3.3 Contractor shall shape swales adjacent to the bunker complex at the direction of the

Golf Course Architect to promote positive surface drainage and protect the bunker complex from erosion damage.

3.4 Golf Course Architect shall approve the bunker outline prior to edging the lip of the bunker.

3.5 Contractor shall install subsurface drainage as marked by the architect

3.6 Contractor shall be responsible for installing at each bunker an outfall (4" Solid

Drainage Pipe- ADS or approved equal) for the subsurface drainage. Contractor shall connect the outfall to the drainage system or terminate the outfall at lakes, creeks, or other non-play areas.

SAND BUNKER CONSTRUCTION FEE

APPROXIMATELY 25,000 SQUARE FEET OF SAND BUNKER

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4.0 Greens Construction

4.1 Contractor shall be responsible for the layout and staking of all greens according to the locations, dimensions, and elevations as directed by the architect. Greens shall be constructed

“California style with herring bone drain pattern laterals at 15 foot intervals. Drains shall be 12 inch depth trenching with 4 inch diameter perforated piping in a gravel base. The root zone will be comprised on 12 inches of sand approved by Golf Course Architect with a blend of Renovate additive in the top 4 inches.

4.2 Golf Course Architect reserves the right to modify the shapes, size, or elevation of the greens to improve aesthetic appeal, the playability, or the relationship of the proposed greens to the surrounding environment.

4.3 Contractor shall shape swales adjacent to the green complex at the direction of the Golf

Course Architect, whether or not indicated on the Golf Course Contour Plan, to promote positive surface drainage and protect the green complex from erosion damage.

4.4 Contractor shall sufficiently compact the subgrade to prevent future settling of the subgrade.

4.5 Golf Course Architect shall approve the subgrade of each individual green prior to the installation of greensmix.

4.6 Contractor shall be responsible for measuring the depth of the greensmix prior to grassing. The accepted method for measuring the depth of the greensmix is random probing.

GREENS CONSTRUCTION FEE

APPROXIMATELY 120,000 SQUARE FEET OF GREEN

5.0 Irrigation System Labor Only (COUNTY SHALL PROVIDE ALL MATERIALS

AND SUPPLIES)

5.1 Contractor shall be responsible for installing the irrigation system for the construction of the golf course as detailed on the Plans.

5.2 Contractor shall be responsible for the staking of the irrigation system (sprinkler heads, valves, controllers, piping, etc.) prior to installation. Sprinkler heads shall be located at intervals shown on the irrigation plans.

5.3 Contractor shall install sprinkler heads and quick coupling valves a minimum of four

(4) inches above finish grade.

5.4 Contractor shall be responsible for testing the irrigation system to inspect the irrigation system for any leaks or deficiencies.

5.5 Contractor shall lower the sprinkler heads and quick coupling valves to finish grade after the establishment of turf and prior to completion of the golf course.

IRRIGATIONS SYSTEM COST FOR 653 HEADS______________

6.0 Cart Paths

6.1 Contractor shall remove the cart path at the locations staked in the field by the Golf

Course Architect. Materials will be buried as directed by Golf Course Architect.

6.2 Cart paths will be filled with approximately four inches of soil and sodded or sprigged at direction of Architect.

COST PER LINEAR FOOT OF CART PATH REMOVAL (OPTION 1) __________

7.0 Grassing

7.1 Contractor shall be responsible for delivering the necessary quantities of fertilizers, sprigs, seed, and sod; furnishing all machinery, equipment, and labor for compliance with these

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7.2 Tees, Fairways, and Roughs

7.3 Contractor shall till, disc, and drag the planting areas until all pockets and depressions, all sharp ridges and undulations, and all lumps and clods of soil have been broken down into a pulverized condition creating a smooth and soft planting bed.

7.4 Contractor shall remove any debris, sticks, roots, branches, rocks, stones, gravel, or any other foreign material from the planting bed prior to grassing. The finished planting bed is subject to the approval of the Golf Course Architect.

7.5 Golf Course Superintendent shall be responsible for fertilizing the tees, fairways, and rough areas of the golf course. The fertilizers shall be delivered to the site in bags or other convenient containers, each fully labeled, bearing the grade, conforming to the name or trademark, and warranty of the producer. Fertilizer shall be applied under favorable conditions, by such methods as will maximize the uniformity of distribution to ensure there are no gaps during application, and all areas shall be fertilized prior to grassing.

7.6 Contractor shall float the planting bed after distributing the fertilizer to the tees, fairways, and roughs to create a smooth and soft planting bed.

7.7 Contractor shall be responsible for grassing the tees, fairways, and rough areas of the golf course.

7.8 Tees shall be sprigged with:

• 419 BERMUDA Hybrid Bermuda grass at the rate of twenty-five (25) bushels per one thousand (1,000) square feet area.

7.9 Fairways shall be sprigged with:

• 419 BERMUDA Hybrid Bermuda grass at the rate of 800 bushels per acre.

GRASSING-COST TO SPRIG 5 ACRES__________________

8.0 Greens

8.1 Contractor shall float the greensmix with a Sand Pro or comparable machine the planting areas of the green until all pockets, depressions, sharp ridges, and undulations have been blended into a smooth transition promoting positive surface drainage. Contractor shall exercise extreme care while floating the green to prevent any foreign matter from contaminating the greensmix. The finished planting bed is subject to the approval of the Golf Course Architect prior to grassing.

8.2 Golf Course Superintendent shall be responsible for fertilizing all greens involved with the construction of the golf course. The fertilizer shall be delivered to the site in bags or other convenient containers, each fully labeled, bearing the grade, conforming to the name or trademark, and warranty of the producer. Fertilizer shall be applied under favorable conditions, by such methods as will maximize the uniformity of distribution to ensure there are no gaps during application of fertilizer.

8.3 Greens shall be fertilized with:

• Starter Fertilizer (19-26-5) at the rate of 320 pounds per acre

8.4 Contractor shall be responsible for floating all greens involved with the construction of the golf course after distributing the fertilizer and fumigating the greens.

8.5 Contractor shall be responsible for grassing all the greens involved with the construction of the golf course.

8.6 Contractor shall exercise extreme care during the grassing phase to prevent contamination of the green surface.

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9.0 Sprigs

9.1 SPRIGS SHALL BE TIF EAGLE SPRIGS AT A RATE OF 35 BUSHELS PER

THOUSAND SQUARE FEET. Sprigs shall be certified by the State Department of Agriculture as to genetic purity, shall be free from pests and disease, shall be delivered in a timely fashion, and shall consist of stem, leaves, and stolons.

9.2 Sprigs shall be delivered to the project site within twenty four (24) hours after harvest at he nursery, and shall be sheltered from the sun and wind until planted by the Contractor.

Contractor shall plant the sprigs within forty eight (48) hours after harvest.

9.3 Sprigs planted by mechanical means shall be accomplished by a tractor with tires that minimize rutting and a planter which uniformly distributes the sprigs, inserts the live sprigs with a disc into the planting bed at a depth of one and one-half (1 1/2), and inches and rolls the surface to a smooth condition.

9.4 Sprigs planted by hand shall be accomplished by manually broadcasting the sprigs in a uniform manner, immediately inserted into the planting bed at a depth of one and one-half (1 1/2) inches with a disc, and the surface rolled to a smooth condition.

9.5 Sprigs shall be planted during such times that the climatic conditions are favorable for the proper growth and establishment of the specified sprigs. When climatic conditions are such, be reason of drought, high winds, excessive moisture, temperature, or other factors that satisfactory results are not likely to be obtained during the grassing operation, the work shall be stopped and shall not be resumed until directed by the Golf Course Architect and Owner.

9.6 Sprig survival shall be based on evidence of new leaf growth and a survival count shall be made within fourteen (14) days after grassing. Contractor shall be responsible for twelve (12) live sprigs per square foot. This shall be determined by evaluating randomly selected areas.

Contractor shall repair and resprig any areas, within ten (10) days of being notified of such areas, which do not meet the survival requirement.

TIF EAGLE SPRIGS-COST PER SQUARE FOOT

APPROXIMATELY 120,000 SQUARE FEET OF TIF EAGLE SPRIGS

10.0 Sod

10.1 SOD SHALL BE 419 BERMUDA SOD. Sod shall be guaranteed and/or certified by the sod source as to genetic purity, shall be free from pest and disease; consist of live, healthy plants with a virile root system or dense, thickly matted roots throughout the soil and sod for a minimum of one inch; be free of noxious weeds or other grasses and shall not contain any matter deterious to growth of other which might affect its subsistence or hardiness when transplanted.

Sod sources shall be approved by the Golf Course Architect and shall be delivered in a timely fashion.

10.2 Sod shall be delivered to the project site within twenty four (24) hours after harvest at the nursery, and shall be sheltered from the sun and wind until planted by the Contractor.

Contractor shall lay the sod within forty eight (48) hours after harvest, and shall not lay any sod where the roots have dried due to exposure from the sun and wind, or has thinned for these or other reasons.

10.3 Sod shall be knotted neatly and firmly together, allowing no spaces, gaps, voids, or depressions within the sodded areas.

10.4 Sod shall be cut and trimmed with a sharp cutting tool.

10.5 Sod laid on surfaces of slopes which may cause the sod to slide due to the nature of the soil shall be stabilized by a method acceptable to the Owner to ensure proper binding and to prevent slippage. Anchoring is best achieved by using wooden pegs which shall be driven beneath the mower cutting height to avoid interference with future mowing operations.

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SOD PER SQUARE FOOT

APPROXIMATELY 180,000 SQUARE FEET OF SOD

11.0 Planting Method

11.1 Tees and greens shall be hand planted by manually broadcasting the sprigs in a uniform manner, immediately inserted into the planting bed at a depth of one and one half (1 1/2) inches with a disc, and the surface rolled to a smooth condition.

11.2 Fairways and roughs shall be planted by mechanical means by utilizing a tractor with tires that minimize rutting and a planter which uniformly distributes the sprigs, inserts the live sprigs with a disc into the planting bed at a depth of one and one half (1 1/2) inches, and rolls the surface to a smooth condition.

11.3 Tee slopes, green slopes, mounds, lake banks, or other slopes, which cannot be planted by mechanical means and have not been designated to be sodded by the Golf Course Architect, shall be hand planted at double the specified rate by manually broadcasting the sprigs in a uniform manner, immediately inserted into the planting bed at a depth of one and one half (1 1/2) inches with a disc, and the surface rolled to a smooth condition.

11.4 Rough areas, or other areas designated to be planted with seed, shall be planted by mechanical means with a drop seeder, such as a Brillion Seeder, or other approved method which uniformly distributes the seeds. Seeds shall be sown in at least 2 (2) directions, with a minimum thirty (30) degrees difference in the direction of the pass. One half (1/2) of sowing rate shall be applied to each pass. Areas which cannot be seeded by mechanical means shall be planted with a drop seeder or other approved method which uniformly distributes the seeds. Seeds shall be sown in at least two (2) perpendicular directions, and one half (1/2) of the sowing rate shall be applied to each pass.

12.0 Special Notes

12.1 A bushel is defined as one square yard of dense of mature turf at the time of harvest.

12.2 Contractor shall immediately after grassing protect the area from traffic, damage, or other use by erecting barricades, as needed, and placing approved warning signs at the appropriate intervals.

12.3 Contractor shall be responsible for planting the specified grasses in all areas, unless directed otherwise by the Owner and Golf Course Architect.

12.4 Contractor shall take the necessary precautions to protect trees from injury designated to be saved or remain undisturbed, or adjacent property from damage as a result of the grassing operation.

12.5 Contractor shall hand plant areas around sprinkler heads at double the specified rate by manually broadcasting the sprigs in a uniform manner, immediately inserted into the planting bed at a depth of one and one-half (1 1/2) with a disc, and the surface rolled to a smooth condition.

12.6 Contractor shall coordinate their grassing operations with weather forecasts provided by the National Weather Service.

Bids will be opened and read aloud on Monday, February 2, 2026 at 4:00 pm at 1601 N.

Columbia Street, Suite 230, Milledgeville, GA 31061.

IV. CONTENT AND FORMAT OF BIDS

The County reserves the right to investigate the qualifications and experience of the bidders, or to obtain new bids. Bids not sufficiently detailed or are in an unacceptable form may be rejected by the County. Dates and documentation included in the bid become public information upon opening the bids. Interested firms must follow the process outlined in the following pages in submitting

9 | P a g e their bid. Baldwin County prefers to accept bids from vendors with (3) three years’ experience of similar scope and nature as this project.

• A discussion of the History of the firm including number of years in business;

• Documentation of three (3) similar or comparable projects completed within the past five

(5) years, including photographs of each project;

• Firm’s proposed project team including qualifications and experience of each member with projects of this nature;

• Provide at least three (3) references for similar projects (including numbers and addresses);L CONTROL & CONTROLLERS

• Provide Itemized prices on Bidder’s Certification

• Completed Contractor Registration Form (see form below).

V. INVITATION FOR BID SELECTION CRITERIA

Price 100%

• Total Price Comparison

VI. LIQUIDATED DAMAGES

The golf course generates, on average, $2,161 per day. It is anticipated that the contractor will complete construction of 9 holes by April 6, 2026. From then it will take 12 weeks of irrigation before the first 9 holes are playable. The next 9 holes must be completed by June 6, 2026. Any day past June 6, 2026 that construction is not complete on the last 9 holes, Baldwin County will assess a liquidated damage charge of $1,080, per day. The day of completion shall be adjusted by rain days as determined by Mike Young.

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VII. COMPANY INFORMATION

Date:

Name of Contractor:

Does your company have employees: □ Yes □ No How Many:

Is your company licensed to do business in Georgia: □ Yes □ No

County or County of Business License:

Business information:

Contact Name:

Complete Street Address:

County/State/Zip:

Mailing address (if different from above):

County/state/zip:

E-mail: Phone:

Website: Fax:

Organized As: □ Individual □ Partnership □ Corporation □ Limited Liability Company □ Other

Federal EIN:

Applicant Signature: Date:

Printed Name: Title:

The Baldwin County prefers to accept proposals from vendors with (3) three years’ experience, however, this factor and the following will be studied to assist the County in deciding the most favorable vendor.

A. Number of years in construction business:

B. Firm’s experience with similar projects; Provide a minimum of 3 projects:

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List (3) three agencies:

Agency:

Address:

Contact:

Phone:

Agency:

Address:

Contact:

Phone:

C. References (including numbers and addresses):

Agency:

Address:

D. Number of professional staff available for this contract:

E. Describe in detail your approach and scope and how the proposal will satisfy all criteria of the project. List separately.

F. Include list of vendors and their contact information to be used during completion of this project. List separately.

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VIII. BIDDER’S CERTIFICATION:

Date of Bid: IFB #2026-0.05

The undersigned agrees, if this bid is accepted within sixty (60) calendar days after date of opening, to furnish all supplies or services in strict accordance with provisions of this Invitation for Bid at the price in the Bid

Schedule. Give total cost not a square foot price.

SHAPING FEE _________________

SAND BUNKER CONSTRUCTION FEE

APPROXIMATELY 25,000 SQUARE FEET OF SAND BUNKER

GREENS CONSTRUCTION FEE

APPROXIMATELY 120,000 SQUARE FEET OF GREEN

IRRIGATION SYSTEM COST FOR 653 HEADS (LABOR ONLY)

GRASSING-COST TO SPRIG 5 ACRES __________________

TIF EAGLE SPRIGS FEE

APPROXIMATELY 120,000 SQUARE FEET OF TIF EAGLE SPRIGS

SOD FEE

APPROXIMATELY 180,000 SQUARE FEET OF SOD

TOTAL:

OPTION 1: COST PER LINEAR FOOT OF CART PATH REMOVAL

(Number Of Linear Feet To Be Determined Later)

Prices to remain firm for sixty (60) calendar days or calendar days after date of opening.

Vendor must initial here if he changes the 60 day requirement:

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same supplies or services and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this bid and certify that

I am authorized to sign this bid for the bidder.

Bids not signed must be declared as “non-responsive” and not considered for award.

Signature: Title:

Printed Name: