Badger_Meter_Letter_3-2026.pdf

This is a sole source confirmation letter from Badger Meter, Inc. to the City of Holly Hill, Florida, dated March 9, 2026, affirming the company's exclusive provider status for specified water metering equipment and software solutions. The procurement encompasses E-Series Ultrasonic Meters, Recordall Disc Meters, Recordall Compound Series/Combo Meters, Recordall Turbo Series Meters, HR-E Encoders, HR-E LCD Encoders, BEACON SaaS, BEACON Mobile Reading Solutions, and ORION Endpoints. The City of Holly Hill issued a Notice of Intent to Sole Source on March 13, 2026, with a seven-day public notice period closing on March 20, 2026. No competitive bid opening or site visits are scheduled as part of this procurement process. The contact person at the City is Ms. Mary Mearshmeimer, and inquiries regarding the procurement may be directed to Badger Meter at 800-876-3837 or proposals@badgermeter.com.

The sole source justification is based on Badger Meter's designation as the original manufacturer of these proprietary products, the absence of regional distributors, and the specialized compatibility requirements with the City's existing metering infrastructure. These products are not interchangeable with competing manufacturers' equipment and represent the only known solutions meeting the City's operational specifications. Badger Meter's incumbent status as the current provider supports the sole source determination, as the proprietary nature of the equipment and software creates system dependency and integration requirements. No specific contract award value, budget range, pricing terms, or set-aside designations for disadvantaged or minority-owned enterprises are provided in the procurement notice. Interested parties should contact the City or Badger Meter directly for pricing and contract terms information.