Solicitation_BAH-0001-12-6-2017_DFBA_Relocation_Services.pdf

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Attached to: DFBA Relocation Services Federal contract opportunity
Solicitation number: BAH-0001-12-6-2017
Issued by: General Services Administration Public Buildings Service

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REQUEST FOR PROPOSAL

[Total Small Business Set-aside]

SOLICITATION NO.: BAH-0001-12-6-2017

PROJECT TITLE: DFBA RELOCATION SERVICES

PROJECT LOCATION: CLARKSBURG, WV (DELIVERY LOCATIONS VARY)

PROPOSAL DUE DATE: MONDAY, DECEMBER 18, 2017 BY 1:00 PM EST

SUBMIT PROPOSALS TO: BLAIR.HAYES@GSA.GOV &

NIKI.MCFARLIN@GSA.GOV

TABLE OF CONTENTS

Form No. Title Statement of Work (11/16/17)

Commercial Item Contract Clauses

WD 96-0104 (Rev. 38) Service Contract Wage Determination (10/31/17)

PROCUREMENT PARTICULARS

Set-aside:

This is a 100% Total Small Business Set-aside.

NAICS Code:

484210 - Used Household and Office Goods Moving Offerors must have this NAICS code in their online Representations and Certification via www.SAM.gov.

System for Award Management (SAM):

All offerors must have active registration via www.SAM.gov.

Type of Contract:

The GSA intends to establish a firm fixed-price Purchase Order using Commercial Item procedures.

Anticipated Start Date:

Early – Mid January 2018

Period of Performance:

90 calendar days

Electronic Proposal Submission:

Your proposal must be submitted on your company letterhead and must be signed and dated. All offerors must send their proposal electronically to both:

blair.hayes@gsa.gov & niki.mcfarlin@gsa.gov

11/16/17 Scope of Work

1. General Overview: Provide contract services to load and move portable items from Clarksburg WV to a DLA Disposition Services listed below.

2. Property to be moved:

2.1. Various office and computer equipment (detailed item list attached) located at 347 West Main Street, Clarksburg, West Virginia 26301-9751.

2.2. Approximate load configuration attached (contractor to confirm).

3. Scope:

3.1. Items from list will be configured by the Contractor for loading and transport from DFBA 347 West Main Street, Clarksburg, West Virginia 26301-9751 (DFBA) to one of the following DLA Disposition Services locations (DLA):

8150 Beulah Street, Suite 101 Fort Belvoir, VA 22060-5239

3990 East Broad Street Columbus, OH 43213-0297

431 Battlefield Memorial Highway, BLDG 266 Richmond KY 40475

3.2. DFBA will require a small team of contracted loaders / packers to box or palletize items while 1 DFBA representative records each item loaded and labels each box or pallet. DFBA estimates a work-rate of 8 pallets per day.

3.3. When a sufficient quantity of boxes and pallets are ready for shipment, the Contractor will load trucks and transport the items to DLA to be off-loaded by others.

3.4. The items listed are to be turned-in and require nominal care and packing to be delivered intact.

3.5. It is the intent of DFBA to begin work the first week of January to completion.

3.6. The anticipated duration of the move is 10 weeks.

3.7. An inspection of the site and materials to be moved can be made available by contacting Harold Butler, GSA, 304-590-0928 or harold.butler@gsa.gov.

4. Sites:

4.1. DFBA is multi-level with a delivery elevator. Loading of trucks will occur on Main Street at street level with no loading dock. The Contractor should be able to provide all necessary equipment and materials for packing and loading.

4.2. DLA has loading docks and all necessary equipment and personnel to off-load.

5. Special Considerations:

5.1. DFBA is a secured site. Workers must be escorted as directed by DFBA.

5.2. The contractor will designate a supervisor each day to DFBA and provide immediate means of contact.

6. Coordination: Coordination between the Contractor, Government, and Facility Manager is vital to the success of this project.

6.1. Contracting Officer: Only the Contracting Officer or representative may change or modify this contract.

6.2. Points of Contact:

DFBA: Dave Short, 304-326-3112 GSA: Harold Butler, 304-590-0928

7. Statement of Services Required: The property to be moved is the property of the Government. All services must be performed to the complete satisfaction of the Government. The required services shall include padding, packing and/or crating as may be required for safe transportation; disassembling the property at its present location ( to access elevator if needed); transportation to destination; removal of all packing and crating materials from the premises of the Government; and all other services which are normally included in a complete moving service.

8. Schedule: All work shall be accomplished on a schedule approved by the Government.

9. Packing materials will be provided by the Contractor to DFBA.

10. Services to Be Furnished By the Contractor:

10.1. Supervision, Labor, Materials and Equipment: The Contractor shall furnish all supervision, labor, materials and equipment necessary to perform all of the services under this contract, in an orderly, timely and efficient manner to the complete satisfaction of the Government supervisors in charge. Such equipment shall include, forklift at storage site, among others, dollies, hand trucks, book carts, cradles, loading ramps, and rigging as may be required. All material handling vehicles used in the interior of the buildings must have rubber-tired wheels and must be maintained free from grease and dirt. All filing equipment must be transported upright. Computers, typewriters, and other machines of this type shall be packed and moved by the Contractor. Such equipment shall be packed and moved in cartons or carts designed for this type of equipment. All property must be protected against inclement weather during loading and unloading operations. All property shall be moved in closed vans or trailers that can, and will, be locked during transit. Government supervisors may reject any of the Contractor’s equipment during the move which, in their opinion, may cause scuff marks to the floor surfaces or mar walls or corridors of the building.

10.2. Packing and/or Crating Padding: The Contractor shall perform all of the packing and/or crating and padding necessary for the protection of the property to be transported.

10.3. The contractor will furnish all packing containers, crating materials, and padding materials and equipment.

10.4. The Contractor shall furnish necessary padding or other protective materials for the interior of the buildings from and to which the property shall be moved.

10.5. All containers and materials shall be clean and of quality sufficient to ensure protection of the property.

10.6. The Contractor will be expected to pack electronically operated equipment, computers, and peripherals.

10.7. Disassembly and Reassembly: As indicated in the attached list, assembly and reassembly should be minimal. When it is necessary to disassemble property for shipment, re-assembly will be accomplished at the direction of DFBA.

10.8. Protection: Provide protection for persons and for the interior of building against damage, excessive dust, draft and vandalism.

10.9. Protection of Property: The Contractor shall, at all times, protect and preserve from loss, damage or harm, all materials which may be Government-furnished, owned, or leased.

10.10. Floors: Finished floors and carpeting will be protected by a temporary wearing surface sufficient to protect and preserve the underlying floor.

10.11. Elevator Service: The Contractor shall make arrangements with the Government and Facility Manager for elevator service.

11. Liability:

11.1. The Contractor shall assume full liability for any and all property lost or damaged in the performance of this contract. In addition, the Contractor shall be liable for any and all damages caused by the Contractor, his employees, or his agents to the interior or exterior of the buildings from and to which the property will be moved.

11.2. If the Government determines that any materials, equipment, supplies, or work performed are not adequately protected or provided by the Contractor, such property may be protected or the services provided by the Government, and the cost thereof charged against the Contractor and/or deducted from any payment otherwise due. Any work stoppage that may be incurred by failure of the Contractor in this respect shall not be chargeable to the Government.

11.3. The Contractor will identify and make known to the Government any pre-existing damage to Government property prior to start.

12. Permits and Licenses and Approvals: The Contractor will obtain, maintain, and be responsible for the cost of necessary permits, franchises, licenses, or other authorities required for lawfully effecting the movement, handling, and other services to be performed under this contract.

13. Debris Removal: All debris generated in the performance of this contract shall be removed daily.

14. Safety and Health

14.1. Personal Safety: The Contractor shall conduct all work in such a manner that interference with normal operation of the building and its occupants is minimized.

Public and employees shall have free access to entrances at all times during progress of work. One-way free traffic lanes shall be maintained at all times. The public shall be protected from flying debris and appropriate safety signs shall be posted in and around the work areas. Contractor shall provide and install suitable barriers where needed for pedestrian protection.

14.2. All work shall comply with the applicable requirements of 29CFR 1910/1926 and 40 CFR 761. All work shall comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply.

14.3. The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on its part or that of its employees or subcontractors, which results in illness or death.

14.4. The Contractor shall provide all necessary safety equipment and ensure that such equipment and all relevant safety procedures are adequate for the job being performed and are utilized properly.

14.5. Laws, Ordinance, and Regulations: The Contractor and his employees shall comply with all local, state, and federal laws, ordinances and regulations governing the performance of services required hereunder, and shall comply with all instructions pertaining to the conduct of persons on Government premises as may be issued by Government representatives.

15. Services to Be Furnished By the Government:

15.1. Labeling: The Government will label property.

15.2. Direction: The Government will provide sufficient personnel to supervise and direct Contractor’s personnel.

16. Service to Be Provided By the Contractor

16.1. Contractor will supply supervision and personnel.

16.2. Contractor will supply containers and pallets.

16.3. Contractor will supply equipment necessary for loading and transport.

17. Bidding:

17.1. It is the responsibility of the contractor to assess conditions of site and items to furnish such equipment and labor necessary to provide the orderly, timely and efficient movement of the property. Failure or neglect to do so will not relieve the Contractor from performing the contracted services.

17.2. To be considered for award, Contractor must be actively engaged in the moving and storage business and must have adequate financial responsibility to carry out all terms and conditions of the contract. The Government has the option of making a pre-award inspection of the Contractor’s facilities to determine the adequacy of equipment for providing these services.

17.3. Method of Award: This contract will be awarded on a firm-fixed price basis.

Contractors must provide pricing on the attached Offer Sheet. Contractors must guarantee their price through completion of the move (exception: DOL Service Contract Labor rates apply to this contract. If the labor rates change after receipt of offers, and prior to performance of the work, an adjustment may be made accordingly with proper documentation).

Date Prepared: 08/22/2017

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ACCELERATOR, DATA TRANSFER, Cisco ASR

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